CS5 - Data Merge - Create Merged Document - Multiple Record - Ignore title/other objects on page?

When I create a merged document with multiple records, the items usually come out right, but the problem is the the title or header of the page is usually also replicated into every line.
Is there anyway to seperate certain objects/images/text/etc so that when I create the merged document (multiple records), it would not duplicate those items?
This tutorial manages to do that:
http://tv.adobe.com/watch/instant-indesign/automating-a-catalog-with-data-merge/
But does not seem to explain how he keeps the title, seperation dots, etc, from duplicating with data merge.
Thanks for any input

I thought I had tried that, but I guess I didn't do it correctly because I just got it to work.
Now I feel silly.
Thanks Peter for your help

Similar Messages

Data merge question- multiple records

I am trying to create name tags.
I have a master page set up with 4 name tags and I'm trying to merge my csv file into it.
It is giving me one record per page instead of 4...
Help!
The preview looks correct but upon merge -- it ends up one per page.

Sorry, let me explain:
We sell various items that get imprinted with the customer's info. We imprint on to a preprinted, 4-color "shell" that has multiple pieces. (9 up, 8 up, etc.). We get the shells and we imprint the info. When we print these we group together several shops based on how many they've ordered. Could be from 200 to 5,000+ of one type of product. It's more efficient for the print shop to print more than one shop per sheet than to have to make an entire signature/plate for one shop.
As for the shells coming to us, we have to measure the shells and print a test to make sure it matches up correctly on the press. Then we have to tweak it to make it right. Tweaking means we have to edit the size and placement of each individual box that is the placeholder for the text being imprinted.
The problem I'm finding right now is not only getting the data source right for the merge but I'm now realizing that when I go to create my original merge document, I'm having to manually place the fields on the page for each record. I know that's how it's done normally but when you've got 50 to 200 or more records that's not efficient at all. The reason I'm having to do it that way is I've arranged my data in two rows, including the header and the shop info so that I can have it flow into the document one record per card/calendar.
Wow, that's a lot of typing. OK, am I getting anywhere?

Tip for Data Merge with Multiple Records (labels, etc.)

I have seen many InDesign Data Merge questions about how to create sheets of mailing labels, especially the problem of getting only one label per page, when you need 30 or more.
Adobe's instructions are poor and incomplete in that InDesign doesn't step out the records from a data source - it steps out the FRAMES that contain the data field placeholders.
That is why you only need to place a text or image frame once on a single page - during the datamerge, InDesign will create the additional FRAMES for each record, and it will create the pages required to hold them.
You do have to set the desired spacing on the
If you create the frame on a Master page, ID allows you to update the data source (when it changes) in the Data Merge tool panel.
These are very nice and robust features, but the documentation for them is confusing to many people.
You will find more great in-depth help for Data Merge, with screen captures and attachments, here in the forum.

For a multiple record merge you need one set of placeholders, then set the margins and spacing in the merge options so the positioning is correct.
Warning: Using Preview in a multiple record merge will corrupt the file. If you press the preview button, Undo after looking at the preview, then merge without using preview.

Create data merged document with data on every second page?

Is it possible to create a data merged document with the variable data only on every second page?
I have set up the pages with the variable data as a master page (on every odd page) with the text box and paragraph style all set up, and I have set 'override master page items' so the data can be placed, but InDesign seems to freeze up when I try to create the merged document?

There should be no problem doing the merge with a two-page master and a two-page template document with fields only on one page (and off the top of my head there's no reason to move them off the master page if that's where you put them). I think the problem here is that rachrachm already has a file of 500 pages (based on another thread asking how to apply masters to every other page).
It's potentially possible to simply place the data file (without the header row) as a text file and auto-flow through the master page frames (can't say for sure without seeing the files), or if the pages without the merge fields are the same just, remove all but the first two pages from the template and do the merge.
As I metioned earlier, though, this is a very inefficient method of producing that sort of document. A true variable data print flow would be better (you'd need to find a commercial printer who can do it with your data file), or the home version would be to make one single page file for the static content, print 250 copies (plus a few extras, just in case), then make a single page merge template, do the merge, and print that on the back of the already printed pages, or as a separate page. It is immeasurably faster to print multiple copies of a document than it is to print a document that has multiple identical pages.

