Copy Control For Individual Purchase Order

Hi, experts,
can you explain to me concretly how to customize the copy control for individual purchase order? We have of course the item category TAB (billing relevance: delivery-related billing) and Sales Order (delivery related billing type: F2). How will the copy control customized with tranc.VTFL? Please give me hints at both header level and item level. I appreciate your help.
Best regards,
Fan.
Edited by: Fan Mou on Jul 22, 2009 11:49 AM

Hi Fan Hou,
The individual Purchase order scenario is as:
Sales order >Purchase Requisition>Purchase order-->Good receipt --> Delivery and PGI --> Billing(wrt Delivery)
The creation of purchase requisition and thereby purchase order is controlled by the schedule line(in std CB). The goods are received with ref. to PO.
As far as copy control is concern it will be as
1)OR-->LF and item category will be TAB
2)LF-->F2 at header level .( can refer the std, )
at item level it will have item category TAB.and will be as
Copying requirements 004
Data BARK/BURP 001
Billing quantity B(Delivery quantity less invoiced quantity)
Pos./meg. quantity +
Pricing type G
For further reading /reference you can go through the:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/70/a7853478616434e10000009b38f83b/frameset.htm
Hope this will help you.
Revert us in case of any issue.
Regards,
Atul

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Budget control for automatic Purchase orders

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Regards
Nagesh

Hi,
You have to run FM_MRP_PR transaction in order to transfer MRP documents to FM for budget control.
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Eli

Account assignment for individual Purchase order

Hi All,
I am setting up the individual purchase order process , I want to use the account assignment M and dont want to use E.
After setting it up when i posted the goods receipt i am getting the below entry.
Dr GBB- VKA g/l
Cr WRX g/l
But i want the accounting entry as below
Dr Stock account
Cr GR/IR account
I cannot setup the Stock account under GBB-VKA as its already used in BSX .
Can someone please help me with this

So you are saying i should assign a consumption account to GBB-VKA?
Lets assume i do that . So when i do a GR the entry is
Dr GBB-VKA consumption
Cr WRX GR/IR .
When I do a delivery on PGI the entry should be as below right .
Cr Consumtion ( Same g/l as GBB-VKA)
Dr COGS .
To do this it will need a new movement type .
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Copy control for opportunity to Sales order not working

Guys,
I am working on CRM 2007. I set up the copy control for transaction types so that I can convert my Custom Opportunity type to a Sales order.
However when I am in my Opportunity and click on Follow of transactions, my order type is not availabel in the selection list.
I was able to set it up for Lead to Opportunity but opportunity to Sales order is not working.
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HI Anirudh,
I have a similar requirement such as Copying line item from Complaints to Returns application.
Procedure:
1. Firstly i create an complaint
2. create a follow up document as Returns
3. I enter an product in the complaints and when i click on Copy to returns the line item has to be copied.
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Could u please help me on this ?

Third Party and Individual Purchase Order

<b>Can anybody please send me the steps to configure the Return Process for both Third Party and Indvidual Purchase Orders.</b>

dear sunil
THIRD PARTY SCENARIO
in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing:-
if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
rewards pls
siva

Third party sales and individual purchase order MIGO DIFFERENCE?

Hi experts,
any difference between third party sales and individual purchase orders goods receipt(MIGO). What's the stock levels chages after goods receipt in both cases? How the system knows that its third party migo and individual purchase order MIGO? Can anybody clarify my question?
regards,
raju

Hi
In third party you will not be able to create automatic PO
The schedule line category CS settings in VOV6 order type NB, MM item category 5 and account assignment category settings as X and in VOV7 for TAS create automatic PO ticked will ensure PR creation only and not PO
As suggested by the other friend you need to run t code ME59N or ME59 for automatic PO creation but certain condition to be met
1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;
2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;
3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;
4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.
You have to run ME59N transaction manually or schedule this as a background job
Regards
Raja

IMG settings after creating new output type for a purchase order smartform

Hi all,
Do I need to make changes in IMG after creating a new output type in NACE for a purchase order smartform?
I have customized a purchase order smartform according to the requirements and copied an existing output type and assigned the custom form name.
When I am trying to create a purchase order to test it, I am going to the message tab for assigning the output type and if I press F4 on the output type field or if I give the copied output type there, it says output type is not defined.
Do I need to make any changes in SPRO?
Regards,
Anik

Yes. You have to add the new output type to the proper message determination schema.
Go to the IMG and select Materials Management -> Purchasing -> Messages -> Output control -> Message determination schemas -> Define message schema for purchase order -> Maintain Message Determination Schema: Purchase Order.
Select the proper schema, then Control Data and insert your new output type into the schema (eventually with any requirement that may be necessary... you probably want to use 101 like in case of the regular NEU message).
This should do it.

