Custom Workflow Email Template

Hi All,
We have created a custom email template using components.
At the applicable steps in the WF process we use wfNotify("user","user","CUSTOM_TEMPLATE") to use the cuystom template for email.
The problem we have is that the users then receive 2 emails, the system one and the custom one. Not sure if there is a better way to do this?
We have tried using the <$wfSetIsNotifyingUsers(0)$>to disable the notifications to then send just the custom email one out, which does work, but the issue is that then on the "My Workflow Assignments" Page, the step in the flow doesnt get assigned to that user. The user can still go update from the Active Workflow Page, but not ideal.
Any ideas or suggestions would be appreciated.
Thx

I think what you are looking for is a "token" and not just a notification. Assigning the users to a step is different than just notifying a user in a given step. For example, you may want to notify the document's author if something is taking too long to get through workflow but not allow the original author to just push it through themselves. To assign it to that person you'd create a token and then add that token to the step. The documentation should be about to help you out with creating the token. If not, just post another question.
As a side note: at Fishbowl Solutions we've created a series of components that help you with some of these workflow problems and put them into a product we call Workflow Solution Set. One of those components enables you to more easily customize the workflow notifications that get sent out to users. You can find more information on our website. [http://www.fishbowlsolutions.com/StellentSolutions/StellentComponents/fs_workflowsolset_webcopy?WT.mc_id=L_Oracle_Software_tjo]
Hope that helps,
Tim

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Hi,
Can anybody tell me if is possible to overwrite the workflow review notification email template?
How?
Thanks

Yes, absolutely. Take a look at this link: http://download.oracle.com/docs/cd/E17904_01/doc.1111/e10978/c05_workflows.htm#CIHEFEJH
The key info is:
The two most commonly used templates used to generate email messages sent to recipients involved in a workflow are reviewer_mail.htm and reject_mail.htm. These are stored in IdcHomeDir/resources/core/templates.
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Make sure your read further (if you want to create a template of your own, for instance).

Custom Alert Email Templates Issue - List Alerts emails not using customized XML alert template

I have recently customized the XML alerts template (AlertTemplates.xml) for our site collection in SharePoint 2010 to exclude specific fields in the email when users who have subscribed to a list using the "Alert Me" feature. I
have renamed the custom alerts XML file and loaded the custom template in the following directory (%ProgramFiles%\Common Files\Microsoft Shared\Web server extensions\14\TEMPLATE\XML) and
restarted IIS. Once users subscribe to the alerts using the list using the "alert me" function they received the customized email as intended.
We needed to auto-subscribe users to the email alerts so what I did was used a powershell script to add users to the alert subscriptions using the script shown in below:
Import-Csv D:\Temp\filename.csv | ForEach-Object{
$webUrl=$_.WebUrl
$listTitle=$_.List
$alertTitle=$_.AlertTitle
$subscribedUser=$_.SubscribedUser
$alertType=$_.AlertType
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$eventType=$_.EventType
$frequency=$_.Frequency
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Write-Host Old alert $oldAlertID deleted. -Foregroundcolor Cyan
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$newAlert.EventType = [Microsoft.SharePoint.SPEventType]::$eventType
$newAlert.AlertFrequency = [Microsoft.SharePoint.SPAlertFrequency]::$frequency
if($frequency -ne "Immediate"){
$AlertTime=$_.AlertTime
$newAlert.AlertTime=$AlertTime
$newAlert.Update()
Write-Host Created $newAlert.Title for $subscribedUser . -Foregroundcolor Cyan
} ELSE {
Write-Host Alert $alertTitle for $subscribedUser already done. Moving on. -Foregroundcolor Magenta
When I ran the script and added the users and restarted the service, all users who were auto-subscribed via this method would get the email without the customizations that were done in the custom template. All users who manually subscribed to the list
using the "Alert Me" function would get the customized email.
Does anyone know why users who manually subscribe would get the custom email alert and why users who were auto-subscribed using the powershell script do not get the custom email alert?

