Confirmation view in travel expense

Hi all,
Recently we received a request to change an url link which place in the complete page of Create Expense Report application.
in this page, there're 2 urls, return to all my expense requests. enter a new expense request.
Where can I find this view in WDJ travel application ?
Kr,
Ben.J.

the navigation is controlled from Homepage framework.
So if you want to change the URL and change the position or add the new service you can achieve it from Homepage

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Travel expenses to customer invoice

Hello guys,
is it possible when entering travel expenses in travel management (trns. PR05 / PRFI) with assignment to service order to bill these cost within DP90 / VF01?
Thank you,
Gabriel.

Pete,
i am not getting any error in DP90. Travel expenses are just not there.
DIP profile seems to me standard with no selection criteria.
Maybe i have done some mistake when processing service order?
Hereby steps executed:
1. Service contract
2. Service notification
3. Service order - Operations + spare part order assigned
4. Confirmation
5. Travel expenses assignment (PR05 + PRFI)
6. DP90
7. Invoice
Should be travel expenses part of confirmation?
Thank you,
Gabriel.

Travel Expense Form -- How to identify which form it is using

Hello,
In PR05(Travel Expense Manager), there is a simulate button which will generate standard expense form with expense details.
I ran into scenario where one user group expenseform is little different from another group employees expense form. i am guessing that user group form is customized. how to identify what is behind scene form which is used.
Thanks

Thanks for your response. It seems I identified that it is using ABAP LIST forms.
I confirming that position 24 for other settlement under TRAVEL EXPENSES CONTROL (EXPERT VIEW )
Now we have issue identifying which underlying ABAP LIST Form used.
If any body has any information on this how to identify, please provide information.

Time, Travel Expense in cProjects 4.0 TRANSFER

Working on cProjects 4.0, I have a few issues with regard to Time and Travel Expense in CATS:
1. How can the approved travel expense be seen in cProjects front end?
2. Which table contains the travel expense data?
3. Can approved expenses per resource be viewed in cProjects front end?
4. Assigned to more than one project simultaneously each corresponding to an internal order, how can a use make out (in CATS), which one to capture effort in - if they are all in the same confirmation period.
Thanks.

2)All cProjects tables start with DPR. In transaction se11, check by giving dpr*.
4) Configuration should be done to your HR profile in such a way that it allows time conirmation for tasks. The tasks to which the resource has been alloted to appear in the worklist in cat2 transaction. Just click on the project for which you want to confirm the times in the worklist and copy that to the data entry area. Ensure that the receiving internal order is specified.
Use the program DPR_CATS_CPR_TRANSF for transferring the time to the corresponding cProjects

Problem with the Travel Expenses PDF Form

Hi Experts,
We are facing a strange issue in our production system that the Travel Expenses PDF form is coming as a blank pop up when users raise a Travel Expenses request or try to see the form in 'My trips and Expenses'.
The strange thing is that it is happning for only 3 users in Production system only.We have confirmed that it is not a Desktop issue. We did not come across this earlier while 3500 users are using it for 9 months now.
The same problem is not repeated in Dev, Qua or even in Production for any other user.
The SAP Security team has also confirmed that all relevent authorisations have been given to effected users like other users for whom the same is working
Kindly help me with the same if you have encountered the same problem or can suggest something that may rectify the problem.
Help will be appreciated << Please do not offer points >>
Regards,
-Amol Gupta
Edited by: Rob Burbank on Sep 21, 2010 2:38 PM

Hi Siddharth,
Thanks for the reply.
We have checked that it is not a Desktop issue.
Also SAP Security team says that the effected users have been given the regular authorisations as given to other users using the same functionality.
As i mentioned it is not a problem with ADS as the same functionality is working fine for 3500 users for 9 months.
Regards,
-Amol Gupta

Travel Schema is Not Appearing in ABAP WebDynp Travel Expense Form

Hi Experts,
We are using FIN_TRAVEL_1 business function for travel management in EHP2.
We are implementing ESS/MSS services for Travel management and corresponding workflows are working perfect.
Problem is:
Travel Req. and its Approval are working perfect but when we create Travel Expenses for the corresponding Approved
Req. - Travel Schema is Not Appearing in the ABAP webdynpro screen in ESS.
We have already activated integration of Travel Requets with Expenses in the customizing and changed the corresponding
settings in the schema also.
ABAP WebDyn in ESS is working perfect if we direct create a Stand alone Travel Expense Report. We are using only Travel Req.
and Expenses with Miles/KM cumulation. We are Not going for Travel Planning.
Pls. let me know - If any Settings are missings in "Expert View" of Travel Control or any Customizing setting is missing.
Do we have to apply some note or any BADI is there ??
Very Thanks in Advance...
Kind Regards,
Edwin