InDesign Data Merge w/Multiple Page Document

I am working to print a multiple-page newsletter, and printing the mailing information using a Data Merge in InDesign CS4 (PC), with the intent of printing this in-house to send to our members. (My office has been doing this successfully for years using Publisher, but I insisted we update to InDesign.)
I have the document ready, and I have the Data Source information (set up in tab-delimited (.txt) text format).
After I have selected the Data Source (Window > Automation > Data Merge), inserted the Data Fields, and then Created Merged Document, I wind up with multiple versions of the Document; one for each person we are sending the newsletter to!
I was working with our printer technician to solve the issue, but his sources told him that the only way to do this was by using one document as the newsletter master and another document as the Data Merge document, and doing a little magic thru the PostScript driver in the printer.
(Specifically: the document is letter-sized, set to print as a booklet. The work-around involves copying and pasting these pages into a new tabloid-sized document, creating another blank tabloid-sized document that has only the Data Merge info in the proper place, printing the cover with this Data Merge separately, loading that into a drawer, and printing the new document and wrapping it with the pre-printed cover.)
1 - What am I doing wrong that gives me over 800 InDesign documents for this newsletter?
2 - Is there a way for me to print this without the work around?

That is what Indesign does when it does a data merge, it creates copies of the document and there's no way to change this. Have you tried exporting to PDF (In CS4 you can do this in one step from the original) and printing? I've never had anyone confirm it definitively but I'm pretty sure that the PDF created will be an 'optimized' one, meaning that when it sends it off to a compatible printer the images will be sent once and cached, with only the text that changes being sent separately.
Definitely worth comparing it to Publisher for speed anyway, Office programs can merge straight to the printer, but in effect they're doing the same thing. There are programs out there for doing far fancier stuff than data merge, probably the best is XM Pie, but unless you've got a printer that recognises their language they're a waste of time in this circumstance anyway.

Export data merge document records as seperate files

I've seen quite a few threads about this matter and Indesign CC 2014 still doesn't seem to be able to do it.
I'd like to export a data merge project (in my case 600 books of 50 pages with photo's and text) to seperate pdf's. I could generate new documents or make a single pdf and breake these up, but I'm afraid this will be either buggy or very time consuming (having to save 600 files manually). So I'd hope Indesign could get a native feature to automatically save 600 seperate files. A plus would be if the file name could be defined by a data set variable from the same document.

This forum is actually for discussing the merits of new feature requests rather than an official channel to submit a request to the team. For that, use Adobe - Feature Request/Bug Report Form and make as strong a case as you can for why this will benefit a large user segment.

Data Merge Where Same Last Name Swaps Other Fields

I'm working on a data merge document of several thousand records (too many to efficiently rename anything by hand). In a record of employees, anyone who has the same last name as someone else gets their departments randomly scrambled among others with the same last name. So if there are two employees with the same last name, their departments are switched. If there are more, they are scrambled.
I have 6 fields: First name, Last name, Box number, Phone extension, Department, and Job title. The only field that I am seeing problems with is Department.
I have no idea why this is happened. It looks like it's all in InDesign. I really don't want to change these all by hand.
The excel spreadsheet is accurate and has all the information arranged correctly.
Any ideas?

RawrArt wrote:
I'm working on a data merge document of several thousand records (too many to efficiently rename anything by hand). In a record of employees, anyone who has the same last name as someone else gets their departments randomly scrambled among others with the same last name. So if there are two employees with the same last name, their departments are switched. If there are more, they are scrambled.
I have 6 fields: First name, Last name, Box number, Phone extension, Department, and Job title. The only field that I am seeing problems with is Department.
I have no idea why this is happened. It looks like it's all in InDesign. I really don't want to change these all by hand.
The excel spreadsheet is accurate and has all the information arranged correctly.
Any ideas?
I can't guess why this happens; perhaps others on the forum know with some certainty.
However, one workaround might be to create a unique identifier for each employee in a new column in the spreadsheet. After sorting the records as you like, use an Excel formula or Fill command to insert a sequential number for each row, in the new column's cell. Include the unique field in the merge in a tiny text frame, with white text color, or non-printing property.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Web Service to Create a Document Info Record with attachments (e.g. PDF)

Hello guys,
we are looking forward to create a Web Service that should be able to create a Document Info Record on SAP ERP Application Server. As we don't have installed the SAP Standard Web Services on our SAP ERP ECC 6.0 system we will manually create a Web Service with the help of the standard BAPI_DOCUMENT_CREATE2.
The current problem is that the Web Service based on the Standard BAPI can not upload Files (PDF or Word files) from the Users Client PC to the Application Server.
Is there a possibility to Create a Web Service that can handle files and create DIRs on application server?
Thanks a lot!!
Regards,
Christian

