Default BP (Vendor) GL Expense accounts

How do you set up a default GL- Expense account for a particular BP (Vendor) ???

Hello Clinton,
Sorry I did not see you message till now.
Create a User defined field by going to Tools > User-Defined Fields > Manage User Fields... Master Data.. Business Partner.
Create a Formatted Search using the SQL below and link it to this User field in the BP Master. This lets the user select the G/L Account to Associate without any typing errors.
SELECT T0.FormatCode AS 'Format Code' FROM [dbo].[OACT] T0
WHERE T0.FormatCode IS NOT NULL
Create a formatted search in the A/P Invoice to select the G/L Account from this Vendor Master User field. Lets say your Vendor GL user field is U_GL, then the SQL would be
SELECT T0.U_GL FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.1.0]
Link this FMS to the G/L Account field at the row level.
Hope this helps
Suda

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AP Report- Vendor account and PO by Expense account

SAP Guru-
I am trying to produce a report that provides by expense account the vendor account and PO by period. I tried amond others the following account :S_P99_41000099 or S_ALR_87012085 and they are not what I need.
Does anyone have any inputs on how I can pull this information.
Points Awarded

Please refer to note 826357
When implementing the new G/L accounting in Release SAP ERP, we recommend that all new customers map the Profit Center within the new G/L accounting by activating the scenario FIN_PCA (profit center update). It is not advisable to activate the classic Profit Center Accounting in parallel and consequently update parallel data volumes.
You might have defined the update of the characteristics "Profit Center" and "Partner Profit Center" in the ledger by selecting the scenario "Profit center update" (Customizing: "Financial Accounting (new) -> Financial Accounting Global Settings (new) -> Ledgers -> Ledger -> Assign Scenarios and Customer Fields to Ledgers").
If the profit center scenario in the new G/L accounting is active, classic Profit Center Accounting is not active

Populating/uipdating default expense account

Hi Experts,
Can you please let me know if I can use WebADI to populate/update the default expense account in HRMS?
Path People > Enter and Maintain > Assignments > Purchase Order Information > Default Expesne Account
Thanks and Regards,
MPH

Can anyone give an idea on this?

FBCJ Error - Enter a vendor for this accounting transaction

Dear Experts,
I am trying to enter expenses and I have mentioned Vendor Account No. in the Vendor field using splitting option with combination of Vendor Pay/Rec and All Expenses Business Transaction. But the document is not getting posted and giving the error - "Enter a vendor for this accounting transaction". But if I dont use split option it saves.
This problem I am facing for the last 2 days only. Can you suggest what could be the reason for this error.
Thanks,
Deb

Dear !!!
I have done everything as you suggested, but it is still showing the same message. Can you please look in to this again.
Thanks in advance !!!!
Deb

Settle to an expense account

HI guys: we have a situation where we have set up a capital project. We have 2 levels, one that settles to an AUC and the 2nd that settles to a cost center. Now what if you want to settle to a specific GL expense account along with a cost center? SAP is asking me to use a default cost center for this purpose. How can i settle to a GL account and use a specific cost center? Remember the receiver GL account is different from the one i initially posted to....
Will i have to set up something in OKB9?
If i settle to a balance sheet account there is no issue.
It seems that SAP only allows me to choose either a cost center or a GL account as the receiver category, but how can i settle to a different cost center using a cost center? Will a user exit help?
thanks so much!
Brian

You can set up that in OKB9.
But the other way I see is setting up FI substitutions and using an exit to pick up the Cctr from WBS master data (provided you are maintaning it on WBS master data). In this way when FI posting happens the line item will carry the Cctr along with your expense G/L account. I have used the same logic to derive Profit Ctr from WBS master data when setteling to an expense account.
Hope this helps.
Sarang

Expense Account from Organization Parameter

Hi,
I have created an item and unchecked the flag " Inventory Asset Value " from the costing tab in item master and child organization .
Problem :
when i create a purchase order -- in the distribution window i have chosen the type as " expense" and when i check the PO charge account - it is coming from the item ( expense account) and not the organization parameter -- expense account ? why?
Regards
846691

Hi ,
System takes preference as follows for any accounts.
Items
Item-Subinventory
Item-Organization.
So problem comes when you define expense account at more than one level.
You can overcome this in 2 ways
1) Keep same account at item level as that given in Organization level.
2) Keep blank at item level.
Then system by default go to Org level (provided no subinventory level is defined)
Regards,
Sabari

Payee name on check but posting to Expense account

Hi all
I want to make an outgoing posting to an expense account i.e Expense Dr, Bank Cr. But while printing the cheque, I want the vendor name to be printed on the check. Wat system functionality can I use in this case apart from the Free Form Payment?
Cheers
Hrishi

Hi
If you do not want to create a new vendor master, I suggest you use a onetime vendor account and then us the same for making this payment process.
Assign points if the information is useful to you
Regards
Sanil Bhandari

