Deletion or archiving of old prod. orders

Dear All,
plz suggest me which way i can archive my old prod orders from SAP system & how can i get it back?Whats settings required for this? thank u.
Jagdish

Hi,
Once archived the Production Orders are only for Information Purpose.
You can not do any thing on these orders..
For detailed information on Production order Deletion and Archiving
1. First Execute the program : PPARCHP1 with Deletion Flag Activated and the selection should be all your Prod. Orders
or you cn have a selection criteria to do that.
After this some of the orders will not get the DLFL Flag, there can be numbr of reasons for that.
If you encounter any problem with this DLFL flag, we will discuss it separately.
2. Execute the same program PPARCHP1 with Dletion Indicator activated.
Now you got the DLFL and DLT both for your Production Orders.
As said earlier Residence Time 1 & Residence Time 2 will play a major role on this.
If both are maintained as 1 & 1 then the Prod. Orders should reside in the system with DLFL for 1month.
after that only you can put the DLT. and also after putting DLT you need to wait for 1month for Deletion or achiving.
3. Now goto PPARCHA1 (Archiving) and execute the Program with your same selection criteria.
4. Now use the T. Code CO78 or T. code SARA (with PP_Order as object Name) for deletion of Orders.
Execute the programs in the Foreground, so that you will come to know waht was the problem if ny.
You can excute th background program run for Deletion.
Hope this helps..
Revert for further discussion and for further clarifications..
Regards,
Siva

Similar Messages

Old production order archinving (residence time 1 not exceeded)

Hello,
I began to archive old production order (year 2001). I could'nt set the deletion indicator on the old production order. I had the following message
(residence time 1 not exceeded) but the residence time 1 field is blank in the customising.
any ideas ?
Best regards
Bruno

Hello Bruno,
have you set deletion flag first?
Regards,

Archiving/Deletion flag settings of prod orders co78

I am trying to set deletion flag for the orders but few of the orders couldn't be set due to the following error message
1.Order "XXXXXXXXX": Purchase order "XXXXXXXXXX" still exists
2.Unprocessed future change recs for order "XXXXXXXXX" prevent del. flag/completion
3.Order "XXXXXXXXX" is already being processed by MP-BATCH
4.Balance of ORD "XXXXXXXXX" is not zero
how should i approach to deal with this issues?
Thanks in Advance

Hi,
Still your query is not answered yet, let me try.
1) There is still open purchase order against the production order. This open purchase order has to be deleted. Select the item and press the delete the button in the purchase order.
2) The system suggest that there are still some unprocessed records in PP. As per the present PP settings, system allows for errors in confirmations and it should be post processed. But this post process has not been taken up. Hence, we need to post process the records.
3) The system says that this production order is being processed at that point of time. This mesage shall be there after that. If possible, the particular user shall be requested to come out of that session.
4) The system says that still the order is not settled and the values are still remaining in the production order. You need to run variance calculation and then settlement.
You can prioritise the above tasks as 1, 2 and 4. The 4th task shall be final. After completing these tasks, you can assign deletion flag to the production order.
I hope that I have answered your query. If not, let me know.
Cheers and Thanks.

Reset/undo the Deletion Indicator in the Prod Orders

Hi Friends,
I have set the Deletion Flag and feletion Indictor inthe Prodcution orders in order to prepare them for Archiving. Now I want change some of them.
But I am unable to go into Change mode of Prod Orders(CO02). Message says Prod Order is already deleted and hence can only be displayed.
How can I reset the deletion Indicator?
Thanks
Siva

Thanks Diego!! I can reset the Deletion Flag from CO02 but not the deletion Indicator which I set vis the program PPARCHP1. Now I am even unable to go to CO02.
Siva

Process Order Deletion and Archiving process

Hi all,
I just want to ask what is the proper process in deleting and archiving process orders and what are the possible impacts on the other modules?
Thanks!

Using SARA, Archiving object is PR_ORDER or t-code COAC. Follow the step pre-process, write archive file, and delete from database.
I don't recall any prerequisite for archiving process orders. However, costing guys/girls often yelled to keep process orders for a very long while so you might want to check with their requirement (Note that archiving is more business-oriented than you think).
Before you can do so, you must follow the steps of process order life cycle (from create, release, tech.comp., close, deletion flag, deletion indicator, accordingly).
For deletion flag, and deletion indicator, you can set via COAC t-code. There is a set up for period lapse between deletion flag to deletion indicator to archive in order type configuration (residence time 1, 2). Process order, for example, must reside in database for 1 month after deletion flag and another 1 month after deletion indicator before you can archive them out if you set residence time 1,2 to 1.
Hope it helps.

Close very old sales order documents

Experts:
We do not have this problem very often.
However sometimes when preparing archiving FI related documents, we do see some old documents still open.
Could you share your experience how to handle this situation in order to archive those old documents?
Thanks!

