Confusing Application of Archive and Retention Personal Tags and Policies

I created some custom personal tags and applied it to the retention policy assigned to my account and started the managed folder assistant on my mailbox and when I saw the new tags in Outlook, I applied personal tags at the folder level of all of the folders
in my Outlook 2010 profiles by right clicking on each folder, selecting Properties, then selecting Folder Policy, then selected the retention and archive policy I wanted and then clicked OK to save the settings.
After about 15 minutes, I had finished going through all the folders, I went back to look at the folder properties and instead of showing the custom policies I just set, they have "Use Parent Folder Policy" selected on the Policy tab for both Folder
Policy and Online Archive. It looks like the settings are not being saved/applied or they are reverting back to defaults. However, some messages show retention and archive dates and some messages are moving to my archive mailbox.
This is confusing to me, so this looks like it is going to generate a large amount of tech support calls when we roll this out and it will be difficult to explain to end users how this works.
Our retention policy does not contain any default archiving policy or retention policy on the Inbox (the 2 year default was not applied) to our policy. So mail in the Inbox is not automatically moved unless a user applies a personal tag to archive
and delete the messages.
How is this supposed to work and how long does it take for folder policies to be applied from personal tags and then work as expected in Outlook?

As for when the managed folder assistant runs, it depends on your Service Pack level. For Exchange 2010 SP1 and later, the retention policies run 24x7 with a throttling policy applied to the Mailbox Folder Assistant. Also, there is no guarantee
that the managed folder process will necessarily finish in the time allotted. In fact, there should be messages on the Exchange server side that document how many mailboxes were processed and I think, how many were not.
For the timing in general, if a tag is applied, my understanding is that with the default settings it could be up to a day, if not longer until things begin processing. It depends on what window you have for retention policies to process, what might
already be in the queue to process next, etc.
For the Start and End date question, my assumption would be that on the day that it is supposed to start, it will be placed in the queue to be processed as soon as possible, The same for the end date.
Hope that helps.
More good resources:
http://windowsitpro.com/blog/workcycles-and-managed-folder-assistant-mfa
http://technet.microsoft.com/en-us/library/bb123958(v=exchg.141).aspx
http://blogs.technet.com/b/samdrey/archive/2011/11/16/exchange-2010-retention-policy-tag-not-available-immediately-after-definition-in-emc.aspx
JAUCG - Please remeber to mark replies as helpful if they were or as answered if I provided a solution.

Similar Messages

Triples of applications after Archive and Install

Hi
I just tried to install Leopard on my black macbook, which made it go to a blue screen until i re-installed it using the archive and install option, and the preserve user settings and networks option. I was attempting to access some applications from my dock, and they were saying that i couldnt use the application with this version of Mac OS X. Anyways i looked in my applications folder, and I now seem to have some triples of apple applications. One copy is in the previous system folder, and two in my current applications folder, one of which does work. Do i need all of these, or will it wreck anything if i delete them from the previous system folder or the ones that don't work in the current applications folder??? Very very grateful for any help... at all!!!

Alf Megson wrote:
Do you really want me to answer that question?
yes. I had to ask. I don't know you and I've seen way too many posts by people with similar problems who don't know that one has to empty trash to actually reclaim the missing space.
Boot from the leopard install DVd and repair the startup drive (not permissions). reboot and see if that makes a differences. if not try to find out what's taking all the space. see this post for tools for that.
http://discussions.apple.com/thread.jspa?messageID=8188595&#8188595
10GB should not be hard to find.

