Cost update for third party and individual purchase orders

Hi,
We went live in around 5 months back. Last month we changed the configuration so that costs for back 2 back purhcase order will be determined from goods receipt & third party purchase orders could be determined from logistics invoice verification. This is working correctly with the new documents which are being created.
We have an issue with the document which are already created and posted. We want to update these existing billing documents so that they can pick the rigth cost. For these old transactions currently the cost is being picked from valuation segment of the material.
I have tried resolving this through reorganization of infostructures & through sdvprsupdate but it does not work.
Best Regards
n

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Third Party and Individual Purchase Order

<b>Can anybody please send me the steps to configure the Return Process for both Third Party and Indvidual Purchase Orders.</b>

dear sunil
THIRD PARTY SCENARIO
in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing:-
if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
rewards pls
siva

ATP: Third party and Individual PO

Hi,
Wanted to get an expert advise on ATP for third party and individual PO item categories...If SO item is created, qty is not confirmed auto until PO is created but manually system confirms the qty even if only PR is available.
Regards,
Alok

yes, U are right. the system confirms a particular date even if the PO has not yet been created. this date is not a correct one, since there is no availbility check at sales order level for third party. Once u create a PO, there u will get the scheduline lines get confirmed.(ie., vendor's confirmation date or PO schedule line.
This shecduline line will be automatically copied or updated to the sales order schedule line. Hope i answer ur question.
reward points if useful

Third party sales and individual purchase order MIGO DIFFERENCE?

Hi experts,
any difference between third party sales and individual purchase orders goods receipt(MIGO). What's the stock levels chages after goods receipt in both cases? How the system knows that its third party migo and individual purchase order MIGO? Can anybody clarify my question?
regards,
raju

Hi
In third party you will not be able to create automatic PO
The schedule line category CS settings in VOV6 order type NB, MM item category 5 and account assignment category settings as X and in VOV7 for TAS create automatic PO ticked will ensure PR creation only and not PO
As suggested by the other friend you need to run t code ME59N or ME59 for automatic PO creation but certain condition to be met
1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;
2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;
3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;
4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.
You have to run ME59N transaction manually or schedule this as a background job
Regards
Raja

Make to Order and Individual Purchase Order ( MTO & IPO)

Hello Gurus,
1. Can anyone let me know what is Make to order (MTO)and Individual purchase
order (IPO) and the Differences between both?
2. What is the purpose of MTO and IPO and where it is used.
I would be thankful if anyone can provide me the meaning of both.
Prashant V.T (PVT)

Hi Prashant,
MTO : Make to Order means the Production of the Material starts after getting the sales Order.
Means once the Sales Order raised for any particuler customer then based on that order production / procurement takes place, and the stock what ever produced will be restricted for that Order only. The Stock cant be used for any other orders.
where as IPO is different.
IPO : Individual Purchase Order is like Third Party Sales but with a difference. In Third Party Sales, after getting the Sales Order a Purchase Order is raised to vendor and vendor will supply directly to the customer, and the Ordering compnay will raise the Invoice to the customer once the customer received the stock from vendor.
IPO is similer but the difference is vendor will send the stock to the company instead of direclty sending to the customer. And the actual compnay will take the stock and do the delivery / shipping/ invoice to the customer.
MM T.codes MIGO, MIRO plays crucial role in these type of scenarios.
Hope this gives you some idea.
REWARD IF HELPFUL.
Regards,
Praveen

Third Party Sales - Automatic Purchase Order Creation- via SO event

Dear SAP Gurus,
We have a requirement to have automatic PO Creation for Third Party Sales Process.
To achieve it what I have done is
a) I have created an event linking using transaction SWETYPV:
Object = BUS2032, Event = ALECREATED and ALECHANGED ,
Funtion module = PUR_ORDER_CREATE_VIA_SD_EVENT.
Also I have modified the Sales Organization data to pass Purchasing Organization, Purchase Order type and Purchasing group . Its working fine . Its creating purchase order automatically.
My question here is , I'm I doing the wright method for automatic PO creation as soon as a sales order is created.
I beleive this will call for PO creation for all Sales order not only restricted to third party sales . Will it affect performance of the system or will it ignore since there is no purchase requisition.
Please advise on the pros and cons of this process

We use a fairly standard Third Party process. We use the Item Category to drive the Schedule Line Category, which is flagged as Third-Party. On the Material Master (Purchasing view), the Material is flagged for Automatic PO, same on the Vendor Master. Workflow automatically kicks in on SO save to trigger the creation of the PO for the Purchase Req.
Unfortunately, Workflow is a bit of a dark art to me, so I couldn't tell you what we have in place. My feeling is that it is bog standard though.
Cheers, Paul.
Edited by: Paul Read on Jun 29, 2009 9:41 AM

Cost Recognization for Third Party vendor direct delivery to customer

Hi ,
We have a customer project . A material is assigned in a project. But this material will be directly delivered to the customer from the vendor.
To configure this
- we can create a Material with Procurement Type " Third party requisition for WBS element " .
- Create Purchase Req in the Project
- Create Purchase order against the PR.
Now , the question is we cannot do the MIGO here since the material will be send to the customer directly.
Can any one explain me the remaining process in completing this scenario from :
- How we can record ( MIGO or what Transaction ) goods delivered from the vendor to the customer directly recognized in SAP.
- How the cost incured for this material posted to the project.
Please explain.
regards
sankar

