Commitment item - Grant Management

Hi,
my customer wants to activate Grants Management. Funds Management is already active.
The first task of project is a review of commitment item because actually few commitment item are used.
I have to split one commitment item in more commitment item.
Do you know how I can migrate old document with one commitment item in one with more commitment item when I active Grants Management
Thanks
Regards

Hi,
You should either define a strategy (FMYC), defining which FM address should be transformed to a new one and execute mass selection of documents (FMCG) and then reassign (FMCT). Or you can do it for particular documents with all consecutive documents via FMCB and then reassign (FMCT).
Regards,
Eli

Similar Messages

Commitment item in purchase order in grant management

Hi guru,
I created a purchase order with two items,
Item 1: 500 euro delivery date 14/12/2010
item 2: 1000 euo delivery date 14/12/2011
When I run the report of grant management, I see that the system create a commitment item of 1500 euro in 2010 and not 500 in 2010 / 1000 in 2011. In this way, only the budge
Please, could you help me?
Thanks
Regards
Raffaele

Hi,
For Grants Management, please check these notes:
[1148553 - Additional attributes for derivation of time slices|https://service.sap.com/sap/support/notes/1148553]
[1485529 - Add Due Date for Timeslice Override BAdI|https://service.sap.com/sap/support/notes/1485529]
With these notes, you could determine the desired budget timeslice in GM depending on PO due date.
Hope this helps
Kind regards
Mar

Commitment Item in SD Billing document (Fund Managment) ECC6

Hi,
We are upgrading from 4.6C to ECC6 and have activated Fund Managment (EA-PS).
At the time of carrying out the Billing in SD we are getting a error that no commitment item available for gl account but if I use the same revenue account and create a FI invoice (FB70) then the CI is getting derived thru the derivation rules (Rule:CI from Cost Element).
I would like to know why the CI is not getting derived during Billing in SD module.
Thanks
SS

Hi,
Thanks for your message.
I have maintained a derivation Rule:CI from Cost Element, so that the CI will derive from this derivation rule.
As mentioned if I use same revenue account and create a FI invoice then the CI is derived as per the derivation rules but while carrying out the SD billing then the error comes.
Kindly clarify.
Regards
SS

Commitment Items and Cash management in Projects

Hi Gurus,
Please tell me how can i do the cash management project wise. What needs to be configure and what is the business process???
How can we do cost planning and budgeting in projects???
Please revert asap.
Thank You

Hi,
The coffiguration steps for Cash Management are as follows:
1 Maintain FM Area
2 Assign company code to FM Area:
3 Activate Project Cash Management in company code:
4 Create and Assign Commitment Items
5 Check Assignment of G/L Account / Commitment Item
There are 6 types of SAP cost planning functions available to Project System.
     Hierarchical Cost Planning
     Unit Costing
     Detailed Planning
     Easy Cost planning
     Network Costing
     Assigned Order Planned Costs
In Hierarchical Cost Planning , planned costs are maintained for each WBS element in CJ40 transaction.
WBS Budgeting allocates the overall cost estimates to individual work items so a baseline can be set to measure project performance and control spending. In other words , budget is approved planned costs.
Budgeting can be done thru T Code CJ30 .
I hope this helps you.
Reward points if useful.
Regards,
Amit

Fund managment exceeding the budgeted and committed items

Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girija

Dear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM

Funds Management - Commitment items for all GLs

Hello -
When we activate Funds Management, System expects a commitment item for every GL, including Bank accounts and Inventory accounts. I want system to expect commitment item only for expense accounts. How can I Do it. As such, we donu2019t have a budget for bank accounts.
Thanks in advance.
Chris
Edited by: Chris Farr on Nov 24, 2008 12:14 PM

Just read Eli's msg clearly, its mentioned that GLs have to be assigned to Commitment with right category and Fin transacton. Just explored the IDES FM areas 1000,3000 and 4000 and understood the following but with couple of questions ( mentioned below)
Expenditure     30/3
Asset exp                     30/3
GR/IR - Clearing     40/3
Misc clearing      40/3
Liquid funds / Bank a/cs     90/1
All other bank chk pable/ Recbles     80/3
Trade recble     60/2     it make sense, but in FM area 3000, Receivables defined as 30/3 ?
Trade payable     60/3     it make sense, but in FM area 3000, Receivables defined as 30/3 ?
Tax payable     30/2     Why category '2' here?
Input tax                     30/2     Why category '2' here?
WOULD APPRECIATE IF SOMEBODY CAN CLARIFY MY QUESTIONS ABOVE.
Hope this info is useful and not mis guiding
Thanks
Chris

How to do Commitment item carryforward (Fund Management) ?

