Configurations & Process Steps to Archive Purchasing Documents

Hello All,
Can you please let me know what are the steps involved in Configuring steps for archiving Purchasing documents & also the Process Steps to Archive Purchasing Documents
Awaiting for your replay..
Thanks in Advance.
Kiran

Hello Mushtaque,
You can use the link
http://help.sap.com/saphelp_nw70/helpdata/EN/8d/3e4e74462a11d189000000e8323d3a/frameset.htm
Regards, Jatin

Similar Messages

Archive Purchasing Documents

Dear Experts
1. Is ME82 meant for Archiving the Purchasing Documents or for viewing the Archived Purchasing Documents.
2. Here arcive Puchasing Documents : does it mean archive of only po or other documents also like PR,RFQ,Scheduling agreement,Contract.
Pls solve my doubts.
Kind Regards
Sajid

1. Is ME82 meant for Archiving the Purchasing Documents or for viewing the Archived Purchasing Documents.
For viewing
2. Here arcive Puchasing Documents : does it mean archive of only po or other documents also like PR,RFQ,Scheduling agreement,Contract.
All purchasing document types

Archive purchase document log - Retention period not maintained

Hello Everybody,
   I have been trying to archive the Purchase document, I have also set the Retention period is 0 (Zero), but when i archive the some Purchase document, it is give log like that
Object                                                     Message
4700000053 00010                                           Retention period not maintained
4700000066 00010                                           Retention period not maintained
4700000079 00010                                           Retention period not maintained
So please suggest me how to solve the problem
Thanks

Solved, by archiving

Archiving Purchasing documents particularly scheduling agreements

Hi ,
I need to archive scheduling agreements.
Kindly let me know the process for archiving it.
I have tried using SARA and the object MM_EKKO but the agreement number which i try to archive returns the message , no data selection found.
Thanks in advance,

Hi ,
The steps followed are :
goto SARA.
1. select object MM_EKKO.
2. Then goto "maintain variant". Input the scheduling agreement number. Save the variant.
3. Start the program by clicking START DATE and SPOOL PARAMETERS.
4.This is how i start the write process.
5. The message NO DATA CORRESPONDING TO SELECTION FOUND is received after the write process.
Kindly suggest a way to resolve this.
The scheduling agreement has been deleted i.e. the line item has been marked for deletion.
Edited by: Vinayak Venkatesh on May 1, 2010 6:46 PM

Printing purchasing documents.

Hi,
how can I configure the system for printing purchasing documents,
what are the trx for configuring the system?
Best regards

Hi, for each purchase document you have one transaction.
You have to go to transaction SPRO -> Materials Management -> Purchasing -> Messages -> Output Control -> Message Types -> in this section you select what purchasing document you want.
You select output type with double click, on default values you put dispatch time with type 3 or 4, and transmissium medium.
If you want to change programa and form you double click on Processing routines tab.
Then you have to create condition record for this document, you go to Logistics -> Purchasing -> Master Data -> Messages -> in this section you select document that you want.
In this transaction you create by output type, condition record for each document type, etc...
I hope that this information help you
Rose

Handling unit process step by step

Dear All,
We intend to use handling unit functionality.
Our FG let's say FG001 gets packed in container.
I have mapped this as following.
I have created 'Container' as code with material type VERP- Packaging Material. Maintained the required data in Sales org. tab page.
I have created packing instruction in POP1 with container as packing material & FG001 as material.
I have maintained the determination record in POF1 (Frankly I didn't understand the relevance of this step, but did cos has been suggested in several threads.)
Now I have to perform the packing process of FG001 in HU02.
But system is throwing me an error as 'No packing instruction could be found for material FG001', message no. VHUPD002.
I have stuck up there. Kind request you to help me in this, regarding any configuration & processing step, if I am missing.
Also I am few questions to get clear.
1. How to maintain the batch no. of packing material 'Container' while creating/ generating HU as my packing material is batch managed, and need to have information in which HU the batch of packing material is utilized.
2. What happens to the stock statement (MMBE)of both the materials i.e. FG001 & Container when those are get packed i.e. HU created/ generated.
Please respond urgently.
Timely answers will be rewarded.
Mimiri

