Customer PDC Solution

Question

Hello,
Here in our project, we need to design Post Dated Cheques (PDC) through SAP. I did not find any standard functionality in SAP for handling PDCs.
We are designing it for two company codes.
First company code is in leasing operations. They give apartments on rent and receive advance PDCs against rent amount. We are implementing Flexible Real Estate (RE-FX) but still this module does not provide any standard solution for PDCs. Following should be the normal flow of accounting entries:
Scenario - There is a contract booked for 12 month (1st January to 31st December) with Rs. 60,000 PA. We will get 12 PDCs in advance for 12 months. Rent will be booked every month.
1. Booking Rent against the Contract - January
Customer A/c Dr. 5000
Rent Revenue Cr. 5000
2. PDCs received: (12 entries of Rs. 5000)
PDC on hand A/c Dr. 5000
Customer A/c Cr. 5000
3. Check (PDC) Deposit in the bank on due date:
Bank Incoming A/c Dr. 5000
PDC on Hand A/c Cr. 5000
4. Receipt of Bank Statement:
Bank Incoming A/c Dr. 5000
Main Bank A/c Cr. 5000
Challenges in posting the above four entries in SAP:
1. First entry for booking rent against the contract will be done in RE-FX module by running the contract. Please note that this will be posted every month in the life of the contract.
2. Second entry for recording PDCs needs to be posted in FI module. Challenge is that we can post incoming payment for the entire 12 cheques by clearing customer account as the rent is not booked in advance. We explored the option of using special GL indicator (debiting Special GL Recon Account and Crediting normal Recon a/c with the same customer), but the issue is how to post this entry against customer line item. Because PDCs are for Rs. 60,000 and the rent is not booked in advance.
Client has suggested to post the PDC on the respective posting date by keeping the period open of the required accounts. will it be a good practice keeping periods open for another year or so.
3. Client is asking us to develop a program for automating the third entry by which they just have to enter the bank account and then select open PDCs and post the entry. On my opinion, we can use "Check Deposit Transaction" for performing third entry. When I try this option, I found that we can not clear the Customer open item with Special GL Indicator.
4. If we can perform the first three entries, setting up bank recon statement will not be an issue.
In the second Company Code they are using Credit Management. In this company Customer Invoice will be booked with full amount and PDCs will be received in advance. We can use Special GL indicator here and set up "Check Deposit Transaction" However I am facing difficulty for clearing the customer account with Special GL.
Request you to provide your suggestions on this issue.
Thanks,
Ankish Chaudhari
Cell - 9022784370

Answer 1

Yes, you can continue your development by creating a patch in Customer Test tenant later on but better understand the advantages of creating patch in Partner tenant first. If you are still Ok, then go ahead for deployment.