Correspondence type for incoming downpayment clearing

Hi gurus,
I have to customize a form to be issued when clearing one vendor's downpayment with its invoce under tx. F-44 - Clear, that will inform the vendor that the downpayment has been cleared and which tax amount has also been cancelled with the one in the invoice.
I enter the tx., activate the entries to be cleared, I select Enviroment > Correspondence, and afterwards I post the document with no differences. I now I go to F.62 tx. but do not really know what correspondence type select, neither which standard sapscript form should be associated and to which report.
Thanks in advance. Any help will be rewarded!
Abdali

Hi CFF,
Better way to post this thread to FI Forum.
There you will get a lot of responses from them instead of posting to MM forums.
Hope it works.
Rahul.

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Correspondence Type for F.27 with ADOBE form.

Hi All,
I am stuck into one issue. See the below details:
Requirement: I want to create a new correspondence type with new PDF form which can be attached to F.27.
What I did so far: I have created a new ADOBE form to fulfill the PDF requirement and created a fresh Z driver program to run it. Also Functional people attached this driver program and form with newly created correspondence type for particular company code. When I am running my Z program directly from SE38 it is running correctly and giving me PDF output in a proper way.
My Problem: The problem is when I am running it from F.27, whatever user is giving parameters in F.27 selection screen is not passing to my Z program and the output is not coming as required. In this case what it is doing is simply going to my piece of code neglecting the user entered parameters and picking up the parameter given in variant of my Z program and giving me output.
I am very new to correspondence type and all so kindly help me in fetching F.27's selection parameters into my program.
Thanks a lot in advance.
Best Regards
Virendra Kedia

Hi Raj,
The selection screen for f.27 is coming from ob78. And the link of Correspondence program and correspondence is difined in OB78.
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in OB52
+ Valid for all account types
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NHID NCC Housing and Infrastru 2009 6 2009 5 2008 12
change your settings to the above till it is working
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Regards,

If both Condition types are Quantity basis then you can Create New Condition types by Referring FRA1 & FRC1 Condition types.
Else Create New Condition types called ZCCH for Clearing Charges by giving the Following inputs:
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Object type for incoming payments object

Dear All,
I need to write the transaction notification for incoming payment documents, but I am unable to find out the object type for incoming payments object.
I have checked the object type 24 (receipts), but it is not for incoming payments. Any idea??
Thanks in advance..
Suresh Yerra.

Hello,
Generally try this in the transaction notification (this logs every call of transaction notification)
if not exists (select * from sysobjects where name = 'T_TransactionNotification')
begin
     create table T_TransactionNotification(
     TransactionDate datetime,
     ObjectType nvarchar(20),
     TransactionType nchar(1),
     NumOfColsInKey int,
     ListOfKeyColsTabDel nvarchar(255),
     ListOfColsValTabDel nvarchar(255) );
end;
insert into T_TransactionNotification
(     TransactionDate,
     ObjectType,
     TransactionType,
     NumOfColsInKey,
     ListOfKeyColsTabDel,
     ListOfColsValTabDel)
values( getdate(),
          @object_type,
          @transaction_type,
          @num_of_cols_in_key,
          @list_of_key_cols_tab_del,
          @list_of_cols_val_tab_del);
then issue a incoming payment (i have payed a invoice with bank transfer)
you will see the following
2010-01-20 14:45:20.907     24     A     1     DocEntry     2010390001
2010-01-20 14:45:20.903     321     A     1     ReconNum     1838
2 records will be inserted
- 1st for payment with object type 24
- 2nd for reconsiliation of invoice and payment i have payed in this example.
Regards,
J.
Edited by: János Nagy on Jan 20, 2010 2:45 PM

Different no range/doc. type for cash journal incoming/outgoing payment

Hi all,
I am going to set up cash journal for a customer and they want separate number range for incoming and outgoing payments.
I have read on this forum and actually don´t understand if that´s possible.
If I set up two different cash journals (one for outgoing payments and one for incoming payments) the problem is that I can call all transaction type (C, B, R, E, set in transaction FBCJC2) from both. I have a cash journal for outgoing payments where I have set a separate document type and number range for G/L accounts in transaction FBCJC0 and the same for vendor outgoing payment and customer outgoing payment, but no document type for incoming payments from vendor/customer.
When I then start to use this cash journal for outgoing payments I can´t make outgoing payments if I don´t have any money in my cash journal. Then I have to take money from my housebank by business transaction type C (receipt from bank) set in transaction FBCJC2. This becomes an incoming payment, but I got the same number range as for outgoing payments because I am in that cash journal and that number range is set per G/L account transaction per cash journal. .
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Best regards Lisa

Hi Pravin,
Sorry for late answer. I created three document types, one for customer, one for vendor and a third for G/L postings. It was not possible to do in another way, sorry.
Best regards Lisa

