Create AR Invoice based on GRPO

My client has the following scenario:
They sell stock to specific customers at cost(they sell it for the same price as what they get charged by their supplier).
In SAP they create the following documents :
On the Purchasing side:
Purchase Order ---
GRPO
On the Sales side ;
Sales Order
Invoice
Because the value of the GRPO and the Invoice is the same, they want to be able to automatically create the AR invoice once they create the GRPO.
Is there a way to create this/automate this?
thanks in advance
Janice

Hi Janice,
Above Scenario is not Possible in System.
In Standard this is not available but You can achieve this with the help of SDK or Third Party Add-On.
Hope this help
Regards::::
Atul Chakraborty

Similar Messages

Creating an invoice based on a delivery via DI API

Hi,
Each time a user creates a delivery (not always based on a sales order), the add on I have developed creates an invoice based on it. This happens without any issue in most cases but I am receiving the following two errors on the client site and have not been able to recreate the issue here...
One of the base documents has already been closed [INV1.BaseEntry][line: 1]
Number of items drawn is greater than open quantity , 'Item A'
Does anyone have any idea what could be causing this?
Thans for any help,
Robin

Hi Thomas,
Thanks for teh reply but unfortunately this is not the case - for example...
A delivery which is returning this error for Item A, has a quantity of 20 but has 7400 in stock, so it is not going into a negative quantity.
The only way I could get this error ("Number of items drawn is greater than open quantity"), not using the add on but working within B1, was to create a delivery note, then create an invoice based on it, increase the quantity of the item on the invoice, and the error displays in B1 on the info bar at the bottom.
I cannot see how the user can affect this, as when they are creating the Delivery, the Invoice creation is automatic (triggers on the add button after the Delivery has been successfully added), and they don't even see the Invoice form.
Robin

Create a Invoice based in a Order

How can I create a Invoice using the object Documents?.
If I have a Document of a Order and i want copy these Order in a Invoice.
I don't want copy field to field.

Hi Santiago,
You should set the values for the fields BaseEntry BaseLine and BaseType for the invoice lines.
Here you have an example:
Public Sub baseDocument()
    Dim oinv As SAPbobsCOM.Documents
    Set oinv = sbocompany.GetBusinessObject(oInvoices)
    oinv.CardCode = "CardCode001"
    oinv.DocDueDate = Now
    oinv.Lines.BaseEntry = 105
    oinv.Lines.BaseLine = 0
    oinv.Lines.BaseType = 17
    oinv.Lines.Add
    oinv.Lines.BaseEntry = 105
    oinv.Lines.BaseLine = 1
    oinv.Lines.BaseType = 17
    ret = oinv.Add
    If ret <> 0 Then
        sbocompany.GetLastError ret, errStr
        sboappl.MessageBox ("Error creating the invoice " & ret & " " & errStr)
    Else
        sboappl.MessageBox ("Invoice created")
    End If
End Sub
Hope helps,
Ibai Peñ

Trying to create a Invoice based on Order need help Error -5002

the dreaded -5002 error is haunting me too! and I could not find a matching solution for this in the forum....
I need help quickly on this. I am trying to create invoices for some orders so the Base - Target relationship is retained. The orders I pick are all Open (DocStatus   = O and the lines are all Open LineStatus = O)
here is my code
oInvoice.Lines.BaseEntry = 48
oInvoice.Lines.BaseLine = 0
oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
oInvoice.Lines.ItemCode = "A00001"
oInvoice.Lines.ItemDescription = "IBM Infoprint 1312"
'adding Line
oInvoice.Lines.Add
oInvoice.Lines.BaseEntry = 48
oInvoice.Lines.BaseLine = 1
oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
oInvoice.Lines.ItemCode = "A00002"
oInvoice.Lines.ItemDescription = "IBM Inforprint 1222"
'adding Line
oInvoice.Lines.Add
lRetCode = oInvoice.Add
If lRetCode <> 0 Then
    gObjCompany.GetLastError lErrCode, sErrMsg
    MsgBox (lErrCode & " " & sErrMsg)
End If