Dear experts,
Please guide me how to do commitment item carryforward.
I've read thought SAP help, it said I need to do commitment item carryforward.
But I have no idea, what's the transaction code, what parameter to fill in..
Kindly guide me or send me related document...please....
[FM Newbie]

T code : CJCF - Carry Forward Commitment
Parameters: - Carrying Forward Commitments
To carry forward a commitment to the first period of the following fiscal year, proceed as follows:
Choose Accounting ® Controlling ® Cost Center Accounting ® Year-end closing ® Commitment carried forward.
Enter the relevant cost center(s).
Select or deselect the following indicators:
Test run
If you select Test run, the system carried forward the commitment, but does not update the results.
Detail lists
If you activate Detail list, the system displays the results of the commitment carried forward. The results list shows which values were carried forward.
You should activate the Detail list together with the Test run. This ensures that you can check the results of the test run.
Reversal
The Reversal indicator controls whether data that has already been carried forward should be reversed again or not.
If you have large amounts of data to process, it is advisable to execute the commitment carry-forward using background processing. This means you can process data at times of minimal system usage.
Choose Program Execute in background.
SAP help : - Year-End Closing Reports
The reports on year-end closing give you an overview of the closing operations (commitment carryforward and budget carryforward) with fiscal year change.
The reports display totals records. A comparison of the line items transferred to the new fiscal year with the totals is possible using the program (RFFMCFRC) Year-End Closing Data: Totals Records on Line Items
Features
·        Commitments and budget carried forward (RFFMEP1GX)
This report displays commitment, budget for commitment and budget for a fiscal year that were carried forward to the following year.
·        Commitment carried forward in a test run (RFFMEP2GX)
This report displays commitment belonging to a fiscal year that was carried forward to the following year in a a test run using the Commitment Carryforward
·        Preselected budget (RFFMEP3GX)
This report displays budget for a fiscal year that was determined for the carryforward into the following year with the program RFFMCF25.

Grant / grant management dependancy on Funds Management

Hello experts,
Based on a quick look at documentation, I am not sure if GM requires FM or not. If you have organization which does not have a requirement to use FM (commitment items etc.) but has a large number of projects with multiple financing sources, and needs to implement the effect of these in FICO processes and needs to report the status of the projects to the parties involved, I think GM could be a useful component.
Also, is it possible just to have account assignment object grant activated, without complete activation of GM (and possibly FM)?
Regards,
Auvo Ahola
Siemens Osakeyhtiö

Thanks Shahaf!
Just to add to the topic, I copied the following
section from Online Help of GM, according to
which it seems to be possible to use grant in
CO only.
Rgds,
Auvo Ahola
"Set Grant as Not Relevant for Grants Management
If you have activated the dimension Grant in other components, such as CO, but do not need to make use of any other features in the GM system, use this step to specify a dummy grant to serve this purpose.
There are a number of ways you can configure the grant to be used. The best way is to access the derivation tool and make the following entries:
¡        Type of entry: MOVE
¡        Constant: u201CDUMMYu201D
¡        Target field: GRANT_NBR (Grant)
You must carry out both of these steps, but the order in which you do so does not matter."

Funds Management as a budget source for Grants Management

Hi:
I have grant type whose budget source has been set as Funds Management and transfer to FM check box is also on. Now i have a fund center and commitment item which have been assigned to sponsored program and sponsored class master data respectively. I have created a grant with reference to these Sponsored program and sponsored class in initial draft phase. Now i want to post budget in FM and then automatically transfer it to GM as soon grant is awarded. I am following link http://help.sap.com/saphelp_erp60_sp/helpdata/en/3e/1b7e3cda04f678e10000000a11405a/content.htm .
In FM i have posted a budget (but did not release it) against an external fund, also against commitment items and fund centers which have been assigned to SC & SP respectively. Grant field is set as non relevant grant.
Now my question is at what point in time budget will be will be updated in Grants management , How will the transfer from FM to GM happen ? Please guide me
Regards