Inter Company Individual Purchase order!

Hi All,
I need you help on this .
Please find the scenario below.
Cusotme places order of Mat-A to Company A. The Company A creates PO to Company B. Company B delivers to Company A and then invoices Company A. Company A recives the goods into own stocks. Now the Company A delivers to the customer from its own stocks and then invoices Customer.
I decide to go ahead with the Individual Purchase order solution and since the Comapny A is buying from Comapny B, i decided to integrate the Cross Company STO flow in the procurement part. Hence the flow in SAP is like
Cusotmer placese order to Company A
Comapny A creates a Individual Purchase order type Sales order. So the Item category is TAB.
This saler order generates a PR. I convet the PR into a CC_STO as in the case vendor is Plant B. Now the is STO appears in the delivery due list of plant B.
Now I genreate the delivery to move stocks from plant B(of co.cd B) to Plant A(of co.cd A).
Here is the problem. I am not able to do PGI as the system check for "sales order stock at plant B.
"Sales order stock 36637 000010 does not exist". This should not be the case. A the stocks shoud get attached to the sales order only when recieved into Plant A.Hence system should not check for "sales order stock" at the plantB. Can anyone please help on this.
Thanks is advance.

Hi All,
Thank you so much for your response. It was very helpful.
@ Vivek, I am not able to do the PGI form Plant B to Plant A. Only then I will be able to do the GR at Plant A. Thank you!
@ Ravi, Thank you ! The delivering plant is PlantA only. Nice point to check though.
@Shiva Ram: Thanks a lot. I think I will remove the Spl stock indicator and go ahead. However the control of the stock once they are receipted into PlantA will be lost. The stock will be open and it can be delivered against any saled order though this stock was procured for a certain customer.
However I am still wondering why the check for the Spl stock is done at the first delivery from Plant B to Plant A. The check for the spl stock should happen when the goods are delivered from Plant A to the cusotmer. This would be my ideal solution.
Lets take a normal IPO scenario.
CusotmerA places order of Mat-A to Company A. This sales order generates a PR. The Company A converts the PR into a std.PO to external vendor. The PO from the sales order will have a account assignment "M- Ind. cust. w/o KD-CO". The stocks will be received into Plant with spl indicator "E" while GR (MIGO). Now the system ensures that this stock can only be delivered against the particular sales order. Thus the stock procured for the customerA is delivered to customerA and not consumed by anybody else. In this case there is only one delivery involved, in SAP, which is 601 mvmt type from the Plant A.
However if the vendor becomes another Plant (Plant B) belonging to another company code then there are two deliveries involved in the SAP system one with mvmt type 643, from Plant B to Pant A, and the second with 601 from Plant A to the customer. Hence the system should check if the stocks are attached with a spl indicator only during the second delivery of 601 mvmt type. I am facing a problem because the system does it for the first delivery itself. If any one of you know the answer please do let me know. I really appreciate it. Thanks a lot in advance.

INDIVIDUAL PURCHASE ORDER ISSUE

Hello Every body,
I have an issue in Individual purchase order. Created sales order with an item category TAB.
Just i tried delivery note VL01n: picking tab it is allowing picking quantity.
I am wondering, how system will accept.
i am not created any special stock: and again am verified delivery item category controls.
Could you please guide me, is't i have to verify any other controls
waitaing for your replies
Prasad.
Edited by: pilla.varaprasad on Aug 19, 2010 10:29 AM

For individual Purcahse order i have prepared document which might usefull for u.
http://www.scribd.com
search ---
15806527-Individual-purchase-order-Configuration-document-ERP-SAP-ECC
15806698-Individual-Purchase-Order-End-user-Document-ERP-SAP-ECC
possibilities: Check in OPJJ avaialble check and checking rule