Hello Natallia,
Well, in this case you don't really need the CV01N transaction. This represents the user interface (UI), and you only need an interface (that is, an API), which in SAP is represented by a BAPI
I'm not familiar with CRM, but I assume that at some point when saving a Service Contract, you have a BAdI, where you can check the status and insert some custom code.
So, all you have to do is call BAPI_DOCUMENT_CREATE or BAPI_DOCUMENT_CREATE2 (if available on your installed version), with the required attributes (this can be master data, classification, custom data...). After this function is called successfully, you should receive the document key (DOKAR, DOKNR, DOKVR, and DOKTL). Which you can also save in the Attachments tab.
Hope this helps,
Tudor

Select max date from a table with multiple records

I need help writing an SQL to select max date from a table with multiple records.
Here's the scenario. There are multiple SA_IDs repeated with various EFFDT (dates). I want to retrieve the most recent effective date so that the SA_ID is unique. Looks simple, but I can't figure this out. Please help.
SA_ID CHAR_TYPE_CD EFFDT CHAR_VAL
0000651005 BASE 15-AUG-07 YES
0000651005 BASE 13-NOV-09 NO
0010973671 BASE 20-MAR-08 YES
0010973671 BASE 18-JUN-10 NO

Hi,
Welcome to the forum!
Whenever you have a question, post a little sample data in a form that people can use to re-create the problem and test their ideas.
For example:
CREATE TABLE     table_x
(     sa_id          NUMBER (10)
,     char_type     VARCHAR2 (10)
,     effdt          DATE
,     char_val     VARCHAR2 (10)
INSERT INTO table_x (sa_id, char_type, effdt,                          char_val)
     VALUES     (0000651005, 'BASE',    TO_DATE ('15-AUG-2007', 'DD-MON-YYYY'), 'YES');
INSERT INTO table_x (sa_id, char_type, effdt,                          char_val)
     VALUES     (0000651005, 'BASE',    TO_DATE ('13-NOV-2009', 'DD-MON-YYYY'), 'NO');
INSERT INTO table_x (sa_id, char_type, effdt,                          char_val)
     VALUES     (0010973671, 'BASE',    TO_DATE ('20-MAR-2008', 'DD-MON-YYYY'), 'YES');
INSERT INTO table_x (sa_id, char_type, effdt,                          char_val)
     VALUES     (0010973671, 'BASE',    TO_DATE ('18-JUN-2010', 'DD-MON-YYYY'), 'NO');
COMMIT;Also, post the results that you want from that data. I'm not certain, but I think you want these results:
`    SA_ID LAST_EFFD
    651005 13-NOV-09
10973671 18-JUN-10That is, the latest effdt for each distinct sa_id.
Here's how to get those results:
SELECT    sa_id
,         MAX (effdt)    AS last_effdt
FROM      table_x
GROUP BY sa_id
;

Changing billing document date while creating billing document from vf01

Hi gurus,
I have requirement to change billing doc date while creating billing document from VF01.
here I have to consider goods issue date eq billing date.
caluculating billing date = Goods Issue + Goods in Transit duration time.
I have done everu thing but I cant update the caluculated date, iam using the following enhancement
Enhancement:SDVFX001
Function Module:EXIT_SAPLV60B_001
Include:ZXVVFU01 which are part vf01.
here iam sending the calculated date to VBRK-FKDAT
move cal_date to vbrk-fkdat.
need help how to update the calculated date to VBRK-fkdat i.e billing document date
Regards
Bhaskar

Hi
No! That exit is not good for your issue
U can use the user-exit USEREXIT_NUMBER_RANGE_INV_DATE defined in RV60AFZC
Max

Page Numbers Not Appearing in Data Merge Document?

Hello, hopefully someone can help. I am pretty new to InDesign but learning a lot. I am creating a member directory of about 200 pages (about 2800 records merged from .csv to InDesign 6). Everything is working fine with the merge, except generating the page numbers. I tried adding page number at the bottom of the page to the master BEFORE merging. But if I do that, it greys out the "multiple records per page" option when trying to perform the Data Merge (using "Create merged Document"). So, I tried adding the page number to the A-master AFTER creating the merged document, but the page number is not appearing on any of the pages. There must be a way to do this, can anyone help?
(FYI - to generate the auto page numbers, I am going to the Type-Insert Special Character-Markers-Current Page Number, and placing that within a text field at the bottom of the page. Thanks in advance. )

Here is a screen shot. I have placed it on the A-Master. See Screenshot#1. Screenshot #2 shows Page 70 with no page number (and no other pages have page numbers that I can see. Thanks for your advice on fixing....
Sorry, here is screenshot #2, (with personal details redacted but the records are there behind the grey boxes):