Hi Shyamal:
Please note that a DUMMY grant has been created in customizing Define "Not-relevant grant". I am following the process e.g
1..1 have 3 Million Research & education budget for year 2012-13 and for a varying sponsored programs and a sponsored class linked with fund center and commitment items respectively
2..Of these 3 Million i am expecting that i will receive 1 Million as grant .
3..In FMBB i ENTER 3 Million budget against DUMMY Grant along with combination of fund,FC & CI.
4.As soon an MOU is signed with Grantor and he releases amount 0.6 Million for budget i create a Grant master ans set its status to award ..Grant number generated is XYZ
5.Now i n FMBB, i try to release budget again this grant number but system is throwing error that budget amount is not sufficient for release for combination XYZ/FC/CI/Fund , system is true in saying so because earlier budget was entered and posted for DUMMY Grant and now i am trying to release it for Grant XYZ. System does not let me directly ENTER budget in FMBB against Grant XYZ and throws error "Grant XYZ can not be used to enter budget in FM".
Please note that in Grant type budget source has been explicitly defined as "Funds Management"
Regards

Commitment Item-Error while posting GR

Hi MM Gurus
I am tryin to post GR without PO for movement type 101.
and already customized settings for Auto PO allowed for movement type 101.
When i m tryin to save GR, it is showin me error
" No Commitment Item Entered in item 00010 1000 379999"
i dont knw how to solve this error..
Error description Says, someone has activated funds management, cash budget management, or project cash management, therefore i must have to enter commitment item in all involved company code.
so culd u pls let me knw whr exactly i have to enter this details for commitment item.
Thanks a lot..
Regards
Jignesh

Hi,
This is due to lack of budget against the concerned item. Check the same against the commitment item as per the valuation class assigned for the item.This can be viewed in TCode FMRP_2FMB4002 .Ask your FI team for allocation of budget.
Dhruba

Error in Posting Service Entry Sheet - FI 311 No Commitment Item in Item 1

Dear All,
We need a suggestion/solution for the following problem :-
Our customer had raised purchase orders for services in may 2010. The following critical entries were made in the purchase order.
Account Assignment Category was P-Project
The WBS element was entered as the Accounts Assigment Category was P.
The user was entering uncoded services. Hence the material group for that service which had G/L a/c tagged to it was entered. But the G/l code was not populated in the purchase order by the system at that time of creation of purchase order and subsequently the user was able to save and release purchase order.
The user was able to post Service Entry Sheet and generate accounting entries in june 2010.
Additional service entry sheets are required to be posted for the remaining quantites. The client has urcated the SES process into two parts.
1. Through T-code ZML81N the end user is able to create and save the SES.
2. Through T-code ML81N the Head of Department is able to approve and post the SES which results in generating of accounting entries.
Presently the user is able to create SES with tcode ZML81N. But when the HOD tries to approve and post the ses we get the error.
FI 311 - No commitement item maintained in Item 0001 in P220 (company code).
Fund Management is active in this company code and all settings related to Funds Management and FI have been checked by respective consultants.
The end user is not having any problems in processing SES for current Pos. But he is not able to create SES for the POs created in May, 2010 for which the user has already created and posted more than one SES against the same POs.
We have already escalated it to SAP.
Thanks in advance
Anil Shanbhag

Hi,
Use T.code:FS00 and check G/L account 280000 is there in your company code or not.
If yes, check its nature(type/description,control data , cretae bank/intererst tabs)of G/L
NOTE: Also check and compare the field selection between Movement type 101 & your G/L account 280000 in SE38 t.code with Program RM07CUFA
Regards,
Biju

Open Purchase order can we maintain commitment item for the year

hi
my requirement is for the year open purchase orders we need to maintain commitment item previously it was not maintain from this year we need to maintain is it posssible

Hi
If your PO has an IO or WBS or a Cost center maintained in it - Run the Program RKANBU01 in SE38 and it will push all the past data of commitments into the CO objects
You need to activate Commitment management in OKKP as well as in IO Type... If IO was created w/o the tick ON, then I believe you dont have a choice here..
br, Ajay M