"Individual Purchase order" with supersession

have a scenario "Individual Purchase order" with supersession
i face this problem
When using the old transactions ME22n, we can replace the material with the
new in supersession however; we cannot create an outbound delivery as
it refers to the old material in ATP.
We can re-run product selection in delivery, however SAP says the
following:
"For interchangeable parts to be considered in sales order processing
for availability check there has to be the reason for substitution
0009. The value for the field Outcome has to be B."
"Note that copy routine 110 is only supported when you use outcome A
and usage PSEL for deliveries"

Is their any solution

Copy control for inbound delivery

Hi All,
I need some help for copy control for inbound delivery. Can any one let me know where is the customization for this?
Is it t.code VTLA.
Path in IMG:Logistics Exectuion-->Shipping>copy control--
>specify copy control for delivery
But I am not sure if the above is the correct customization path.
The reason....
for target document type EL(Inbound delivery) the source document type is DL (order type schduling agreement). Ideally for inbound delivery the source document type should be purchase order. But I can't find the purchase order document types in F4 option.
All documents which are showing are sales order.
Awiting your reply.
Regards,
Sushanta

Specify Copy Control for Deliveries
In this menu option, you define control data for the document flow of deliveries.
You can specify for a particular delivery type, which document type is to be assigned to copied reference documents, and which item categories are to be copied.
You must also make specifications for copying requirements and data transfer, as well as quantity and value updates in document flow. This must be done for each copying procedure at header and item level on a detail screen.
Note
If you define new sales document types, item categories or schedule line categories by copying existing ones, the SAP system automatically copies all specifications for the document flow. You may want to check the copy controls for newly created sales document types, item categories or schedule line categories.
Actions
1. Check the document flow defined in the standard SAP R/3 System.
2. Define to what extent you have to modify its specifications to meet your requirements.
3. Define the document flow for deliveries with reference to sales document types.
Note
Make sure to maintain copy control for the following areas:
Sales documents
Deliveries
Billing documents
If you cannot find an entry, check the copy controls in other chapters.
Complete overview of copy control:
In the chapter on sales, you can find copy controls for:
Sales documment by sales document
Billing document by sales document
In the chapter on deliveries, you can find copy controls for:
Sales document by delivery
In the chapter on billing, you can find copy controls for:
Sales document by billing document
Delivery by billing document
Billing document by billing document

BAPI for Mass Purchase Order Confirmation

Dear All,
In standard SAP,it is possible to confirm for single line item only by using confirmation tab.
We want to confirm Mass PO Confirmation.
Is there any BAPI for Mass Purchase Order Confirmation?
Regards,
Ramesh

Hi Sumant,
I have tried with TC:MASS.
By using this TC we can update quantity but not delivery date & Confirmation Control (Fields available in the confirmation tab of ME22n for Vendor Confirmation).
Is there any way to updates all these fields which are available in the Confirmation Tab?
Is there any BAPI which is tranferring confirmation tab details into EKES table?
Expecting your valuable inputs in this regard.
Regards,
Ramesh

Disabling spool request generation for a purchase order

Hi,
I have a requirement as follows :
In ME22n, according to standard configuration for a purchase order whenever the indicators 'Deliv. compl' or 'invoice flag' is checked or unchecked and saved, a spool request is generated. This spool request can be viewed in messages tab of PO.
My requirement is to disable the spool request generation on change of the above mentioned indicators.
I have found a user exit 'EXIT_SAPMM06E_016' which is triggerred on clicking on 'SAVE' of PO.
I am unable to find the field or structure with which i can disable the generation of spool request.
Your help is much appreciated!
Thanks & Regards,
Richa Aggarwal