Hi,
Archiving is a separate task. t-code is SARA while archiving you can define the date range and also the document status wise with preset deletion indicator.
I hope this will be more helpful.
Regards,
Ravindra

How to see archive data for Sales order

Hi all,
I am working on PS , network is created with sales order 10911. the components are added while sales order created, but after that someone deletes the sales order, because now it is showing oder does not found, where i get the entreis for sales order.
Regards,
Khushi.

Hi Khushi,
To see the archived data for sales order , go to transaction code SARA.
Choose object name as SD_VBAK.Click READ.
It will show a screen giving a name of program and option to execute in background or foreground.
It will help you to get information about archived sales order data.
Hope it helps you.
Thanks,
Sarita singh Rathour
Edited by: Sarita Rathour on Aug 28, 2009 7:46 AM

Change invoice status on old sales order?

Hi,
We are trying to archive old sales order but we got problem with some old sales orders.
The sales orders aren't invoiced (for different reasons) so we can't archive them (Overall status: Being processed).
Since the sale orders are very old we don't want to create invoice on them, just somehow fake or force the status so we can archive them.
What's the easiest way to do this?
Thank you!
Best Regards
Lars

Hi,
The easiest way is to maintain the reason for rejection for these orders.
If they are small in number then maintain the reason for rejection individually.
If the number of order is high,then got for the T.Code "MASS".
Select the "Object type" as "BUS2032".
Execute.
Select "Sales Order Item Data" on "Tables" tab.
Click on "Fields".
Search for the field "MASSVBAP-ABGRU" and Select that line.Click on "Execute".
Enter the document numbers range and maintain.
Regards,
Krishna.

SG:50, Cannot convert planned orders to prod orders at BOM component level

Test scenario for Strategy Group 50 (Planning without final Assembly)
Product Structure
Material--> SG50.00 > FERT> (Strategy Group: 50)
Material---> SG50.02 --> HALB --->(Strategy Group: 40)
Material---> SG50.04 ---> ROH --->(Strategy Group: Blank)
Maintained PIRs and Ran MRP at the header level, Planned orders are created
with order type VP at levels of BOM structure. Thus cannot covert planned orders
to production orders without having sales order.
But my understanding of Strategy Group 50, is BOM components can be produced before hand (i.e.
before sales orders are recieved ). Now planned orders with order type VP not able to convert
planned orders to prod orders at BOM component level

Stuti/Prasobh:
Thanks for your inputs, it answers my question
Intially maintained Individual/Collective indicator to "2" at header level (FERT), which is why all the planned orders are created with order type VP
Changed the Individual/Collective indicator to "blank " at header level (FERT), and maintained Individual/Collective indicator to "2" at component level
Reran the MRP (MDO2), with the following settings --> Delete and Recreate planning data and Check mark on Also plan on unchanged components
Able to see planned orders at component level with order type LA
Due points have been assigned

Changes in Prod.order

Hi Experts,
Can anybody please tell me,
Where do I see changes done in production order.
Suppose I realesed Prod.order with quantity 20 unit.if other user do Read PP master data & change quantity & delete one BOM component. Like that whatever changes takes place in order which how can we find which user change which data in production order.

Hi Brahmankar,
Thanks for your continue reply.
I have made setting in OS54 as you said.
Tick marked for - Rev.level Active,Higher Rev level,Rev.level Automatic,Ext.sequence check.
Tick marked for - Realese Active under Realese key tab.& saved it.
again I goto CC02,enter change number & enter.
In Change change master data:change Header maintain change no. status 1 & Realese key 1.
when I pressed enter system shows warning message as follow:
You cannot withdraw the "Technical release" indicator
Message no. CC278
Diagnosis
You have chosen the function Release package.
System Response
When you do this, the system sets the Technical release indicator.
Procedure
You receive this warning message because you cannot make any further object changes to a change package that has been technically released.
Only choose the Release package function if you have completed all object changes with reference to this change package.
Even then after enter I can not realese change number. realese indicator grey out.
What to do.

Can't close old production order

Hello,
First, yes, I know this question has been posted many times. I have checked to make sure the order is in TECO status. I have checked COGI, CO1P and COFC. Please read my comments and let me know if you can help.
We are trying to clean up old production orders that, for whatever reason, weren't closed when they should have been. We have many examples like this one. We run CO44 at the end of the month to close open production orders. When we run this on certain orders we get the error "unprocessed future change recs for order XXXXXX prevent del. flag/completion.
The order is in TECO status.
We have checked COGI, no errors.
We have checked CO1P, no errors.
When we run COFC we get an error from 2004:
The dummy profit center was available in 2004 and we can't find any log or reason that it might have been "locked" on that date, but I suppose it is possible.
I revoked the TECO on the order and entered a profit center that has been valid for the entire period of the order and still is today. I saved and re-TECO'd the order.
I then tried to set the order to closed and got the very same error message.
All of my searches come back with the same answers, check COGI, CO1P and COFC and make sure the order is in TECO status.
How do I clear the issue with the profit center so that this order can be closed?
Thanks in advance,
Andrea

