Customizing Work flow approve trip (WS20000040)

When the trip expenses are submited, If the approver didnt take any action(approve/reject) for 5 days (period of time can be changed for testing), Workflow notification should be issued to the next level approver. How and where the 5 day rule will be defined.
Is it possible to define 5 day rule as a parameter and create a tranaction so that business can change the number of days as company policy changes. If doable can you suggest the possible options?

Hi
I assume you are referring to step 000416 in the workflow. If you doube click on the step and then you can select the tab, LATEST START or LATEST END. In here you can set up an expression for the deadline you want. You can set a receiver of message when the deadline was missed.
Hope it helps.
Arne

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Develop Custom Work Flow

Hello, I have a custom program that I need to develop work flow for. Can anyone provide me with the steps that I need to take to make this happen? For example, how do I develop a custom business object? Do I need a developer to do this? Can you provide me with the steps and transactions. I am trying to get an automatic email to be sent to certain users asking for approval of the custom document within SAP. This will be an internal SAP email based upon the division that the person is responsible for.
Please help ASAP.

Hi,
> Hello, I have a custom program that I need to develop work flow for. Can anyone provide me with the steps that I need to take to make this happen? For example, how do I develop a custom business object? Do I need a developer to do this? Can you provide me with the steps and transactions. I am trying to get an automatic email to be sent to certain users asking for approval of the custom document within SAP. This will be an internal SAP email based upon the division that the person is responsible for.
It seems you are new to Workflows.
Kindly check the following links that will surely help you..:-)
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/a06c0f18-f488-2b10-4d97-98cbc4580f5e
http://help.sap.com/saphelp_nw04/helpdata/en/4f/9933d7446d11d189700000e8322d00/frameset.htm
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/workflow%252bscenario
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/sap%252bbusiness%252bworkflow
For more information, you can visit **************** -> tutorials -> business WF
This will surely solve your issue..!!
Regards,
Kanika

RFX work flow approval

Hi All,
I am setting up RFX work flow.
Pls guide me how to determine these approvers..
IF RFX is created by Purchasing department 1000 then All RFX 's should be approved by X employee.this is one level only.
if RFX is created by purchasing department 2000, then all RFX should be approved by Y employee this is one level only.
How to determine that X and Y employee in system and send work items to them.
does this BADI Implementation class "/SAPSRM/CL_IM_WF_RR_EMPLO" RR_EMPLOYEE. help us.
Abdul Raheem

Hi Sam,
I cant treat Business development manager as Purchasing managers and route RFX approvals, as we have Purchasing managers available with the same role. IF i assign that it will go to purchasing manager instead of Bussiness development manager.
I know that it is not be done through standard one. What I am expecting is which BADI will help my requirement.
Abdul Raheem

Work flow Approval process in iProcurement is very late

Hi OAF & iProc Guys
Once we submit the requisition, it goes to the approver for the approval. After the approver approves the reuisition, the status become closed when I see in approver's login. But when i see in my login, the status is pre-approved. There is no concurrency b/w view of requisition in approvals login and requester login. After long time(it takes more than16 hrs) its status become Approved.
Is there any thing to speed up(any profile setups or something else) the workflow process to make consistency in status?
Thanks & Regards
Pal

Hi
Thanks for your response.
I am able to approve the Manual PO created.
I have created the requisition using custom program (which calls requisition import) and took that requisition and using AutoCreate created the PO, it comes to Approved status.
Its going to Pre-Approved if I call PO_INTERFACE_S.CREATE_DOCUMENTS.
Then I am calling the following procs to approve it. Please chk it and let me know.
PO_REQAPPROVAL_INIT1.Start_WF_Process ( ItemType => ItemType,
                    ItemKey => ItemKey,                     WorkflowProcess => WorkflowProcess,
          ActionOriginatedFrom => L_ActionOriginatedFrom,
                    DocumentID => DocumentID,
               DocumentNumber => DocumentNumber,
                    PreparerID => PreparerID,
               DocumentTypeCode => DocumentTypeCode,
               DocumentSubtype => DocumentSubtype,
               SubmitterAction => L_RequestorAction,
               forwardToID => nvl(forwardToID,PreparerID),
               forwardFromID => forwardFromID,
               DefaultApprovalPathID => DefaultApprovalPathID,
                    Note => DocumentNote,
                    printFlag => print_check );
apps.PO_REQAPPROVAL_ACTION.Approve_doc(itemtype => ItemType
,itemkey =>Itemkey
,actid => null
,funcmode => wf_engine.eng_run
,resultout => l_approve_message);
Thanks in advance,
Shabbeer

Work Flow Approval in Sales Order at 4 levels

Hi Gurus !!!
Sales Employee creates a sales order which should go for the approval of SM & GM and if it is sales of specific item then it should also go to the 3rd approval of another Manager
Now if there is Discount in the Order then as per the % of discount offer it should go to the concerned approval authority
Pls suggest !!!

