Cross-tabs in Multiple Sub-reports

Post Author: Kiwi Jan
CA Forum: Crystal Reports
I have created a crystal report which contains multiple detail sections (Da-Di). Each detail section contains a subreport, which contains a cross-tab.
I have done this because I need to create one excel spreadsheet which contains data from different types of cross tabs.
For example, one cross tab lists accounts and totals, the second lists accounts and totals by cost centre (17 of these), and a third lists accounts and totals by product group (11 of these).
I have lined up all the columns perfectly, and when I export to Excel (Data only), it works perfectly, and I get all the rows and columns of all the cross-tabs in one excel worksheet. Brilliant.
However, when I print, preview or export to pdf, I only see the "real" page and do not see any virtual pages that are shown in each of the sub-reports.
How can I print or view this from the main report and get the virtual pages as well, without stuffing up my export to excel?
Any suggestions would be greatly appreciated.

Hi Kim,
What version on Crystal Reports are you using? If its CR 2008 then you can take advantage of the various gridvalue functions and the calculated member feature available.
Here's what you need to do:
1) In 'Preview' mode, right click the 1st col and select Calculated Member > Insert Column
2) This will insert a col after the 1st col. To make the newly added col appear 1st, right click on the top left corner of the crosstab and go to Advanced Calculations > Calculated Member
3) In the Properties area, set the Insert Evaluation to 'Before'
4) Now the new col would be the 1st col in the crosstab and it's values would be 0
5) You said you calculate the Billed Amount on some logic; you can apply the summarization logic by editing the calculation formula
6) Right click one of the 0 values in the new col and select Calculated Member > Edit Calculation Formula. Use the formula in this manner:
select Gridlabelat("Row",currentrowindex)
case "Job1" : 50
case "Job2" : 20
Default : 0
The function GridLabelAt() accepts 2 parameters: 1st is the name of the row. In this case it would be your database field name. Suppose your database field used as a row is called Customer.Country then the formula would be:
Gridlabelat("Customer.Country",currentrowindex)
You can use if-else instead of the select -case if you like, but this is where you need to apply the logic for billed amount.
At last, you'd notice that the Header for this col is blank. Just Right click the blank header and select Calculated Member > Edit Header formula and type in "Billed".
That's it! The grand totals for the row won't add the values from the calculated member.
Hope you get this working.
-Abhilash

Similar Messages

Need horizontal pages of my cross tab in a sub report

How can I avoid Crystal from cutting the horizontal pages of
my cross tab in a subreport.
I tried the suggestion in
Cross Tab Question
but the length of the columns is not fix.
So I tried a division with 170 to 200, but if there are
20 values in the first column and only 4 in the next 30 columns,
my cross tab expandes to much.
I have only enough space for 10 columns.
Thanks.

I also encountered this problem and I have no idea how to create a cross tab manually. Could you please give me some idea on how to create one. The cross tab in my report has a variable number of columns(e.g. the report could produce two crosstabs, the first cross tab has 16 columns and the second one has 4 columns.)

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Hello All,
I have a report with two sub-reports at the Page header sections At run time only one report is binding to main report.
How do I deal with multiple sub-reports.
Thanks

Hi David,
In regards to putting the subreports in the Page Header, it may not be a good idea. The reason being if the subreports grow larger than one page, there will be limitations to the Page Header size. Since a Page Header can only be one page in length, this may be the reason why you're not seeing all subreports.
I would suggest either:
1. placing the subreport in a different section.
2. search the SAP Notes for "fake page header" and to create a fake group and use that as the Page Header section instead.
Regards,
Wallie