Understanding (default) archiving and retention policies and tags

I am taking a look at archiving and policies and tags and am a bit confused.
If I look at the "Default Archive and Retention Policy", I see a lot of Tags assigned to this policy. On the Mailboxes tab, I see no mailboxes listed.
although no mailboxes are listed in there, are all users that (will) have archive enabled still using this default Policy?
I see a lot of Personal Tags in there assigned. 1 Month Delete, 1 Week Delete; Are all these tags active, or is the list you see there all tags that a user CAN personally use and assign to his folder?
For example, what does the tag do: "1 Month Delete", Personal Tag, Delete and Alllow Recovery, Age limit for Retention 30, Retention Enable True?
there is also a tag called "Default 2 year move to archive", with type All other folders in the mailbox. Does this mean that all users that have this policy assigned, that all their mail older than 2 years will be moved to their archive? Or can
the user enable this tag?
The longer I look at this list, the less I understand.... Maybe someone can give a short explanation?
Thanks!
Olaf

Hi,
For the question 1:
Yes. Exchange Setup creates the retention policy Default Archive and Retention Policy. When you enable a personal archive for a mailbox, the Default Archive and Retention Policy is automatically applied to the mailbox if it doesn't already have a retention
policy.
For the question 2:
Users can apply these personal tags to folders they create or individual items.
For the question 3:
First, we should know what the "Delete and Allow Recovery" retention action do.
Delete and Allow Recovery: This action emulates the behavior when the Deleted Items folder is emptied. Tags that have this action applied are known as deletion tags. When this action occurs, and deleted item retention is configured for the mailbox database
or the user, messages move to the Recoverable Items folder. The Recoverable Items folder (previously known as the dumpster) provides the user another chance to recover deleted messages.
So about the tag you mentioned above, it's a personal tag, when a mailbox item reaches its retention age(here is 30 days), the items will be deleted in the source folder and moved to the Recoverable Items folder.
For the question 4:
If you choose the type "All other folders in the mailbox", then this would be a Default Policy Tag (DPT). This DPT is applied to all other items where a RPT is not applied.
For example, if you have created a retention policy tag and apply it to default folder Inbox, then Inbox folder won't be affected by a default policy tag whose type is "All other folders in the mailbox".
Please note that a mailbox can't have more than one retention policy. If you later apply a retention policy to the mailbox, tags from the Default Archive and Retention Policy are no longer available to the mailbox.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Confusion on Roles and Policies

Dear Friends,
Now i try to understand the what is weblogic and how its component are working .But i have confused with the roles and policies concept in security realm.My Scenario:I have created the one user and assign this user to the monitoring group.Then i want this user to start and stop servers also.So i create the role and policy in managed server security option.But it is not working .I know this is very simple question but i stuck this in many days even i referring the document..I am not able to put my post on security space .So please guide me for creating the roles and policies with example scenario or any documents
Thanks & Regards,
Ove.
Message was edited by: Ove

the oracle documentation explains this question:
https://docs.oracle.com/cd/E57014_01/wls/WLACH/taskhelp/security/UseRolesAndPoliciesToSecureResources.html
https://docs.oracle.com/middleware/1212/wls/ROLES/understdg.htm#ROLES120
Check this link too:
https://thecattlecrew.wordpress.com/2014/08/07/it-security-part-7-weblogic-server-roles-role-mapping-and-configuring-a-role-mapping-provider/

Cannot Assign Archive and Retention Policies in Outlook 2010

We are having problems figuring out how we enable Archiving and Retention tags in Outlook. We have a new Exchange 2010 server with an Enterprise license key. We have run Microsoft Office professional plus 2010 on all of our clients (licensed through
our volume license service agreement). We have configured an Archive mailbox store and assigned accounts to use that store. The archive mailbox appears in the users Outlook, but they cannot assign policies to folders or items. The ribbon does not show the
option. I can see that it is configured to be part of the ribbon (when customizing the ribbon), but the option is not available to the user to actually select. I see user tags assigned to the user in Exchange, so I am at a loss as to where else to look for
the problem.
I see lots of documentation that says this is a licensing problem, but I am running the right components and think I have the right licensing. Is there a trouble shooting document or things I can check to make sure I have everything the way I need it to
be?

