Clearing of open items of Vendor or Customer by FIFO method

Dear Experts
All debit and credit entries on a customers or vendor account has to be cleared automatically. Now i want to clear the open items using FIFO procedure, that is credit entries on a customers account will be cleared against the oldest open invoice. The open items will be automatically matched by the system based on available credit.
Does anyone have had a similar issue? I
Thanks
Ravi Sankar N D

Hi Ravi,
SAP will pick these invoices for payment according to vendor open items which are due according to payment terms.
When it comes to customer invoices, clearing depends on when customer pays payment to particular invoice, these customer invoices will get cleared.
I assume you are talking more closely to intercompany scenario (If it is not intercompany invoices clearing, you should not worry mostly about customer invoices clearing), where you want to clear vendor invoices and customer invoices. So you need to incorporate entry date in your functionality to pick intercompany invoices clearing.
Thanks much
Raghu Kolla

Similar Messages

Clearing of Open items (per Vendor)

Hi All,
I would like to ask if there is a way to show multiple line items of a single vendor as multiple line items and not the sum of these line items during clearing in F-04.
Right now, when clearing multiple line items of a single vendor, these line items will appear as one single item during simulation with the lump sum of all the line items being cleared. Is there a way of showing these items separately?
Ex.
User wants to clear Vendor 2000000000.
Open items for vendor 200000000 are as follows:
document 1 with amount 100
document 2 with amount 200
document 3 with amount 300
When clearing in F-04, user will select these three documents to clear.
During simulation, posting will be as follows:
                DR VENDOR 200000000                 AMOUNT 600
                CR CASH                                       AMOUNT 600
Is there a way of showing it this way?
                DR VENDOR 200000000                 AMOUNT 100
                DR VENDOR 200000000                 AMOUNT 200
                DR VENDOR 200000000                 AMOUNT 300
                CR CASH                                       AMOUNT 600
Thanks! Would appreciate your answers soon.

Hi,
The client requirement is that each time the user clears multiple line items of one single vendor or customer, separate line items will be displayed for each line item cleared.
If you use f-04 and clear multiple line items for a single customer or vendor, these line items are lumped into one line item.
Ex.
Doc. 1
Dr. Customer 1 100USD
Cr. Sales         100 USD
Doc 2
Dr. Customer 1 200 USD
Cr. Sales         200 USD
Upon clearing, two open items will be selected, the one with 100 USD and another one with 200USD,
Postings will be as follows:
Dr. Sample Account   300 USD
Cr. Customer 1          300 USD
Would it be possible if the posting of the clearing is
Dr. Sample Account   300USD
Cr. Customer 1          100USD
Cr. Customer 1          200 USD
Thanks.
Edited by: pinoy sap on Sep 23, 2008 11:29 AM

Open item of vendor and customer balances entries

Hi,
i want yo upload all the open items of the vendors and customers what will be the accounting entries generated while uploading the balances of the open items?
regards,
ranjeet.
Moderator: Please, note that on new violation of the rules of this forum, your user will be banned

hi ranjeet,
first of all use t code fb60 and fb70 for vendor and customers respectively, if you are using the tool LSMW, then
in case of vendor open invoices
Vendor offsetting account Dr. .......
             vendor accountn cr.
for down payments
vendor account Dr..
         Vendor offsetting account Cr
In case of customers open invoices
customer offsetting account Cr...
           Customer Account       Dr.
for customer downpayment
    Customer account Cr.
             customer offsetting account Dr.

Partial payment tab problem when clearing two open items in vendor account

Dear All,
I have the problem with partial payment procedure.
As SAP is presenting the process, partial payment should work as follows (i.e. with vendor):
1. Incoming invoice is posted -> Credit -100
2. Credit note is posted -> Debit +20
3. Payment (without clearing) is posted to vendor account -> Debit +50
I'll run transaction F-44 and go to tab "Partial payment".
I see 3 items (as above).
I mark Item -100 and +20
I double click in filed next to -100 and it changes to -20
An now it should make no posting but only assignemet of one item to another.
But in my case, if I click "save" icon, it makes postings Debit 20 and Credit -20 on vendor account.
Is there any possibility that such clearing will not generate any posting but just make assignement of one item to another. Or maybe there is something wrongly configured in the system. At the moment the partial payment makes some kind of residual items.
Thanks in advance for replay.
Best regards
Greg

Hello,
Yes, it's right, whenever we clear vendor or custmoer account, the system creates document, but as I remeber from other instalations, the document had header but there was no postings.
It case described, the system creates posting:
40 Vendor 20 EUR
50 Vendor 20 EUR
This is strange for me. As ther should be clearing document but with no postings.
Have you got any idea how to configure the system, so partial payment tab in clearing transactions creates clearing document but with no phisical postings.
Best regards
Greg

How to process Customer Open Items? If that Customer is also an Vendor.

