Debit balance in APP

Hi All
Can you please tell how to have check on vendor debit balance while making APP .That whether i can adjust the debit balance while making APP to vendore.
Thanks
Abul

Hi,
The same is possible when you create a proposal Once a proposal is created you have to follow the path
Edit-Proposal-Debit Balance Check-Simulate-Execute the Prog RFF110SSP you can select Payment Block for the same and Execute the items with Debit Balance get blocked.
To remove the blocks from Proposal select Edit Proposal and double click on the line item and enter payment block similarly you can remove the same as well.
Revert for further assistance,
Regards
Rahul

Similar Messages

Debit balances and APP

Hi,
I want to run the APP for only credit vendor balances only and particularly KR and RE invoices only.
How to configure this in APP.
Sateesh

In F110 (Free Selection tab), choose required document types and Dr./Cr. indicator or amount.

Debit balance check

Hi all
I am trying to run APP. payment to one of the vendors is blocked for debit balance. How to carry out Debit Balance check ?
eg
vendor invoice 100
credit memo 50
should pay 50
currently APP is blocking the payment
thanks
pushkaraj

Hello Kulkarni,
Either in the Vendor master or in the invoice, check the Automatic payment Transactions --> Payment Block -- Change to Free for Payment.
This should solve the problem.
Regards,
Hemachandra K S
<b>Please, donot forget to mark the answer as Helpful, Very Helpful or Problem solved.</b>

How to fetch the customer debit balances form the KNC1 database table

Hi Experts,
I am creating a ABAP report which would dispaly the customer credit balances for the currenct fiscal year.
I am fetching the values form KNC1 database table.....But in this table values are stored year wise.
But I want to display for the current fiscal year that means if teh user selects the 07/2011 as the month on the sleection screen then the debit balances from 072010 to 062011 should be dispalyed.
Could anyone please help me out to fetch this the debit balaces form KNC1 database table in the above format.
Or is there any other way to solve this problem?
Awating your urgent reply.
Many Thanks,
Komal.

Hi Komal,
First, you have to compute the initial period and the final period.
Next, you must read table KNC1 for the years comprised between these two periods.
Last, you must read the fields of table KNC1. For that, you should compose dynamically the name of the field, and then ASSIGN it to a FIELD-SYMBOL.
Now, just add up the values!
Please try the following code:
FIELD-SYMBOLS: <fs>.
DATA: t_knc1 TYPE TABLE OF knc1 WITH HEADER LINE.
DATA: d_debits LIKE knc1-um01s.
PARAMETERS: p_kunnr LIKE knc1-kunnr,
            p_bukrs LIKE knc1-bukrs,
            p_spmon TYPE spmon.
DATA: l_fieldname(20) TYPE c.
DATA: l_date LIKE sy-datum,
      l_date_from LIKE sy-datum,
      l_date_to LIKE sy-datum.
DATA: l_period(2) TYPE n.
DATA: l_num_times TYPE i.
START-OF-SELECTION.
"Compute the initial and final periods
CONCATENATE p_spmon '01' INTO l_date.
CALL FUNCTION 'RE_ADD_MONTH_TO_DATE'
    EXPORTING
      months = '-1'
      olddate = l_date
    IMPORTING
      newdate = l_date_to.
CALL FUNCTION 'RE_ADD_MONTH_TO_DATE'
    EXPORTING
      months = '-12'
      olddate = l_date
    IMPORTING
      newdate = l_date_from.
"Read table KNC1
SELECT *
    INTO CORRESPONDING FIELDS OF TABLE t_knc1
    FROM knc1
    WHERE kunnr = p_kunnr
      AND bukrs = p_bukrs
      AND gjahr BETWEEN l_date_from(4) AND l_date_to(4).
"this will yield at most 2 records, one for present year, and another one for the previous year.
"but if you select i.e. period '01.2012', initial_date = '01.01.2011' and final_date = '31.12.2011'
" --> thus only one year --> one record
CLEAR: d_debits.
LOOP AT t_knc1.
" If there's no year change
    IF l_date_from(4) = l_date_to(4).
      DO 16 TIMES.
        l_period = sy-index.
        CONCATENATE 'UM'      "compute dynamically the field name
                    l_period
                    'S'
          INTO l_fieldname.
        ASSIGN COMPONENT l_fieldname OF STRUCTURE t_knc1 TO <fs>.   "assign
        ADD <fs> TO d_debits.                  "and add up
      ENDDO.
    ELSE.
" If there IS a year change
      IF t_knc1-gjahr = l_date_from+0(4).
        l_num_times = 16 - l_date_from+4(2) + 1.    "you must loop 16 - initial_period + 1 times for the first year
        DO l_num_times TIMES.
          l_period = sy-index + l_date_from+4(2) - 1.
          CONCATENATE 'UM'                "compute dynamically the field name
                      l_period
                      'S'
            INTO l_fieldname.
          ASSIGN COMPONENT l_fieldname OF STRUCTURE t_knc1 TO <fs>.    "assign
          ADD <fs> TO d_debits.              "and add up
        ENDDO.
      ELSE.
        l_num_times = l_date_to+4(2).            "you must loop final_period times for the second year
        DO l_num_times TIMES.
          l_period = sy-index.
          CONCATENATE 'UM'               "compute dynamically the field name
                      l_period
                      'S'
            INTO l_fieldname.
          ASSIGN COMPONENT l_fieldname OF STRUCTURE t_knc1 TO <fs>.     "assign
          ADD <fs> TO d_debits.        "and add up
        ENDDO.
      ENDIF.
    ENDIF.
ENDLOOP.
You'll have the result on variable 'd_debits'.
I hope this helps. Kind regards,
Alvaro

