Credit memo question

Hi,
i created a purchase order (ME21N) with 10 quantity and 100 for price for a total amount of 1000 u20AC.
After i create the corresponding invoice but with 10 quantity and 2000 u20AC for total amount, of course the status is Blocked for price reason.
So i call my vendor, and he send me a credit memo for 1000 u20AC. Now when i catch on the credit memo the system want me to enter a quantity but it's just a problem of amount, why should I enter a quantity ?
Thanks for your help.
Cheers

Hi
In this case you should post a subsequent credit rather than posting a Credit memo.
Credit memo would reverse the qty and value, where as subsequent credit will reverse or reduce only the value.
Please go through the link for further details
http://help.sap.com/saphelp_erp60/helpdata/en/a8/b9970b452b11d189430000e829fbbd/frameset.htm
Thanks & Regards
Kishore

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Draft Document Question - Credit Memo

Hopefully one fo the experts will come through for me again!!!
I have yet another challange. When printing a Draft Credit memo, I do not want to print the DRAFT water mark across the document. I know how to shut that feature off. Instead, I would like to print my own message on the Draft Credit Memo, basically stating that is it not yet approved. I see that ALL draft versions of the Marketing Documents are found in table ODRF and Credit Memos are found in ORIN. When printing using the PLD, how do I determine that the document is a DRAFT Credit Memo versus an actual LIVE Credit Memo? Is there a flag set similar to ObjType (14 is a Credit Memo) that species that is a Draft document? Sounds like a simple question but I am again pulling my hair out on this one!
Thanks in advance - Again!!!
Dana

HI Dana,
I donu2019t think you can have a different watermark for Draft documents. Instead, you can create a field of type u201CPictureu201D and position it as per the requirements. If this is supposed to be a watermark, rather than a regular field, then uncheck the u201Cbackgroundu201D field in the color tab for all other fields except for this picture/message field. Also create another field (FIELD_XYZ)as variable and the variable no. is 275 u2013 Name it as Doc Status. Create a text field (FIELD_ABC) with value = 6. Create another formula field with formula as FIELD_XYZ==FIELD_ABC. Now the picture field created above needs to be linked to this formula field so that it will print only when the doc is in draft mode.
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Premraj

Question about Sales Return and Credit memo

Good Day All B1 experts,
I am a SAP B1 newbie and am taking charge in implementing B1 at my office. I am doing a test today on sales return and credit memo. After I posted both documents, I went to view transaction journals and inventory posting status report to check my work. I saw the journal Debit - Sales Return / Credit - customer A/R account, and items are returned to the inventory. However, I do not see any adjustment journals for debiting Inventory and crediting COGS. Is there something else I have missed in regards to G/L account setup?
Thanks in advance for your time in answering my question.
Sunny

Sunny,
If you process a Item type Credit Memo (NOT SERVICE) directly without copying it from Sales Returns, there will be 4 entries in the posted JE.
Credit Customer
Debit   Sales Revenue (or returns depends on what you have mapped)
Credit COGS
Debit   Inventory
If you do a Return the JE would look like
Credit COGS
Debit   Inventory
Please check if you have selected a NON-dropship warehouse.
Suda

Receivables question: AR invoices/credit memos between Supplier Sites

I'm trying to solution a client requirement of having the ability to transfer AR invoices/credit memos between supplier sites of the same supplier. Is this possible or is there a comparable workaround available in Receivables R12?
Thanks,
Chris

Chris,
are you sure ... AR Invoices/Credit Memos to Suppliers ??? Looks like a typo error some where ... However, we might not be able to transfer transactions from one site to another (be it supplier or customer), what we can do is merge ....in which case all transactions that are appearing against a particular site would be pushed to the new site ......this could be taken as a workaround ...
Merge functionality comes with very less flexbility, you cannot choose the transactions that you wanted to merge ....
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Ivruksha

Credit memo generate in case of free goods

Dear Friends
one material price is rs450/- and with 5+1 when customer place order 5 pc that time system delivery 6 bec 1 is free. when customer return 1pc then what will be the credit memo pricing for each material.
Thanking you
Arun