Hi All,
I need some help for the below configuations,
1. How to process Customer Open Items? If that Customer is also an Vendor to the Company. ( How to adjust these open amounts)
1. How to process Vendor Open Items? If that Vendor is also an Customer to the Company. ( How to adjust these open amounts)
Thanks
Chandra

Hi Chandra,
In addition to all the above, if the Customers and Vendors are in different company codes, then, you would have to also do the following configuration.
Execute transaction code OBYA, when prompted, type in 1st coy code, say A and then 2nd coy code, say B. This would take you to the "Maintain FI Configuration: Automatic Posting - Clearing Accounts" screen.
In the first frame, where you have
Posted in : A
Cleared Against : B
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
In the second Frame
Posted in : B
Cleared Against : A
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
So, if you are using the Customer/Vendor approach, company A must be set up as both a Customer(Use Txn Code XD01) and a Vendor(USe Txn Code XK01) in Company B and vice versa.
Once you have completed this set-up, you can then use transaction F.13 and/or F13E to carry out your automatic clearing.
However, if you intend to use the G/L approach, then the account numbers would be Inter-coy G/L account for each coy code as defined in the chart of accounts.
I hope the above helps.
Do not forget to award the points please.
Regards,
Jacob

Clearing of open items from one Bank Account to one or several customer A/C

The requirement herein is to do the Posting & clearing of open items from one Bank Account to one or several customer Accounts. We will have to use the Standard program RFBIBL00 to achieve this because the program can do the posting and clearing of open items. I know that we will have to use the structures BSELK (Header) & BSELP (item) to get the clearing functionality as well. Now the question is to which field we will map the Bank A/C No. and the Customer Clearing A/C. I need help on mapping the data to correct structure fields. I thought about it and I think the data should be arranged like the following:
BGR00- Session Header
BBKPF- Header
BBSEG- Doc. data (Bank Account BBSEG-BANKN )----Can you confirm ??
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
I know that the clearing can happen from one Bank A/C to several customer accounts. I am thinking on building up data in this format & then writing it to a file to sumbit the file data to RFBIBL00. Can anybody help me in building up the data. Kindly provide your helpful insights. I want to be sure if this is correct or not ?? One more question how to fill the BSELP structure ??

Solved Through forum

How to clear the open items and parked items for customer

Hi Experts,
I need to clear the open items and parked items for customer.
So any one could let me know the transaction code and procedure for clearing the items for customer.
Best regards,
Kesava balaji.

Hello,
Parked items will have NO RELEVANCE, unless you post it.
You CANNOT clear parked items.
You can clear the posted items using F.13 or F-32
Regards,
Ravi

Intelligent Clearing of Open Items - Smart Layouts/Filters/Analysis

Greetings from Entebbe,
In the Financial Reporting service line, we are burdened to clean others mess! We are managing Missions Open Item Managed (OIM) Accounts. What we are doing, we pull each GL OIM Account (for eg 11711000 Cash Journal Clearing and 35109920 AP Cash Payment Clearing) with FAGLL03 - Open Item and then export to the Spreadsheet. We are spending not hours but days to analyze the Clearing Documents and thus minimize the Open Items using F-03.
I am desperately looking for three life saving information in SAP:
1. At all Transactions and Workflow, what are the Documents (AA - ZZ) are created and how there are related.
2. The combination of Documents that can be set together for a credit and debit same amount to clear the Open Items.
3. When FAGLL03, extracts the Open Items, why there is not standard Layout that brings the Credit and Debit Amounts together up and down? Why this T-Code does not have an intelligent Layout that filters all Open Item Documents together those can be cleared by F-03
Our leaves are not subject to approval unless we complete this horrendous task. I will be deeply grateful to your guidance.
Thanks, Javed @ RSC Entebbe

Hello,
There is a possibility for automatic clearing in SAP - function F.13.
You can make reconciliation for Vendor, customer and GL accounts (open item management).
Of course systen has to know the field to look for for doing reconciliation, I have used assignment field (anyway there is possibility to do some customizing).
Example: Value in assignment field is 1968 all documents with 1968 in assignment field - recon will be made by system.
So the reconciliation can be done as follows:
define accounts and field for reconciliation.
go through data and enter value for automatic reconciliation (as an instance data was dowloades in Excel) or think about data flow how it ca be updated automatically - how to do some checks?
Upload/Update data from Excel to SAP
Make reconciliation run in test mode.
Check data
Make reconciliation
check - how many control samples to make a statement about data quality?
What do you think?
I am looking forward to your answer.
Hope I was helpful.
all the best
Erwin