VS,
Thanks once again.
You got it right. I was confused as I was unable to understand why packing material is not moving along with the FG material.
Moreover our packing material is container. Once it is packed container moves from plant to plant & then to final destination.
As we have to track the movement of the container, it was necessary for us to the have stock statement.
I am still surprised why standard SAP doesn't support the movement of the packing material along with the contents i.e. FG?
Now to tackle this, we have thought of a way out.
We have maintained two material codes for container. one is dummy container and second is main container for which we have to track the goods movement. Both will be having same material type as VERP but only difference is later won't be having packing material type in sales view. So it will act as normal material.
While creating HU with HU02, both the materials with quantities will be entered in pack material section. Dummy packing material serve as packing material. Here my question is what is HU creation & HU generation? Because system is throwing me an error while generation as 'no packing instruction are there for the material although I have defined determination source in POF1 but when I save the HU with out generating it, system doesn't throw this error
The HU is getting created but I am unable to enter that HU number in VL01N while creating the delivery. How to do that?
MImiri

IView Appraisal Document not showing customer process step names.

the iView "Appraisal Document", after pressing the pushbutton to move to the next process step, shows the text
"status changed to 'In Review'" in the info area of the iView.
we have changed the names of the standard process steps using IMG "Define Tabs and Process Configuration for Template"
for instance we renamed "In Review" to "Progress Tracking".
the issue is the iView "Appraisal Document" still shows "status changed to 'In Review'" instead of showing "status changed to 'Progress Tacking'".
note: the names of the steps in the roadmap (on top of the iView) show correctly, it is just that the state transitions "Status changed to..." the names of steps show standard instead of customer steps.
any idea why?
Thanks,
Tiberiu

Hi,
My first advice would be to talk to customer out of this.
As a client using SAP you're using standard software which has predefined 'names' for certain things. The names of appraisal - statuses is one of them.
(I've never seen a client wanting to adopt the names of menu texts in Microsoft Office and personally I don't seen the difference. Of course, it will take some time for the client to get used to the new names but in a year or two, everybody is used to those terms).
If you don't succeed, there's no need to change programs. You'll need to change the values of the standard SAP - domain mentioed before.
Wilfred.

Archiving MM_EKKO (Purchasing documents with attachments)

We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Hi
All the attchments are stored in link table that is TOA01/02/03.
Regards
Sirfraz
We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Archiving of Purchasing Documents

Hi Flocks,
I am trying to Archiving of Purchasing Documents but i am getting the following error. please suggest << removed >>.
"Delivery completed" indicator set
No provision for IR
Thanks in Advance you all,
Saleem.
Edited by: Saleem Shaik on Apr 1, 2010 9:35 PM
Edited by: Rob Burbank on Apr 1, 2010 3:51 PM

In general only closed business cases are archived.
I have not seen a system yet, that was that clean, that one could archive any single purchase order in a given date range.
I would never re-use old number ranges for two reasons:
- even you have archived all documents, you cannot really be sure that SAP deleted all single entries from any table.
- When you archive the documents with the reused number some day in future, then you will have 2 times the same number in the archive

Customisation steps for archiving document mgmt. system

Hi,
Please suggest the customisation required for the document management system.The object name for the doc is CV_DVS.
What are the steps necessary to archive this document.
Thanks & best regards,
Goraksh Dhikale.

hi,
To call the archiving functions for document info records from the standard R/3 menu, choose
Logistics _ Central functions _ Document management _ Environment _ Archiving.
You can set a deletion flag for document info records that you no longer require for managing
documents and their original application files. Archiving object CV_DVS enables you to archive
these document info records. After the archiving run, you can delete the archived document info
records.
The document info records that you archive and delete with archiving object CV_DVS are
identified by the following data:
Document,Document type,Document part, Version
When you use archiving object CV_DVS, you archive data from the following tables:
Table    Description
DRAD   Link between document and object
DRAO   Originals for document
DRAOZ Additional files for original for document
DRAP    Document log file
DRAT     Document descriptions
DRAW    Document info record
DRAZ      Table for additional files for original
The following table shows the functions that you can use for archiving object CV_DVS.
Function Report Program
Archive   DVSARCH1
Delete    DVSARCH2
Manage DVSARCH3
rgds,
Ben
Edited by: benaka rajes on May 7, 2008 12:16 PM