Dear Friends
I am just clearly adding question with exact requirement.
material per pc 450/- and scheme is 5+1
order qty 5 Price is 450*5=2250
dlv qty 6
now client generate credit memo request for one pc in sap it is coming Rs450/- pc
but client requrement is not this
2250/6=Rs. 375/- that mean they will give rs 375/- per pc not Rs 450/- per pc. for that what should i do customisation for credit memo request pricing.
regards
arun

Applying A/P Credit memo

2007A PL49
Have a GRPO in system. Have not created an A/P invoice yet for the material. Also have a vendor credit that has not been created in SAP either.
How, if I can, apply the credit memo to the A/P invoice? Do i create a service A/P invoice so as to not disturb inventory (but leaves GRPO open)? Or create item A/P invoice (as normal) and create service A/P credit memo?
Thanks,
Rich

discovered a solution to my own question and i will share regardless, with the SDN community:
1.     Create the A/P invoice as normal (item a/p invoice tied to GRPO)
2.     Create the A/P credit memo as a service memo (service memos do not disturb inventory qtys.)
3.     Reconcile the A/P invoice under business partners > int. recon
a.     Enter the vendor code, choose manual
b.     Checkmark the Credit memo and the invoice to be paid
c.     Enter the amount of the invoice in the u201Camount to reconcileu201D field for credit memo (if CM has more cash than invoice, vice versa)
4.     Click Reconcile

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

A/P credit Memo

When to exactly use credit memo and what will be its effect and where...........Solve it..

Saurabh,
The forum that you have posted your question in is for questions related to the SAP Business One Integration for SAP NetWeaver or B1iSN.
Your question is application related to SAP Business One. Application questions should be posted in the SAP Business One Discussion Forum at ..
SAP Business One Application
Eddy

Exice tax in case of credit memo's

Hi All,
I have a scenario where in we are supplying some matrrials to our customers . This material also has the federal excise tax which we charge in the form of a condition type and which is charged on the unit price of the material .
For Ex ;
Material ABC - PR00 - $ 100
Excise tax - (XYZ) - $ 2.00
My business user says that whenever they supply materials to their customers (say 10 quantity ) , they initially suply through a sales order which is a very normal scenario.
Assuming that the end user uses only 5 out of the 10, my business creates a credit memo for the remaining 5 on the end user . This is the present process.
But since my business says that they will pay back only the tax part to the end user and not the unit price of the material ( $ 100 in the above example for remaining 5 qts) , they don't want to issue a credit memo with the material ABC( since it has the unit price + tax ) in the sales order .
My business is coming up with a suggestion saying that we can create a dummy material ( say XXXX) and add this as a second line item in the sales order . And against this dummy material the excise amount will be charged . This is because they feel that whenever they create a credit memo they will use this dummy material (XXXX)and not the original material ( ABC) . They say they have some SoX compliance issues.
The above idea seems to be meaning less and sensless to me as this is not the best practice and secondly since this is a dummy material , I will get into problems maintaining stock and while doing a delivery ,PGI etc ...
My question to the forum is that , is there a way where in if I create a credit memo to the customer , I must be paying back only the tax amount (XYZ) and not the entire amount ( base price + tax).
To Illustrate the above example:
The original sales order will have netvalue of ($1000 ( $100 * 10)
Excise tax as ($ 2*10 ) = $ 20
so When I create the credit memo for the 5 unused quantities I should pay the end user only $10 ($2 * 5).
I am not sure whether (creating a Invoice correction request RK, will solve this issue).
I need some really good recommendations to handle the above scenario.
Thanks
Sridhar.

This is a standard SAP functionality. Usually a credit memo is referenced to an invoice and if you don't have a reference to an invoice SAP would consider that credit memo as due immediatly.
If you have an invoice to be referenced to this credit memo enter the invoice number in the invoice reference field in FB75 > payment tab and then enter the payment term. If you don't have an invoice reference enter V in the invoice reference field and then the payment term, system will calculate net due date based on payment term.