We found our own answer on this. Not sure why, but we had to use powershell to start the Managed Folder Assistant for the user name we had configured:
Start-ManagedFolderAssistant -identity <username>
My guess is that if we had waited long enough this would have resolved itself.

"Permanently Delete" fail in outlook client after setting up the "Archive and Retention Policy" in Exchange 2010

In Exchange 2010 server, we have setup a policy under "Default Archive and Retention Policy" as all messages under "Inbox", "Sent Items" and "Deleted Items" will be Permanently Delete after X months.
However, one of our client found that some of the email messages was still found under his "Deleted Items". All other email messages under her outlook client (2010) were successfully deleted according to the policy.
Is there any reason for this exception?
Thank you

Hi,
Based on your description, you created retention policy tags for Inbox, Sent Items and Deleted Items folders. Then you linked them to the default archive and retention policy
Default Archive and Retention Policy.
Please check if this issue affects all users.
Please create a different retention policy which is associated with these retention tags, and apply this policy to a test user to check result.
Best regards,
Belinda Ma
TechNet Community Support

"The application Safari has unexpectedly quit." / "Archive and Install"

...The system and other applications have not been affected.
Would you like to submit a bug report to Apple?
I was working on my eMac last night when all of a sudden Safari shut down. I tried to open it again and I kept getting the above error message.
At first, I thought this was no big deal, as I just downloaded Mozilla Firefox. However, it seems that whatever error caused this corruption in Safari has also affected my MSN Messenger, and a few other internet related Apps.
I don't know if any of you have come across this problem before, but it would be greatly appreciated if you could email me your suggestions to fixing this problem.
I called Apple support, and the lady suggest looking for a way to "archive and install preserving" so that I don't lose any of my important files. I'm sure that this might fix my problem as well.
Please let me know if you have a solution for me!!
Eric.

Eric Jackson Wood,
Welcome to the Apple Discussions!
Doing an Archive and Install because Safari unexpectedly quit is roughly akin to using several sticks of dynamite to take out a housefly in the kitchen. How much RAM does your Mac have, and how long had Safari been running continuously before the quit? Safari does have a known memory leak problem (the Safari 3 beta may have fixed that; too soon to tell for sure); if you have a minimal amount of RAM (256 MB or less), run multiple applications simultaneously, and leave Safari running for several hours, you can expect Safari to bog down. If you then try to load some types of web page constructs, the unexpectedly quit message isn't quite so unexpected. (Quitting and relaunching Safari every few hours is a viable workaround; in sever cases you may need to restart the computer as well.)
How were other Internet apps affected? Slowdowns, unable to connect, unable to find sites, or what? What version of MSN Messenger are you using? (MSN Messenger isn't known for being overly robust in the first place.) If a number of online utilities all begin to act strange at the same time, my first suspect would be the local network and the ISP. Is the problem still persistent after restarting the computer and after several hours (to allow the ISP to fix any glitches on their end)?
If Safari continues to misbehave, launch Safari and before going to any website, try going to the Safari menu and select the commands to reset Safari and clear cache, then restart Safari and see it that helps. If you have Safari set to open going to a homepage rather than opening a blank page, first move /Users/ [your_username]/ Library/ Preferences/ com.apple.Safari.plist to the Desktop before launching Safari to reset it and clear its caches. If Safari then works, you can quit it and try moving you previous preferences back; if Safari begins acting up again, trash the old preferences and re-enter your desired settings in a newly-created preferences file.

I´m a frequent user of personalized tags on my contacts. When I update to iOS7.0.2, my tags don't appear on alphabetical order as they were on the other system. I already made a restoration of the system and it didn't work. Is there any way to fix them?

I´m a frequent user of personalized tags on my contacts. When I update to iOS7.0.2, my tags don’t appear on alphabetical order as they were on the other system. I already made a restoration of the system and it didn’t work. Is there any way to fix them?

