Contract Purchase agreement to be made optional

Hi All
We have a requirement where the item is to be procurred from a specific supplier.
The supplier already has a catalog of items attached with it, as mentioned in the agreement, except for the item the user want to procure.
When ever the user is selecting the item and supplier, a default Agreement gets attached, which stops the requestor to proceed.
Is there any way in which we can make the agreement as optional when we select the supplier. ??
Thanks
Ankit

Hi,
You have the material group both on PO item and service level (EKPO-MATKL and ESLL-MATKL).
Please be informed that the material group is not updated at service level automatically by changing the
material group in the item. Services can have different material groups, therefore you must change the material group at service level afterwards.
For checking the field selection on purchasing (PO item) level please use the note 30316 to find out which field selection keys are used while creating of the PO.
For ESLL-MATKL please check: SPRO - materials management - external services management - Define Screen Layout - for field selection keys 4, ME21, ME22, NB, PT9...
Regards,
Edit

Similar Messages

Contract Purchase Agreements

Hi,
we are working in oracle applications 11i.
we need help with the following inquiries regarding contract purchase agreements in Oracle Purchasing:
1. how can we benefit most from Contract Purchase Agreements . what is it used for?
2. are there any accounting/ financial setup ?
3. summarized setup sequence, please.
4. what are the interfaces or links to other purchase documents or modules ? we have Oracle Inventory, Oracle HRMS, General Ledger, Payables, cash Management, and Assets
Please note that we only use Standard Purchase Orders.
thank you...
Edited by: AHS on Apr 14, 2011 12:38 PM

Hi,
Your questions :
*1. how can we benefit most from Contract Purchase Agreements . what is it used for?*
Ans : Contract Purchase Agreement (CPA) is basically an agreement of an organization with a Supplier. In CPA you can purchase from supplier but you don't mention what you are going to buy and when.
You create contract purchase agreements with your suppliers to agree on specific terms and conditions without indicating the goods and services that you will be purchasing. You can later issue standard purchase orders referencing your contracts, and you can encumber these purchase orders if you use encumbrance accounting.
*2. are there any accounting/ financial setup ?*
Ans : No.
*3. summarized setup sequence, please.*
Ans : The major setup will be the Document type : Contract Purchase Agreement.
*4. what are the interfaces or links to other purchase documents or modules ? we have Oracle Inventory, Oracle HRMS, General Ledger, Payables, cash Management, and Assets*
Ans : Request you to refer the user guide for details how Purchasing is linked to other modules.
Kind Regards,
S.P DASH

PO referancing both Contract Purchase agreement and an Active Quotation.

We have a valid active contact purchase agreement and an active bid quotation and both of them are attached to the ASL against a particular item.
We set up a price list for that item.
(We want to default the price of the item from the price list into the std PO).
Now if we try to create a std. PO of that item and giving reference to the contact Purchase agreement,
then the PO automatically takes the price from the quotation not from the price list.
If we delete the quotation ref in the ASL the PO price is defaulting from the price list.
Why this is happening? How can we alter the preference?

Check the Info Record (TCode ME12/ME13) for the vendor & material used for the transaction.
Regards
JP

Amendment/Addendum document as attachments on Contract Purchase notifcation

Dear Gurus,
Purchasing 11.5.10.
Can somebody comment on what needs to be done to include Amendment and/or Addendum documents as attachments on Contract Purchase Agreement notifcations? At least is this a seeded functionality or is there are any profile options or this will be completely custom effort?
Thank you
Anatoliy

It may be issue with XML Publisher.
Try posting on XML Publisher Forum.

Rate Contract Purchase Order ! Urgent

Rate contract purchase order
My Client Dont wants to enter quantity in the Purchase Order
The purchase order is called as Rate contract purchase order (Contract for Per Unit rate of material only). Purchase order is created without entering the quantity. It has specific validity period and overall value limit (It is not compulsory). The multiple Deliveries from vendor are accepted (GR) and invoices are posted against this purchase order, for certain period of time.
It is not possible in standard SAP configuration to make Quantity field optional or hide, because this field Mandatory in standard SAP program.
I suggested option of creating Contract and Contract Release orders, but our client doesnt want to create the purchase orders on daily or monthly basis.
Also scheduling agreement option is not working, because schedule lines are not final.
Please suggest me the solution on this issue !

