Data Import from Excel - Users Logged on

Hello all,
I am new the forums and am learning SAP from a user and administrator perspective so please excuse if some of my questions seem obvious. I appreciate everyone's help very help
I have the task of setting up two new company profiles in addition to our current one.
I am at the stage of importing Item Master and Business Partner data.
1) What is the preferred method? DTW vs. Import from Excel? Is one more suitable then the other for this purpose?
2) The help file for importing via excel states "If SAP Business One is running on a network, you have ensured that other users will be logged off the system during the import." Could someone please explain:
- What are the risks of running DTW or imports while users are logged in?
- If users are logged into the live version of our company but I am testing DTW/excel imports from a TEST copy of that company are there still risks or is this okay?
- If users are logged into one database but I am performing data imports on a different company database (for example I would be the only one logged into the companies currently being set up - is this okay even though users are logged into SAP server but accessing a different company?)
Thanks very much!
Richard

Hi Kiwi,
Referring to the Rules of enagement you have to post one thread per question. Please adhere to the rules from your next post.
DTW is the very much Preferred method you have simulation to see if you record are find to be imported before importing to the DB, using DTW Import from Excel will only help importing BP and Item master data. If you have to make any updates then it will be a task again. In DTW you can save the template and keep adding data and changes can be updated from the template and re-imported
Please refer to the link below to "Differences between the Import From Excel and Data Transfer Workbench templates" the screen shots for DTW are from version before 2007A SP01 PL09.
[http://wiki.sdn.sap.com/wiki/display/B1/DifferencesbetweentheImportFromExcelandDataTransferWorkbenchtemplatesandwhathappenswhentheyare+interchanged.]
1. When users are logged on It can cause some inconsistency, ensure no user is logged on the live DB before performing any major DTW import
2. It will be ok if you are Test importing data to test DB on the same SQL server.
Regards,
Rakesh N

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Error Message in Data IMport from Excel

Hi All
Please can you help - I am trying to import some BP data using the option in the menu Administration - Data Import/Export - Data Import from Excel.
I have created my import file as a text file and provided the relevant mappings. Having located my text file, I then get the following error message:
Row Number 1:Internal error (-2007) occurred.
Has anyone got any ideas as to what this means I've done wrong?
Thanks

Dear，
Kindly refer to note 1296487 below:
Symptom
In attempt to import a Business Partner from an Excel file to SAP
Business One, the following error messages are displayed and the
Business Partner is not imported:
    o When there are no House Banks in the company, the following error
       messages are displayed:
    Row Number 1: Internal error 'House Bank Accounts' occurred,
and,0 Records imported successfully.
     o When there are no Payment Methods in the company, the following
        error messages are displayed:
     Internal error 'Payment Methods for Payment Wizard' (OPYM)
(-2007) occurred, and, 0 Records imported successfully.
     o When Payment Methods and House Bank are defined in the company,
        the following error messages are displayed:
     Row Number 1: Internal error (-2007) occurred, and,
     0 Records imported successfully.
Other terms
DB, export, BP
Reason and Prerequisites
Application error
Solution
SAP intends to provide patches in order to solve described problem.
The section Reference to related Notes below will list the specific
Patches when available.
The corresponding Info file of Patches on SAP Service Marketplace will
show the correction / SAP Note number also.
Be aware that these references can only be set at Patch release date.
SAP will deliver Patches only for selected Releases at its own
discretion, based on the business impact and the complexity of the
implementation.
If it is your case, We would like to inform you that we plan to fix the problem you raised,
in patch 05 for SAP Business One 2007 A FP01 / SP01 Release.
For SAP Business One Patch Delivery Schedule please look at:
http://service.sap.com/smb/sbo/patches
Best regards,
Apple

Data Import from Excel for Items

I have used the data import for items, in the past , to import the prices for existing item. I am using this for the first time in SAP version 9.0. There are new fields due to the additional currencies. In an running a test with two items and two price list codes, code 1 and code 10. When I run the import gets stuck in a loop and keeps giving me errors on line 1 with invalid price code.
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In the import from excel I have the following fields
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J Price List Code
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L Primary Currency
M Unit Price - Additional Currency 1
N Additional Currency 1
O Unit Price - Additional Currency 2
P Additional Currency 2
Q UoM Code
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A item number
B 1
C 10.00
J 10
K 5.00
This is the way I use this function in SAP versions 2007 and 8.8
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Hi Gordon,
I tried what you suggested, but does not work. I tried with two items, when I run the import SAP gets stuck in a loop displaying error lines. The only way to stop is to restrt SAP.
I attched a screen shot of the error

Data import from diffirent user

hi i have user sms01 and user sdms01 i what to import data from sms01 to sdms01 how can i do that
am in
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PL/SQL Release 11.2.0.1.0 - Production
CORE 11.2.0.1.0 Production
TNS for 32-bit Windows: Version 11.2.0.1.0 - Production
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Hi all,
I've an issue regarding the import from Excel function in HFM (9.3.1) web forms.
First of all I export in Excel a form, I input data in yellow cells and then I save the file (I don't change the file extencion that remains xls).
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We submitted a bug report about this in May, 2009.
Bug.7381401--- DATA'S NOT GETTING UPDATED AFTER IMPORT WDEF FROM EXCEL 2007.
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Can the uses import from excel?