How 2 prevent/curb debit balances coming in GR/IR Clearing A/c for a PO?

Hi SAP Gurus,
My client in ECC 6.0 is having a specific requirement to curb the debit balances appearing in GR/IR Clearing Account with respect to a Purchase Order.
The scenario exists as follows:-
1.Goods receipt accounted against PO with movt type-101.
2.The bill passing in SAP will be done for the PO using MIRO.
3. Whenever the goods are to be send back to the vendor, the users are calling the material document posted for goods receipt in MIGO and then reversing the same.Suppose for goods rec'd with Movement Type-101 reversed with 102.The system will post a follow on FI document with reverse entry in finance.
4.This leaves a debit balance in GR/IR Clearing Account for the particular PO.
The users have to sit later to tie up the GR/IR Clearing account at a later point of time.
Is there any validation could be brought up to prevent the system from reversing the material document receipt if there is an invoice open item pending for the PO?
What is the best business practice that SAP suggests for this situation?
Regards
Deepak

Hi
Check the check box at TCode OMBZ for the movement type
Cheers
Srinivas

Vendor Debit balances in balance sheet

Dear all,
In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
for this i am not getting any idea if u have any please send me ,
Regards

Hi Sudheer,
When ever you receive advance from Vendor generally it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
Now you want to treat advances sepereately and to another GL account.
SAP has given business process to map the above sccenario
YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
Double click on A and give the GL account
Use the special Gl indicator A and give the alternate GL account which created earlier.
Now you have to post vendor adavance using F-47
then invoice F-43
Clearing downpayment f-54
payment F-53
Best Regards
Ashish Jain
Message was edited by:
Ashish Bohara

Vendor Debit Balances

Our Purchasing & Payments centre have raised a change request for a SAP
solution to the current manual process for investigating Vendor Debit
Balances.
To summarise they are looking for an interactive transaction in SAP that
will allow them to identify and investigate vendors that owe us money.
This is a quick list of high level requirements:
1. Transaction needs to be aged i.e. Will show how long debits have been
outstanding for
2. Amounts need to prioritised i.e. £>100k and between £10k and £100k
3. Needs to be able to provide a history of actions taken
4. Automatic determination of Vendors that owe us money
5. Document drill down
6. Identify reasons for the debit balance i.e. Returned Goods, Duplicate
Payments
7. Free text for recording details of conversations
8. Ability to attach documents including emails
9. Once Vendor has supplied payment then they are removed from the Diary
10. History needs to be stored against the Vendor Record
11. Ability to split by Vendor type i.e. Staff, One Time Vendors, Permanent
Vendors etc
12. Availability of Summary reports and others (TBC)
Before I go down the bespoke development route I was wondering if there is a
packaged solution on offer from SAP partners that might fulfil this requirement?
Kind regards,
Mike

Thanks for the reply Mark. When you say that BI can provide the majority I assume you are talking from a reporting point of view?
Would BI for example allow us to attach emails and/or free text relating to discussions with the Vendors?
Thanks
Mike

F110 - credit note - No pymt possible because items with with a debit balance

Hi All,
we have credit note & invoice for same vendor. When doing payment run, below error message is coming.
No pymt possible because items with with a debit balance.
when we click on Reallocate & give payment method & house bank, below error mesage come:-
Enter a payment method for incoming payments
Message no. FZ010
Diagnosis
The balance of the items to be paid requires a payment method for incoming payments. You specified a payment method that is defined for outgoing payments.
System Response
The payment method is rejected.
Procedure
Enter a payment method for incoming payments.
Please advise.
Regards
Deepak