Validation not working when clearing an open item

Hi SAP Gurus,
We have a interesting scenario to discuss with you. We are using Legal Dunning Procedure so once legal action is intiated against the customer notifications are sent to the legal department if payments are received.
Unfortunately this can happen only during the next dunning run which of course can occur in varying time intrevals. Therefore we need a validation to occur if a payment is received from a customer against whom legal action has been initiated.
We tried using the following fields Date of the legal dunning proceedings, Dunning block, Dunning key, Dunning level but are not able to get the validation to work when attempting to clear the open item. These all work when trying to post a new document but fail when trying to clear a open item. Points will be given for helpful answers.
Regards,
Siva

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 id="sor5">
 <f:selectItems value="#{bindings.Gender1.items}" id="si7"/>
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i use this sample
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How to identify the open items of vendor/customers/general ledger

i would like to know the t.code for identifing the user wise open items for vendor/customer/general ledger.

Dear,
You can use frequently used reports like FBL1N for vendors, FBL3N for GL and FBL5N for customer. You can exeucte open item report and drag Username field from the layout and sort the report in ascending or descending order.
Regards,
Chintan Joshi

Clearing of open items- inter company transfer

Dear All,
I made some intercompany postings for vendor open items. When i am clearing the open items (receiver company code) of vendor through F-53 system says " No open items found". But through FBL1N i can see these as open items.
Thanks in advance
Regards,
Sankar

Hi madhu,
      OBYA - i already settings for inter company code postings. I already made that and make posting also.
Now the problem, i transfered open item of vendor(1) of 100(Dr) from sender company code(1234) to receiver company code(ABCD) to the vendor(2) 100(Dr).
   when i did this transfer sender company open item nulified and the same open item transfer to the receiver company code with open item status.
   Now i book one bill on vendor(2) receiver company code (ABCD) for 100(Cr). Now when i am clearing debit amount with credit amount through F-44 system generating a message that "open item not found"
   i choose document number in additional selections.
Regards,
Sankar

F-30 Post clearing with Open Items

Hi to all.
i have created a function module that will ask for external invoice # upon pressing the SAVE button in VF01 and will populate the custom table i have created also with System Invoice # and the External Invoice entered by the user. i was able to link my custom table to FBL5N displaying the External Invoice based on the System invoice in FBL5N.
now i need to add a custom fields to the Account Item table display in F-30 Post clearing with Open Items displaying the external Invoice from my custom table .
thanx in advance....

Solved it myself.
for those who will have requirements like mine.
these are the steps i did.
-append structure in both RFOPS and RFOPS_S
-create a BTE using bte 0000900 events
-from zfunction modules of bte 00009000 i link my custom table base on the work area of rfops then insert the value for my custom fields.

Clearing a open item via FM: FKK_CREATE_DOC_AND_CLEAR

Hi,
I have a requirement where i need to post a debit item which will clear the open items posted to a Contract Account (SAP IS-U). I have found the FM as stated in the subject line which will be used to to clear the open items.
I would like to know what entries i need to put in structure T_FKKCL for the FM so that when i call the FM with the relevant parameters a debit posting gets created and also the open item gets cleared.
Regards,
Imran

Devang:
That FM is not released for use in customer code. To perform clearing and account maintenance, you should be using BAPI_CTRACCONTRACTACCOUNT_CLR to create clearing entries. The SAP function assumes you will have run several other preceding functions to prepare the data properly, and since you likely havent, you get the error.
regards,
bill

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Error while clearing the open items - Error Message GLT2152

Dear Forum,
While clearing the open items in the Customer Account with the Bank receipt we get the error message -
Account Determination 01001/missing Message No. GLT2152 The following error occured for the document you entered -
The online document splitting is active in the system.
The account determination does not exist yet and document cannot be posted.
Procedure - Either check the splitting rule or create the account determination key.
Would need your help as to how to resolve this and what to check.
Thanks!
Regards

HI Murli,
Thanks for the prompt response, I have checked in OB09, this refers to the Account Determination for OI Exchange Rate Differences and the entries maintained appear to be ok. What else could be the issue?
Regards

Clearing of open items of Vendor or Customer by FIFO method

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