Indika,
Only set your base types...
(not items & description)
oInvoice.Lines.BaseEntry = 48
oInvoice.Lines.BaseLine = 0
oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
oInvoice.Lines.ItemCode = "A00001"
oInvoice.Lines.ItemDescription = "IBM Infoprint 1312"
'adding Line (to fill the second item line)
' the 1st line item is there by default
oInvoice.Lines.Add
oInvoice.Lines.BaseEntry = 48
oInvoice.Lines.BaseLine = 1
oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
oInvoice.Lines.ItemCode = "A00002"
oInvoice.Lines.ItemDescription = "IBM Inforprint 1222"
'DO NOT Add THIS line
' (only if you want to add a 3rd line item)
'''oInvoice.Lines.Add -> Don't add this
lRetCode = oInvoice.Add
If lRetCode <> 0 Then
    gObjCompany.GetLastError lErrCode, sErrMsg
    MsgBox (lErrCode & " " & sErrMsg)
End If
remember to add :
oInvoice.CardCode = "your BP"
oInvoice.DocDueDate = Now
oInvoiceDoc.CardCode = txtDOCBPCode.Text

Create an AP Invoice based on a Purchase Order using SDK

Hi,
What are the steps to create an AP Invoice based on a Purchase Order using DI API?
Which methods of which objects to use and what parameters to pass?
Thanks.

Hi Rajesh,
Here is a sample to create an Invoice based on a Sales Order. The same way you can change as per your requirement:
SAPbobsCOM.Documents oInvoice = default(SAPbobsCOM.Documents);
            oInvoice = (SAPbobsCOM.Documents)SBO_Company.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
            oInvoice.CardCode = "C000003";
            oInvoice.DocDueDate = DateAndTime.Now;
            oInvoice.Lines.BaseType = Convert.ToInt32(SAPbobsCOM.BoObjectTypes.oOrders);
           oInvoice.Lines.BaseEntry = Convert.ToInt32(3616);
           oInvoice.Lines.BaseLine = 1;
            oInvoice.Lines.Quantity = 3;
            oInvoice.Lines.Add();
            oInvoice.Lines.BaseType = Convert.ToInt32(SAPbobsCOM.BoObjectTypes.oOrders);
            oInvoice.Lines.BaseEntry = Convert.ToInt32(3616);
            oInvoice.Lines.BaseLine = 2;
            int kth = 0;
            kth = oInvoice.Add();
            if (kth != 0)
                int irrcode;
                string errmsg;
                SBO_Company.GetLastError(out irrcode, out errmsg);
                Program.oMainSAPDI.ShowMessage(errmsg, BoStatusBarMessageType.smt_Error);
The main thing to remember is Base Type, Based Entry and Base Line.
Hope it helps.
Thanks & Regards
Ankit Chauhan

Excise Invoice- Based on Billing Plan

Dear All,
Here in my client's place, we have a requirement like,
For a project-XYZ we create one sales order with materials A,B & C.
For this sales order we maintain billing plan 50% = X1 Rupees ,
25% = X2 Rupees ,
and 25% = X3 Rupees.
When project is finished 50% we create billing with X1 amount with reference of sales order and then we create excise invoice based on this billing document (NO delivery) and send it with material.
And for second billing for X2 amount SAP is not allowing to create excise invoice and throws message like modvat utilization has been done already.
Kindly suggest how to proceed and how to create excise invoice for remaining two amounts.
Thanks & Regards

Hi ,
Thanks for your responce...
Is there any transaction code for removing the billing block automatically in the sales order and how can i indentify the date category as per billing plan..
Thank you very much..
Thanks in advance.
Regards,
KV

Creating Excise Invoice from Sales Delivery using DI API.

Hi Experts,
I have been searching a lot for any Business Object for creating Excise Invoice base on Sales Delivery using DI API.. But have not yet found any one.
I want to create Invoice for excisable items from Sales Delivery using DI API.,for Excisable items we cannot create standalone A/R Invoice . We need to create Excise Invoice also . But How to create Excise Invoice based on Sales Delivery using DI API. Is there any Business Object for that.
Please suggest me.
Thanks and Regards,
Pooja Singh.

Hi all,
I have not received any reply for this thread. Does this mean that there is no provision for creating Excise Invoice from Sales Delivery ? Actually I was asked to create sales delivery and then Outgoing Excise Invoice and then Sales Invoice using DI API.
But I don't find any Business Object for this in SDK ? Is it really not possible to create Outgoing Excise Invoice from Sales Delivery using DI API.? If possible then how?
Please reply me if anyone has got any idea in this regard.
Thanks and Regards,
Pooja Singh.

Third Party - multiple invoices based on dummy Goods Receipt

In Third party sales scenario (without shipping notification) we want to create an invoice based on each dummy Goods Receipt which corresponds to individual shipment made by vendor to customer.
Ex. Sales order qty = 10. It is split in the PO to 2, 4, 3 and 1 in the delivery schedule. Vendor ships qty 2, and then 4. There is a trace # associated with each vendor shipment to the customer. Vendor invoice is entered for qty 2 and 4.
We want to bill 2 invoices one for two vendor shipments of 2 and 4. In VF04 order based billing for the sales order, SAP combines these 2 vendor invoices (2 + 4) and will propose qty 6 in ONE invoice. If there a way get 2 Invoice proposals (i.e. 2 lines) in VF04 one for qty 2 and another for qty 4?
TIA.

