Time, Travel Expense in cProjects 4.0 TRANSFER

Working on cProjects 4.0, I have a few issues with regard to Time and Travel Expense in CATS:
1. How can the approved travel expense be seen in cProjects front end?
2. Which table contains the travel expense data?
3. Can approved expenses per resource be viewed in cProjects front end?
4. Assigned to more than one project simultaneously each corresponding to an internal order, how can a use make out (in CATS), which one to capture effort in - if they are all in the same confirmation period.
Thanks.

2)All cProjects tables start with DPR. In transaction se11, check by giving dpr*.
4) Configuration should be done to your HR profile in such a way that it allows time conirmation for tasks. The tasks to which the resource has been alloted to appear in the worklist in cat2 transaction. Just click on the project for which you want to confirm the times in the worklist and copy that to the data entry area. Ensure that the receiving internal order is specified.
Use the program DPR_CATS_CPR_TRANSF for transferring the time to the corresponding cProjects

Similar Messages

Travel Expenses (CATS) - cProjects 4.0

Once an internal order is created, the resource(s) assigned to the task(s) can capture effort in CATS which, after approval, flow back to cProjects and get populated with the 'Confirmed' field of the Additional Data tab (for tasks).
The resource would also capture 'Travel Costs' in CATS - for eg. airfare, other expenses etc. Once approved, where would these costs (expenses) be seen in cProjects front end?
Thanks and Regards...

Consider this scenario:
SAP HR system - separate box
SAP cProjects - separate box
Please create your employees in SAP HR system using tcode pa40.
Go to transaction bd64; create a model view and add message type HRMD_ABA;
Add a BAPI --- Under this add Obj, name/interface - TimesheetCPRconnect
& Method - Transfer CPR;
Generate partner profile - Here select the cProjects system
Go to edit - Distribute the model
Now in the SAP HR system, use transaction PFAL, to transfer the resources to the cProject system; There are certain BADIs that need to be active for this transaction to work; Once the iDOCs get generated, the HR resources are converted to Business partners in the cProject systems.
In the cProject system, create a project, task and assign the tasks to any resource that you have just transferred from the HR system. Release the task.
In the HR system, use transaction cat2, select the appropriate HR profile and the personnel for which you want to confirm the task. In this case, the person to whom the task has been allocated in the cProjects system. In the time sheet, enter the time and save.
Run the program DPR_CATS_CPR_TRANSF, to transfer the time to the cProjects front end.
p.s. I hope you find the above response useful. In case it is, please reward points

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Travel Expense: Error: Travel Exp already exist not possible to switch schema

Dear Team,
I am supporting Travel Management in one reputed company.
User facing one issue where TRF raised by copying one old TRF, during that time Travel expense report also getting copied. It is not giving any error while raising TRF in this process, but when the user trying to raise TER for the same he is geeing error: 'Travel Expenses already exist not possible to switch schema' Kindly suggest how can I stop this. Attached is the ESS Screen.
Regards,
Adi.

Hi Adi,
no. Leave that as it is. I wasn't entirely sure whether the field's value influences the TER in any way. But since it is = 1 and your TER schema collides, this is completely irrelevant. Still good to have this ruled out.
Have you checked what I wrote concerning FITVFELD_WEB? There's a checkbox in the schema "Overlapping Trips allowed" (loosely translated from German, might not be verbatim). If it's not checked, check it and retry.
Again though: 4 years ago, as I already stated in my earlier posts, these settings had no impact on the collision of Travel Expense Claims and coexisting TERs in the same time were not possible. I assume it is still not possible, so we're clutching at straws here.
However. If I understood your business needs correctly, you actually do not want the expense report data/indicators to be taken into account, because you just need the copy for the Travel Request, right? There might be chances for implicit enhancements and "killing" that bit information from the copied TE-Cluster entry so it doesn't stray into the copy of the Travel Request Copy anymore.
Cheers, Lukas

"Time and Expense" - cProjects 4.0

Heard about the 'Time and Expense' that's new to cProjects (4.00). Havn't really got to know the working of this though... Anyone who wouldn't mind sharing / contributing to this topic.
Thanks for your willingness to share...

Time recording in cProjects is a new feature effective version 4.0.
cProjects 4.0 is released only for ECC 6.0, CRM 5.0 and Netweaver 2004S. For customers having lower version, consultation is available from SAP. Please kindly refer to the note 900310. I hope this helps.

SAP R/3 Time & Travel Module_CRM Integration

Hi Folks,
I've a situation where my fields sales people record expenses and time on their laptops and synronize with core R/3 FI, HR.
I undersatnd, there is a component on Mobiles Sales called "Time&Travel". Could you please share some thoughts on Integration points on integration between SAP Mobile Sales and SAP HR Time&Travel modules.
Jatain

Hi,
Yes. You need to so the Middleware setup between the R3 and CRM systems. PLease follow these building blocks in this order:
1.C71_BB_ConfigGuide_EN_US
2.B01_BB_ConfigGuide_EN_US
3.B09_BB_ConfigGuide_EN_US
If you follow all these three you should be able to have bidirectional flow. Please lets us know if you have nay questions.
Hope this helps you,
Karuna.

Travel management: Input tax for each travel expense

Dear forumers,
I've got the following problem with input tax.
I activated input tax for my country variant in Customizing IMG Global settings for each trip provision variant, second option "Input tax per trip expense type".
I also put the tax code to each travel expense which should be taxed.
But still amounts are not posted in FI with input tax codes.
When I tested the situation in Testing system, everything worked fine. Then I did the same customizing in Development in order to transfer to Production system and copied requests to Testing. And from that moment, amounts are posted to FI without taxation even in Testing system. Don't know, what went wrong 'cause everywhere I did the same manipulations.
Can anyone help me to solve the problem?
Best regards,
Eldar.