Configuring the Purchase documents

Hi SAP'ions,
I would like to know the configaration steps and related customizings for purchase documents such as PO,RFQ,PR,CONTRACTS...

hi,
From below path you can do the field selection....
SPRO --> MM --> Purchasing --> PO --> Define screen layout...
SPRO --> MM --> Purchasing --> PR --> Define screen layout...
SPRO --> MM --> Purchasing > RFQ> Define screen layout...
SPRO --> MM --> Purchasing --> Contract --> Define screen layout...
And if you are asking any presetting for posting of PO and other docs then only Vendor master is necessary for PO...
Also, PO is possible without vendor also...
For PR, you make without Vendor also...
For RFQ and contract you req. material and vendor...
Hope it helps...
Regards
Priyanka.P

Wants to know the practical steps in Variant Configuration process.

Dear Experts,
I want to know the practical steps being performed under the variant configuration process being followed under textile industry or a pharmaceutical industry. Can anybody please help me out of this issue?

Dear Santosh,
I think you are aware Variant config. is used to configure the material according to the requirement of the customer at the time of processing the sale order.But to my knowledge of pharma business the material will be produced in advance and there will be lot of planning associated to increase the business,and there will be different combinations and strengths available at the disposal,there will not be any make to order scenario.Since it is an ongoing process.It will be like the number of end users of that particular product in the market(here end users will be the patients to whom the medicine has been prescribed).I hope this will be of some help to you.If am wrong pls correct me.
Regards,
Ramesh.

Archiving EHS document with ADK

Dear all,
I am running ECC 5.0. I am trying to archive EHS documents with ADK using the object CV_DVS. I am following the documentation from IMG, Under the step "Check Document Types and Document Statues" I create the status HI, AL and AR for the document type SBR. I ran the preprocessing step for CV_DVS and I get nothing to archive. I check the log and here is the message.
Job started
Step 001 started (Program RC1_DVSARCH_PREP, variant TEST1)
Change report bodies:
Report DW_PERFORMI XXX_US_SDS E 00002 is not archived; document for report missing in SAP database
The status you enter does not exist
The status you enter does not exist
No reports were set to the status "Archiving is Running (AL)'
Job finished.
I just wonder have anyone using CV_DVS to archive those MSDS reports and would like to know how do you configure
"check document types and document statuses"? it seems something is missing in my ECC 5.0 default configuration for the table.
Thanks.

Hi,
As you experienced all DIALOG function modules will not work in Batch because the is no connection with a frontend (PC).
You have to get your PDF on a server so you can process them in Batch.
Maybe you can than use the FM: ALINK_DOCUMENTS_CREATE_FILE
Success,
Rob

Release Procedure for every Purchasing documents

Hi,
for a procument of material eg:- Material007
Can I set Release Procedure for Purchase rquisition
then after releasing Purchase rquisition i need to create a RFQ
which is also subject to Release Procedure ,After releasing RFQ I should able to enter into a Contract,which also subject to Release Procedure ,After releasing Contract i need to create a Purchase Order which is also subject to Release Procedure,After releasing Purchase Order only I should be able to Receive the goods.
Is it possible to do this way ?Can any one help me?
Thanks