Hello Ramani
In the Copying control (I am guessing it is for Sales document to billing document, T Code: VTFA), set up a custom routine in the field 'Data VBRK/VBRP' for the requisite item category ( TAS or equivalent) by copying standard routine '01'- FV60C001- and adding a splitting criterion, may be GR #. The challenge would be whether GR# would be available at that time and if not how to get it.
If it is Delivery based billing for some reason , then you can use standard routine '3' there. T code: VTFL: Copying control: Delivery document to billing document.
Hope this helps.

8.8 Invoice based on Order

Hi all,
I am trying to create an invoice based on a sales order.
I have this code which worked fine in SBO 2007 but now in 8.8 I get -2010 : Internal error
oDoc = (SAPbobsCOM.Documents) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
oDoc.CardCode = sCardcode;
oDoc.Lines.BaseType = 17;
oDoc.Lines.BaseEntry = int.Parse(docentry);
oDoc.Lines.BaseLine = 0;
Can anyone help me with this?
Thanks

Hi Gordon,
It is a variable, but that is not the issue I think.
But just in case: here is the complete code
oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset);
try
     SAPbobsCOM.Documents oDoc = (SAPbobsCOM.Documents) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
     Matrix matrix = Matrix.GetFromUID(pVal.Form, "10");
     int rowcount = matrix.Rows.Count;
     string prev_docnum = "";
     string docnum = "";
     string docentry = "";
     string cardcode = "";
     int retval = 0;
     for(int i = 0;i <= rowcount-1;i++)
          docnum = matrix.GetValue("11", i);
          cardcode = matrix.GetValue("10", i);
          string regel = matrix.GetValue("12", i);
          string itemcode = matrix.GetValue("8", i);
          if(prev_docnum != docnum)
               if(prev_docnum != "")
                    retval = oDoc.Add();
                    if(retval != 0)
                         int errcode;
                         string errmsg;
                         oCompany.GetLastError(out errcode, out errmsg);
                         StatusBar.WriteError(String.Format("Fout bij verkooporder {0} - {1}: [{2}] {3}",
                              docnum,
                              cardcode,
                              errcode.ToString(),
                              errmsg));
                    else
                         string newdoc;
                         oCompany.GetNewObjectCode(out newdoc);
                         SAPbobsCOM.Recordset oRs = (SAPbobsCOM.Recordset) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset);
                         try
                              oRs.DoQuery(String.Format("SELECT DocNum, convert(varchar(8),DocDate,112), CardName FROM OINV WHERE DocEntry = '{0}'", newdoc));
                              StatusBar.WriteSucess(String.Format("Nieuwe factuur aangemaakt: {0} - {1}",
                                   oRs.Fields.Item(0).Value.ToString(),
                                   oRs.Fields.Item(2).Value.ToString()));
                         finally
                              System.Runtime.InteropServices.Marshal.ReleaseComObject(oRs);
                              oRs = null;
                              GC.Collect();
                    oDoc = null;
                    oDoc = (SAPbobsCOM.Documents) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
               // GET DOCENTRY
               SAPbobsCOM.Recordset oRsDoc = (SAPbobsCOM.Recordset) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset);
               try
                    oRsDoc.DoQuery(String.Format("SELECT DocEntry FROM ORDR WHERE DocNum = '{0}'", docnum));
                    docentry = oRsDoc.Fields.Item(0).Value.ToString();
               finally
                    System.Runtime.InteropServices.Marshal.ReleaseComObject(oRsDoc);
                    oRsDoc = null;
                    GC.Collect();
               oDoc.CardCode = cardcode;
               oDoc.DocDate = DateTime.Now;
          oDoc.Lines.BaseType = 17;
          oDoc.Lines.BaseEntry = int.Parse(docentry);
          oDoc.Lines.BaseLine = int.Parse(regel) - 1;
          oDoc.Lines.Add();
          oDoc.Lines.SetCurrentLine(int.Parse(regel) - 1);
          prev_docnum = docnum;
     // ADD LAST INVOICE
     retval = oDoc.Add();
     if(retval != 0)
          int errcode;
          string errmsg;
          oCompany.GetLastError(out errcode, out errmsg);
          StatusBar.WriteError(String.Format("Fout bij verkooporder {0} - {1}: [{2}] {3}",
               docnum,
               cardcode,
               errcode.ToString(),
               errmsg));
     else
          string newdoc;
          oCompany.GetNewObjectCode(out newdoc);
          SAPbobsCOM.Recordset oRs = (SAPbobsCOM.Recordset) oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset);
          try
               oRs.DoQuery(String.Format("SELECT DocNum, convert(varchar(8),DocDate,112), CardName FROM OINV WHERE DocEntry = '{0}'", newdoc));
               StatusBar.WriteSucess(String.Format("Nieuwe factuur aangemaakt: {0} - {1}",
                    oRs.Fields.Item(0).Value.ToString(),
                    oRs.Fields.Item(2).Value.ToString()));
          finally
               System.Runtime.InteropServices.Marshal.ReleaseComObject(oRs);
               oRs = null;
               GC.Collect();
     oDoc = null;
catch(Exception ex)
     StatusBar.WriteError(ex.Message);

