Deleting Invoice in SRM

Hi SRM Gurus,
How can I delete an invoice created wrongly in SRM ?
When I go to Display/Process invoices I see all the tabs Post, Hold, Check -
Delete in grey?
I thought once the invoice payment is made it becomes grey but I see as soon as I create and display it is becoming grey.
Can anyone suggest/help.
Reg.,
Sridhar.
[email protected]

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

Similar Messages

Tax error while posting an invoice in SRM

We are using SRM 5.5 SP4, ECS and ECC 6.0. We are using vertex for tax caluculation and we configured the tax calculation to always occur in ECC.
One more important point is, client has decided to use invoicing in SRM. Now the problem is we ran in to so many tax related issues and we opened OSS messages for this but SAP did not help. Let me explain the problem in detail.
1) We used to get "Tax jurisdiction code could not be determined" error while creating shopping cart, but we implemented note 436760 and hardcoded a value and got rid of that error.
2) When we create a SC, the copy of PO is created in ECC and vertex is called for tax calculation and tax is calculated properly based on the tax hierarchy except when you use the Shipping Address (external), so when I used the delivery address other than plant, it should calculate based on that address but it was not doing that, its calculating based on the cost object's jurisdiction code. For this problem, we have implemented ME_ADDRESS BADI in ECC, but with this BADI, it is always taking delivery address's jurisdiction code, which is also wrong.
The tax jurisdiction determination should be from 1) Delivery address if its different from plant, else it should look in to the cost object, else storage location then plant.
So we implemented the above logic in that BADI and there is no problem with PO taxes.
3) When we create an invoice with reference to PO, the invoice verification program is always determining the tax jurisdiction code from plant even though the taxes on PO are calculated based on cost object, hence the IDOC is erroring out by saying there is a difference in tax.
So we implemented the user exit and used the same logic of tax determination and its fixed now.
4) Finally, we are trying to create invoices without PO's in SRM, here no tax calculation is happending in SRM, but when we try to post the invoice in to ECC, we are getting the following error
"SAX processing failed on input stream#SAX processing failed when attempting to add child element to parent. (parent element=com.vertexinc.tps.common.domain.LineItem, child element=com.vertexinc.tps.x.."
So I am not sure how to fix this, we are at the dead end now out of ideas, so trying to get some help from experts like you about looking at this problem in a different angle. Now there are a couple of questions I can ask you
1) Did we do something wrong by selecting R/3 as the tax calculation system, if not is it difficult to fix this error and move forward?
2) What if we need to change the design and start calculating the taxes in SRM by connecting SRM to Vertex, will there be any new challenges? and do you have any config doc for this? Also we are implementing this rollout for US, Canada and Mexico companies.
I would really appreciate if you can reply me with your valuable input. You can also email me if @ [email protected]
Thanks a lot,
Sreedhar

Hi
It's recommended to have the same Tax related configuration data replicated in SRM system from R/3 as well.
I don't recommeded you to go with Hard-coding of tax codes.
We have faced similar issues with Delivery address and we have to solve it using our custom logic inside the BBP_DOC_CHANGE_BADI and BBP_CREATE_PO_BACK BADIs.
Anyways, send the detailed business requirements to my mail which are already having with you. )
I will definitely help you out.
Please refer to following threads as well.
sales tax gurus
How to display country related tax codes in SRM
e-Invoice tax calculation.
Tax code T1 does not exist for jurisdiction code error in shopping basket
Drill down facility not working for Tax codes ....Urgent!!!!!
Tax Issue
Tax Calculation
Tax setting in Extended Classic Scenario
Withholding Tax in SRM5.0
IDOCS for Tax Information
Taxes in Bid Invitation
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Error while creating an Invoice in SRM

Hi All,
We are on SRM 7.0, ECC 6.0 (Classic scenario).
My SC has been approved and a PO has been created in ECC, I have also created a confirmation against this from SRM which resulted in a GR being created against the PO in ECC.
Now when I am creating an Invoice from SRM, I get the following error messages
1. Please enter tax amount
2. "Term of payment does not exist in target system".
Pl let me know where I need to maintain the payment terms in ECC and do I need to replicate it on SRM side?
Regards