AP-Credit Memo-Clear Vendor/Credit Memo

Hi all, I am facing Problem during Vendor Credit memo, Clear it (F-44), and Manual Check using F-58
Can I have different Due date For Vendor Credit memo , as I can see we have different Payment terms in Master data but whenever I post it gives the Due date as Immediate but if I see Open item report it says not Due and shows the Payment terms and the net due dates. Is this Normal?
I would like to clear the credit memo using the F-44 with reference to another open line item but system says Difference is too large for clearing.
The third thing I am trying to issue manual check I gave details, as per "J03_AP_CreditMemo_BPP_EN_US", when I hit Process open Items "system is not allowing to post document getting error "Select a valid function"".
Any Ideas How to deal with the above 3 situations?
Sandhya.

Hi,
To answer few queries,
Data can be entered in the field for the terms of payment key in various ways as you enter a business transaction:
In most business transactions, the system defaults the key specified in the master record of the customer/vendor in question.
In some transactions (for example, credit memos), however, the system does not default the key from the master record. Despite this, you can use the key from the customer/vendor master record by entering "*" in the field.
Regardless of whether or not a key is defaulted from the master record, you can manually enter a key during document entry at:
item level in sales orders header level in purchase orders and invoices
F-44--clearing problem
If the amount of open item is not equal to clearing amount you enter and the difference is not with in the tolerance limit you specify in the configuration, you will face this error. If the whole amount of open item need not be cleared, then try partial payment/residual payment options.
The third situation I am not clear.
Thanks
Aravind

Credit memo a customer that has already paid us

Hi,
I have two companies here in the same system, the vendor and the customer.
The customer payed the vendor for a product.
But the customer wasn't suppose to pay the vendor (the reason doesn't matter), and the payment has already been cleared.
My question is, how can the vendors credit the customer back for the amount?
I've tried creating a vendor credit memo in FB60 and clearing it in f-53, but I am getting an error saying: 'The difference is too large for clearing'. This is because I have nothing to clear it against.
How can I approach this?
Thanks,

Hi,
Difference is too large to clearing means, you have entered teh greaterthat or lesser than amount of the credit memo thats why system says the this error.
Eg:-
credit memo amount 6000 say
and you are clearing 4000 thas why system shows the error.
TRy creditmemo in the t code fb65 for ur practise to you in the development server after this you will be understand the situation.
Regards,
Kanike

How to enter a credit memo with the funds returning to the PO

Hi Guys,
This is my first post on here, not sure if I am posting this question in the correct area however hope you can help.
I have a number of credit notes from a vendor which need to be entered, we usually enter these in MIRO which is fine but what I am after is how to enter these credit notes so the funds return to the Purchase Order for further use.
For example, say the limits on the PO looked like this:
Overall limit: 10,000
Expected Value: 10,000
Actual Value: 10,000
So we have had invoices for the entire 10,000. Is there a way I can enter a credit for say 5,000 so the limits would then look like:
Overall limit: 10,000
Expected Value: 10,000
Actual Value: 5,000
We are hoping there is a way so we can avoid having the PR/PO increased, which has also gone above the contract ceiling.
Usually with credits we would enter them as a credit memo if we wanted to change the qty and price, and a sub credit if we just needed to amend the price leaving the qty as is. By doing it this way the funds don't actually return to the PO like in the example above, what does happen is when we pull up the PO in MIRO we can access the "credited" funds at that time. We would like to see the funds back on the actual PO, not sure if this can be done though, any help or suggestions would be appreciated.
Thankyou

Hello Pistol,
This question is related to PO's then it belongs in one of the FI forums.
This is the forum for SAP Solution Manager which is the software SAP's support strategy is based upon.
You have posted in the wrong forum.
I would recommend closing this thread, and looking for a more appropriate forum to raise this question.
I hope this is helpful.
Regards,
Paul