Correspondence Type

I have defined my own correspondence type for sending a letter to the customer and assigned the Z Program created for it. Even the report variant is created.
I have listed the customer line items in FBL5N screen and placed the cursor on the required document. I am not able to view the correspondence type which I have created when I make a correspondence request from the environment menu.
Please let me know whether I have missed out any steps in creation and activation of my own correspondence type.
Thanks
Ravi
Mobile 9849393564

Hello,
Your configuration is incomplete.
Please complete the configuration.
Please follow the following steps:
IMG ==> Financial Accounting ==> Accounts Receivables and Accounts Payables ==> Customer Accounts ==> Line Items ==> Correspondence ==> Make and Check Settings for Correspondence
Define Correspondence Types
Create Report Variants for Correspondence
Assign Programs for Correspondence Types
Define Form Names for Correspondence Print (even you assign your form to blank company code also)
If you complete these steps you will get the spool request get generated.
You go to FB12 - request for the statement
then go to F.61
Then go to SP02 - Take print out.
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Ravi

Standard idoc type for Vendor invoices

Hi All,
Can anyone tell me if any <b>standard idoc type for Vendor invoice(Cleared items)</b> exists and if any standard report is there to populate and distribute that idoc?
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Hi,
check this IDOC types..
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Hello everyone. My client is using OpenText VIM ( Vendor Invoice Management ) for incoming invoices. VIM automatically triggers FB60 (in case of PO invoice) & MIRO ( In case of PO invoice ). The invoice posting happens automatically in the background which doesn't allow automatic vendor downpayment clearing against these invoices ( done my a 'down payment clearing' push button in normal circumstances in MIRO when posting the invoice manually ). My client doesnt want to use F-54 for downpayment clearing after MIRO. Many of your clients now-a-days would be using automatic invoice posting , how are you guys managing the automatic downpayment process. I would really appreciate any kind of help. Thanks in advance

IN A090 metioned the account under down payment clearing account field.

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Hi,
When companys are leaving the group, where the parent comapany has some income/expenses elimination transactions with the company leaving, there is still balance on the parent company on consolidation unit clearing account with the company leaving the group as partener company.
This shows incorrectely the retained earning for the parent company for posting leve20 when balances on consolidation unit clearing account is not included. Please advise.
We are not unsing COI but we are using Group change functionalities when company leaves the grop.
Furthere, in all auto elimination document type for Balance Sheet Elimination and Income statement elimination, we have assigned same consolidation unit clearing account. Please advise.
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UR

When viewing the results using the standard reporting mode I suspect the balances are okay. Please clarify in detail how the data is being analyzed so we may better assist.

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I have created 2 new Correspondence Types in SAP as SAP61 (Vendor Debit Note) & SAP62 (Vendor Credit Note) by copying SAP09 (Internal Document) properties like itu2019s Name of the print program - RFKORD30 & Name of variant - SAP09.
We are facing problem when we execute print program in F.64 for SAP09 it is coming same like SAP61 or SAP62. Actual script & print values of SAP09 are replaced by SAP61 or SAP62.
Please suggest us how we can differentiate both SAP09 & SAP61/62. Because we use these correspondences for different purposes like SAP09 gives the information for the Line items in the Document whereas SAP61/62 gives the information of vendor line item weather it is debit or credit entry.
Your kind co-operation in this matter is highly appreciated.
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Naveen Kumar.P

"Assigned the from to the company code - progam in V_001F_B"
Check 'Form ID' field in this IMG transaction against the program and form that you have created.
I am assuming there are 2 lines with same entries but different form IDs.
Or there are 2 lines with the same entries but different CoCodes (seem to remember that the CoCode is not taken into account as a key in certain programs - not logical i know but remembered a previous issue I had many moons ago - could be to do with the blank entry for CoCode field if there is one being picked up by the program before the entry that has your CoCode).
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Ensure the correct program and variant are attached in step OB78.
My assumption is Form ID is the key.
Hope this helps

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Event 50 doc type 30 is not for incoming payment in tcode fpe1 fscd module

Dear Experts
i had configured a new company code and done the necessary configuration changes in the FSCD collection and disbursement module but while posting a document in FPE1 in FSCD i am unable to post a document .
At present i am getting the following error for the document" Event type 50 : Doc type 30 is for incoming payment
Kindly help me urgently as i am stuck up on the issue
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Devendra Mohan

Payment document can be posted based on the accounting document.
If you want you can maintain invoice number in reference field, also there is one option to make reference field mandatory.
In OBA7 activate reference document number as mandatory for the document type DZ. So, while doing the transaction in F-28, value should be mandatory to this field.
If maintain invoice value in reference field, then you can do sorting and totaling based on the reference field in FBL5N.
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Murali. N

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Exch.Rate Type for Determining the Proposed Rate

