Debit Note to be raised in A/P Invoice, How?

Dear Experts,
My requirement might look strange to you all. I explain my business flow.
It is connected with Service PO. We issue N kgs of Raw Materials to a Service Provider. He confirms to perform the service to a Rate of Rs. R per Kg. If he returns the whole quantity of Finished Goods i.e N Kgs - Acceptable Process loss and charges a service bill for the confirmed Rs. R or less, I do not have any problem. I could generate A/P invoice without disturbing the flow.
But there are cases, in which the service provider would return Finished Quantity less than N Kgs-Acceptable Process Loss and/or charges more price higher than the confirmed Rate of Rs. R per kg.
In such situations, I need to pass the bill, but I must raise a debit note either for Balance Raw Material that he retains or for the Excess amount he charged.
I need this to happen, when I raise A/P invoice. How to accomplish this?
Please help.
Thanks for sparing your time to understand my business flow.
Thanks in adv.
Regards
Anand

Hi Anand,
If your are talking about the second flow that is reduce in KGs of finished good in that case you have to make the entry as Goods Issue towards the production loss and print the good issue as the Debit Note for this you have to customize some more information that is the Vendor code ghas to be linked and the P.O number (work order/ Job Work Number has to link here) so that you can print the customer name and other details in the debit note.
if you talk about the excess amount codeed by the vendor you can incorporate the things in A/p Invoice itself.
Regards
Chidambaram

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This is difinetly system bug, what is you SAP patch.
try to run same senario with different patch
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Raising debit note

hi,
pl guide me on the following: -
after posting invoice in miro, debit note to be raised for rejected / balance quantities. how to track these quantities in miro and raise debit note on vendor?
thanks
mohan

Hi Mohan
In MM we raise credit memo to debit vendor account for wrong supply or faulty supply etc.
Which will debit vendors account by amount entered in Credit memo
Steps are as follows
Trnx Code MIRO
Enter invoice date
Select Credit memo from Transaction dropdown
Give PO number in PO reference
Enter Amount and Qty for credit memo
Select tax code if required
Rest same like miro
Save MIRO
system will pass credit memo of given amount
which in turn create -ve entry in vendor payble amount i.e. vendor will be debited
Vishal...

Difference between invoice and debit note

Hi,
what is the difference between invoice and a debit note.
If I underinvoice a customer, should I raise a additional invoice for the difference or shud i raise a debit note. if i need to raise debit note, then why not invoice or if i need to raise an invoice, then why not a debit note
regards
sachin

Debit note is generally used to issue an invoice for already sold goods w/o physical goods movement involved.
If raw material prices increases which are utilized in production of Finished goods. then the business will submit the relevant documents as proof at customer.
Once Customer is accepted, then price increase effective date will be finalized , Then business issues debit note request for the required material & its converted into debit note. ( all this will be done, based on agreement with the Customer). Generally this scenario is most widely used in Manufacturing / Automobile industry.
where as, If invoice is created with less price than actual, you dont need to create debit note, instead you can either Cancel this invoice or create Invoice Correction request.
hope it adds info

Debit Note against stock transfer to sale depot

It is required to raise a debit note in favour of sale depot of our company. Only excise values should be effected not quantity. can we set material value during stock transfer. is their any provision to do this work. if so kindly elaborate the solution.
thanx in advance.

I want to discuss my requirement in details
From our plant material are sent to sale depot from where despatches are done.
after some days when it require debit note are issued to customers who get material thru sale depot due to price diff.
supplementary invoice need to be generated in favour of sale depot against stock transfer in which only excise value need to effected neither sale value nor stock inventory. against this supplementary invoice, debit note will be raised to customers.
i need to make supplementary invoice with same quantity as per previous invoice (actual invoice) but there should not be any stock movement . if it exist double stock will be transfer against single invoice.
i have made a solution but it will not show actual quantity, which i need.
i hope u will understand my query. if there is any solution, kindly provide. thanks in advance.
manjit

How to raise debit note in SAP.

How to raise debit note in SAP.
Please tell in step by step instruction.

