Backend invoice replicated to SRM for approval

Hello all,
classic scenario, R/3 4.7, SRM 4.0
would like to check if it is possible to enter invoice in the backend, replicate it to SRM where should be checked and approved and than sent to payment via backend?
Main problem is that all company invoices are entered in one hub via scanning into the backend R/3 system so it is not possible to separate which invoices are for SRM and which are for R/3. Requirement is that everything should be entered fist in the backend system.
We are prepared to change scenario if necessary.
TIA
Gordan

Hi
Well, quite a interesting requirement, but i have not tried this yet.
Please refer to the following links which might help.
http://help.sap.com/saphelp_srm50/helpdata/en/e9/d0fc3729b5db48e10000009b38f842/frameset.htm
OSS Note 734060 - SRM: Upload and download of documents using MS Excel
OSS Note 790860 - Frequently asked questions for Excel upload and download
Regards
- Atul

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Transfer the PR from ERP 6.0 to SRM for

Hi SRM profis,
we are using SRM 7.02 (AddOn) classic scenario. Can someone explain how to transfer the PR from ERP 6.0 to SRM for
approving only.

Hi,
I think this could not be explained in one post.
We are using the same above scenario for transferring PS or PM requisition to SRM for approval only.
Lot of conditions are set.
1.     Landscape
2.     Process -
3. Criteria for transferring and approving PReq’s in SRM should be defined in ECC
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4.   1st approver selection criteria should be setup in the ECC
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Backend details when we do Force Approval for AP Invoice

Hi,
i Would like to know, whats are the backend process will happen when we select force Approval and submit for Approval,
Usually this action will be carried out to Aprove Manually.
And when i openend the form (APXINWKB.fmb) not able to get how exactly its happening.
regards,

i Would like to know, whats are the backend process will happen when we select force Approval and submit for Approval,See my reply to your previous post, Re: Error FRM-10102 While Opening APXINWKB.fmb (Oracle Apps Invoice Forms) in . This forum is for non-EBS forms development. This question doesn't even relate to Oracle Forms. It is a Oracle EBS framework question. Please post your question in the right forum. ;-)
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Hi All,
I am creating an invoice in SRM & I can see that invoice created successfully in ECC with some invoice number. I need that ECC Invoice Number in SRM again. Please tell me how to achieve this.
Regards.

Thanks for the reply Clemens.
I am creating invoice through XI. I am picking up a xml file, thru file adapter, & creating an invoice using a standard proxy. It is creating invoice succeesfully in backend but in the SRM web browser its status is approved. It should be 'posted in backend, with the invoice number in ECC populated in a field 'Number in <RFC DEST>. However, when I create it manually, it is giving me the ECC invoice number. Please let me know if anybody has worked on this scenario.
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Hi Experts,
Our clients have just upgraded from SAP 4.6C to ECC 6.0 and when the Non -PO invoices are sent for approval the user is getting the below error message.
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Thanks in advance,
Manish Singhi
E- [email protected]

Hi,
Can anyone suggest on this.
Thanks,
Manish

Can we post Confirmations in SRM for all Backend PO's?

Hello Friends,
I have a query on Confirmations. Can we use SRM system to post GR's for all backend PO's..Which means my PurReq and PO's ,both are created in ECC only. I am not using SRM for cart creation...but i want to do Confirmations for these Backend PO's in SRM system..Is this possible? If yes, what are the limitaitons.
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Krish

Hi folks,
I would strongly say "YES" because i have tested that scenario in my system and it works.
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In Ap invoice grid is showing no value when send for approval

Dear Experts,
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Dear Kamlesh,
If the problem only occur for one BP, check this BP's profile.
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Gordon

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Hi,
i have to find all the invoice documents which are wainting for approval from the user
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aftrer finding those documents i have to go to the transaction CV02N and print the
document. for this if any function module exists then please inform
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sami
Message was edited by:
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Hi All,
Below is the what I am stuggling to sort.
Scenario - The invoice 6200382/1 was processed on 6 March 2009. It was approved on 23 March 2009 by Mr. DAVE F VENTURA and Mr. BENOIT M VERHAEGHE. The invoice was paid on 27 March 2009.It appears that the invoice has now again routed for approval, and was rejected on 17 April by Mr. DAVE F VENTURA. The rejection notification (attached) which Norma received, indicates that the invoice was rejected on 15 April 2009. How can an invoice which has been paid, route for approval again, and why is there a difference in the rejected dates as indicated on the approval history and the notification?
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--Sonia

Hi Sonia,
I am facing the similar issue just that the invoice was not rejected.It was paid and re-routed for approval.
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Thanks,
Sachin