Exclude A/P Credit Memo from this Query

Hello All,
i am trying to figure out to exclude A/P Invoice that it was already Credit Memo with my existing Query
SELECT
max(T0.DocDate) as 'Date',
max(T1.CardName) as 'Vendor Name',
max(T0.Address) as 'Vendor Address',
count(T0.DocNum) as 'No. of Invoices',
max(T1.LicTradNum) as 'TIN No.',
sum(T0.BaseAmnt) as 'Base Amount',
sum(T0.VatSum) as 'Input Tax',
max(T1.ECVatGroup ) as 'TaxCode',
max(T2.WTCode) as 'WtaxCode'
FROM OPCH T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode
left join PCH5 T2 on T0.DocEntry = T2.AbsEntry
WHERE T0.DocDate BETWEEN '[%0]' and '[%1]' and T0.VatSum <> 0
GROUP BY T1.CardCode
Please help mew revise my Query.
this is connected with my previous question How to Identify A/P Invoice that was Credit Memo but i cannot figure out how to incorporate PCH1.TargetEntry
Please Help.
Thank You.
Fidel

try the below query
SELECT
max(T0.DocDate) as 'Date',
max(T1.CardName) as 'Vendor Name',
max(T0.Address) as 'Vendor Address',
count(T0.DocNum) as 'No. of Invoices',
COUNT(T5.DocNum) AS 'No of Credit Memos',
max(T1.LicTradNum) as 'TIN No.',
sum(T0.BaseAmnt) as 'Base Amount',
sum(T0.VatSum) as 'Input Tax',
max(T1.ECVatGroup ) as 'TaxCode',
max(T2.WTCode) as 'WtaxCode'
FROM OPCH T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode
INNER JOIN pch1 t3 ON t3.DocEntry=t0.DocEntry
LEFT JOIN dbo.RPC1 T4 ON T4.BaseEntry=T3.DocEntry left JOIN dbo.ORPC T5 ON T5.DocEntry=T4.DocEntry
left join PCH5 T2 on T0.DocEntry = T2.AbsEntry
WHERE T0.DocDate BETWEEN '[%0]' and '[%1]' and T0.VatSum <> 0
GROUP BY T1.CardCode
--Manish

Credit Memo Copy From Issue

I have an issue with 2 specific users on the system, Both Users are 'Professional" users with Full Authorization to all Modules on the system.
When the two users go into Credit Memo entry, enter a Customer then Click the COPY FROM button, only 2 Open Invoices are displayed in the Invoice Window for the particular customer. There are MANY Open Invoices for the Customer. This is NOT specific for this customer, BUT All customers behave this way for the 2 users in question.
ANY OTHER USERS on the system can see All open Invoices when using the Copy from feature.
We already gave full Authorization to the users. Turned off Authorizations, and updated and the gave the users Full authorizations and updated. The users were NOT logged in at the time of the changes to the user's Authorizations.
There are NO Add ons running for the users in question.
We also copied Authorizations from a 'Working" user to the users in question but there are no effect.\
Is there something OTHER Than authorizations that could cause this problem?
Any other ideas or suggestions would be appreciated!!
Thanks in advance!!
Dana

Have you implemented Data Ownership Authorization? NO
What is your B1 version and PL? SAP B1 2007 SP00 PL47
Again, it is only effecting 2 users with Full Authorizations and Professional License.
The Invoices displayed are owned by a different user and other invoices owned the
the same other user are not displayed.

Cost Adjustment - (A/P Invoice/AP Credit Memo)

Hi all,
I have a question regarding cost adjustment. My scenario:
I purchased an item with 10 quantity and receipted them at $10 per item. From goods receipt, I copy it to AP invoice so that i can make payment. However my supplier send me a credit note saying that they have overcharged me. The amount they should be charging is $8 per item.
How do I do this in SAP B1? Is there a way I can do a AP credit memo just the value not the quantity? I have tried using AP Service Credit Memo, but the cost of the item is still $10 not $8. Is there a way to do this without reevaluating?
Thanks. Any help or suggestion is much appreciated.
Best Regards,
Kevin

Hi Kevin,
There are two options:
1. Service Credit Memo + Inventory revaluation
2.Complete item Credit Memo + Adjusted new Invoice.
Thanks,
Gordon

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