Debit balance in vendor account due to outward

Dear All,
While analyzing debit balance in vendor account, we came across that in most of the cases the debit balances
arisen due to stock outward to vendor from stores and DCs. As we know that in case of Food, the PO/GRN and
returns happens at each stores and DC. In all these cases it is not possible to check the balance in vendor account by stores and DC and due to outward to vendor accounts, the debit balances arises.
Therefore how do we build the logic in System which will not allow any outward to a particular vendor account.
Is it possible through standard process or we need to build validation for the same.
Regards,
Vissu

Hi Aditya,
In F110
Choose Edit → Proposal → Debit Balance Check → Simulate.
(Confirm the program RFF110SSP. Choose Continue.)
The system then displays a list of accounts that would be blocked in an update run. Carry out the update run.
Choose Edit → Proposal → Debit Balance Check → Execute.
(Confirm the program RFF110SSP. Choose Continue.)
This will solve your problem
Regards
Jyostna

Similar Messages

Error in posting debit balances to expense accounts

When trying to post debit balances to expense accounts for a particular fiscal year, we are getting a short dump. Credit balances are being posted without a problem. Debit balances for other classes of accounts are posting without a problem for that particular year.

Hi,
Can you provide the error details. what transaction are you using for posting etc.
Regards
Mahendra

Error when posting debit balances to expense accounts

dear experts.
A screen dump is produced when saving or posting debit balances to expense accounts for only certain periods and for a certain fiscal year in this case year 2006. credit balances are being posted without any problem to the same accounts, same periods and fiscal year. what might be the problem. can the problem be solved form the ABAP side or FI side?
its urgent

Hi Willard,
Karthik is right, we need more input to resolve this issue. ST22 can give it to you.
This issue as far as I understand has nothing to do with ABAP. It has to be resolved by functional / basis people.
Is there any internal order / cost center assignment when posting to these expense a/c's?
Regards,
Siva

Vendor Debit balances in balance sheet

Dear all,
In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
for this i am not getting any idea if u have any please send me ,
Regards

Hi Sudheer,
When ever you receive advance from Vendor generally it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
Now you want to treat advances sepereately and to another GL account.
SAP has given business process to map the above sccenario
YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
Double click on A and give the GL account
Use the special Gl indicator A and give the alternate GL account which created earlier.
Now you have to post vendor adavance using F-47
then invoice F-43
Clearing downpayment f-54
payment F-53
Best Regards
Ashish Jain
Message was edited by:
Ashish Bohara

System don't allowed vendor debit balances

Hi SAP Gurus
How to configure the system so that it won't allowed debit balances of Vendors.I mean to say any posting for example debit memo will be stopped if the vendor balance is going in negative.
Thanks
Anant
Edited by: Anant Agarwal on Jan 8, 2010 4:23 AM

Dear,
There is no standard function available for accounts payable as it is credit management for customer.. You will have to go for custom development because at the time of document posting system has to check balance in vendor account.
Regards,
Chintan Joshi,

Screen dump when posting debit balances to an expense account

dear experts.
A screen dump is produced when saving or posting debit balances to expense accounts for only certain periods and for a certain fiscal year in this case year 2006. what might be the problem. can the problem be solved form the ABAP side or FI side?
its urgent