Hi,
Thanks for your comments !!
Actually Up to 3 level the workflow should trigger after creation of sales orders
My main concerns are 2 -
1. It should go to 4th level only if is is the sales of product of one specific division product (this will be 3rd level approval)
2. if there is Discount in the Order then as per the % of discount offer it should go to the concerned approval authority (This will be 4th level approval)
If in order these both conditions are not there then only first 3 levels of regular approvals are required
Regards,
Kumar

How to populate select boxes in custom work flows?

We are trying to create a workflow that allows users to select a few item details from a select box inside the form. I created the select box but I can't figure out how to populate it with elements. I've been reluctant to post here because this question seems so straight forward but I haven't been able to find the answer and don't want waste more time searching for this answer. Please help!
Thanks,
Richard

Sorry for the trouble, I found the answer. I was looking in all the wrong places. Thanks anyway!
Richard

Work order - approval history is empty

Hi I have developed a custom work flow for work orders but in form function work orders I am unable to see the any data under approval history of my customised work flow.
I can only see the inbuilt work flow 'work order release approval' in work flow name.
what I must do to add my workflows name and also to delete the inbuilt workflow

What is the application release?
Hi I have developed a custom work flow for work orders but in form function work orders I am unable to see the any data under approval history of my customised work flow.
I can only see the inbuilt work flow 'work order release approval' in work flow name.
what I must do to add my workflows name and also to delete the inbuilt workflowCould you please list the steps you have used to create this custom workflow?
Please see if (How To Generate workflowapproved.log To Debug EAM Work Order Workflow Errors? [ID 1260006.1]) helps.
Thanks,
Hussein

How to delegate the work flow process.

hi
i was wondering if someone has taken a leave and he is replaced by an employee x,the work flow approval should be directly move to the employee x.
but its not the case.as when someone is one leave,the workflow does not go to his replacement to approve
Is there a way how to delegate the workflow process?"
Thank you

Hi,
By identify the replacement in leave process, workflow process doesn't route to that person. I guess that replacement field is just for data capturing only. The approver should use delegate functionality available on notification responsibility to identify which process route to which person in a given time period.
Thanks

Work flows required in PS

Hi,
I am looking for some more information on "List of standard and customized work flows required in PS."
Any pointers on this will be highly apperciated.Points will be rewarded for useful answers.
Regards
Tushar

Please follow this link.
Hope you find the information useful to your context
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CAARCPS/CAARCPS.pdf
Please reward points if you found this link helpful
Regards,
Pradyumna

Can we reprocess the already completed work flow

Hi Work flow experts,
I am having an issue with custom work flow which is for Employee Issue Tracker.
Work Flow in brief
When an employee raises an issue through portal, in back end a Ztable record with some Request Number will be created and will start the custom work flow.
First a mail will be sent to the concerned HR Person who has to resolve the issue and then a work item will be sent to the same HR person.
If the person does not responds to that work item with in 3 days, that work item will be escalated and will be sent to his superior along with a mail,Superior will give instructions and then the work item will be sent back to the same HR person.
If HR Person resolves the employees issue and process his work item, then work item will be sent to the concerned employee who raised the issue.
Then finally emploee can close the issue or he can reopen the same issue.In case of closing the work flowwill be completed there. But in case of reopening the same issue,the process from the begining will continue again.
My Issue
In Production System, in some cases HR Persons are receiving mails but when they go to their work flow inbox there are no work Items.Some Superiors are receiving mails about the escalations, but when they go to their work flow inbox there are no work items.It is not happening for all cases, but only 2 to 3 cases out of 200 to 300 cases.
As I am very new to work flow,I am not able to even find out the issue by seeing the completed work flow of those abnormal cases
When I run the whole process in Production system, Complete work flow went fine.I have tested for almost 5 to 6 times and I found no Issue.
So is there any thing like reprocessing the completed workflow and then debugging those abnormal cases.
Or Can any one suggest me in some other way that could help me out.
As this is a production Issue, Almost per day they will have around 300 to 400 cases.

Hello,
No, you can't reprocess completed worflows. But you can create a new one with the same input, if it makes sense to do so.
You say:
"In Production System, in some cases HR Persons are receiving mails but when they go to their work flow inbox there are no work Items.Some Superiors are receiving mails about the escalations, but when they go to their work flow inbox there are no work items."
Ths is not necssarily a problem. It could be that someone else has processed that workitem, or that the workflow was terminated because it received a terminating event. Starting with the emails they received, work backwards and find the workflow referred to and look in its log to see what happened. It's also possible the workflow went into eror - check SWI2_DIAG.
regards
Rick Bakker
hanabi technology