Hi Vijay,
to clear your doubt, SAP can make the Quantity display instead of Hide function. It not necessary to put Required, it can be Optional or Display.
This also will work if you have PR for all of your PO, so PO QTY will be copied from PR QTY.
you may need to check your configuration.
IMG-MM-Purchasing-PO-Define Screen Layout at Document Level
Regards,
Maia
Edited by: Maia on Apr 14, 2008 5:24 PM

Contract , scheduling agreement and service order

Hi all,
Can anybody tell me about the contract scheduling agreement and when we can suggest our client to go for schedule or contract agreement ?
Pls tell me elaborately .
Also Pls explain me about service order and when can i go for service order . whether it is restricted to AMC ?
Pls explain me elaborately.
pls explain me steps for creating contract or scheduling agreement and service order..........................
points to be rewarded.
Regards,
Girish.

Hi,
Contract is outline purchasing agreement where you have a contract with the vendor,may be a for a predetermined quantity or predefined value. So everytime you need the matl, you need to make PO ref the contract asking for the delivery of the matl. In such instance when PO is ref with contract its called contract release orders or call off orders. So Process are ME01, ME11, ME31K with aggnrement type, ME51,ME21 & MIGO,
Scheduling agreement is a long term purchase agreement, where you will keep issuing the delivery schedules whenever there is a change in requirement or at predetermined time intervals. The delivery schedule can be on hour/daily/weekly/monthly basis. SA is also an agreement with the vendor for the supply of matl, may be a quanity or value. The delivery dates will be maintained in ME38 ref the SA which are called delivery schedules.So you can maintain the delivery schedule and communicate the vendor on Forecase basis or JIT basis. And when you need some more matl then will only create SA deliveries using ME38. SA could be of 2 types:- without release documentation-system will transmit the delivery info to the vendor once you save the document.
With release documentation- after creating the delivery schedules you need to create SA release using ME84.So Process are ME01, ME11, ME31K with aggnrement type, ME38 & MIGO,
Service order or service PO is created with item Category "D" and an account assignment category as per ur requirement. U can not enter ur material here only u have to maintain short text of material. Example: You want to clean the boiler and u given contract to your Vendor. Vendor sends quotation mentioning that Rs.100/hr/Man head. Now how you will measure the cleaning activities of furnace? You can pay to contractor based on the hourly basis/ man head spent in cleaning activities. So in this case create the Purchase Order mentioning "Cleaning" in the short text in Item overview(Acc assignment ' K' or C or P and Item category 'D) and item details " Man Head" Service No , Gross price - Rs.100.00 and unit - hour ( or pick from Service master) and Quantity-number of hours spent by all man head.
The steps to create Service PO are:
1) Maintain Item Category as D & account assignment such as cost center Kor slaes orderC
2) Keep material code field blank.
3) Enter description of service & other fields in the PO Item Overview level. Press Enter.
4) System will prompt you to maintain services at Item Level. Maintain your service master number / service description & other fields (quantity / rate /)
5) Save the PO.
For more follow the links;
For more follow the link;
http://esoadocu.sap.com/socoview(bD1lbiZjPTgwMCZkPW1pbg==)/render.asp?packageid=DBBB6D8AA3B382F191E0000F20F64781&id=EB65A89F1AFD4C46AB61C6161BAF
http://www.sap-img.com/sap-sd/sap-sd-scheduling-agreement-vs-contract.htm
http://www.copacustomhelp.state.pa.us/infopak/nav/procurement/contracting/file1499/index.htm
http://www.sap-img.com/materials/what-is-outline-and-scheduling-agreement.htm
Regards,
Biju K

Goods receipt through Inbound delivery for Sub-Contracting Purchase order

Hi
I am trying to do goods receipt for the inbound delivery /shipping notification created for a sub -contracting Purchase order. The Finished product and the component part are batch managed, When I try to perform PGR in VL32N , I am getting a blank screen as error message and Goods receipt is not getting triggered . I checked for OSS note and found 645119 close to my issue but not an exact match . We are in ECC 6.0 with EHP 4. Can some one clarify whether it is possible to post GR through inbound delivery for a Subcon Purchase order .
Thanks in advance for your immediate response.
with regards,
Joseph Anand B

Hi, The issue may be due to this - the component is batch managed but the batch data is blank in the component list of the Purchase Order Item. Or a batch is maintained in the PO item component list but the stock for the same batch is not available with Vendor, i.e. stock with some other batch may be available.
In a receipt for Sub-cont PO, 101 happens for FG and 543 happens for component. But there is no option to provide the component details in a delivery. So in standard system, when 101 happens via a delivery, 543 will be posted in the background. So any error in posting 543 will result in a blank screen without any error message.
You can fix this by maintaining correct batch in the PO component list.
But there is another issue - you cannot do 'cancel posting' and 'return delivery' for this receipt. Only you can reverse the inbound delivery and you should know that the recevied stock shouldn't have been processed to do reversal of inbound delivery.