Hi,
when you create a PR from project using selection third party order, it creates a consumption as P and gives a prompt to enter customer/ vendor details to that order. Then is if you see there would only a PR number and no reservation even if you may have selected stockable. So, when you do GR for the same, it will update the inventory and make posting to WBS element using statistical cost element which you may have created for the balance sheet account for the inventory. The actual cost will be booked for the same WBS element/network activity when you will use CNS0 for making the delivery of the same material with reference to third party order or when you consume the stock directly using 221Q/ 281Q.
I hope this will help you.
Regards
Avisek Bhardwaj

Cost value for third party sales order scenario

Greetings, I have a cost question involving the Third Party Sales Order (Item category TAS).
At billing (VF01), the cost being picked up by the system are the value from the PO (PBXX condition type). I would like the system to pick up the entire COGS value (inclusive of freight values) posted at MIGO.
Ex. If Purchase price is 100 and freight is 20, I want 120 (the COGS value) to be shown in the cost field. It currently shows 100.
The steps I follow are
1) Create OR sales order (item category TAS)
2) Create PO referencing PR
3) Goods Receipt D 120 COGS/ C 100 GRIR /C 20 freight
4) Outbound Delivery (Confirmation only)
5) Billing (Costs showing 100?!)
Again, only the PBXX condition type value (From MM Calculation Schema) is being picked up.
How can I get the system to pick up the freight value as well?
Regards
Ken

Hi,
If you bring the Freight condition after PBXX and include in the net value, your problem will be solved. so it will be 120 in MIGO, MIRO, Dellivery and VPRS in billing.
We have the same situation and its working fine for us.
Thanks
Krishna.

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Third party and credit block

Hi folks,
I have a scenario where a credit block happens as soon as we enter a third party item is entered in to the sales order. Now my question is whether the purchase requisition goes to the MM department or not. Please help me.
Thank you.

Hi,
Welocme to the SDN.Forum,
w.r.t to your thread, I donu2019t know what settings you have done. If you want to stop creation of PR generation while saving sales order in third party, you should have maintained u201Crequirement =102 in the Routine No. column in u201COVB8u201D. To confirm please check in u201Cschedule linesu201D of sales order.
To my knowledge, the Credit block / delivery block in a sales order does not prevent the generation of the purchase requisition in a third-party or individual purchase order item. Regardless of the Customizing settings in the delivery block, the system confirms the TAB or TAS item and generates the purchase requisition.
Regards
DSR
Edited by: D.Srinivasa Rao on Nov 22, 2011 6:15 AM

Moving average update for 3rd Party sales order

Hello All,
We have configured a 3rd party sales order process. The schedule line category is configured with account assignment categoory as "M". when we are creating GR the Moving average price of the material is not getting updated.
But if i replace with "E" it is getting updated, but the CO-PA is not getting generated for Profitability segment reporting.--we need profitability segment reportng.
Can some one tell me how we can update the moving average price using acc. asssignment category type "M" at the same time the Profitability segement information is updated.
THanks in advance
Appreciate your help
Arpita Rani

Hello Arpita
For 3rd party orders functionality you need to use account assignment category of X and not M. E and M are for individual Purchase orders. You should not use them for 3rd party.
Please see the following OSS notes and follow along:
210997 - Accnt assignment categories in third-party and indiv.PO
550388 - FAQ: Customizing of third-party and individual POs
Good luck.

What is the best option to edit the PO delivery address for third party

Dear Community members,
first of all have some sunny greetings from Germany and thanks for my last question.
Standard SAP third party process - Create SO - Purchase requisition - Create purchase Order.
In the purchase order the ship to address from SO is shown greyed what is standard.
So now our user requests to be able to enter another address because e.g. :The customers ship to address is in Berlin, but the vendor delivers to Hamburg. From there we take over the delivery and bringing it to the end customer address. So some vendors require to see the Hamburg ship to address instead of the one in Berlin.
So our customer service people print the PO out and edit it manually atm.
So now I am asking you if you had simililar issue and what is the best way to solve it. We could use some new partner function and assign it to the relevant customer and choose that one in the PO. Maybe it is also possible to change the address into the edit mode and overwrite the address in the PO?
Thanks for your help
Goran

It will not be possible to edit the delivery address in the PO in standard. You will need to change the ship-to in the Sales order.
Refer to this note Point 8: 550192 - FAQ: Changing third-party and individual PO items

Maintaining Time in Cats for Third Party Contract Employees

Hi ,
Can u please guide me how we can maintain Time recording in Cats for 3rd party contractual employees.
My client has one unique no per #rd party contractual employee.
We need to record his time followed by posting process for different service orders.
Kindlly guide how can we maintain, Do we need to crate any employee master data or like how we can go ahead with this.
Will really appreciate your early response.. Thanks

Thanks , my question was :
do I have to maintain a contract using standard item category. will system understand during source determination and assign the vendor from contract that it is meant for third party processing when purchase requisitions are created automatically from sales order in third party deal.
For third party, the settings are as per what you said.

Third party and serice item

Hi if i have inquiery type and quotation type for third party and serivce
what is iyem category group and item category for inquiery and quotation
how can i determine theose documents
in          qt
bans     bans
tas       tas
in
dien
tad
qt
dien
tad
it it correct determination r wrong plz help me.
murli

for in -
item cat wld b AFN item cat grop wld b BANS coz u wnt change mmr for every scenario
for qt -
item cat wld b AGN
qt dein - AGX
in-dein - AFX,
is this sloves ur issue reward the answe by pressing points beside column.
thankx

Report for Asset number and its Purahcse order number

Hello Friends,
Please give me details of report for Asset number and its Purchase order number .
Regards
Nilesh Vakil

hi,
GO to ME2N...
use SHIFT + F4..
there check for the acc. assign cata. field and input the asset and execute..
Regards
Priyanka.P

Cost update for third party and individual purchase orders

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