Apex comes with a neat feature to import from excel. As far as I can see this is meant as a developer tool, to help migrate from excel to apex. Can this feature be provided to the users inside an application? I would like for the users to be able to insert rows into a predefined table based on their excel sheets. Similar to the import feature they should be able to just cut'n paste from excel into a text area, click next and then get a neat display of the data they are about to insert (just like in the tool->data load/unload tool).

Hello,
The following - http://htmldb.oracle.com/pls/otn/f?p=38131:1- is an example, by Vikas, for doing just what you are asking for. You can download the source code and adapt it to your specific needs.
Regards,
Arie.
Please remember to mark appropriate posts as correct/helpful. For the long run, it will benefit us all.

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Can I recover my data information from excel file?

For any reason I already lost (clear all) my data information, have any option where import the data information from excel file to view responses sheet? or , how, can I recover my data information?
Antonio

If you had saved your Excel file, then you may revert the Excel file to the last saved version. Follow below steps to do this:
On the File tab, click Open.
Double-click the name of the file that you have open in Excel.
Click Yes to reopen the Excel file.
If you had not saved Excel file, then follow below steps to recover your file.
Click the File tab.
Click Recent.
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How to backup files from other user logged in as administrator

RE: How to backup files from other user logged in as administrator AND/OR how to repair drive with "Invalid catalog PEOF"
Hello,
My MacBook Pro computer’s hard drive is not booting.
I booted with the base operating system and ran Disk utilities and I got the following messages:
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    The volume could not be verified completely.
    This disk needs to be repaired.
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The problem is that I have a couple of USERS set up on this computer, and it won’t let me backup the files of the second user. The folders are locked and I can’t access them, even though I am logged in as the administrator.
I made a boot disk on my other computer ( a MacPro Early 2008 ) desktop computer with the DiskWarrior 4.4 updater,
but it won’t boot on my MacBook Pro.
How can I backup these user files so that I can copy them back once I fix the drive?
or better yet, How can I repair the Invalid catalog PEOF on this drive?
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================
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Try using Disk Utility/Restore to copy the backup to a new location. Please note that this will reformat the destination partition which will erase all data.
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Issues with importing from excel

I have been running into a several issues with importing from Excel.
First my configuration
I am running SQL Developer ver 1.5.5 Build MAIN-5969
I am on a Windows XP Professional Version 2002 with Service Pack 3
I am importing into an Oracle 10g database.
1. SQL Developer doesn't work on Excel 2007, I have to save all my files into Excel 97-2003 format before I can use them.
2. If I run into an error loading and stop the process, SQL Developer doesn't release the Excel file and I get a sharing violation if I try to save the spreadsheet without closing SQL Developer.
3. I have found that I have to set print area to the area I want to work with, otherwise the import wizard tries to keep adding rows.
4. When using the Import wizard, it keeps adding commas on fields with numerics unless I specify the column in excel as text. Currently the column is formatted as General in the spreadsheet or I can change the wizard format to say the column is an integer, but it actually is just a code field with numeric characters so it may have leading zeroes that I need to keep.
This might be related,
I have a column in excel defined as text but only contains numerics. It is of length 4, but the wizard sets a precision of 5 with a datatype of VARCHAR2. If I try to change it to 4, I get an error saying the field is not large enough. Yet, when I do a LEN on the column, it only gives me a 4. I have other fields in the same sheet that a 3 position numeric and 2 position numeric and those are fine. I am thinking this is related to the comma being inserted in a numeric field for anything greater than 3 positions.
5. Importing excel dates to oracle dates doesn't work. I have to convert the excel date column to text then import as a VARCHAR, then convert to Date once in the database.
6. The default of nullible is not set on any columns and I have to set them before the import. (I would prefer it set to nullible and I have to uncheck the box to make it not nullible. I would prefer to import all of the data and then deal with the nulls after they have been pulled in)
7. When I select header columns included it uses that as the column names. Is it possible to do the name length check then? It has bit me a few times where I try to import and forget to check the name length and then I get an error when I start running the import.
8. If one of the columns to import has all nulls, then the precision comes out to 0 and if it isn't changed an error occurs on import. Could this situation default to a precision of 1?
9. It would be nice if there was a completion message displayed and a cancel option while running.