below is part of the screen dump:
ABAP/4 runtime error                                                            DBIF_RSQL_SQL_ERROR
                    Occurred on                                        26.02.2007                              at          08:26:04
>> Short dump has not been completely stored. It is too big.
SQL error 1438 occurred when accessing table "GLT0 ".
What happened?
When writing a data record to the database (i.e. when
updating the database), only part of the data field was
written (updated). The rest was truncated.
What can you do?
If the error occurred in Open SQL, there is probably an inconsistency
between the NAMETAB and the ABAP/4 Dictionary.
Compare the length specifications of the fields in the NAMETAB with
those in the ABAP/4 Dictionary and contact someone who is able to
perform a consistency check and eliminate the problem.
In most cases, this person will be your SAP consultant.
Please make a note of the actions and input which caused the error.
To resolve the problem, contact your
SAP system administrator.
Select the "Print" function to obtain a hardcopy of the
current termination message.
Error analysis
The problem has arisen because, within the database interface,
one of the data buffers made available for the INSERT (UPDATE)
is longer than the maximum defined in the database.
On the other hand, it may be that the length in the NAMETAB
does not match the maximum length defined in the database.
(In this case, the length in the NAMETAB is longer.)
How to correct the error
Database error text........: "ORA-01438: value larger than specified precision
allows for this column?"
Internal call code.........: "[RSQL/UPDT/GLT0 ]"
Please check the entries in the system log (Transaction SM21).
You may able to find an interim solution to the problem in the
SAP note system. If you have access to the SAP note system yourself,
please use the following search criteria:
"DBIF_RSQL_SQL_ERROR"
"SAPLGIVA" or "LGIVAF10"
"UPDATE_TT_GLT0"
If you cannot solve the problem yourself, please send the
following documents to SAP:
1. A hard copy print describing the problem.
   To obtain this, select the "Print" function on the current screen.
2. A suitable hardcopy prinout of the system log.
   To obtain this, call the system log with Transaction SM21
   and select the "Print" function to print out the relevant
   part.
3. If the programs are your own programs or modified SAP programs,
   supply the source code.
   To do this, you can either use the "PRINT" command in the editor or
   print the programs using the report RSINCL00.
4. Details regarding the conditions under which the error occurred
   or which actions and input led to the error.
System environment
SAP Release.............. "31H"
Application server....... "umprod"
Network address.......... "10.1.1.9"
Operating system......... "Windows NT"
Release.................. "0"
Hardware type............ "PENTIUM"
Database server.......... "UMPROD"
Database type............ "ORACLE"
Database name............ "UMP"
Database owner........... "SAPR3"
Character set............ "English_United State"
SAP kernel............... "31I"
Created on............... "Jun 21 1999 04:44:28"
Created in............... "NT 4.0 1381 Service Pack 3 x86"
Database version......... "ora OCI_73211"
Patch level.............. "315"
Patch text............... " "
Supported environment....
Database................. "ORACLE 7.2..., ORACLE 7.3..., ORACLE
8.0...*"
SAP database version..... "31I"
Operating system......... "Windows NT 51 3, Windows NT 0 4"
User, transaction...
Client.............. 600
User................ "HAVIREO"
Language key........ "E"
Transaction......... "FB01"
Program............. "SAPLGIVA"
Screen.............. "RSM130003000"
Screen line......... 2
Information on where termination occurred
The termination occurred in the ABAP/4 program "SAPLGIVA" in
"UPDATE_TT_GLT0".
The main program was "RSM13000".
The termination occurred in line 542
of the source code of program "LGIVAF10" (when calling the editor 5420).
The program "SAPLGIVA" was started in the update system.
Source code extract
005120                               HSL10 = HSL10 + TAB_GLT0-HSL10
005130                               KSL10 = KSL10 + TAB_GLT0-KSL10
005140                               TSL11 = TSL11 + TAB_GLT0-TSL11
005150                               HSL11 = HSL11 + TAB_GLT0-HSL11
005160                               KSL11 = KSL11 + TAB_GLT0-KSL11
005170                               TSL12 = TSL12 + TAB_GLT0-TSL12
005180                               HSL12 = HSL12 + TAB_GLT0-HSL12
005190                               KSL12 = KSL12 + TAB_GLT0-KSL12
005200                               TSL13 = TSL13 + TAB_GLT0-TSL13
005210                               HSL13 = HSL13 + TAB_GLT0-HSL13
005220                               KSL13 = KSL13 + TAB_GLT0-KSL13
005230                               TSL14 = TSL14 + TAB_GLT0-TSL14
005240                               HSL14 = HSL14 + TAB_GLT0-HSL14
005250                               KSL14 = KSL14 + TAB_GLT0-KSL14
005260                               TSL15 = TSL15 + TAB_GLT0-TSL15
005270                               HSL15 = HSL15 + TAB_GLT0-HSL15
005280                               KSL15 = KSL15 + TAB_GLT0-KSL15
005290                               TSL16 = TSL16 + TAB_GLT0-TSL16
005300                               HSL16 = HSL16 + TAB_GLT0-HSL16
005310                               KSL16 = KSL16 + TAB_GLT0-KSL16
005320                           WHERE
005330                           RLDNR                   = TAB_GLT0-RLDNR                  AND
005340                           RRCTY                   = TAB_GLT0-RRCTY                  AND
005350                           RVERS                   = TAB_GLT0-RVERS                  AND
005360                           BUKRS                   = TAB_GLT0-BUKRS                  AND
005370                           RYEAR                   = TAB_GLT0-RYEAR                  AND
005380                           RACCT                   = TAB_GLT0-RACCT                  AND
005390                           RBUSA                   = TAB_GLT0-RBUSA                  AND
005400                           RTCUR                   = TAB_GLT0-RTCUR                  AND
005410                           DRCRK                   = TAB_GLT0-DRCRK                  AND
          >                 RPMAX                   = TAB_GLT0-RPMAX                  .
005430                         ENDFORM.
005440                         *eject
005450                         *                                                                                                                                            *
005460                         *
005470                         *                                                                                                                                            *
005480                         *         FORM UPDATE_TT USING UTP_TAB.
005490                         *         Diese Form fuehrt die Tabellenupdates durch
005500                         *         Dabei wird die optimierte Form von UPDATE
005510                         *         verwendet
005520                         *                                                                                                                                            *
005530
005540                         FORM UPDATE_TT_GLT3      .
005550                           DATA: W_0 LIKE GLU1-TSL VALUE 0.
005560                           UPDATE GLT3
005570                           SET TSLVT = TSLVT + TAB_GLT3-TSLVT
005580                               HSLVT = HSLVT + TAB_GLT3-HSLVT
005590                               KSLVT = KSLVT + TAB_GLT3-KSLVT
005600                               TSL01 = TSL01 + TAB_GLT3-TSL01
005610                               HSL01 = HSL01 + TAB_GLT3-HSL01