I´m taking about the "CUSTOM LABELS"

Applications won't work after archive and reinstall

My wife has an iBook G3. After automatic update she got the red circle with a slash in it. She rebooted to the install disk and chose to archive and reinstall. After doing this and restarting, several applications will not work. For sure itunes, safari, iphoto and perhaps other she has not tried. The message she gets is: "The application cannot be launched because the system is incompatible." Suggestions? Thank you. Steve
iBook G4 Mac OS X (10.4.7)

To A Brody, thanks for the link to the backup info page..that was very helpful.
I'm having a panic with two volumes with 10.3.9 and 10.4.3 getting corrupted and impossible to repair or reinstall...and getting errors that "may be bad blocks...bad media.." and am backing up all the photos and music to a usb ext HD.
I'm only able to start up with os9 and am careful...perhaps not enough, I don't know, to not do anything to the osx files I can see from the other parition with os 9.
So far I've just dragged the files I want to the ext HD. I think I will do it again with a disc image as well, on the same ext HD, and burn dvd's later.So far, testing the backup with another mac in osx, I'm able to see the pictures with Preview, and import the music and play it...but yikes, no backup is like running with scissors. Two different friends are also backup less and they both use their macs for business! I hope to get them fixed up as well.
I'm going to post a new question about the phrase: "Mac OS X can't be installed on an ATA/IDE drive that is configured as a "slave", although it can see and work with such drives.": from one of the best books on OS X. Is this true?
G3 233hz desktop Mac OS X (10.4.3) 567mb ram, xpostfacto

Archive and Install misses-Some-applications ( ? )

Amidst two efforts of Archiving and reinstalling I have been amazed at two consistencies . One is that the routinely running iTunes , i.e. working like a Swiss Clock , disappears and the Address Book remains among the missing .
The missing Address Book is the reason for the flurry of Archiving and Installing , so I am inclined to accept that as less surprising that it remains unusable . However , thanks to a stand alone down load , I can recover my iTunes application from Apple Computer .
This somehow strikes me as odd that an other wise happy Operating System will Ostracise first an Address Book then Strike another application after being "Restored" .
What gremlins pursue in my Address Book remains a secret , but by piling Mount Ossa on top of Olympus , then Mount Pelion on top of Ossa , so to speak , What can the meaning of my Archive and install twice removing iTunes be ?
Having purchased Pacifist I had entertained high hopes that this parsing of the install Disc would provide a substantive fix in replacing the "Missing" applications . I say "Missing" because they are right there according to my lying eyes and Get Info .
All ideas entertained until the cows come home , Frederick

In the interest of saving space, can I trash the app folder from my previous system?
Yes.
What else can I safely trash from the previous system without compromising my data?
Anything which was reinstalled. That folder is left there partially so that any files you may have added to the previous system can be restored.
(40368)

Difference between the archive and cache_archive in object tag

hello,
I am trying to find the difference between the archive and cache_archive for the object tag to use for applet.
I was going through this link which discusses the applet caching :
http://java.sun.com/javase/6/docs/technotes/guides/plugin/developer_guide/applet_caching.html
Especially : A sticky applet is placed in a disk cache created and
controlled by Java Plug-in which the browser cannot overwrite.How do i find what is the disk cache on my machine, and how different it is from the normal cache.
Currently i am using the normal archive parameter in object tag, and when i go to the java plugin control panel, i see all the downloaded jars.
But wanted to know how will it be different from using the cache_archive parameter.
Please advise,
Edited by: duskandawn on Jun 10, 2009 11:07 AM

Hi Juraj!
I feel the same too - Except the fact that SessionFacade is used to access EJBs while the VO are built as response objects (i.e. assembled) and unassembled by different web requests.
rnats