Hi there
You need to make sure that you have a trip schema that does not allow overlapping when creating expense report from approved travel request, also check the bindings for your trip schema.
I think I may have addressed this in an OSS to you earlier but also check you are using correct resource for WDABAP as delivered with 1076144
I think is why it previously worked in your java landscape if you had the trip schemas with bindings defined in the homepage framework

Distribute Travel Expense among multiple bank accounts

Hello Expert,
We have a requirement to distribute the travel expense among multiple bank accounts. We have maintained one of the travel expense bank to Infotype 0009 (Bank Details) Subtype 2 (Travel Expense).
Now the question is where to record other 3 banks that we have for one of the employee. Also where to mark the percentage.
Please help.
Thank you very much.
saplover

Hi,
You can add new subtypes to IT9 through the view 'V_T591A' (t-code: SM30).
Thanks
Alis

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Reimburse travel expense employee by check

Hi,
In our current client, the client wants to pay the employee the check for travel expenses and accounts.
As a process what is supposed to happen after the employee is paid by check.
1) Do we need to run the posting programs to post this information in to accounting and then to controlling?
Geerally when the employees are paid by check does this information need to be fed to accounting?
I hope so but please confirm.
2) And do we need to create vendor master records for employees to be able to run this postings to accounting?
3) When the positiing programs are run whhat effectively happen? Does it creating accounting documents (table BKPF)
I am a HCM consultant and having trouble understanding the integration poits with FI and hence a few a bascis questions.

1) Do we need to run the posting programs to post this information in to accounting and then to controlling?
When company pays to employees for thier trip exp , it must be posted, as it is an expense to the company
Geerally when the employees are paid by check does this information need to be fed to accounting?
I hope so but please confirm.
When employees are paid money, other than his salary , he will be treated as vendor, which will be done by FI team
2) And do we need to create vendor master records for employees to be able to run this postings to accounting?
When you debit expnese, (as TRav exp is an expense) you should credit the vendor
3) When the positiing programs are run whhat effectively happen? Does it creating accounting documents (table BKPF)
Yes it creates accounting entries, all debit - credit stuff

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

How to view changes to expense reports

I am trying to find a way of viewing changes to an Expense Report.
In PR05 there is a history but it does not provide details about the change. I have also looked at PRTE and cluster AEND but again this does not provide the details that our business users require.
Does anyone know if there is any other way of viewing the detail of changes to an Expense Report?
On a related issue we have found that in PR05 the approver name is showing as the workflow user rather than the user ID of the person who approved the trip in the Portal. Can this be changed to the actual approver ?
Thanks for any help with this
Stephanie

Hi,
I think T-code PRTE provides only screen level changes (i.e who , when creates, save or updates by whome)
For detail level changes in expense reports you need to activate Define History and Archiving of Forms
V_T702N_R26_R27
Please note that this is ONLY available with EHP5 BC 605 FIN_TRAVEL_3
Following is help available
_________________________________________________________________________Use
In this step, you can activate the following functions:
History
If you activate logging of history, the system logs the changes to travel requests and expense reports. Users can display the history in the following user interfaces:
Personal object worklists (POWL) for travelers, assistents, and approving managers on the Web Dynpro ABAP-based user interface of Travel Management
Transactions of the travel expense report in SAP GUI; for example, in the Travel Expense Manager (transaction PR05) or in the Travel Calendar (transaction PR02)
If you do not activate logging of history, the system automatically logs the changes made to expense reports (as in earlier releases). Users can display the change history only in the transactions of the travel expense report in SAP GUI.
Storage of Travel and Expense Forms in the Archive
If you have activated logging of history, you also can define that the travel request forms and expense report forms are to be automatically archived when certain events occur. You can determine which of the following events triggers the archiving of a form:
When processing of a changed travel request or expense report is handed over from the user who makes the change to another user
When the status of the travel request or expense report changes
When a user saves the travel request or expense report
You can archive the Adobe PDF forms or HTML forms for travel requests and expense reports, but not the forms for travel plans. If you use an ABAP list form, the system first converts this form to an HTML form and then archives the HTML form.
In the following activities you define which kinds of forms the system uses:
For travel requests, see Define Enterprise-Wide Control Parameters and attribute HTMLFORM_R_P.
For expense reports, see Travel Expenses Control (Expert View), Other Settlement, field 24.
Requirements
The following prerequisites must be met:
You have activated the updating of statistical data when trips are saved; see Define Structure of Trip Statistics.
You have made the basic settings for ArchiveLink; see Basic Customizing for ArchiveLink.
Note:
If you want to archive Adobe PDF forms, the document type PDF under Edit Document Classes must contain an entry with MIME type application/pdf.
If you want to archive HTML forms, the document type HTML under Edit Document Classes must contain an entry with MIME type text/html.
Standard settings
By default, history logging is not activated.
or http://help.sap.com/erp2005_ehp_05/helpdata/en/1e/9467498ee0444f9d06070d3e267364/frameset.htm