Vendor Account have Debit balance then stop to create PO (Purchase Order)

Dear SAP Guru,
If the Vendor Account have debit balance then stop to create PO (Purchase Order).
How to stop to crerate PO?How to link PO with Vendor Acoount (FBL1N)?
How Vendor balance Count?
regards,
Rupang shah

Dear SAP Guru,
How we can stop to create PO when Vendor Ledger have Debit Balance?
regards,
Rupang shah

Tracing balances in reclassification account back to vendor/debtor

Hi Gurus
My client ran the balance reclassification program in September and the program was successful.Now in October the auditors requested to know which vendors and customers had the debit and credit balances respectively to explain the line items posted into the reclassification account.I used report S_ALR_87012082 & S_ALR_87012172 selecting debit balances only for vendors and credit balances only for customers as at end of September and managed to reconcile all transactions except for 5 line items.
My question: Is there anyway I can trace back these figures to the vendor or debtor account??. I have tried to rerun the reclassification for September (without generating postings but still the 5 trans are not appearing).I have also tried to see if there were any back dated transactions that were posted after the reclassification was run by checking to see document entry time in table BKPF but non were posted.
Can you please advise if there is a way I can trace back these transactions in the reclassification account to the vendor or debtor.Or an explanation as to what else might have generated these transactions.
Regards
Dedat

Hi Gurus
My client ran the balance reclassification program in September and the program was successful.Now in October the auditors requested to know which vendors and customers had the debit and credit balances respectively to explain the line items posted into the reclassification account.I used report S_ALR_87012082 & S_ALR_87012172 selecting debit balances only for vendors and credit balances only for customers as at end of September and managed to reconcile all transactions except for 5 line items.
My question: Is there anyway I can trace back these figures to the vendor or debtor account??. I have tried to rerun the reclassification for September (without generating postings but still the 5 trans are not appearing).I have also tried to see if there were any back dated transactions that were posted after the reclassification was run by checking to see document entry time in table BKPF but non were posted.
Can you please advise if there is a way I can trace back these transactions in the reclassification account to the vendor or debtor.Or an explanation as to what else might have generated these transactions.
Regards
Dedat