Cross-Tab in multiple columns on same page rather than on multiple pages

I have a report that shows temperature readings and the date/time of the reading in a cross tab as a part of a report. The amount of readings causes the cross-tab to take up multiple pages. What I would like to do is set the cross tab to appear three or four times on the same page before going to the next page to reduce the number of pages in my report. Any ideas on how I can do this?
This is what I have:
Page 1:
Date/Time1 | Temp1
Date/Time2 | Temp2
Date/Time3 | Temp3
Date/Time4 | Temp4
Page 2:
Date/Time5 | Temp5
Date/Time6 | Temp6
Date/Time7 | Temp7
Date/Time8 | Temp8
What I want is:
Page 1
Date/Time1 | Temp1..............Date/Time5 | Temp5..............Date/Time9   | Temp9
Date/Time2 | Temp2..............Date/Time6 | Temp6..............Date/Time10 | Temp10
Date/Time3 | Temp3..............Date/Time7 | Temp7..............Date/Time11 | Temp11
Date/Time4 | Temp4..............Date/Time8 | Temp8..............Date/Time12 | Temp12
Page 2
Date/Time13 | Temp17............Date/Time21 | Temp21............Date/Time25 | Temp25
Date/Time14 | Temp18............Date/Time22 | Temp22............Date/Time26 | Temp26
Date/Time15 | Temp19............Date/Time23 | Temp23............Date/Time27 | Temp27
Date/Time16 | Temp20............Date/Time24 | Temp24............Date/Time28 | Temp28

hello,
Don's suggestion of creating a "mock cross tab" is a good one.
you can also try this Multiple Columns formatting idea if you wish:
1) create a new report
2) create a group on your date field
3) put a summary on your Temp field and move it into the group header of the group
4) suppress the details section and the group footer
5) right click on the details section header in the design mode and choose Section Expert
6) in the Common tab, choose Format With Multiple Columns
7) in the Layout tab, choose a Width of about 2.66"
8) choose Down Then Across for Printing Directions
9) choose Format Groups With Multiple Columns
10) bring this new report into your existing report as a subreport
jamie

Cross tab with multiple repeating columns

Hi All,
I'm developing a cross tab report.. my sample xml file is
<?xml version="1.0" encoding="UTF-8"?>
<ROWSET>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Back Office</DD_CODE>
<NOTE_DATE>12</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Back Office</DD_CODE>
<NOTE_DATE>11</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Back Office</DD_CODE>
<NOTE_DATE>14</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Back Office</DD_CODE>
<NOTE_DATE>112</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Monitoring</DD_CODE>
<NOTE_DATE>121</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Monitoring</DD_CODE>
<NOTE_DATE>122</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Monitoring</DD_CODE>
<NOTE_DATE>131</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Call - Monitoring</DD_CODE>
<NOTE_DATE>111</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Back Office</DD_CODE>
<NOTE_DATE>11</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Back Office</DD_CODE>
<NOTE_DATE>143</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Back Office</DD_CODE>
<NOTE_DATE>122</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Back Office</DD_CODE>
<NOTE_DATE>111</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Monitoring</DD_CODE>
<NOTE_DATE>1432</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Monitoring</DD_CODE>
<NOTE_DATE>112</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Monitoring</DD_CODE>
<NOTE_DATE>121</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Site Visit - Monitoring</DD_CODE>
<NOTE_DATE>123</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Visit - WDE Office</DD_CODE>
<NOTE_DATE>123</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Visit - WDE Office</DD_CODE>
<NOTE_DATE>1321</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Visit - WDE Office</DD_CODE>
<NOTE_DATE>1312</NOTE_DATE>
</ROW>
<ROW>
<NAME>Product</NAME>
<DATE>2008-05-01T00:00:00.000-05:00</DATE>
<TYPE_CODE></TYPE_CODE>
<MOST_RECENT_NOTE_DATE>1</MOST_RECENT_NOTE_DATE>
<DD_CODE>Visit - WDE Office</DD_CODE>
<NOTE_DATE>211</NOTE_DATE>
</ROW>
</ROWSET>
If I use the cross tab wizard ...I'm get the following output..
-------------Call - Back Office-------Call - Monitoring-------Site Visit - Back Office-------Site Visit -Monitoring-----Visit - WDE Office
product 12 121 11 1432 123
but I'm looking for output like...
-------------Call - Back Office-----Call - Monitoring------Site Visit - Back Office------Site Visit -Monitoring-------Visit - WDE Office
product-------12 11 14 112-----------121 122 131 111----------11 143 122 111------------------1432 112 121 123 ---------123 1321 1312 211The numbers under each column are dynamic ..I might be getting 2,3,4..(In this case all are four)...I looked at the below link but it had static 2 repeating columns..but in my case the repeating columns are unknown...
http://winrichman.blogspot.com/2008/09/crosstab-with-multiple-repeating.html
Is is possible to build a cross tab like that..?
Thanks in Advance..