Complete sales order after creating proforma invoice

Hi gurus,
I am having the following issue:
I need to generate a proforma invoice. So, I create a new sales order, and then create the invoice based on that same order. The problem is that this sales order keeps its status open, as I understand, because it is pending a delivery. However, I do not wish to create any delivery, only the proforma invoice.
I have created a new billing document type (based on standard F5), as well as a new sales order type and item category.
Can anyone give some pointers on what i need to configure in order to not need to create a delivery?
Thanks in advance!
Regards,
Joã

Your doc config seems to be okay for pro forma invoice..
Kindly check ur header copying control for Sales Doc to Billing Doc (proforma Invoice).
In general for this senario it is
0007-Header/ord.pro forma (E.g. Order related pro-forma invoices can be created to supply customs declarations for non-deliverable items such as services. If a customer has ordered a service, this requirement can be assigned to the header to permit the creation of the proforma invoice.)
And have look on Billing quantity indicator for copy control item. This specifies which quantity the system copies from the source document (a sales order, for example) into the target billing document (an invoice, for example). When you create an invoice for a standard sales order item, for example, the quantity that the system copies into the invoice is the delivery quantity less the quantity already invoiced. If you create a pro forma invoice, the system copies in the order quantity.
C and D for pro forma invoices
Make sure that control of the amount to be billed is directly related to the item category billing relevance.
As we know, "relevant for Billing", indicates what the basis for billing should be.
"D:" Relevant for proforma - The billing relevance indicator must contain a value (not be blank) in order to be able to create pro forma invoices. Indicator "D" can also be used as follows for cross-company-code business processing. In the case of a free-of-charge outbound delivery, the company code that is responsible for the delivery should be granted an internal settlement. You can use indicator "D" to record free-of-charge outbound deliveries and grant internal settlements to the relevant company code.
One thing I like to point out, the sales order will be in open status, even though it has a pro forma invoice.
Till you have not create a confirmed invoice (in case of non deliverable item) or delivery for that sales order.
As you might be aware of, proforma invoice is abridged or estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. It notes the kind and quantity of goods, their value, and other important information such as weight and transportation charges.
Still, I have one doubt, is your sales order an indicative doc and is not going to have any relevant accounting entry?
If No, then just give a rethought on your business process & confirm with user?
Thanks & Regards
J Prakash.
Edited by: J Prakash on May 13, 2010 3:44 PM

Want to create a/P invoice of closed Grpo

Hi SAP Community Network Forums
Please help me out
a Grpo of 100 Quantity was closed by mistake and I want to create A/p of this GRPO and when I create A/p system gave message want 100 serial number.
Please tell me solution how can I create a A/p Invoice and tell me that A/p will effect In-stock quantity ?

Hi.......
As your GRPO is closed you can not reopen and post AP Invoice. But if you further add AP invoice stock gets in double. So you can manage this either by issuing the inventory and make a new GRN with AP invoice based on. Or you may further create Service AP invoice for Closed GRN where Stock effect can not go twice........
Regards,
Rahul

Create Credit Memo based on A/R Invoice

Hello Gurus,
Is it possible to create a A/R Credit Memo based on A/R Invoices through DI API or DI Server? Please help.