Why you want to put so many locks??????
well if case your required use below steps for all document typew in IMG.
suggestion to download the BBP from below link also
http://help.sap.com/bestpractices/BBLibrary/bblibrary_start.htm
3.4.24     Releasing Procedure for Purchase Documents
Use
This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1     Creation of Characteristics
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Characteristic
Transaction Code     CT04
2.     On the Characteristic screen, make the following entries.
3.     In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.
Field name     Description     User action and values     Note
Select Addnl Data tab
Table Name     Table Name     CEKKO
Field Name     Field Name     GNETW
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.
Select Basic Data tab
Description     Description     Total net order value
Status     Status     Released
Data Type     Data type     Currency format     Selected by system
Number of characters     Number of characters     15
Decimal places     Decimal places     2
Currency     Currency     INR
Interval vals allowed     Interval values allowed     Check this tick box
Multiple Values     Multiple values allowed     Select this radio button
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the characteristic.
3.4.24.2     Creation of Class
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Class
Transaction Code     CL02
2.     On the Class screen, make the following entries:
Field name     Description     User action and values     Note
Class     Class     PORELPROC
Class Type     Class Type     032
Choose Create icon or white paper icon to create new class.
Description     Description     Purchase Order Release Procedure
Status     Status     Released
Choose Char. Tab to input characteristic name.
Characteristic     Characteristic     POVAL     Created in above step
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.
Result
Class type 032: Class PORELPROC created.
3.4.24.3     Configuration of Release Procedure
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Define Release Procedure for Purchase Orders
Transaction Code     SPRO
2.     On executing the transaction system will give a popup screen choose Release Groups, system will display Change View u201CRelease Groups: External Purchasing Documentu201D: Overview.
3.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Rel. Group     Release Group     02
Class     Class Name      PORELPROC     Created in above step
Description     Description     PO Release Procedure
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the entries.
6.     Choose yellow arrow to go back to popup screen.
7.     Choose Release Codes to select.
8.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Grp     Release group     02     Created in above step
Code     Release Code     01
Workflow     Workflow     Leave it blank
Description     Description     Purchase Officer
Grp     Release group     02     Created in above step
Code     Release Code     02
Workflow     Workflow     Leave it blank
Description     Description     Materials Manager
9.     Choose Enter to complete the entries
10.     Choose Save icon or Ctrl + S to save the entries.
11.     Choose yellow arrow to go back to popup screen.
12.     Choose Release indicator to select.
13.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Release ind.     Release Indicator     1
Released     Released     Leave it blank
Chgable     Changeability     4
Value change %     Change of value     10%
Description     Description     Purchase Order Blocked
Go to 2nd line and input the following values:
Release ind.     Release Indicator     2
Released     Released     Select Check box
Changeable     Changeability     6
Description     Description     Purchase Order Released
14.     Choose Enter to complete the entries
15.     Choose Save icon or Ctrl + S to save the entries.
16.     Choose yellow arrow to go back to popup screen.
17.     Choose Release Strategies to select.
18.     Choose New Entries icon and make the following entries:
19.     System will give new screen New Entries: Details of Added Entries
Field name     Description     User action and values     Note
Release Group     Release group     02
Rel. Stategy     Release Strategy     S1
          Capital Items Release
Release Code     Release Code 1     01
Release Code     Release Code 2     02
20.     Choose Enter to complete the entries.
21.     Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.
22.     Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.
23.     Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.
24.     Choose Next Screen icon or choose F8 to continue.
25.     If you want to simulate the release procedure you can choose Release Simulation icon.
26.     Choose Enter to complete the entries.
27.     To save the settings choose Save icon or Ctrl + S.
Result
Release procedure is saved.
3.4.24.4     Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value in the following step. If you do not want release procedure you may change the value to Zero.
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Cross-Application Components  Classification System  Assignments  Assign Object to Classes
Transaction Code     CL20N
2.     On the Class screen, make the following entries:
Field name     Description          User action and values     Note
Class Type     Class Type          032
Choose Enter to Assign values.
Release group     Release Group          02
Rel. Strategy     Release strategy          S1
Choose Enter.
System will give Class name in Assignments, Double choose Class Name.
System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.

Search by partner function for purchasing documents?

Hello,
Please could someone advise the steps required to allow me to search via partner function for purchasing documents? The functionality is present in IH08 for PM.

Hi dear,
During defining the partner Schema, please follow the process:
a.Create partner Schema
b.After creation of partner Schema, select your partner Schema and click u201Cpartner roles in schemau201D and you will have next screen
Now for Partner function like VN,OA,PI and GS as you required and select the check box of mandatory
and save.
Now try creating Vendor and you will have Partner function like VN,OA,PI and GS in vendor master.
Note: The following configuration steps for Vendor master are:
1. Create Vendor Account Group.OBD3
2. Maintain Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group,OBAS
4.Partner Function: SPRO->MM->Purcahsing->Partner Determination-> partner roles->Permissible partner role sper account group
5.Partner Schema:
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema
6.Assgin partner schema to accont Group
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group.

Configurations & Process Steps to Archive Purchasing Documents

Similar Messages

Maybe you are looking for