Hi All,
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Hi Experts,
I need an invoice report with below fields. is there any table(s) to get all these info?
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Invoice Number
Line Number
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Currency
Category code
Cost center
GL Account
Supplier
Total Amount (Inc.
GST)
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Hi senthil ,
Check the below 2 reports For a detailed report you may need to contact a BI person or post in the BI forum .
1. BBP_IV_UPDATE_PAYMENT_STATUS :You can use this report to synchronize the status of invoices in SAP SRM with the status in the back-end system. If an invoice in the back-end system has the status Paid, the status in SAP SRM is adjusted; that is, the status changes from Approved to Paid.
Note that invoices in SAP SRM with the status Paid cannot be canceled.
2.BBP_IV_AUTO_COMPLETE: This report checks for XML invoices with the status Waiting for Preceding Document, and whether appropriate documents have been posted in the meantime, and then attempts to post the relevant invoice.
3. BBP_PD_INV_GETLIST FM
4. Use function module BBP_BE_PO_GETHISTORY and pass PO number (I_OBJECT_ID) and logical system (I_LOG_SYSTEM) and E_ITEM_HISTORY table will give you invoice number try BBP_PD_PO_DOC_FLOW with the PO number
5. You may also choose to implement IMS
http://help.sap.com/saphelp_srm50/helpdata/en/42/dc00a78d23162fe10000000a1553f7/frameset.htm
6. Other Post https://scn.sap.com/thread/1221054

Confirmation/ Invoice Scenarios in SRM 4.0

Dear SRMers,
Greetings!!
I am doing research on the following and appreciate any inputs:
System Info: SRM 4.0, Classic Scenario, R/3 4.6c
a.)Can we delete a confirmation if Invoice is not created for both Service and Material items?
b.)Can we do a return delivery if invoice is not created for both service and Material Items?
c.)Can we delete a confirmation if Invoice is created for both Service and Material items?
d.)Can we do a return delivery if invoice is created for both service and Material Items?
I know confirmations can be deleted in held/ or in approval process when an invoice is not created
Points will be rewarded for useful answers..
Thanks.

Hello Raj,
As per my understanding, here is answers:
a) NO - once document is posted you can't delete - however you can dor return.
b) YES
c) NO
d) NO
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Shiv

SC status is still in Awaiting for Approval Even after PO and confirmation creation.

Hi Experts,
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Hi Basu,
What is the workflow framework that your are using. Is it application controlled workflow?
1. Go to T code BBP_PD and check if the workflow triggered for the shopping cart is in in-Process status. If it is in in-process status copy the header workitem and go to T code SWPC , remove all the values displayed in the selection screen just enter the header work item ID and execute. If you are able to see any entry after execution select it and click on continue workflow. this will fix your problem.
2. Check in transaction SM58 to see if there are any failed entry on the day of shopping cart creation , if there is any entry in failed status please reprocess the LUW.
hopefully any one of the above steps will fix your issue.
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Suresh

SRM Offline Approval Issue

Hi,
I am testing Confirmation/shopping cart/Invoice Offlline approval fesibility testing
I am able to generate wokrflow mail in outlook for Approve or Reject
in Outlook when I am clicking Approve or Reject it is generating one more response email in outlook with some link in mail
and when I am clinking on send the email Id which generating at the time of clicking on approve or Reject bouncing back
Please let me know ..
1) Do I need to maintain that email Id somewhere in SRM system OR
2) Some where in SMTP exchage server of Outlook
I have compared the Production Email Id and it is working fine and my IT team checked that PRD email Id also not maintained in the SMTP server, not sure where we are missing.
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Jai

Hello Scott,
Check (with basis team) technical settings for e-mail by means of:
- OSS note [455140 - Configuration of e-mail, fax, paging or SMS using SMTP|https://websmp130.sap-ag.de/sap%28bD1lbiZjPTAwMQ==%29/bc/bsp/spn/sapnotes/index2.htm?numm=455140],
- basic settings configuration guide for SAP SRM 7.0 (paragraph 5.7 Technical Settings for E-Mail - page 40). This last document deals with profile partner settings ( RZ10 ), client assignment and SAPconnect administration.
If all those settings are correct, so problem is due to mail server: basis team will have to check with network/mail server team.
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Laurent.