Dears,
I defined, in the document type to be used for Goods Receipt, the field T003-KURST (Exch.Rate Type for Determining the Proposed Rate) equal to u2018Pu2019: exchange rate type used also for standard translation for cost planning.
Then, I created a Purchase Order using a vendor in foreign currency, and in the header section within tab u2018Delivery/Invoiceu2019 in field "Exchange Rate" I filled in the exchange rate valid at the moment of the Purchase Order creation and I also put the flag in the indicator "Fixing of Exchange Rate".
Afterwards, I posted the Goods Receipt against the Purchase Order created at the previous step.
My expectations were to find in FI accounting:
- 1 line item for stock increase (transaction BSX) valuated using the exchange rate defined in the document type in field T003-KURST;
- 1 line item for GR/IR increase (transaction WRX) valuated using the exchange rate defined in the Purchase Order and indicated as fixed;
- 1 line item for difference (transaction PRD) between stock and GR/IR.
but when I checked the accounting document, these my expectations were not met, because:
- the line item for stock increase (transaction BSX) has not been valuated using the exchange rate defined in the document type in field T003-KURST, but a differet exchange rate that I didnu2019t find defined for this couple of currencies;
- the line for GR/IR increase (transaction WRX) has been valuated as expected using the exchange rate defined in the Purchase Order and indicated as fixed;
- the line item for difference (transaction PRD) between stock and GR/IR has been created.
The help (F1) for field T003-KURST, show the following indication:
Exch.Rate Type for Determining the Proposed Rate
    Rate type under which the proposed rate is defined for foreign currency documents.
Use
    If no exchange rate is specified in the document header when entering documents in foreign currencies, the system will automatically select a rate from the currency translation rate table. The system then converts all amounts in the document's line items using this exchange rate.
    The system uses the average rate as a default value as long as no other exchange rate type is entered here.
Based on this message, my expectation is that all documentu2019s line items have to be converted at the exchange rate type defined in field T003-KURST. And in the case mentioned above, the line for stock (BSX) should be converted at exchange rate type defined in field T003-KURST.
While, correctly, the line for GR/IR (WRX) has been converted at the exchanged rate fixed in the purchase order.
Can you please let me know how can be fixed the problem for the line related to the stock allowing the conversion using the exchange rate type defined in field T003-KURST?
Thanks and Regards,
Jody

Hello Jody,
kindly consider the information contained under the attached note:
191927 - Posting logic: GR for foreign currency PO.
As stated in it:
Postings to the material stock account (BSX):
In order to be able to determine the value of the stock posting, the
valuation methods which exist in the material master in local currency
(standard price, total value of stock) must be converted into document
currency. This translation is thus carried out on the posting date with
the exchange rate type that is assigned to the FI document type used,
that is, independent from the exchange rate defined in the purchase
order!
If no exchange rate type is assigned to an FI document type, the system
uses exchange rate type M.
Please, check in your system the settings stored in the customizing
transaction OBF4 for the document type WE (Goods receipt). If the field
'Exch.Rate Type for foreign currency documents' is empty, the exchange
rate type M is used.
The fixed conversion rate in the purchase order refers to the valuation
approach in the purchase order and, therefore, to the costs for the
purchased material. Therefore, the posting amount to the GR/IR clearing
account (WRX) is converted according to the fixed conversion rate in the
purchase order header.
On the other side the fixed conversion rate in the purchase order is not
designed for converting the posting values to the material stock account
(BSX). This conversion reflects the situation of the valuation of the
material stock and is therefore designed to be independent of the
conversion rate defined in the purchase order. This is what note 191927
outlines.
In the note 191927 you will also locate relevant information about the
postings to the KDM key:
Exchange rate differences (KDM):
As of Release 4.0A, exchange rate differences (KDM) can be posted to a
separate account. The exchange rate differences result from the
difference of the clearing value on the GR/IR clearing account (WRX) in
document currency that is translated to the current exchange rate stored
in the system in local currency from the clearing value in local
currency that is determined with the conversion factor from the purchase
order or the invoices.
The offsetting entry for the exchange rate differences is settled with
the price difference.
(Price difference = GR/IR amount - stock value - exchange rate
difference)
KDM is only posted during the GR if the flag T169P-XPLCU is initial,
therefore, KDM postings will not occur during incoming invoices.
This is determined in the IMG path:
Materials Management
-> Logistics Invoice Verification
   -> Incoming Invoice
      -> Configure How Exchange Rate Differences Are Treated
Here, you have the following options per Company Code:
.- The exchange rate differences will be calculated from the difference
   between the exchange rate at the time of the goods receipt and the
   exchange rate at the time of the invoice receipt.
.- The exchange rate differences will be calculated from the difference
   between the exchange rate at the time of the invoice receipt and an
   assumed exchange rate that is valid for a specific amount of time,
   such as a year or a season.
.- No exchange rate differences will be calculated. Instead, differences
   from exchange rate variations will be considered as price differences
   and posted to a price difference account.
The field T001A-CURDT for the company code will determine which date is
relevant to calculate the exchange rate difference.
This is set under the IMG path:
Financial Accounting
-> Financial Accounting Global Settings
   -> Company Code
      -> Multiple Currencies
         -> Define Additional Local Currencies
So, finally, the value for KDM calculates as difference between
GR/IR amount in local currency - GR/IR amount in foreign
currency*exchange rate.
I hope this information can be of help.
cheers
ray

Correspondence type for incoming downpayment clearing

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