Hi Sivakumar,
I am also facing same issue in my current project. Can you please tell me how you resolved the issue.
Thanks for advance helping to resolve the issue.
Regards,
Pijush

Blocked invoices for SRM PO

Dear All
I have requirement in that i need to create blocked invoices for SRM PO's . I have created a PO in SRM portal . Now the invoice need to be done at R3 side but i am not aware how i can create a invoice for the SRM PO's .
Any one help me on this .
Regards
Sunanda
Edited by: SMABAP on Dec 31, 2008 7:36 AM

Hi,
please check whether your PO has sent to R/3 system or not . if it is there in R/3 then please create a PO with MIRO transaction.....
Before creating the invoice please check whether vendor has GR based invoice vertification or not...
if you are not able to do then ask your FI team to do this....
Thanks
Ravi

Unable to create confirmation/invoice in SRM,Classic Scenario

Hi Guru's,
I am unable to create Confirmation/Invoice in the Portal, attached the screen shot of the error
its is the problem with the ADRC table, there is no entry in the table for the BP.
I tried to access the table via SM30 to add the entry in ADRC manually, I get a message table maintenance not defined
Regards,
Kiran

Hi Kiran,
Could you please also advise whether all the users are not able to create the confirmation in portal. Or if there is any specific user who is not able to do that?
And I also request you to advise whether you going to do the invoice in SRM portal in classic scenario?
Best Regards,
Bharathi

Posting date filed not available to modify in invoices from SRM

Hi there.
When we try to create an invoice from SRM ITS, the field posting date it is as displayed field, we can not populate it with another date. The value of this field is always the actual date.
Is it possible to activate this field in order to modify the content?
Thanks and regards.
Raúl.

Hi All-
Though this is claimed to be standard in SRM 5.0 in the release notes, the Posting Date field is not displayed in the SRM Invoice Basic data screens or is not editable rather. We had the same issue and SAP created an OSS note for us.
The OSS Note number is OSS note 1082248.
Pls assign points for usefull answers !!
Sundeep

BAPI or FM to create Invoice in SRM , without reference to PO ?

Dear Colleagues,
We have a situation where we have to create invoices in SRM from a file from a legacy system, that means we have no POs in SRM.
Which process, BAPI or Function Module would you recommend me? Is it possible to create "standard" invoices in SRM with a BAPI, and have those invoices be displayed afterward in the standard SRM functionality/transactions, plus have a subsequent invoice created in the backend?
Will award point to helpful answers.
Many thanks,
David

Thanks for your help, but I still dont know which FM is best, or what is the difference.
Can i use this FM to post an invoice without reference to a PO? How do I fill/pass the vendor and item data? Do you have any example on how to pass the data to the FM?
Which FM are called by the system when a vendor creates a NON-PO Invoice? Any idea?
If I use the FM to transfer to backend, will the invoice go through all standard verifications in SRM and R/3?
Thanks again, regards
David

IDoc error M8(183) in posting invoice from SRM to ECC

Hi everybody,
I am posting invoice in SRM against GR done in ECC. But the corresponding IDoc is in error when it reaches ECC. I am using MM-SUS scenario with SRM7.0, PI7.0, ECC6.0. Message types used are InvoiceRequest_Out and INVOIC.INVOIC01.
1) Error message: "M8(183) : Delivery note/service entry sheet & & does not exist".
2) First I applied note 1063742, but it did not resolve the problem. When I went into further detail, I found that the XML payload generated for the invoice in SRM does not contain GR number of ECC, but the corresponding GR number generated in SRM is passed onto ECC.
3) This SRM GR number is available in field BELNR of IDoc segment E1EDP02 (segment 12).
My question is, how to enable the invoice generated in SRM to carry the ECC GR document number, so that the corresponding IDoc in ECC recognises the GR number against which it was made. Please let me know if any alternative exists, also.
regards,
biplab

Hi everyone,
Able to solve the problem by applying note 1344626 (GR based invoice not updated in backend PO).
biplab

How to find Table names for PO & Invoices in SRM Standalnoe system SRM 7.0?