Approved invoices can not be edited - Approval process

Hi Experts -
I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it.
please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
10.07.2009 10:32 Description (English) by SRS Manian
     We have created approval procedure for all the invoices which are entered into the system., The
'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user.
When the Manager opens the invoice via Alert window - he/she wants to modify certain information
(lines as well as Sales person) and approve it.
The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at
all. All the information on the invoice are greyed out.
The system should allow the user 'Manager' to modify the information. Since the manager has full
authorization to the system.
10.07.2009 10:35 Info to Reporter by SAP
     Dear Partner/Customer,
We have received your inquiry and are currently processing it.
You will be contacted with a solution or an update as soon as possible.
For further details regarding the phase your message is in at the
moment please refer to:
http://service.sap.com/%7Esapidb/011000358700000575782007E
Kind regards,
SAP Business One Product Support
10.07.2009 10:59 Reply to Reporter by SAP
     Dear Manian,
Thank you for contacting us.
When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status.
When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document.
To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval.
I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator?
The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 11:59 Reply to Support Center by SRS Manian
     Thanks for the reply. The scenario is when the Manager receives the
document for approval, he wanted to edit and add it. Your reply (and
documentations) states that it needs to be rejected first before it is
available for editing. When it is gets rejected - the person who
orignated the document gets an alert and he can edit it. Here the
Manager must get an alert so that he can edit the Rejected document.
When the 'manager' rejects the document, and goes back to the alert
window to open the document - it is still greyed out !!
How does the 'manager' reject the document and edits it ?
regards
Manian
10.07.2009 12:11 Reply to Reporter by SAP
     Dear Manian,
If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'?
If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it.
Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document.
I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 12:28 Reply to Support Center by SRS Manian
     Hi:
The status of the document in the Header says 'Pending' and the status
below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian
10.07.2009 12:42 Call to Customer / Partner by SAP
     Performed on: 10.07.2009 10:41:59 (UK)
Contact person: SRS Manian
Status of discussion: Customer not reached
Subject:
Called the partner but currently engaged on another line.
Would like to hold a webex.
10.07.2009 12:42 Reply to Reporter by SAP
     Dear Manian,
I'm trying to call you but there was no response on your mobile.
When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d.
The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
10.07.2009 18:11 Reply to Support Center by SRS Manian
     Hi:
Thanks for the reply - i tried this and found out the following:
1 - In the approval templates - we had mentioned number of approvals
required as '1'.
2 - in the number of approvers - we had mentioned two users
Though the template requires only one approvals (Either or OR) the system
expects both of them to approve or reject -
Can u please let me why is this behaving like this - or is this is the
way it is designed ? - if this is the way it is designed - i beleive it
is wrong - weneed to give a solution to the customer
regards
Manian
11.07.2009 05:52 Reply to Reporter by SAP
     Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision b ecause a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration
forum. You can find the forum in this link:
/community [original link is broken]
The forum is beingmoderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum. Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed.
Thank you for your understanding.
Best regards,
Lorna Real
Support Consultant
SAP Product Support for SAP Business One
SAP Ireland
11.07.2009 09:02 Reply to Support Center by SRS Manian
     Hi Thanks for the reply - however, the solution given doesnot address the
problem we are beingfaced with our client
Is there a Development Request we can raise so that this problem is
addressed in future
I am going ahead and confirming this Message though
regards
Manian
11.07.2009 10:04 Reply to Reporter by SAP
     Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken] This is from Note 1028874.
Unfortunately,we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874.
I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real
Support Consultant
Product Support for SAP Business One
SAP Ireland
SAP Notes
Number     Short text
0001035200
Issue can be solved via existing documentation
0001111431
Deleting rejected draft documents.
0001167635
Maintenance Policy (L)
0001321234
Status of a document rejected within the Approval Process.