Best Practice while creating Contract, Purchase Requisition, Purchase Order

Hi
What is the best practice with respect to Contract & Purchase Requisition?
IN T Code ME31K, there is a button Reference to PReq, meaning that we can create contract with using Purchase Requisition. (We have done the same)
While creating the Purchase Order using Contract, we could find Purchase Requisition reference in the Purchase Order; similarly when we created the Purchase Order using Purchase Requisition, we could find Contract reference in the Purchase Order.
I have done the following:
1. Create a Contract.
2. Create a Purchase Requisition
3. Assign Requisition and Create Purchase Order using T Code ME57.
4. Create Purchase Order
Here in this case we could find references of both Contract & Purchase Requisition.
I just want to know what Practice should we adopt / advise while creating Contract, Purchase Requisition. & Purchase Order?
Regards,

Hi,
In ME51N Screen, enter Contract number in the "AGREEMENT" TAB and if more items in the contract, you can mention the item number in the next TAB to the AGREEMENT TAB and then proceed with creating PR by entering other details. This TAB you can find in the 4th column from extreme right end of PR screen.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Sep 10, 2009 2:23 PM

MM- Contract purchase order

Dear all,
can any one tell me how to create contract purchase order????
Regards,
Shoiab

Hi,
ME31L is for scheduling agreement, if you want TO crate standard Contracts Use ME31 and select the type of contract that you want.
AND Create a PO using ME21N and reference you contrct,however if you have release strategies on your contract make it is released befor you create a PO.
Thanks
Silas

Query on Blanket Purchase Agreement-- Lines Agreement

Hi friends,
I have a query on Blanket purchase agreement.When a minimum release amount is provided in the Terms >Agreement controls it is holding fine and taking that value perfectly for each release.
But when in the PO Lines,under the Agreement when i specify a Minimum relase,Quantity agreed and Amount agreed for a line,the system is not picking up the values mentioned here when i create a release.
Eg. Created a Blanket PO with a line.
For the line under the Agreement tab, specified the following values.
Minimum release : 100.00
Quantity agreed : 100
Amount agreed : 10,000.00
1.When i created a release,it allowed me to create with the release amount of 20.00
2. When i created one more release for a quantity of 500,it allowed me to go ahead.System didn't stop me or throw me any message like you are crossing the qty agreed.
How come these two cases 1 and 2 happen.
This is contradicting the agreement controls for the blanket PO line.
FYI: At the header level ,the minimum release amount are holding good and working fine.
Only at the PO Line ,the system is not taking the agreement values.
Any pointers in this regard would be great help.
Regards,
Bala.

Hi All,
I have issue with Blanket Sales Agreement(BSA) in PDF format for approval.
NOTE: To Preview and Print from the Blanket Sales Agreement header, you can use the Action, Preview and Print or right mouse click to access Preview and Print, to Preview and Print from the Blanket Sales Agreement header. When a specific blanket is open, you can initiate preview of the formatted contract document. The document always displays in PDF format when previewed from the blanket sales agreement; you will not be required to choose a file output format.
In our test instance,
I am not able Preview Blanket Sales Agreement and send it for approval through the Workflow Notification.
Requirement is customer should view the document.
Please, let me know the reason for not able to Preview the BSA.
Many thanks.
Regards
Dass
Edited by: user10255615 on Nov 2, 2008 10:38 PM

For a type document insert contract no agree (consent)

Hi,
I've a problem.
I must create a purchase order oil with reference a contract oil but a sistem block with a message :' For a type document insert contract no agree (consent)'.
Help me!
Bye-bye.

I followed this is:
Menu path
SPRO-MM-Purchasing-Contract-define document type-
select your contract doc type and click on link purchase req
here check box for R/S make checked for all your doc type except RV
but I don't create the order (type oil) in reference a contract. I've always the msg 'For a type document insert contract no agree (consent)'

Contracts/scheduling agreements

Hi,
Could anyone suggest me some useful links on contracts/ scheduling agreements?
Thanks in advance
Aparna