Program Exit for Travel Expense approval workflow

Dear Experts,
When a travel expense request is raised from the portal, the requester can attach certain documents like Files, notes to the same for the approver to see.
But when the approver sees the request in his UWL, he is not able to see the documents that the requester attached while creating the request.
I used a Program Exit for the same to happen, which creates a custom Event of a Custom BO, which in turn is attached to a standard task, that calls a method of an ABAP Class, that in turn attaches the document for that particular Employee and trip number.
But I am not able to View the document in the UWL.
Am I missing anything?
Please help..
Note: I reffered the following document (which was very helpful):
http://scn.sap.com/docs/DOC-29492

Try changing the behavior of the uwl when calling a SAP GUI from the default ITS to WIN GUI since you can't display documents on ITS:
Content Administration->Portal Content->Portal Users->Standard Portal Users->Universal Worklist->UWL - Launch SAP Transaction
Under Property Category choose Content - Transaction. Set the property SAP GUI Type to SAP GUI for Windows.

ESS MSS Travel & Expenses Customization in WebDynpro Abap

Hi Friends,
I have a requirement to customize the Travel & Expenses module in WebDynpro Abap. Please let me know the standard package (whcih contains webdynpro component) in WebDynpro Abap for this.
And give me some documents which contains steps to customize the standard screens.
Thanks & Regards,
Lakshmi Prasad.

The forum just died on me and my post was discarded, so here's the short form:
Packages: PTRM_WEB_UI, PTRM_WEB_POWL.
My advice: Don't narrow this down on packages, there are numerous used Components in numerous packages you'll inevitably find whilst forward-navigating the the respective Views of the Applications you want to use/configure.
Customizing: Sorry, nothing specific here. The IMG documentation was sufficient for me.
Enhancements: Here's a link I found to be useful. Maybe you'll come across Enhancing some Applications as well:
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/e07268c2-f61b-2e10-05a5-cd4bddfd1980
hope it helps, regards,
Lukas

Error initiating travel expense form

Dear Guru's,
We have an issue displaying the Travel Expense form in ESS. We are not using the PDF forms but the HTML , no ADS has been set up and followed the exact steps mentioned in SAP Note 1032311. So we deleted the URL parameter in the URL parameter from the resource and set the PDC path as a non-static URL to the tripform. We deleted also the Iview property ....UsePDF=true.
Next we changed the setting in the Travel Management Expert View refering to Adobe Forms from 0 into 1, and we modified feature TRVFE using the SAP form PTRV_EXPENSE_FORM .
We tested the forms in trx TRIP, PR05 and PR_WEB_1200 and all results were positive since the form is displayed. However using the Iview create travel expenses the ' Error intiating trip forms' remains. The Iview My trips and expenses gives the same negative result trying to display/print the form. However the Iview display trip form seems to do something and is only given the error that the trip parameter for the pernr is missing while previewing it, which is clear since no trip has been selected.
Help needed.
Kind regards.

Please check you have the correct roles assigned for the URL in PCD path as this is a common cause of this type of error
As per the note..it needs to be;
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Can you open it from portal in administrator mode?
Also check note 944221 to check the ADS config.

Travel Expense Manager (PR05): Trigger "Add Data Maintain:Status" upon SAVE

Hi TM Gurus,
Good day.
The "Add Data Maintain: Status" Screen can be manually accessed by clicking the "Trip Status" Button in PR05.
Can you kindly confirm if it's possible to automatically trigger the "Add Data Maintain:Status" Screen via configuration when clicking the save button in Transaction PR05 - Travel Expense Manager?
Thank you very much.
Best regards.
Rainnier

Hi Sally,
Good day.
I will now tagged this as answered. Thanks again for your help on this.
On the other hand, I have another question: The"Add Data Maintain: Status" Screen now appears but with the default Settlement Status is "Open". Do you happen to know if this can be changed via configuration to "To be settled"?
Can you please answer this ar this link: Travel Expense Manager (PR05) "Add Data Maintain:Status" upon SAVE
Thank you very much.

Confirmation view in travel expense

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