Hi,
1. In OVAZ assign Sale Order type DR to your sales area
2. In OVKK Check if the Pricing Procedure determination is available with Document pricng procedure "A"
3. In VA01 Select the document type DR and maintain other details and save.
4. In VA02 remove Billing Block
5. In VF01 enter the DMR number and process. Save.
Hope this helps,
Regards,
Sharan

How to raise debit note to third party

Hi,
I have done service for Cmpany X. Company X paid the amount to me instead of Company Y. But Company X has to claim the service amount from Company Y. How to raise the debit note toCompany Y from Company X?
If anybody knows, pl. help me immediately.
bye
shriraam

Hi
that company X has to raise service invoice to company Y for that amount.
here you dont consider debit note.
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CAN GR/GI BE REVERSED EVEN THOUGH DEBIT NOTE IS RAISED

hi All,
I tried a scenario , first we did the GR through movement type 101 , then we did IV for the same and later I reversed the original GR through movement type 102.
and system didnt restrict me to do the same.
These cases are very critical and sensitive , do we need to put some validation for the same that once IV/Debit Note is booked against GR/GI , then GR/GI should not be allowed for be reversed?
or is there any validation available in standard SAP?
awaiting positive responses.
regards,
Kumar

But It is an Inter company Purchase order.
and I checked again,
For normal PO..the below setting works.
SPRO->MM->Inventory Mgmt->Good receipt->For GR-Based IV, Reversal of GR Despite Invoice
But what can be done for Inter Company PO??
awaiting your responses..
regards,
kumar

Debit Note & Credit Note

Hi Guru's,
what exactly diff between debit note and credit note? in SAP, is there any configuration? pl advice me with examples....
scenario-1: If A purchased raw material for 5000/-. user returned some raw material worth of 1000/-. in this case who will raise the note(means debit/credit) and what is the entry in SAP?
scenario-2: If B sells finished goods for 10000/-. user returned some goods worth of 2000/-. in this case who will raise the note(means debit/credit) and what is the entry in SAP?
sure i will assign points...
adv thanks

Hi Anita,
Debit Note: Ex: commission on sales to customer, Purchase returns etc.,
Credit Note: Ex: Sales returns, additional discounts etc.,
1) A raises Debit note on user?? for Rs.1000/-
2) B raises Credit note on user?? for Rs.2000/-
if useful to you assign points
Vijay

Debit note on vendor

I want to raise debit note to vedor. The bellow accounting should happe .
Vendor Dr
Material G/L Cr
How can i do the same.
here the material G/L is the G/L which gets debited at the time of GRN.
Thanks,
Vikas

Hi,
In Miro please click on material tab and and specify the material code and value then simulate and check.
Thanks and Regards
Binoj M D

Debit note with taxes..

Dear Gurus,
Any debit note have taxes, if reversed with tax code instead of V0, excise GLs are reversed but in that case is it compulsory to reverse those values thru J1IS toou2026..
Naren

but in that case is it compulsory to reverse those values thru J1IS also ? or it is not required to use J1IS ?
If excise is captured for orginal goods receipt then it is mandatory to reverse it through J1IS,before raising credit memo.

Output for Vendor Credit Note / Debit Note / Invoice

Dear Experts ,
Is there a std o/p available for a vendor credit note / debit note & invoice posted through t code MIRO ?
Regards ,
Lakeer Bhatt

yes there is standard output..
go to spro > MM > logistic invoice verification >message dete > maintain message schema
select mr0002 and double click on control data..
here add condition type INS and save.
while raising debit note/credit note, before saving click on goto > messages > item
here enter condition type INS and save..
then take print or view print preview in MR90

DEBIT NOTE TO VENDOR.