Inconsistent placement of anchored text frame in data merge document

Just writing up this bug so that anyone else who encounters it can find out what's going on with less head-scratching.
It seems that InDesign's data merge feature gets confused when there are anchored objects in a text frame that's anchored inside another text frame, which can result in:
exported PDFs that don't match the InDesign preview when viewed in Acrobat (so, nasty surprises on some pages after exporting)
InDesign previews that - bizarrely - show differently depending on whether you navigated to the preview by hitting the arrow keys in the Data Merge box or by entering a number.
(sadly I can't provide a file for confidentiality reasons - but the problem point had multi-line data merge entries, a text frame that was anchored in another text frame of equal width, and anchored images and text frames in this anchored text frame)
There were certain entires where, if I navigate to them in the preview using the 'next' and 'previous' keys, there was 4mm less space between the nested text frame and the previous line than if I navigate to it by entering the number. Exporting as a PDF through data merge used the variant with more space.
Re-working the area in question so that the nested text frame wasn't needed seems to have removed the problem (but loses the ability to vertically align these elements in a fixed size frame that is in the text flow).

You didn't say what version of ID, or whter a single or multiple record per page merge, but the Preview is known to be buggy for multiple records since CS5 and might be for single records as well.
I have an annual directory that is built by data merge with one section in each listing as an anchored frame, and I've never had a problem, but it's not as complex as your description, nor do I ever merge to PDF (though I've heard here from several users that it's more reliable).
One thing you might want to try is merging without the preview step, but do it from a "fresh" file by copying and pasting your placeholders into a new document. If the problem is with the preview it seems that it "infects" the file and even merging without touching the preview button may not work.

Crazy colored brackets in InDesign data merge document

I did a data merge on an InDesign document I'm working on and I got all these crazy colored brackets embedded throughout my document. Here's a screenshot:
What the heck is going on?

From Post 4:
//EN_UntagAllXMLElements_ACTIVE_DOCUMENT.jsx
//Authors:
//Hans Haesler
//Gregor Fellenz
//Comments by Uwe Laubender
* @@@BUILDINFO@@@ EN_UntagAllXMLElements_ACTIVE_DOCUMENT.jsx !Version! Sun Dec 01 2013 09:38:21 GMT+0100
//See: http://www.hilfdirselbst.ch/gforum/gforum.cgi?post=506568#506568
//Data for testing: http://www.hilfdirselbst.ch/gforum/gforum.cgi?do=post_attachment;postatt_id=6654;
//Posted the links to this thread in InDesign Scripting forum:
//http://forums.adobe.com/message/4983121#4983121
//Green4ever
//"Untag Frame" menu action is invalid [CS5 Win XP]
//The active document:
var d=app.documents[0];
//Hans Haesler:
//Untag all XML-Tags with exception of the root element:
d.xmlElements[0].xmlElements.everyItem().untag();
//TO GET RID OF THE ROOT ELEMENT:
//Workaround by Gregor Fellenz:
//Add a new rectangle to the document:
var tempRect = d.rectangles.add();
//Tag the rectangle with the "Root" element:
tempRect.markup(d.xmlElements[0]);
//AND HERE IS TRICK:
//Remove the rectangle:
tempRect.remove();

"ghost" links in altered data-merged document

I created a catalog using Data Merge. After it was finished, I was asked to remove seveal of the items. I didn't go back to the database and remerge the document, because I'd already done a lot of minor revisions to the finshed document. After collecting for output, I noticed that all the photos that were removed from the finished doument are still showing in the links panel as missing. They show < > for the page, and "go to link" doesn't work.
I'd like to get these out of the Links panel to avoid confusion when the file is sent to the printer. Any ideas how to delete a link that doesn't seem to really be there?

Thanks, Peter
When I tried that, InDesign chocked on the resulting INX file. But that did give me the idea of using the "move pages" feature to move all 68 pages to a new document, and that got rid of the non-existant links.

Data Merge to Multiple PDF's?

Hi folks:
I'm using Data Merge to assemble the artwork for hundreds of greeting cards. It works wonderfully! The only problem is that the resulting merged document is one long inDesign file, not one file per record, and the printer needs individual PDF's for each card so that he can access them individually on demand.
Any ideas as to how to achieve this easily? I'd really rather not go thru and save each PDF manually, as that kind of defeats the whole Data Merge workflow!
Thanks!
Adam

Open the PDF in Acrobat and use the extract pages command.
Bob

CS5 - Data Merge - Create Merged Document - Multiple Record - Ignore title/other objects on page?

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