Hi,
How to find Table names for PO & Invoices in SRM Standalnoe system SRM 7.0? Please let me know.
Thanks,
Monica

Hi,
In SRM for all objects like SC ( BUS21210),BID,PO(BUS22010),Confirmation (BUS2203),invoice etc all the data stored
in BBP_PDHGP and BBP_PDBEI tables only, These is no separate tables..
for your reference below are the few SRM tables
BBP_PDACC Account Assignment
BBP_PDATT Document Attachment
BBP_PDBEH Backend Specific Header Data
BBP_PDBEI Backend Specific Item Data
BBP_PDBGP Partner Extension Gen. Purchasing Data
BBP_PDBINREL Transaction Object Linkage (EBP)
BBP_PDHCF Set for Tabular Customer and Solution Fields on Hdr
BBP_PDHGP Business Transaction Purchasing Information
BBP_PDHSB Bid Invitation
BBP_PDHSC Header Extension for Customer Fields
BBP_PDHSS Hdr Extension for SAP Internal Enhancements (IBUs and so on)
BBP_PDICF Set for Tabluar Customer and Solution Fields on Itm
BBP_PDIGP Business Transaction Item-Purchasing Information
BBP_PDISB Bid Invitation/Bid-Specific Item Data
BBP_PDISC Item Extension for Customer Fields
BBP_PDISS Item Ext. for SAP Internal Enhancements (IBUs and so on)
BBP_PDLIM Value Limit
BBP_PDORG Purchasing Organizational Unit
BBP_PDPSET Further Procurement Information
BBP_PDTAX Tax
CDCLS Cluster structure for change documents
CDHDR Change document header
CDPOS_STR Additional Change Document - Table for STRINGs
CDPOS_UID Additional Table for Inclusion of TABKEY>70 Characters
CRM_JCDO Change Documents for Status Object (Table JSTO)
CRM_JCDS Change Documents for System/User Statuses (Table JEST)
CRM_JEST Individual Object Status
CRM_JSTO Status Object Information
CRMD_LINK Transaction - Set - Link
CRMD_ORDERADM_H Business Transaction
CRMD_ORDERADM_I Business Transaction Item
CRMD_PARTNER Partners
SROBLROLB Persistent Roles of BOR Objects
SROBLROLC Persistent Roles of Business Classes
SRRELROLES Object Relationship Service: Roles
Thanks & Regards,
Prasad S

How to delete Products in SRM

Hi all,
How to delete products in SRM, I think products can be archived in transaction COMMPR01under General tab.
Is there any option or program to delete products directly.
Regards,
Ravi

Hi
Deleting Material Master from SRM If you want to delete hierarchy of product, run Report -> 
COM_HIERARCHY_DELETE_SINGLE - Deletes All Hierarchy and Category Data
COM_HIERARCHY_DELETE_ALL - Deletes All Hierarchy and Category Data
If You want to delete all or selected product, run Report ->
COM_PRODUCT_DELETE_SINGLE - Deletion of a product from the database
COM_PRODUCT_DELETE_ALL - Deletion of All Product Master Data
Please go through this link below for more details ->
/people/marcin.gajewski/blog/2007/02/05/how-to-replicate-material-master-from-r3-to-srm
Do let me know.
Regards
- Atul

PO 'Complete' and 'Delete' buttons behaviorin SRM 5.0 , Extende classic

My understanding of how these buttons work in SRM 5.0 ECS is as follows.
If anybody has any input or want to correct me based on your experience of these buttons feel free to throw your input
Delete button
1) Will be enabled when the PO is in 'Held' status and no follow-on documents exist
2) Once PO is deleted, no changes can be made to the PO and no cofirmations or invoices can be created against this PO
Complete button
1) When clicked, the system status changes to 'Transaction completed'. Cannot change the PO but can confirm goods receipt and process invoice against the PO (Is this true?)
2) Complete button will be active after a PO is created
3) Any situations where the button will be disabled?