Dear All ,
Kindly help for an issue that user in stores had first rcvd 66 coils , after that he had rejected 3 coils under return delivery in MIGO , & then invoice payment done for these 63 coils , now user requirement is to give a DEBIT NOTE to vendor as a proof that we had rejected 3 coils , & now we are doing payment for 63 coils only , i want to ask from all Guru's that is there any system in SAP so that a DEBIT NOTE can be issued to vendor.
Thanks in Adv.
SAP11

dear ,
debit note(credit memo) can be raise against vendor in transaction MIRO.
provided u have allready paid the total amount to vendor .
in ur case u havent paid the total amount to vendor then how can u raise the debit note.
probably u can give the print out of returns delivery(movt tpe 122)
for proof to ur vendor regarding rejection
regards,
snb

Display invoice print (PDF) in sales order(Credit/Debit note) attachement for Validator

Hello Expert,
I would like to know if is there any possibility to display invoice print (PDF) in sales order (Credit/Debit note) as attachment.
Issue: Customer raise the credit note with the reference of invoice, sometimes user don't explain the reason for credit and don't attach any reference document in sales order(credit request).
Customer requirement: Customer want to display reference invoice print (PDF)in sales order(Credit request) for validator so validator can cross check with invoice and validate the credit note.
Could you suggest the best solution?
I am thinking to give mandatory text box (Text determination)at sales order(Credit request)
Vipin

Hi,
You can enable Document Management System (DMS)
Please refer below links for details:
http://scn.sap.com/thread/459101
http://scn.sap.com/thread/2096563

MIRO ERROR WITH DEBIT NOTE

Dear all,
pls kindly look into the issue
As the vendor invoice qty & value is higher than the PO qty & value so the user is using Correction
Indicator and adjusting the amount accordingly as in vendor invoice for all line item : Qty 12 and Amt 420.60
and Tax Code : G5
After the simulation the Balance is Zero and the simulate entry is correct, but end-up with error.
     ITEM          AMOUNT    QUANTITY
EX      1          350        10
        2          315.45         9
     3          350.50        10
     4          385.55        11
     5          315.45         9
TOTAL 49 QUANTITY IN PO
BUT RECEIVED 60
THEN HE IS RAILSING DEBIT NOTE FOR EXCESS QUANTITY.
AT THE TIME OF MIRO HE IS GIVING 420.60 IN INVOICE AMOUNT COLUMN AS A VENDOR ERROR IN CORRECTION ID COLMUN
ERROR IS COMING AS FOLLOWS
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount '0.01' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application.
sumathi

DEAR ALL, PLS
ACTUALLY PROBLEM IS COMING ONLY FOR THAT PO.
I AM GIVING EXAMPLE
I HAVE CRATED 1 PO, WITH 5 LINE ITEMS AND 17 MATERIAs for allLINE ITEMS.
WHILE POSTING MIRO I GOT SAME ERROR I.E BALANCE IN TRANSACTION CURRENCE AS 0.01
BUT I HAVE DEDUCTED 0.01 FROM ONE OF LINE ITEM AMOUNT EX 70.1-0.01=70.9I HAVE
ENTED AND I WAS POSTED MIRO FOR ALL LINE ITEMS
BUT I HAVE USER PO AND GR IS THERE.THAT IS 49 MATERIALS WITH 5LINE ITEMS,I AM RAISING
DEBIT NOTE FOR 60 MATERIALS BUT NOW ALSO SAME ERROR,BUT I HAVE APPLIED SAME
PRINCIPLE.HERE ITS NOT WORKING
I HAVE CREATED MANY MORE PO"S WITH SAME MATERIALS AND SAME VENDOR.
EVERY 1 IS READY TO POST MIRO WITH OUT ERROR.EVEN AFETR ARROE ALSO I AM APPLYING
AND ADJUSTING SAME AMOUNT THAT IS 0.01,THEN PROBLEM IS SOLVING.
BUT ERROR IS COMING THAT PARTICUAL MATERIAL SIZE ONLY.
LET ME KNOW
NOTE: IN THAT PO TO MIRO DIFFERENCE IS COING THAT IS IN PO 1751.75 AND MIGO AMOUNT
IS 1751.80
IN PRINT PREVIEW FORMAT I AM ABLE TO SEE 1751.75 BUT IF I CALCULATE MANUALLY
FOR ALL 5 LINE ITEMS AMOUNT IS COMING AS 1751.80.
WHT IS THE REASON

Debit Note to be raised in A/P Invoice, How?

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