Splitting on customer defined fields in Grants Management

Hi All,
I am implementing a grants management solution where funds are drawn down from the sponsor using resource related billing based on payments. As part of the reporting to the sponsor we are required to report information from the grants management ledger (payment documents) with information from a third party system which triggered the initial expenditure against the grant. The join between the information is a reference number passed from the interfaced system.
My solution is to put the reference number in a customer field in the coding block and have updated the GM field movement to populate the field in GMIA. I would like to put this field in the splittng rules in grants management so that for the reporting to sponsor can be a straight forward join on the interfaced system and the data from payments in GMIA (rather than splitting in the general ledger then joining GMIA, flex GL data and the interfaced system).
The fields which can be used in splitting in GM seem to be a predefined list. I have traced this in debug and found a function module GM_SPLIT_T8G40_FIELDS which is defining the list of fields availale and translating the the field name. Any field for which it cannot find a new field name in this function module is being deleted from the list of valid fields. Therefore, customer fields are deleted from the available fields for splitting.
Can anyone suggest a way around this?
Kind regards,
Geoffrey

OK, it's something along the lines of:
Vendor Invoice posted in GL:
Entry view:
CR Vendor                                         1000 GBP
DR Expense/Customer field A              600 GBP
DR Expense/Customer field B              400 GBP
GL View (splitting on customer field):
CR Vendor/Customer field A                 600 GBP
CR Vendor/Customer field B                 400 GBP
DR Expense/Customer field A               600 GBP
DR Expense/Customer field B               400 GBP
GM document (not possible to split on customer field)
Value type 54 CR Vendor                            1000 GBP
Value type 99 DR Expense/Customer field A 600 GBP
Value type 99 DR Expense/Customer field B 400 GBP
Payment Posted:
GL Entry Veiw
DR Vendor            £1000
CR Bank Clearing £1000
General Ledger View (split on customer field)
DR Vendor/Customer field A                 600 GBP
DR Vendor/Customer field B                 400 GBP
CR Bank Clearing/Customer field A       600 GBP
CR Bank Clearing/Customer field B       400 GBP
GM Document (not possible to split on customer field)
Value Type 54 DR Vendor            £1000
Value Type 57 CR Bank Clearing £1000
In GM, there is no link back to the values in the customer fields when the payment is made as the field movement from GL to GM is based on the line items and values in the the entry view and not the split general ledger view. If the split GL data were used to populate the GM tables, then the data would already be split by the customer field by the time it reaches GM, negating a need to split on the customer field once in GM.
It still feels, however, that the simplest solution would just be to have the GM ledger split by customer fields. I have tried raising a customer message with SAP, but this query falls outside of their support remit.
Kind regards,
Geoffrey

Reassignment of commitment items & fund centers in open PR, PO & MIGO docs

Hi
We are using Fund Management (BCS) in our system since last one year. Now starting from next fiscal year ( 01.04.2009) we want to replace some of the existing fund centers and commitment items with either newly created fund centers & commitment items or existing ones. We will be changing FM derivation strategy too.
How should one go about it? Whats should be the strategy and procedure for replacing the commitment items & fund centers in open PR, POs & other open document. I know there is option of reassignment of fund centers and commitment items using reassignment derivation strategy. But I am not clear about the steps involved and strategy one should use while doing so.
Pawan

Hello Pawan,
You can also combine reassignment with closing operations (Carryforward with reassignment)
Pls check the link, under 'Closing Operations -> Derivation Strategy for Reassignments with Closing Operations'
By doing so, you can carry forward for example open PO's assigned to given account assingment in 2008 to a new account assignment in 2009
Reassignment programs RFFMCHAN and RFFMCHAT are normally used when Wrongly assigned documents or changes in the responsibility areas of the functional assignment necessitate account assignment changes within the year, or when PSM-FM is implemented later than other components.
I hope this will help
Kind regards
Mar

Commitment Item Error in MB1C

Dear Guru,
I am getting error while I am doing initial upload via MB1C.
Error is:
No commitment item entered in item 00000 1000 399999
Please help,
Swapnil

The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element.
If you are practicing in the IDES system and dont have an idea about this commitment item ,
you can go to OKKP & deactivate commitment management there in activate components.

Commitment item - Grant Management

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