Hi Gilbert Ngo
Yes it is possible, here is an example of how i added a invoice based on a sales order, just change it as you require.
Dim oInvoice As SAPbobsCOM.Documents
        oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
        oInvoice.CardCode = BPCode.Text
        oInvoice.DocDueDate = Now
        oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
        oInvoice.Lines.BaseEntry = CInt(OrderStr)
        oInvoice.Lines.BaseLine = 0
        oInvoice.Lines.Add()
        oInvoice.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oOrders
        oInvoice.Lines.BaseEntry = CInt(OrderStr)
        oInvoice.Lines.BaseLine = 1
        lRetCode = oInvoice.Add
        oCompany.GetLastError(lErrCode, sErrMsg)
        If lRetCode <> 0 Then
            MessageBox.Show("Not Added" & lErrCode & " " & sErrMsg)
        ElseIf lRetCode = 0 Then
            'oCompany.GetNewObjectCode(OrderStr)
            MsgBox("Added Invoice")
        End If
PLEASE NOTE THAT oInvoice.Lines.BaseEntry = CInt(OrderStr) is refereing TO THE DOCENETRY AND NOT THE DOCNUM of the base doc.
Hope this helps

Create a Landed Cost Document based on GRPO using DI

Hii All,
Could anyone tell me how to create a Landed cost Document(in Purchase Module) based on GRPO using DI.
Waiting For ur Reply
Thanks in Advance
Jennifer

Hi Jennifer,
This is a post i found on forum :
https://forums.sdn.sap.com/click.jspa?searchID=22800002&messageID=5630431
Unfortunatly, you can't create Landed cost with DI.
Hope it's help you.
Regards.
Michael

Slow creating AP Invoice when "Copy from" GRPO is used

Hi,
I was creating an AP Invoice by "copying from" an existing GRPO and the process was slow. I took 10 minutes to successfully add the AP Invoice after clicking the "add" button. Creating an invoice directly - not copying from a PO or a GRPO - gave no problems
i tried asking all the other users to log off from sap first but it was just the same - slow creating AP Invoice.
What could we do to solve this? Thank you.
eric

Thanks Gordon, I see only three UDFs in those document types and just one FMS.
I already did shrink the Log and set the recovery model to "simple" though i do not think that it would help much as the Log is not growing wild in size.
Regards,
derrick

Creating Credit Note based on Invoice

HI there,
I am trying to create a Credit Note through the DIAPI using VB. This Credit Note must be linked to the Invoice 88 for example :
Try *
            'Get the required business object *
            ''Dim oCreditDoc As SAPbobsCOM.Documents = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oCreditNotes)*
            Dim queryString As String*
            Dim oRecSet As SAPbobsCOM.Recordset*
            oRecSet = oCompany.GetBusinessObject(300)*
            queryString = "SELECT T0.CardCode from OINV T0 where T0.DocNum = 88 "*
            oRecSet.DoQuery(queryString)*
           Dim oCreditDoc As SAPbobsCOM.Documents = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oCreditNotes)*
            'Set the business partner code*
            oCreditDoc.CardCode = oRecSet.Fields.Item(0).Value*
            'set the documents due date -mandatory*
            oCreditDoc.DocDueDate = Now*
            'add first line on invoice*
            'use the SO order specified in the text box *
            'as a base document*
            oCreditDoc.Lines.BaseType = SAPbobsCOM.BoObjectTypes.oInvoices*
            oCreditDoc.Lines.BaseEntry = CInt("88")*
            oCreditDoc.Lines.BaseLine = 0*
            'add the new invoice document*
            lRetCode = oCreditDoc.Add*
            'check return code*
            If lRetCode <> 0 Then*
                oCompany.GetLastError(lErrCode, sErrMsg)*
                MsgBox("Error : " & lErrCode & " : " & sErrMsg)*
            Else*
                'store newly created object code in a new string*
                '(could have stored it in OrdCodeStr)*
                Dim OrdCodeStr2 As String*
                OrdCodeStr2 = ""*
                oCompany.GetNewObjectCode(OrdCodeStr2)*
                MsgBox(" Created Credit Note : " & OrdCodeStr2)*
           End If*
        Catch ex As Exception*
            MsgBox("Exception. Connect: " & ex.Message)*
        End Try*
I am getting an "Item code missing" error. Does this mean i must set up each and every line to credit? What if there are millions of lines? Can we not just set a BaseEntry and BaseType for the document as a whole so it knows which Invoice needs to be credited completely?
Kind regards,
Greeshma
p.s. i tried to get this to display as code but seems this editor is either confusing me or it doesnt work! sorry. when i find the right person to complain about it to i will!
Edited by: Greeshma Gulab on Nov 18, 2009 11:13 AM
Edited by: Greeshma Gulab on Nov 18, 2009 11:15 AM

Hi,
I am not able to make out ur code because of the formating problem, but anyways check the below thread, it might be helpful to u..
Create Credit Memo based on A/R Invoice
Vasu Natari.

Create AR Invoice based on GRPO

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