Expense Account for Item Group

Dear All,
I have a question for the G/L account of Item Group.
If we purchase something from our vendor, the first account 'Expense Account' should be increase. Is that correct?
But our customer would like to have a Asset Account increase because that item group is for Fixed Asset (something like the computer they purchase for their employee, etc).
What account should I choose for this Item Group to let the Asset Account increase when I purchase something?
Thanks a lot.
Regards,
yuka

Hi
I read all the post
I may be wrong but
I think just change the Inventory account for that item group if the G/L Accounts are set by item group
If it is by warehouse change Inventory account there ,or if by item level change there
I donu2019t know where expense account comes
I will explain in full
For GRPO the JE is
Inventory account Dr.    100
To Allocation Account Cr.             100
For A/P IN it is
Allocation Account Dr.    100
To Vendor Account                        100
So it simple if you change inventory account (instead of raw material ) to any Asset Account
The asset account will be updated with every purchase of that item
Please let me know if I am right or wrong so that I can also upgrade my knowledge
Thanks
Avtar Singh

How to choose vendor's second account when MIR7/MIRO ?

Dear All,
Here is my question, one vendor has two account , when MIRO/MIR7, SAP default the first vendor account as IR 's default datas, how to change it to the second account which I have added in the vendor?
In MIRO/MIR7 there only display the vendor bank details, canu2019t choose. thx

step1 : XK02： In the display vendor: payment transactions I add 2 bank key with different bank account,
step2 : MIR7/MIRO： When after entering PO , system default the PO's vendor's first bank account as the new invoice datas, but sometimes I should choose the second bank account for the vendor's invoice .
I have some try about how to choose the very bank account when entering invoice in MIR7/MIRO , but have no idea about this. And now We have to change the vendor's bank account's sequence for this requirement.
As there has a list for vendor's bank accounts in the payment transactions, then I think SAP should let me choose whick bank account when entering invoice in MIR7/MIRO, and how?
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Expense account in Item master

Hi,
We are defining Items through API , so expense account will be defaulted from Inventory parameters.
This expense account was endated and we want new expense account in Item master.
Please advice how we can define new expense account .
Thanks
Kiran

For the new expense account, get the code_combination_id from gl_code_combinations.
Then use item master interface to update the expense_account field.
Here is a sample script
INSERT INTO mtl_system_items_interface
            (process_flag, set_process_id, segment1, expense_account,
             organization_code, transaction_type
     VALUES (1, 67890, 'TEST', 12345,
             '999', 'Update'
            )

Vendor report by account group

Hi,
Does anyone know the t-code to pull up the vendor list by account group?
Thanks

Hi,
Using SE38 execute the report RFKKVZ00.Select dynamic selections (Shift+F4) and double click on account group and execute the report.
Regards
Aravind
Assign points if useful

VENDOR/GL/CUSTOMER ACCOUNT STATEMENT WITH OPENING BALANCE

Can anybody tell me the tcodes in SAP for Vendor/Gl/Customer Account Statement with opening balance.
Best Regards,
Sudhanshu Dang
0124-3081015

hii
As per my knowledge no such reports for GL are there in sap.. we also had a same requirement but could not find it... we wanted reports with opening and closing balalnces...
u can go to SAP1 and check all the standard reports available. check wheather any report fulfills ur need or else go for abap reports...
Check f.42 T code for Vendor Report. and s_alr_87012172..for customer.
thanks
sejal

Vendor Payable Reconciliation Account at Profit Center Level

This is a general question about how people are tracking vendor payable reconciliation accounts at a profit center level. We are running into scenarios where we cannot track the vendor payables at the profit center level because cross company postings are causing the document splitting to enter profit centers from different legal entities at the vendor payable GL account level. Have other people ran into this problem?
Thank you for your help!

Hi
Your issue is not very clear. The Document Type is defined at Header and one accounting document can contain multiple profit centers
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Sanil

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Use Tax Posting To Tax Payable and Expense Account

Hello Experts,
I am trying to post tax, code 03, to an expense account instead of the customer account at the time of billing. This is for use tax posting based on the costs of our materials and should be paid by company and not passed to the customer. Currently The percentages will base from the cost of material instead of sale price but this is posting to our tax payable account and to customer account as below:
Dr Customer Account 1.27
       Cr Revenue -1.20
       Cr Use Tax Payable -.07
The desired outcome would be as below:
Dr Customer Account 1.20
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Dr Use Tax Expense .07
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Hi
Welcome to SDN Forum
As you want to post to separate Tax payable and expense account ,so maintain a separate account key and assign it to the tax condition type in Pricing procedure .In VKOA assign the G/L accounts to that account key.So you have to take your FI Team members help to get the G/L accounts.and its assignment to the tax code.
Regards
Srinath

Default BP (Vendor) GL Expense accounts

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