Hi
Please try this ->
Try to delete the PO line item first.I donot have any idea about your support pack level.
Note 982448 - Impossibility to delete an item in PO

See also this one as this disable under condition
Note 852327 - Disable Deletion of Confirmed PO Items
If you are in EBP 4.0,see this note Note 710827 - EBP 4.0 When creating a new PO, status is 'Error in Process'
If scenario is ECS, you maybe have an RFC communication issue (network ?...) else check is bbp_get_status_2 is having error (ST22...) in both systems.
If EBP PO status is not correctly updated, delete button is disable. Also Please look at transaction RZ20 in B2B procurement monitor what kind of error do you have.
Related links ->
Re: Complete purchase order
http://help.sap.com/saphelp_srm50/helpdata/en/d2/747c3a5934400be10000000a11402f/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/98/32e4393d212000e10000000a11402f/frameset.htm
Do let me know.
Regards
- Atul

Retrieve the deleted Invoice

Dear All,
We have cancelled an invoice long back. Till Sales order it has been deleted.
Now our customer sent the payment against that Invoice.
Is it possible to retrieve all the documents from Sales order to Invoice which was deleted long back.
Kindly suggest.
Regards,
Mullairaja

Hi,
Neither do I know. You can refer to some links on this. There are good materials on internet on how to retrieve archived data. Some for your perusal.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/fb69a990-0201-0010-64ab-cbbfc6f0f75b?quicklink=index&overridelayout=true
http://sap.ittoolbox.com/groups/technical-functional/sap-basis/retrieving-archived-data-extracts-1490870
http://www.thespot4sap.com/SAP_Data_Archiving.pdf

Disable/Gray Out Delete Button in SRM

Hi All,
In the menu Shopping cart Status, I could able to see all the shopping cart.
Now the requierment is , DELETE button should be disable/gray out if there is any corresponding PO for that SC.
Please let me know how to do this. I tried with BADI BBP_UI_CONTROL_BADI. But this will hide alll the SC's irrespective of PO's.
Please let me know any other way to do this?
I am working on SRM 5
Regards,
Nikhil V.Kumar

Hi,
Please try this
<<Link farm removed>>
Thank You,
Thanks,
AMS
Edited by: kishan P on Aug 30, 2010 5:38 PM

Delete invoice for Service PO's where SES is not created - MR8M gives error

Members,
I have a strange situation at my client. They have created a service PO with S-based IV checked on the Invoice tab of PO. There is no Goods Receipt checked in the Delivey tab of the PO. They did not create any Service Entry Sheet (SES) for the service line items in the PO.
At the time of invoicing using MIRO, the user invoiced against the PO reference as there was no SES reference (because SES was not created). User now wants to reverse this MIRO because he made some mistake.
I tried reversing the invoice document using MR8M but it's giving error - "Invoice document 5105613514 cannot be processed further / Message no. M8422". In the possible causes, the error message explains that the corresponding service entry sheet may have been deleted. I strongly suspect this is the cause of getting this error - because since the SES was not created in the first place and as this is a service PO with S-based IV checked, SAP is looking for SES.
Now my dilemma is how to cancel this incorrectly entered invoice using MIRO? What are the options that I have - a credit memo? a subsequent Credit? or some program to be executed? Please share your ideas/ experience in solving this issue.
Thanks,
car

Hi,
Add one more service line in the Service tab of the PO and order it (restrict it to Print if in Production).
Now goto MR8M and cancel the old Invoice. (Folow instruction to delete line items under vendor through F-44)
Come back and deltete the newely added service line from the PO.
Flag the GR and GRbased IV indicators (as the Sr Based IV is greyed out) and order the PO (restrict it to Print if in Production).
The next time you will have to first do the Service Entry before doing the Invoice.
regards,
MRao

Invoicing in SRM 5.0 - Mismatch between categories

Hi SRM-folks,
Im trying to enter a Service invoice with 3 positions in SRM 5.0
At checking the invoice before saving it, for the last two positions I get the error message:
"Product category in purchase order and invoice do not match "
I Checked the product category of the items and they do exist both in SRM as in the Backend.
I tried to enter the invoice in the backend via the trx MIRO and I managed to do that without problems!
The Product cat ID in the shopping cart is the same as in the invoice (for all of the three positions).
The Category GUIDs are corresponding to the Category ID in the COMM_CATEGORY Table in SRM.
What Im I doing wrong in this case? What do I have to check?
Thanks,
Aart

Not necesary anymore

Deleting Invoice in SRM

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