Vendor Account Statement Balances Formats problem

Dear Experts,
I have a Vendor account statement and by logic the Total at the end should be the same for whatever period i request the statement in (using fbl1n). Currently i have a vendor which has differenet balances if i request the statement from 1.1.2009 to date than from 1.1.2011 to date.
While checking where the different is, i found out that the amounts Formats is wrong because it's being diplayed 50.000,00 rather than 50,000.00 in the debit and credit but in the Balance column the format is right so the system is conflicting between thousands and hundreds where an amount like 100,39 is there.
Say for example i have a credit of 60.373,343 the balance displayed next to it is 60.373 and the system is omitting the rest considering that they are not there so when you come to a credit amount of 100,39 the balance is now 10099.373 rather than 60.473.
So my question is, is there any way that i can make a change for the amount format in the statement or it needs an abaping work?
please help

Hi,
IN SAP Easy Assess menu go to System - User Profile - Own Data - in second TAB (Defaults )
here you can change t he Format of Number.
If you dont have authorization then ask BASIS consultant to do so.
Regards,
Shayam

Vendor debit balance - S_ALR_87012082 vs. fbl1n

I'm new to the portal, so first of all would like to say "Hello" to Everybody.
And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
This is happening for some company codes - for others, I receive expected result.
Many thanks in advance for all the suggestions where the problem may be.
Regards

Dear Shell,
The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
specific time.. It may be open item or cleared item.. Both are not same..
If you want to track back FBL1N with S_ALR_87012093 then Add / less
accordingly with FBL1N for payments / Dr. and cr. notes.
S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
specific, take the list from both the reports and compare, they both are not
the same while selection has to differ if they have to match
Regards
Saurabh

Vendor debit balance should come in sundry debtor balance

Hi, Gurus
My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
Please help me and provide appropriate solution.
Thanks & Regards
Anuraj

Hi ,
you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
Please read below SAP help.
Customers in Credit and Vendors in Debit
A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
Prerequisites
Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
Regards,
Lakshmu

BP - Vendor account balance to include down payment made

Since advance payments to suppliers are posted through AP Down payment module the vendor account gets squared off and does not reflect any debit balance. So arrive the correct balance in the vendor account one should check two accounts i.e. the AP down payment account and also the vendor account.
Is there a way take a report which reflects the advance paid as debit bal to his account (by ignoring the AP down payment invoice booking but instead retaining the advance paid against the AP Down payment invoice).
Rgds
Srividya

Hi,
To show the debit balance paid in the vendor account make the advance payment entry from the outgoing payment form by using payment on account option. also you can link this payment once you receive the A/P invoice.
Regards
Datta Kharat

How will vendor debit balance turn into a customer receivable?

How will vendor debit balance turn into a customer receivable?
THX
G

Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
OBYR is used to defining the Recon account for vendor down payment.
OBXR is used to defining the Recon account for customer down payment.

Vendor Debit Balance

Dear All
I have a Vendor who has a Debit Balance. How can I show that Vendor' s Debit Balance Separately in Balance Sheet.
Currently it is being adjusted with the Balances of other Vendors and it is being shown under Sundry Creditors.
Please advice....
Thanks & Regards
Kanwaljit

Dear All
Thanks for the reply...
I have already made a SGL indicator for Advance Payments.
When I run this transacrtion code, I get the following error:
No accounting principle assigned to valuation area 10
Please advice..
Thanks & Regards
Kanwaljit

Vendor's Credit/Debit Balance

Hi,
which table/transaction can I use to check whether the vendor has a credit or debit balance?
Thank you.

>
Abhii wrote:
> DMBTR is the field which will give the balance.
BSEG-DMBTR is the amount of an individual line item, not the balance.
The balance of an account is the sum of all transactions (taking DRs and CRs into account) for a particular fiscal period (usually a month or year).
Table LFC1 holds the balances by month.
Rob
Edited by: Rob Burbank on Nov 12, 2009 10:39 AM

Debit balance in vendor account due to outward

Similar Messages

Maybe you are looking for