Hi Gordon - thanks for the reply - i am sorry i never realized that the message i raised could be messed up like this - the following is a clear message with some paragraphs:
Hi Experts - I have recently raised an incident with SAP about Approval process - the complete message and support reply is as follows - but i believe we need a change in the approval process - if the approval required is only one but you have defined two people (Either or OR) in the approver list - the system should allow the document to be edited if one of the approvers reject it. please let me know and i believe we need a change in design - unless otherwise a solid reason is given to justify the existing design
SRS Manian We have created approval procedure for all the invoices which are entered into the system., The 'Accts' user enters the invoice into the system - the invoice comes for approval to 'Manager' user. When the Manager opens the invoice via Alert window - he/she wants to modify certain information (lines as well as Sales person) and approve it. The invoice which gets opened from the alert window - does not allow the user 'Manager' to modify at all. All the information on the invoice are greyed out. The system should allow the user 'Manager' to modify the information. Since the manager has full authorization to the system.
Reply to Reporter by SAP Dear Manian,
Thank you for contacting us. When the originator sends the document for manager's approval, note that the at that stage, the document is still in the 'Approval Process'. This is because the system is waiting for the 'Manager' to 'Approve or Reject' the document. Hence, looking at the Document, it is still in 'Draft - Pending' Status. When the document is in 'Draft-Pending' Status, the document is not available for editing, because the system considers that it is still in the waiting process. In your case, the manager cannot edit t he document. To amend the document, an action is required from the approver either to reject it first. Once rejected, it can be amended and re-sent for approval. I have checked our knowledge base and noted that there is an article which describes the approval process. Please refer to the Expert on Phone Wiki Article (March 2009) with title: Why a draft documen t in an approval process cannot be modified by the originator? The link will provide the explanation:
https://www.sdn.sap.com/irj/scn/wiki?path=/pages/viewpage.action&pageid=88735894
I have also attached Notes 1321234 and 1111431 for your reference. Best regards, Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland 10.07.2009 11:59
Reply to Support Center by SRS Manian
Thanks for the reply.
The scenario is when the Manager receives the document for approval, he wanted to edit and add it. Your reply (and documentations) states that it needs to be rejected first before it is available for editing. When it is gets rejected - the person who orignated the document gets an alert and he can edit it. Here the Manager must get an alert so that he can edit the Rejected document. When the 'manager' rejects the document, and goes back to the alert window to open the document - it is still greyed out !! How does the 'manager' reject the document and edits it ? regards Manian
Reply to Reporter by SAP
Dear Manian, If after the Manager rejects it and still the document is not editable (greyed out), it means that the document may still be in the 'Approval Process'. When it is greyed out, what is the status of the document in the header? Does it say 'Rejected' or 'Pending'? If it is still in 'Pending' mode, please verify the number of 'Approvers' set in the 'Stages' tab of the 'Approval Template - Setup' window. If there is more than one user listed as 'Approver', and o nly 1 approval is required, the system provides an opportunity to other 'Approvers' to approve or reject the document. If in your case, the number of approvers is 2, and manager 'rejected' it, the sys tem still keeps the document in Pending status as it waits for another approver's decision to reject or approve it. Also, verify the number of 'Approvals' required. If the number of 'Approvers' who have not rendered their decision is greater than or equal to the 'Approvals' required (e.g. approvers - 2, required ap provals - 2) the system keeps the document within the approval process. This is to allow the other 'Approvers' to decide on the document. I hope this clarifies the behaviour. If you can provide us a step by step screenshot of the issue, this may help us to provide a more accurate response.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: The status of the document in the Header says 'Pending' and the status below the document number says 'Suspended' - it is not showing as 'Draft'
Regards
Manian 10.07.2009 12:42
Reply to Reporter by SAP
Dear Manian,
I'm trying to call you but there was no response on your mobile. When the header says 'Pending', then it means the document is still within the approval process. Please check the Approval Template and see the number of approvers and the number of approvals require d. The number of approvals and approvers may be greater than 1. In this case, the system waits for other approvers to approve or reject the document. Once all the approvers have rejected the document, th en the document will be released and available for editing.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi: Thanks for the reply - i tried this and found out the following: 1 - In the approval templates - we had mentioned number of approvals required as '1'. 2 - in the number of approvers - we had mentioned two users Though the template requires only one approvals (Either or OR) the system expects both of them to approve or reject - Can u please let me why is this behaving like this - or is this is the way it is designed ? - if this is the way it is designed - i beleive it is wrong - weneed to give a solution to the customer
regards
Manian
Reply to Reporter by SAP
Dear Manian,
Thank you for the information. The behaviour is a current system definition documented as per Note 1321234. I have attached the said Note for your reference. When only 1 approval is required and there are 2 or more persons are allowed to approve the document, the document does not get automatically rejected when 1 person 'rejects' it. The system waits for other approvers to render their decision because a person may still approve or reject the document.
The design is not an application error. If you would like to change this design, please post your requirement in our SAP Business One Product Development Collaboration forum.
You can find the forum in this link:
/community [original link is broken]
The forum is being moderated by members of the Solution Management team specialized in certain areas, according to the folder you are in. Partners can impact the design of specific features by posting suggestions and feedback at this forum.
Kindly refer to Note 1028874 which describes more on the above process.
As the request will be handled through another process, we kindly request that this support message be closed. Thank you for your understanding.
Best regards,
Lorna Real Support Consultant SAP Product Support for SAP Business One SAP Ireland
Reply to Support Center by SRS Manian
Hi Thanks for the reply - however, the solution given does not address the problem we are being faced with our client Is there a Development Request we can raise so that this problem is addressed in future I am going ahead and confirming this Message though
regards
Manian
Reply to Reporter by SAP Dear Manian,
Thanks for the information. I understand the customer's requirement. As previously mentioned, please log a development request in this link:
/community [original link is broken]
This is from Note 1028874.
Unfortunately, we at the support centre does not have access to the list of development requests. Hence, kindly follow the process in Note 1028874. I'm sending the message back to your side for confirmation.
Best regards,
Lorna Real Support Consultant Product Support for SAP Business One SAP Ireland

Backend invoice replicated to SRM for approval

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