ISupplier Portal work flow issue

Hi All,
In iSupplier Portal, during registration (new user creation) it will call a Workflow to send notification for notifying buyers about the registration of supplier.
We can see the workflow process set(named: Supplier User Registration Workflow : POS_REG ) using Workflow Builder.
This work flow sends a notification mail to the registered user which includes external URL (which is present in the profile option: "POS External URL") used to login.
Our requirement is to send custom URL to the newly created user.
Modifying profile option: "POS External URL" value is not serving our purpose.
Our approach is to find out the process needs to be customized and create a custom workflow similar to seeded one and call this custom work flow during user registration/creation.
From the above work flow we are able to find out the process (calling PL/SQL procudeure – “POS_REG_WF_PKG.SetApprvItemAttrValues”) which needs to be customized.
1) BUT, we can't find where this process is refered from the self service page ?
If we check the controller of the user restration page, it is calling a PL/SQL procudeure named “FND_REGISTRATION_UTILS_PKG.publish_event”.
2) But, could not able to find any link between the procedures “FND_REGISTRATION_UTILS_PKG.publish_event” and “POS_REG_WF_PKG.SetApprvItemAttrValues”.
3) Can you suggest any other apporach to fulfil the requirement ?
Your help is appreciated.
Thanks in advance.
Regards,
S.K.

Thanks for your responce Sumit.
While debugging the procedure "FND_REGISTRATION_UTILS_PKG.publish_event" we found that it is calling a business event. We followed the below steps to resolve the issue:
1)     For the business event “oracle.apps.fnd.umf.reg.user_approved” we need to disable existing seeded work flow subscription
2)     Keep the internal name of workflow as same, modify the standard workflow by adding new custom process to it.
3)     Create a new subscription under the business event to call custom process of work flow form it.
4)     Create custom package of “POS_URL_PKG” and call this from the above created custom work flow process
5)     Custom package “POS_URL_PKG” gets the Custom URL which needs to be send to user
Regards,
S.K.

Tables for Work flow levels in IMA11

Dear Experts,
Can any one help me out in finding the tables for WORK FLOW Approval Levels and where these tables(standard tables in SAP) are stored in? or can anyone give me the list of tables for workflow in Investment management in IMA11 for approval levels?
Thanks,
sanju..

Hi Sanju,
For IMA11, please refer the table IMAK.
Hope it will be useful. Appreciate with point if it is useful.
thanks
Vetrivelan

Work flow overview in PR

Hi
Iam facing a problem in customized work flow. Work item is found in T-code SWIA and in SBWP(business work place).
But When i go to Purchase requisition screen(ME53N) and click Work flow overview,I receive a message "There are no work flows that have already worked with this object"
Message no. SWL013
Any customizing was missed?
Please guide me.
Thanks
Deepak

Hi,
This sap standard functionality only searches for workflows started with the appropriate business object.
In your case BUS2105.
If you use a different one then it will not show up in here.
Kind regards, Rob Dielemans

While Processing one ASN in EBIZ we are getting below work flow error.

Hi Gurus,
while processing WF details , i am receiving following erorr in one of node process. Can you please give any sugessions from your end why this error will come and resolution ways.
thanks in advance
issue details are below :
Error Stack Wf_Engine.CompleteActivity(NVISPASN, 36562, STOP)
NVISP_EDI_856_PREPROCESS_PKG.CompleteParentStop(36562-100101309584-1)
Wf_Engine_Util.Function_Call(nvisp_edi_856_preprocess_pkg.CompleteParentStop,
NVISPASN, 36562-100101309584-1, 230620, RUN)
for ref please find below screen shot.
and we retry same work flow by clicking retry button on the screen.
so the work flow was completed successfully.
and processed one more　ASN for this　ASN also got same work flow error.
could you please suggest the solution to avoid this error.
it is customized work flow but we are getting　WF standard error.
thanks
raghava

According to error, it appears that child flow activity trying to push the parent flow notified activity. Could be that parent flow is not ready/notified when child tries to push it.. Check for timings of 1) begin and end times of child activity 2) begin & end times of parent activity . If this is timing issue, add defer activity for child flow to wait till parent flow comes to required status.

Using attachments in work-flow and creating custom text with key values

Hi,
I have 2 simple requirements.
1. how to attach a tcode or trigger method of business object for work-flow item. The user should be able to navigate to transaction to see data before approval or rejection.
2. I have created custom task for long text that will be displayed in the SAP inbox. How do I provide key values in this long text. I was able to do in the subject line using Substitution parameters(&Name1& etc..)
Regards
Kasi

I did the same thing. see details.
Created Workitem and attached a task "TS92500097". in the task, I mentioned Business Object and method to be called. I have set the binding also for this business object. the method I am calling is nothing but just "display" which is using call transaction. 2 problems here.
1. How do I show this "BusinessObject.Display" as an attachment or link in the mail.
2. how do I assign key values during exection of this attachment or link.
Regards
Kasi
2.

Customizing Work flow approve trip (WS20000040)

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