Archive and Install help

After getting the blue screen when installing Leopard, I've decided to re-install using the "Archive and Install" feature. After reading the documents here on Apple's site, I'm a bit confused. Can someone please give me a Coles Notes version of how Archive and Install works? Mainly:
What do I need to backup myself? There's a document on Apple's site which discusses the steps for backing up your address book and such... doesn't Archive and Install do this?
I also have Adobe CS3 on my Mac. Will I have to re-install this?
And my wife has some widgets on our computer... I'm thinking that this could be the third party apps that aren't Leopard compatible. Will Archive and Install clear these too?
Message was edited by: Paul Ouimette

Hi Paul Ouimette;
Yes, the Archive & Install does back up the previous system so saying that you should backup may seen a bit redundant. The only problem with that logic is that it assumes that the A&I will go perfectly. If for any reason it doesn't, you can be left high and dry. Most time it does go well but personally I am a bit of a belt and suspenders guy so I always create a clone before doing anything as major as an A&I.
I did an A&I recently and my applications were there. I did have to enter the serial number for CS3 and Aperture again. My dashboard widgets were there though.
Allan

File naming, archiving and time management

I've posted on this subject before, but I have a new twist that I'd like to get some feedback on.
I usually import my photos, keeping the master (now called original) file name until the end of the calendar year. At the end of the year, I like to change the original name for classification and archiving purposes. By then, I've usually made all of the deletions for the year, so I feel comfortable renaming the photos with some sort of counter or index. My preferred classification system is: "Custom Name"/"Image Date_"/"Counter" (0000).
The problem that I'm experiencing is that it is impossible to rename my originals using this format without some inaccuracies if I try to name them all at once without readjusting the computer's internal time zone settings. I live on the east coast, so if I have a photo shot at 10:30 pm PDT on 2011-03-14, it gets named with a date of 2011-03-15, which obviously isn't accurate for when that photo was shot. Well, it is accurate based on East Coast Time, but I want the file to be renamed with the date that it was shot, where it was shot, not where my computer currently resides. Of course, I could rename the batch of 2011 photos in segments, but that would mean multiple quits/reopens from Aperture in order to change the time zone appropriately.
It seems that my only choices are to either rename my photos at the time of import using the correct time zone settings on my computer, or to not use this renaming format. Neither of these options are very appealing, since this renaming format is my preferred method.
I guess my question is: does anyone have any insights or advice on either how to better work around this problem, or if not, other renaming methods that they like to use for archival and organizational purposes? I know there are many to choose from, but I'm looking for something simple, which also provides direct information about the image, should I want to reference my Originals (which I do outside of Aperture from time to time).
Thanks for adding to this discussion...
mac

Allen,
SierraDragon wrote:
mac-
Personally I create a folder for each Project and copy pix from CF card into those folders. Then I import from the backup hard drive into Aperture using the folder name as the Project name.
Usually each Project includes only one day or less, and I may have YYMMDD_JonesWed_A, YYMMDD_JonesWed_B, etc. for a large or multiday shoot. I do not let any Project contain more than ~400 Nikon D2x RAW+JPEG files.
Projects are just that and never put into folders other than by month and/or year, just a forever chronological list. All organizing is done via Albums and Keywords. JonesWed_2011 is a keyword that can be an Album instantly when needed; bride is a keyword; wed is a keyword; flower is a keyword; etc.
I use wedding just as an example. The process applies to all kinds of shoots.
I use the 1-9999 Nikon auto-numbering of image files, and never rename image files except sometimes during export. That way original image names can always be found across mass storage devices in the future independent of any application.
-Allen
SierraDragon wrote:
Usually each Project includes only one day or less, and I may have YYMMDD_JonesWed_A, YYMMDD_JonesWed_B, etc. for a large or multiday shoot. I do not let any Project contain more than ~400 Nikon D2x RAW+JPEG files.
Why do you keep the photo count in a project to around 400 files or so? Is it detrimental to speed, or are there other considerations that have led you to work this way?
SierraDragon wrote:
Projects are just that and never put into folders other than by month and/or year, just a forever chronological list. All organizing is done via Albums and Keywords. JonesWed_2011 is a keyword that can be an Album instantly when needed; bride is a keyword; wed is a keyword; flower is a keyword; etc.
So, you are saying that you sometimes put projects into folders by month and/or year? Or, do you just keep all projects at the top level of the hierarchy? The only folders I use are at the top of my hierarchy, and they are by year, 2002, 2003, 2004...2012. I then keep all of my projects in the appropriate year. I used to keep folders that were named things like, "Travel", "Occasions"..., but this became problematic when I had overlap, and images could fit in more than one designated folder.
SierraDragon wrote:
I use the 1-9999 Nikon auto-numbering of image files, and never rename image files except sometimes during export. That way original image names can always be found across mass storage devices in the future independent of any application.
It sounds as though you don't actually rename your images at all, but rather just keep the original names. I don't like to do this because after deletions, it creates gaps in my sequence, and I also end up with multiple images with the same name. I like for each image to have its own unique identifier by name.
I'm considering importing the images using a version name, where the version is named by the image date. I'll keep the original file name intact until the end of the year, and then, should I decide to rename my files, I could base my renaming system off of the version name. This will automatically capture the date of the image without being reliant on my computer's time zone settings.