Hi Garg,
In this case, one of the option is that you can do the partial clearing or residual clearing, lets say Residual clearing, in this case system will clear the original items and open new item 700 as payable.
You can clear credit memo 1800 against two invoices 1500 and 1000, out of 1000 you need take 300 and for clearing (1000-300=-700) and -700 will be your payable amount, go to F-44.
Amount 700 will be new payable amount:
F110:
Regards
Javed

Interest calculation on Customer Debit Balance

Hello all,
I have a unique scenario where we pay the interest to the customer on their Debit Balance ( Balance of customer over payment) e.g. Customer invoice is open for $100 but customer send us $150, so we will pay the interst on $50,. I dont want to charge any interest on the over due invoices instead of that I wanna pay the interest to them on the un-applied payment.
Can somebody help on this unique scenario?
Thanks in advance

Mauri,
Thank for your reply, let me correct myself little, I appogized I used " Debit" instead of "Credit". So the corrected question should be
I have a unique scenario where we pay the interest to the customer on their Credit Balance ( Balance of customer over payment) e.g. Customer invoice is open for $100 but customer send us $150, so we will pay the interst on $50,. I dont want to charge any interest on the over due invoices instead of that I wanna pay the interest to them on the un-applied payment (Only Credit balance)
Can somebody help on this unique scenario?
Thanks in advance
Hello all,
I have a unique scenario where we pay the interest to the customer on their Debit Balance ( Balance of customer over payment) e.g. Customer invoice is open for $100 but customer send us $150, so we will pay the interst on $50,. I dont want to charge any interest on the over due invoices instead of that I wanna pay the interest to them on the un-applied payment.
Can somebody help on this unique scenario?
Thanks in advance

Payment run for debit balances

Hey Folks:
How to block the invoice payments for vendors who has debit balances more than payments.
Debit balance > invoice amount.
Can someone please throw the light on the configuration I need to perform in Vendor Master and Payment Run config.
Appreciate your time.
NS

This is not pertaining to specific vendor. I want to generalize this rule. Rule being: Any vendor with debit balance should not get a check for invoices before it clears off debit balance.
I am trying to see on what basis F110 is picking up the invoices keeping aside the standard SAP (Standard SAP will not allow to cut the check if the vendor has debit balance).
So, I am actually thinking in terms of grouping key, which is actually grouping before it gets picked up by F110.
Please throw some light into this.

Vendor debit balance - S_ALR_87012082 vs. fbl1n

I'm new to the portal, so first of all would like to say "Hello" to Everybody.
And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
This is happening for some company codes - for others, I receive expected result.
Many thanks in advance for all the suggestions where the problem may be.
Regards

Dear Shell,
The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
specific time.. It may be open item or cleared item.. Both are not same..
If you want to track back FBL1N with S_ALR_87012093 then Add / less
accordingly with FBL1N for payments / Dr. and cr. notes.
S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
specific, take the list from both the reports and compare, they both are not
the same while selection has to differ if they have to match
Regards
Saurabh

Vendor debit balance should come in sundry debtor balance

Hi, Gurus
My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
Please help me and provide appropriate solution.
Thanks & Regards
Anuraj

Hi ,
you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
Please read below SAP help.
Customers in Credit and Vendors in Debit
A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
Prerequisites
Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
Regards,
Lakshmu

Error in posting debit balances to expense accounts

When trying to post debit balances to expense accounts for a particular fiscal year, we are getting a short dump. Credit balances are being posted without a problem. Debit balances for other classes of accounts are posting without a problem for that particular year.

Hi,
Can you provide the error details. what transaction are you using for posting etc.
Regards
Mahendra

Error when posting debit balances to expense accounts

dear experts.
A screen dump is produced when saving or posting debit balances to expense accounts for only certain periods and for a certain fiscal year in this case year 2006. credit balances are being posted without any problem to the same accounts, same periods and fiscal year. what might be the problem. can the problem be solved form the ABAP side or FI side?
its urgent

Hi Willard,
Karthik is right, we need more input to resolve this issue. ST22 can give it to you.
This issue as far as I understand has nothing to do with ABAP. It has to be resolved by functional / basis people.
Is there any internal order / cost center assignment when posting to these expense a/c's?
Regards,
Siva

How will vendor debit balance turn into a customer receivable?

How will vendor debit balance turn into a customer receivable?
THX
G

Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
OBYR is used to defining the Recon account for vendor down payment.
OBXR is used to defining the Recon account for customer down payment.

Debit balance in APP

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