Richa,
you can replace 101 with your routine number. who said you cannot? in NACE, output procedure
the code in 101.
FORM KOBED_101.
LOOP AT XNAST WHERE KSCHL EQ KOMT1-KSCHL AND
                      OBJKY EQ MSG_OBJKY   AND
                      AKTIV EQ SPACE       AND
                      VSTAT EQ '0'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC NE 0.
SY-SUBRC = 4.
CHECK ( KOMKBEA-DRUVO EQ NEU OR KOMKBEA-DRUVO EQ AEND ).
CLEAR SY-SUBRC.
ENDFORM.
*       FORM KOBEV_101                                                *
FORM KOBEV_101.
LOOP AT XNAST WHERE KSCHL EQ T683S-KSCHL AND
                      OBJKY EQ MSG_OBJKY   AND
                      AKTIV EQ SPACE       AND
                      VSTAT EQ '0'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC NE 0.
SY-SUBRC = 4.
CHECK ( KOMKBEA-DRUVO EQ NEU OR KOMKBEA-DRUVO EQ AEND ).
CLEAR SY-SUBRC.
ENDFORM.
so you can copy the code from these forms, and keep them before your code in your custom routine,.. like:
FORM KOBED_901. "==> i am creating a new VOFM routine 901 here
LOOP AT XNAST WHERE KSCHL EQ KOMT1-KSCHL AND
                      OBJKY EQ MSG_OBJKY   AND
                      AKTIV EQ SPACE       AND
                      VSTAT EQ '0'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC NE 0.
SY-SUBRC = 4.
CHECK ( KOMKBEA-DRUVO EQ NEU OR KOMKBEA-DRUVO EQ AEND ).
CLEAR SY-SUBRC.
"==> from here add your code.
data:lv_subrc type sy-sibrc.
if xyz NE asdasd "==> your validations..
lv_subrc = 4.
endif.
sy-subrc = lv_subrc.
ENDFORM.
*       FORM KOBEV_901                                                *
FORM KOBEV_901.
LOOP AT XNAST WHERE KSCHL EQ T683S-KSCHL AND
                      OBJKY EQ MSG_OBJKY   AND
                      AKTIV EQ SPACE       AND
                      VSTAT EQ '0'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC NE 0.
SY-SUBRC = 4.
CHECK ( KOMKBEA-DRUVO EQ NEU OR KOMKBEA-DRUVO EQ AEND ).
CLEAR SY-SUBRC.
"==> from here add your code.
data:lv_subrc type sy-sibrc.
if xyz NE asdasd "==> your validations..
lv_subrc = 4.
endif.
sy-subrc = lv_subrc.
ENDFORM.

Standard individual purchase order -Delivery error

Dear All,
I'm having issue on individual purchase order, Using TAB item category.
Please understand my issue:
Without purchase order +MIGO + MIRO + I am creating outbound delivery number but PGI, but is not allowing.
Here my question: without creating any special stock 0 quantity outbound delivery number is generating.
The reason i understand that was standard behavior.
My requirement, suppose created -- SO - with reference done outbound delivery --How to write logic.
If item category TAB: special stock is exist, then system have to allow delivery quantity or else it has to show error message.
Please provide me your valuable inputs to me,
Thanks,
Prasad.

Hi Varaprasad,
You will have the special stock indicator "E" in the item category "TAB" Which tells the system that this item falls under special stock category. So at the time of delivery creation, you need to have stock againast the saleso order. So for that you need to have a PO created and MIGO done for that. Then only system will show the stock reserved for this sales order. There is one more way to create the delivery which is pOsting stock againast the sales oredr in "MB1C" by entering the special stock category "E" in the initial screen. When you do not have stock, if the system is allowing you to create delivery with zero quantities means that the configuration setting "Check 0 qunatity" in the delivery item category configuration(Transaction --0VLP-ZEROVLP) has been set to blank or "a", change this setting to "B" OR "C", But kindly please note that the Goods reciept mandatory and Invoice reciept mandatory indicator will come from the account assignment categoery of the Schedule line category configuration.(VOV6). Check "VOV6" and take the accoutn assignment category(Normally "M") and go to "OME9" and check if the goods reciept and Invocie reciept has ticked or not. If they are ticked, then you need to do the GR an IR. Kindly please let me know If you need any more information on this.
Regards,
Ram Pedarla

Fast entry transaction for entering purchase order confirmations

Does anyone know of fast entry transaction for entering purchase order confirmations similar to VL31N for inbound deliveries?
Thanks

dear John,
if i m not mistaken you want to give confirmation control to your existing POs.
If the case is this you can opt for a BDC to be run for updation.
Ask your abaper to do this thing.
revert back if this is not the the case.
Njoy
Ashish

Copy Control For Individual Purchase Order

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