Hi ,
According to your description, my understanding is that users who were auto-subscribed using the PowerShell script do not get the custom email alert.
For your issue, it can be caused by the auto-subscribed alert email which is generated by PowerShell script is using OOTB alert template. You can add the following script into your script for setting
the alerts’ alert email template:
$contentService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$AlertsTemplateCollection =new-object Microsoft.SharePoint.SPAlertTemplateCollection($contentService)
$newAlert.AlertTemplate = $AlertsTemplateCollection["YOUR_UNIQUE_TEMPLATE_NAME_VALUE"]
Reference:
http://sadomovalex.blogspot.com/2012/03/one-problem-with-updating-alert.html
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support,
contact [email protected]
Eric Tao
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Email Alert Template Issue - List Alerts (Alert Me) emails not using customized XML alert template

We have recently customized the XML alerts template (AlertTemplates.xml) for our site collection in SharePoint 2010 to exclude specific fields in the email when users who have subscribed using the "Alert Me" feature. We have renamed the
custom alerts XML file and loaded the custom template in the following directory (%ProgramFiles%\Common Files\Microsoft Shared\Web server extensions\14\TEMPLATE\XML) and restarted IIS. Once users subscribe to the alerts using the list "alert me"
function they received the customized email as intended.
We needed to auto-subscribe users to the email alerts so what we did was use a powershell script to add users to the alert subscriptions using the script shown below:
Import-Csv D:\Temp\filename.csv | ForEach-Object{
$webUrl=$_.WebUrl
$listTitle=$_.List
$alertTitle=$_.AlertTitle
$subscribedUser=$_.SubscribedUser
$alertType=$_.AlertType
$deliveryChannel=$_.DeliveryChannel
$eventType=$_.EventType
$frequency=$_.Frequency
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$web=Get-SPWeb $webUrl
$testAlert = $web.Alerts | WHERE { $_.ID -eq $oldAlertID }
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$web.Alerts.Delete([GUID]$oldAlertID)
Write-Host Old alert $oldAlertID deleted. -Foregroundcolor Cyan
$list=$web.Lists.TryGetList($listTitle)
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if($frequency -ne "Immediate"){
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Does anyone know why users who manually subscribe to the alerts get the customized email, and users who were auto-subscribed using the powershell script do not get the customized email and get the standard generic email template?

Hi ,
According to your code, it create a new alert using SPUser.Alerts.Add() method. For this method, it will create a new alert based on the predefined alert template by default.
If you only assigned the custom alert template to the list, users who manually subscribe to the alerts get the customized email, but users who were auto-subscribed using the PowerShell script get the standard
generic email template.
For your issue, you can set the new alert ‘s alert template:
http://social.technet.microsoft.com/Forums/en-US/1b19c12f-fc37-48cf-8b59-6c09f095dc23/custom-alert-email-templates-issue-list-alerts-emails-not-using-customized-xml-alert-template?forum=sharepointgeneralprevious
Here is a good blog you can have a look:
http://blogs.msdn.com/b/sharepointdeveloperdocs/archive/2007/12/07/customizing-alert-notifications-and-alert-templates-in-windows-sharepoint-services-3-0.aspx
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support,
contact [email protected]
Eric Tao
TechNet Community Support

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MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Hi Greetings.
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Apparently, my question is too difficult, since there were only a couple of replies, and nobody seemed to have a solution to the problem.
So, I'll try to ask something much simpler : Is there ANY way to customize/create custom "E-mail Notifications" in IDM ?

>
You should have read my answer to your previous post. Several people answered you already.
*(a) Could I insert the trigger/condition/whatever right into the main XML script itself?*Yes. You need to call the rule. I'd do it on the validation stage but there's multiple ways of doing it and it really depends on your specific needs.
*(b) should I write a code which will call on/invoke a separate Rule, which will subsequently send the email?*
If (b) is the right answer, then how would I go about creating such a Rule, and linking it to the main XML script? See my previous post. It shows you how to call the rule. Defining a rule is relatively simple and is pretty well documented and there are existing examples in a default install of IDM that you can check-out and use as reference templates.
Apparently, my question is too difficult, since there were only a couple of replies, and nobody seemed to have a solution to the problem.The question isn't difficult. It's just very broad. Lets see what you're asking:
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- rule execution
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>
So, I'll try to ask something much simpler : Is there ANY way to customize/create custom "E-mail Notifications" in IDM ?
The answer is yes, but you're on your own in determining how to do that. You've become quite the jerk in this forum. Read the docs, go on some training if you can afford it. What you need to know about how to implement rules, email templates and custom notifications is all there.

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Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
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If email marketing is new to you, the below links are a good starting point for how to go about getting a good-looking and consistent design.
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http://24ways.org/2009/rock-solid-html-emails/
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Is it possible to develop a custom workflow that compares a Contact List and the Active Directory and add any missing people to the list? Or is this a functionality not available with workflows and sharepoint 2013?

Instead of workflow you can do this,
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