Applying retention Policy tags to inbox in Exchange Server 2010

I configured a Journal inbox in Exchange server 2010. I would like to configure a retention policy of 30 days so after a month all emails will be deleted from the Inbox of the Journal account. I configured the retention policy but messages
would never get deleted.

Hi,
Based on the description, you created a retention policy tag, the type was Inbox, added this tag to a retention policy and then applied this policy to the journal mailbox. However, this retention policy didn't work.
For this issue, first, I recommend you check if this tag is disabled. Besides, please check the application log to see if the Managed Folder Assistant has processed this journal mailbox. You can force the Managed Folder Assistant to apply the policy manually
by running the Start-ManagedFolderAssistant command.
If you have checked the above, I suggest you change the Action that retention policy tag performs to check the result.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Aftewr Archive and Install of Leopard - how to recover files?

After a long and frustrating day installing Leopard on my MacBook Pro (five months old), I finally have it up and running but don't know how I should recover settings and documents from my archived files. As per Apple's advice, I did the archive and install without preserving settings.
Actually, documents are fairly straightforeward, but what about Entourage data (emails, addresses, etc.)?
Also, will applications like Photoshop, Lightroom, etc. need to be reinstalled?
Please advise.
Thanks very much.
Regards,
Tom

Having left my French in high school, I googled, and then read your description. That is the "Keychains" folder. Keychain Access is the program that manages the keychains, which store all of your passwords.
There are a few places on the Mac you can look for translations. Each app will have embedded in it folders for each localization it supports. The .strings files usually hold the translations. To see inside an app, ctrl-click on the app and choose "Show Package Contents." You'll get a folder Called "Contents." Dig down into that folder and there will be a "Resources" folder. In there, will be the translation folders named with the language.lproj. You can poke around in these folders, but don't change anything or you might break stuff. I used QuickLook (select file and hit spacebar) to view the files, but any text editor will work--just ctrl-click on it and choose "Open with..."
The Finder and the Core Services of the OS are in the /System/Library/ folder. The CoreServices folder has just that, including the Finder and Dock, which are the apps that drive most of what you see. Both of those are just apps, so you can view their contents and see what localizations they have. I searched through them for "Trousseau de clefs" but could not find it. In the /System/Library folder are two other promising folders, "Resources" and "SystemFolderLocalizations." Both have .lproj folders with some translations.
Besides just googling for French localizations on Mac OS X, try reading about Localizations at the Apple Developer Connection.
As where I've learned all of this: Mostly here on these discussions and MacOSXHints and MacFixIt and The X Lab. I've also found info on personal blogs by googling for an issue along with "Mac OS X" or "Tiger" or "Leopard."

Confusing Application of Archive and Retention Personal Tags and Policies

Similar Messages

Maybe you are looking for