Hi
what is the rule in schema?
i had similiar problem, i.e. the tax code is not updated in the FI document.
can you advice what might go wrong?
thanks in advance!

Employee Travel Expense Payments via ACH

Hello,
Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
Currently this is done by check.
What we would like to do is pay via ACH and increase the frequency of payments.
The issue or concern is the storage of the employee bank info.
Has anyone come across this scenario and have any guidance?
1) As a first option we would look enter the bank info on the vendor master.
Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue. Does anyone have any insight or experience on 'encrypting' or securing this bank data.
Thanks for any and all input.
Rob C.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
Hope this helps,
Jack

Travel Expense (CATS) without CO

Without CO, when I cannot have internal order from cProjects 4.0, is there a way I can capture effort against task and travel expense for a task in cProjects? Where do the data corresponding to travel expense (recorded by a resource) reside in the system?
PS: SAP CO is out of scope and I am not going through the PS route either.

Hi Bittu,
Unfortuenately it is not possible.
Please see my answer in message raised by Swayam Prakash.
Kind regards,
Zhenbo

Travel Expense Amount as default

Hi,
I have configured 2 Travel expenses on the receipt basis and set the amount in them as default value. When selecting those 2 expenses while filling the Travel Expense Form the value is coming up but it is editable means the user can change the value set as default in them. Client wants that user should not be able to change that default value.
How can this be done. Please let me Know.
Thanks & Regards
Ritu Goyal
+91 9891389306

Hi,
While you assign default value/maximum amount in the table, assign it twice. For first time assign amount type as "Default Value" and for second one assign amount type "Error Message for Exceeding".
For Eg: Travel exp type PDTA - Partday travel allowance.
Default value should be $20
1) assign as PDTA - Dafault value $20
2) assign as PDTA - Error Message for Exceeding" $20
I hope this would help.
cheers
Samir

Text Editor update in PR05 ( Travel & Expense )

Hi,
I am trying to update editor in PR05. I am using function module HRTRV_IF_MODIFY_TRIP to update PR05. For some reason, I am trying to update the editor. But I am getting below error message.
Field PTP71-EDITOR_TEXT(9) does not exist
I saw whether editor as any limitation in PR05. I dont think so.
Please let know what cause this error.

PR05 only updates Travel Expense tables: PTRV_*
To update Travel Request tables: FTPT_* you will need to go thru another transaction, such as TP04.
Travel Data is a one way street - Travel Request data (FTPT_) will be copied up to the Travel Expense tables (PTRV_) one time only (When travel request is approved). After this point, any changes to the Travel Request data (FTPT_) will not be copied up to the Travel Expense tables (PTRV_). Data never goes in the other direction - from PTRV_* back down to FTPT_*.
Hope this helps.

Authorization Checks in Travel Expenses

hello everybody
i have a problem whit my TM project.
here we have employee and manager.
when employee save and send own travel expenses he cannot change it later (and this is a request for us).
But when manager do the same operation later the link "modify travel expenses" is enabled
we don't want this
i try to change the authorization role for manager in PFCG transaction and delete from AUTHF field the value W31 .
In this case the link to be disabled but the manager lost authorization for approve employee trips.
so i decided to assign a value in field AUTHP (i set value E) but nothing changed (info type 0105, sub type 0001 is assigned correctly).
any suggestion?
thanks
PS:i want manager cannot modify own trip after saved (like all employee) but he still to able to approve employee trips.

i think i not explain me correctly.
so... my problem is following:
the manager is able to approve the employee trip (and this is ok)
The employee can insert their own travel expenses. After save and send the modify functionality is disable. So he can do this operatione only one time. (and this is ok)
The manager can insert their own travel expenses. After save and send this functionality still to be enable. (this is NO ok)
I changed the authorisation: when i remove W31 from Manager Role i solve the problem but.... Manager is no more able to approve trip....
I want manager able to approve employee trips but not modify their own travel expenses.
i hope you understand me

Change Error Message in Travel Expenses

Hi All,
I'm having a problem changing one of the error messages on the Create Expense Report screens in ESS Travel Expenses.
[Here's a screenshot|http://www.scehardt.com/news/image003.png]
I've changed the label to say Ticket instead of Document. Now I need to change the error message to match. I found the error message in the backend, but it is formatted as Required entry field "&" is empty. Does anyone know where Document Number is inserted into the error message? Alternately, is there a way to change the error message for that field to a custom message?
Thanks,
Scott

Hi Friend,
Find the code snippet something like this in your code
IWDMessageManager msgMgr =
                 wdComponentAPI.getMessageManager();
                 msgMgr.reportContextAttributeMessage(
                 wdContext.current<YourNodeElement>().getAttributePointer("<YourDocumentNumberAttribute>"),
                 IMessagePackScopingComp.<Your_Error_message_key>, new Object[] {"Document Number"});
                         // Replace The Document Number from last line with your desired text
Here you can change the Text which is going to be supplied to message pool at run time.
Further you can follow this tutorial for message pool and error message.
[A Simple Input Form with Message and Error Service Support|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/837d9290-0201-0010-1381-e633fe17cb14?quicklink=index&overridelayout=true]
Regards
Jeetendra

Time, Travel Expense in cProjects 4.0 TRANSFER

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