Dear,
Outline agreements in procurement can be 2 types:
Contracts or Scheduling agreements.
Contract is where you have a contract with the vendor,may be a for a predetermined quantity or predefined value. So everytime you need the matl, you need to make PO ref the contract asking for the delivery of the matl. In such instance when PO is ref with contract its called contract release orders or call off orders.
Scheduling agreement is a long term purchase agreement, where you will keep issuing the delivery schedules whenever there is a change in requirement or at predetermined time intervals. The delivery schedule can be on hour/daily/weekly/monthly basis. But it will contain different zones viz. firm/tradeoff/Forecast. Firm zone schedules are confirmed requirement and need to be taken by ordered party. Tradeoff zone requirement is to purchase the raw materails and ordering party is liable to pay raw material cost, in case of requirement cancellation. Forecast zone requirement is to help the vendor to plan his requirements.
SA is also an agreement with the vendor for the supply of matl, may be a quanity or value. The delivery dates will be maintained in ME38 ref the SA which are called delivery schedules.So you can maintain the delivery schedule and communicate the vendor on Forecase basis or JIT basis. And when you need some more matl then will only create SA deliveries using ME38. SA could be of 2 types:- without release documentation-system will transmit the delivery info to the vendor once you save the document.
With release documentation- after creating the delivery schedules you need to create SA release using ME84.
The main difference between contract and SA is volume of docs generated would be higher in contract since everytime you need to make a PO ref the contract and its time consuming, whereas SA can be integrated with MRP such that it automatically creates delivery schedules during MRP run provided if there is a requirement to the matl.
Visit : http://help.sap.com/saphelp_srm30/helpdata/en/7d/0a093f7c392e5ae10000000a114084/content.htm
Regards,
Syed Hussain.

Pricing Procedure determination for Quotation,Contract,Scheduling Agreement

Hello All,
Plz let me know,how the pricing procedure(Both Item & Header Level) can be determined for Quotation,Contract,Scheduling Agreement.
Do let me know with configuration details.
Thanks
JP

Hi Jyoti ,
There isn't any separate pricing procedure for Quotaions , Contracts , Scheduling Agreement s..
The pricing which u normally find in PO derived from Vendor Master ( Based on Vendor Schema ) , hold good for the above purchasing documents.
Regards
Ramesh Ch

Blanket Purchase agreement -- Error

1. When i have 200 lines and i want to delete say 78 lines it gives me the below message ?
You are trying to delete a blanket purchase agreement that has been approved at least once.
Action: Use the cancel menu option in this form or go to the control option in the PO Summary form to cancel the Blanket Purchase Agreement
so i have to cancel each line and give a reason ? is there any other way to do this?

Hi,
You can use "Cancel PO API" to cancel PO lines..
PO_Document_Control_PUB.control_document () is a PL/SQL procedure which provides the ability to cancel Purchasing documents directly through an API. The API performs all of the same processing that would be done if a cancellation was requested through the PO Summary Form Control window.
Regards,
S.P DASH

Blanket Purchase Agreement.

Hi All,
I want to create Blanket Purchase Agreement from Purchase Requisition directly like Standard Purchase Order. Is it possible? If possible, what is the way to create BPA?
Pl. help.
Thanks in advnace.
Mano.

Hi,
When creating BPAs please follow below steps..
1) Create a BPA.. while approving it, in the Approval form you will see 2 tabs, Approval details & Additional options..
2) Go to aditional Options, under automatic sourcing setup , Please enable "enable Automatic Sourcing" option , select Release generation method as "release using autocreate"
3) Return to Approval details Tab and approve the PO.
4) Create a Purchase Requisition using the item which you just included in the BPA.
Above steps will help you to convert your requistion to a BPA release automatically.
You need to check *"Workflow File Name: poxwfatc.wft"* as well. ( workflow setup)
*1) Is Automatic Creation Allowed?*
AUTOCREATE_DOC Indicator (Y for Yes or N for No) of whether this workflow is initiated for all approved requisition lines.
Default value: N ......... set is as Y
*2) Is Automatic Approval Allowed?*
AUTO_APPROVE_DOC Indicator of whether the purchase order approval workflow is initiated automatically after this workflow.
Default value: N ... set is as Y
*3) Should Workflow Create The Release?*
CONT_WF_FOR_AC_REL_GEN Indicator of whether this workflow creates, releases, or leaves them to the buyer to create using AutoCreate in Oracle Purchasing.
Default value: N ........... set is as Y
You can use below query to verify the WF setup...
select rtrim(w.name) name,
w.text_default Value,
rtrim(w.item_type) item_type,
'Is Automatic Approval Allowed?' Attribute
from wf_item_attributes w
where w.NAME = 'AUTO_APPROVE_DOC'
Hope this will help... Please let us know are you using i-Procurement?
Regards,
S.P DASH

Contract Purchase agreement to be made optional

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