On point 3.
I have a column in excel that consists of numbers. 4 digit numeric codes. Ex, 1111, 2345, etc
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When I start the wizard initially, the column appears with data as 1,111, 2,345, etc, on the Data Preview screen.
It determines the precision to be 5 on the column definition screen.
If I change the precision to 4 then continue, that field will error out when I verify with "not big enough to hold the data in source columns"
If, I change the excel column to a TEXT column.
Excel still displays as 1111, 2345, etc
The wizard then displays the same data 1111, 2345 on the Data Previeiw screen
Yet, when I get to the column definition screen it still sizes it as a 5
If I change it to a 4, I get the same error when verifying.
If I leave them alone as 5, then it processes just fine.

Date conversion from Excel to the SAP format

Hi,
I have created a BDC program which uploads daat from Excel sheet.
There is a date field also, the format of which can be any as per the end user (it will be one of those allowed by SAP).
However, the file will be used for execution by another user who may have a date setting which is different than that from the one in Excel.
Eg. End User's date format: DD.MM.YYYY, SAP User's date format: MM/DD/YYYY
So, how do I convert the date format from excel to the format which will be accepted by the transaction during the recording?
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Dave

Hi Dave,
I have faced the same issue while uploading the date to the bdc.
if ur date format is DD.MM.YYYY in the excel file, first of all you need to change this to dats format ie YYYYMMDD ie character8 format and pass to the bdc, it will automatically convert to sap format
ie you need to convert splitting at .
data lv_date type char10,
        lv_dd type char02,
        lv_mm type char02,
       lv_yyyy type char04,
v_date type char08.
lv_date = '30.12.2011'.
split lv_date at '.' into lv_dd lv_mm lv_yyyy.
if strlen(lv_dd) lt 2.
   concatenate '0' lv_dd into lv_dd.
endif.
if strlen(lv_mm) lt 2.
   concatenate '0' lv_mm into lv_mm.
endif.
concatenate lv_yyyy lv_mm lv_dd into v_date.
"Please use the variable V_DATE to populate to ur bdc"
Edited by: Rahul Babukuttan on Aug 11, 2011 5:35 PM

SQL Developer: import from Excel bug

SQL Developer 1.1.2.25 Build MAIN 25.79
This is a test for import from Excel.
Test table:
create table bla
(x number null,
y varchar2(1) null);
Excel data:
x y
1 a
2 b
3
SQL Deveoper generates:
Error at line 3:insert into BLA (X,Y) VALUES(3,'NULL')
IMPORT into table BLAcomplete
Inserted 2rows.
Failed to insert 1rows.
SQL Error:ORA-12899: value too large for column "BCRCEK"."BLA"."Y" (actual: 4, maximum: 1)
I think there is a bug, because there must be generated NULL without apostrophe.
insert into BLA (X,Y) VALUES(3,NULL);

Hi Barry,
   That's[b] GREAT NEWS !!!.
   So, i just update current release 1.1.2.25 to 1.1.2.25.79 ?
Thanks for the great work.
Zack
Oops !!! Am already using 1.1.2.25.79, same as bcrcek above. So need to wait for Patch Release ?
Regards
Zack
Message was edited by:
        Zack.L

Need sql query to import from excel sheet

Hey , i need sql query to import from excel sheet.
i work in a company where i need to daily update the data from excel sheet.
if i get a shortcut method i ill be very thank full to you guys to reduce my work upto 10 %.

any query which can inert from excel file?
Sort of. Certainly not anything as simple as what you seem to hope for. Check out this very good PHP class:
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New line duplicated when import from Excel

An SQL server (2014) field of type nvarchar(MAX) is populated directly by pasting data copied from Excel.
In corresponding Excel cell there are several "\r\n" (CR/LF), but after pasting it seems like each "\r\n" is duplicated. How to paste and get the same number of "\r\n" as the originating cell value ?

Thanks and I must admit that my description of import above was wrong:
The description above stated "...populated directly by pasting data copied from Excel..."
Actually I used SSIS import (by starting the wizard from Management Studio: Right click Database and choosing Tasks/Import Data... which starts DTSWizard.
So the problem was actually showing up when using SSIS import...
On the other hand, when directly pasting the same data (by using something like Management Studio, right click Table and choosing "Edit Top 200 rows"), only the first line (the text before the first "\r\n") is kept and prepended by a
double quotation mark (") which is a loss of data and of course an even bigger issue.
And silly me, my statement was wrong again (and all the time).
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Data Import from Excel - Users Logged on

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