Hi..
Thanks alot for your time..
can I e-mail you my actual xml file..? becuase if there are multiple rows(multiple <?NAME?>)...the column headers(DD_CODE) are repeating for every row(<?NAME?>)..also is it possible to get each NOTE_DATE in a cell(here all the NOTE_DATE are displaying in a table)....
present output...
-------------Call - Back Office-----Call - Monitoring------Site Visit - Back Office------Site Visit -Monitoring-------Visit - WDE Office
product-------12 11 14 112-----------121 122 131 111----------11 143 122 111------------------1432 112 121 123 ---------123 1321 1312 211
-------------Call - Back Office-----Call - Monitoring------Site Visit - Back Office------Site Visit -Monitoring-------Visit - WDE Office
product1-------11 15 13 12-----------00 111 132 444----------12 434 123 171------------------1832 162 221 124 ---------143 1231 1311 241
looking for output like..
-------------Call - Back Office-----Call - Monitoring------Site Visit - Back Office------Site Visit -Monitoring-------Visit - WDE Office
product-------12 11 14 112-----------121 122 131 111----------11 143 122 111------------------1432 112 121 123 ---------123 1321 1312 211
product1-------11 15 13 12-----------00 111 132 444----------12 434 123 171------------------1832 162 221 124 ---------143 1231 1311 241Thanks in Advance...

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Passing parameters to multiple sub reports

Dear Experts,
I have a crystal report (version 11) that has 4 subreports. I need to pass the same list of parameters to each sub report from the main design. I can not find a global perameter. Is this possible. an example is the date range. I need the user to be able to run the report and put the date range in once and have it passed to all of the sub-reports. thank you for your time.

Hi,
Yes, this is very much possible. Here's what you need to do:
If the parameter is a string, number or date created in the Main Report then you can right-click the 1st subreport and select 'Change Subreport Links' > In the Fields to link to area move the Main Report parameter from the Available Fields area on the left.
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CR Server - Report with multiple sub reports prompts for SQL connection for

I have a report published in CR Server. The Report has four subreports. When the report is run from CR Server, the initial SQL Server connection log in is automatically handled by the log in details in CR Server, but the report then prompts for SQL Server log in four times, presumably for each sub report.
How can I get rid of these SQL login prompts?
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Tony Maguire

ARF
Yes - it looks like it might have been to do with the contents of the ".sqldeveloper" directory. Probably SQL Developer may have got confused with me running the same SQL on the same database under different users.
We create a read-only user to carry out queries against the live schema. This read-only user has only select privileges and no insert/update/delete privileges.
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All,
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directed to Subreport B and if he clicks on "C", then he'll be taken to Subreport C. All works fine when I call subreport A and B from that column, because both of them have the 4 parameters that we can map back to the parameters of the main report
in the "Go To Report" section.
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"You will find a fortune, though it will not be the one you seek." -
Blind Seer, O Brother Where Art Thou
Please Mark posts as answers or helpful so that others may find the fortune they seek.

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The first subreport on page one does expand across into the secon landscape page, but does not repeat the row labels, although the settings in both main & subreport cross tab are to repeat
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They all have exactly the same settings.
Is there any easy way to resolve this?

hi Julie,
this is i believe the nature of cross-tabs inside of subreports...horizontal expansion within the subreports is not a supported feature.
you mentioned that the data is similar but just different views...is the query that each subreport runs off of bringing in the same record set? if so, is it possible to move the cross-tabs into the main report?
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Structure of report is
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Result of this report is
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XYZ                    1000                  -500                                 500
ABC                    2000                 -1000                               1000
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XYZ       1000                  -500                  500     500
ABC      2000                 -1000                1000     500
Total      3000                  -1500                1500    500
I want to calculate Opng Balance for each CardName but it gives first Customers opning balance to all customers.
Give me solution.
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I think you can do calculation based on the formula .On the cross tab ,there is :
X -selection - row
Y - selection -column
Z - summary
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Problem in Cross Tab Report in crytsal report

Dear members,
I have designed and generated a cross tab report with fields being percentage,country,amounts. i have obtained the sum of row level.But i need to obtain the sum of amounts in each region wise. I need the report as shown below. I have tried the running total field in cross tab as sum but its showing the overall total.
Month PO Ger EurTot.USA Canada NATot
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Month TOTAL PO GER USA CAN INDIA
10% 150 15 30 15 45 45.
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Thanks and Regards,
Venkatesh.R

Hi,
cross tab is a diagonal report , u have to make query in such a way so that it returns the all field in row and columns way i.e in diagonal form .
U have to fetch total in same manner
Rgds,
Premraj

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Hi There
I need to create 3 cross tabs in one crystal report with different condition, how i can do that?
for example, in one cross tab, i only want to show last year's information, in another one, i want to show this year's information
is there a way i can add some condition with the cross tab?
thanks

I think what Ian means is....
Right now you have you cross tab set this way..
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Location1
Location2
Location3
He wants you to switch rows to cloumns and make the Year your first Group.
Then you'll have
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2008
2009
This way all your locations show up in your cross-tab.
Hope this makes sense....

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I have created a Cross-Tab in the section Report Header via Crystal Reports 11.
Now, I want to created more Cross-Tabs, and each page has one Cross-Tab.
So, I insert Report Headers to contain Cross-Tabs. But, the report only shows the page number at the last page.
How to insert page number on each page?
Thanks in advance.

Hi,
Well, the easiest solution is to place the Cross-tab in the Report Footer, Of course, ONLY if the report contains this single object which I'm assuming is not the case.
If you do not wish to place the cros-tab in the Report Footer, here's what you need to do:
1) Create a formula;
whilereadingrecords;
2) Create a group on this formula. If the report already contains groups, move this formula to the top of the grouping list. It won't affect the other groups or records in any way.
3) Move the Cross-tab from the Report Header to the Group Header1 and suppress Group Footer1
4) Add the Page Number field to the Page Footer
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-Abhilash

Does Xcelsius support Cross Tab report via Live Office?

-Operating System: Windows XP
-OS Patch level: Service Pack 3
-Office Version: 2007
-Flash Player version: 10
-Xcelsius Version and Patch Level: Enterprise 2008 with SP2 (version: 5.2.0.0)
-Xcelsius Build number (Help>About Xcelsius): 12,2,0,608
-Business Objects Enterprise version/patch level (if applicable): Edge 3.1
-Issue Description:
I have a dashboard which collects data via Live Office from a series of Webi documents and Crystal Reports. I have found that if I create a report that has for instance sales regions down the left and months across the top using a cross tab in either Crystal Reports or as a Webi the data will only refresh within the current month, so for instance if I create the report in October the sales figure for October will update happily until the last day of the month but on the first of November no sales figures will show in the new month and I have to manually refresh the report in Xcelsius and issue a new Dashboard to my users. This makes me wonder whether Cross Tab reports are actually supported via Live Office. If I use formulas in Crystal Reports and manually build a report that looks like this but uses formulas it works fine, but is obviously a much slower process than simply building a Webi cross tab.
Your views and help would be very much appreciated!!
Thanks
Rob
-Steps to Duplicate:
As Above

Hi Rob,
You can bind cross tab reports from your WebI reports into Xcelsius using an integration tool called[ Xcelsius Web Intelligence Intregration Suite|http://www.antivia.com/products-xcelsius.stm].
This will give you the full functionality of Web Intelligence inside an Xcelsius dashboard- drill-down, cross tabs, even an ad hoc query panel, all bound into the Xcelsius interface.
This would remove the need to use QaaWs or Live Office, so you can probably realize some performance gains and handle larger data volumes.
Cheers,
Andrew

Cross-tabs in Multiple Sub-reports

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