Hi Andrea
The error is still comming because there were confirmations posted with this incorrect profit center.
Technically, the error must be cleared directly on COFC before closing the order. However, since this is a very old order I believe that this record is not relevant anymore.
There is no standard tool to delete COFC records, as it may lead to errors on CO, however, for such particular cases where the record is very old and it is not possible to process it anymore, SAP provides a report to delete the entry. This report, however, is not available on any note and it is provided on request, through an OSS.
Therefore, you must open an OSS incident to SAP and request a report to delete COFC entries.
BR
Caetano

Deletion without archiving is not allowed in the production client

Hi Gurus!
I have a new problem with regards deleting products in the Production system in CRM. I can't seem to delete the product in Production Box using this report(COM_PRODUCT_DELETE_SINGLE). It gives me this error: 'Deletion without archiving is not allowed in the production client' I'm doing this to solve my issue with regards some of the products not having any Sales and Distribution Data. The steps i did below worked in QA box.
These are the steps i did in the QA box to delete the product:
1) I've deleted the products that has no sales data using the report COM_PRODUCT_DELETE_SINGLE. I went to COMMPR01 to tag the said products with a status 'To Archive' then saved it before I triggered this report.
2) I've registered it first in the table COMC_PR_TOOL_REG and filling up the necessary parameters
3) After Deleting the said products in CRM, I logged into R/3 to access the material (MM02). I just changed the sales text and saved it to trigger the replication in CRM.
When I checked the product in CRM, it worked. The Sales and Distribution Data is already shown.
Now I have a new problem with regards this procedure. I can't seem to delete the product in Production Box using this report. It gives me this error: 'Deletion without archiving is not allowed in the production client'
I have already followed the same procedure as to what I did in the QA box but for some reason it didn't work in the Production Box.
Could anyone please help me with this. Thanks!
Thanks & Regards
Nathan

I was able to solve the problem.
In Report COM_PRODUCT_DELETE_SINGLE,there is a special check in order for the productive system detection.
The logic in this program has a perform check_authority which will automatically produce the error and prevents you from deleting a product in the production system.
Solution:
I copied the program COM_PRODUCT_DELETE_SINGLE to new one ZCOM_PRODUCT_DELETE_SINGLE then I placed a comment on the PERFORM check_authority.

Workflow logs - Delete or Archive?

Hello
The tables SWW_*, SWWWIHEAD, SWWLOGHIST, SWPNODELOG, SWPSTEPLOG are growing rapidly in our system, totalling over 100 GB. We are considering archiving/deleting old work items, i.e. older than three months that are in status completed.
What are the risks in terms of data integrity / auditability when deleting these logs, in other words, do we have to archive the old work items or can we simply dleete them?
Thanks
Wilhelm

Hi,
Check the T.code SARA.
Refer [Link|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/3643cdbb-0601-0010-c89d-c069bc395909].
Regards,
Surjith

Material staging only for released prod order parts

Hi Experts,
Could any of You pls help me to set material staging only for components of released production orders?
There is a PP-WM integrated system, where we have mat.staging indicator 3 in control cycle, and run MF60 for WMreleased order parts. Here all CRTD and REL prod order components are listed. But I would like to change it: only REL prod order parts should be seen and replenished.
Could You pls let me know, how to do that?
Answers will be apprecited

Eshwer,
If a material has its own production order then it should be closed ,Closed in the sense you have to do theVariance Calculation,Order Settlement & finally Close the order
So irrespective of whether the material is of FERT or HALB type,each production order need to be closed
Closing the FERT order will not suffice ,It will not take care of the HALB order
Order Settlement
When a production order is settled, the actual costs incurred for the order are settled to one or more receiver cost-objects (for example, to the account for the material produced or to a sales order). Offsetting entries are generated automatically to credit the production order:
If the costs for the production order are settled to a material account, the order is credited each time material is delivered to stock. The material stock account is debited accordingly.
If the costs for the production order are settled to another receiver (for example to a sales order), the order is credited automatically at the time of settlement. The cost-objects are debited accordingly.
Closing a Production Order
The Closed (CLSD) status has been introduced in the production order. It has the following characteristics:
No more costs can be posted to the order, that is, confirmations and goods movements are no longer permitted for the orderThe order can no longer be changed. Exceptions to this are revoking the CLSD status and setting the deletion flag.
All actions relating to the status technically completed (TECO) are executed.
In a collective order, the CLSD status is also set for subordinate orders.
If the system comes across an order in the collective order that cannot be closed, the orders that come between this order and the leading order are also not closed. Other subtrees are closed if they only contain orders that can be closed.
So for the above reasons all the individual orders need to be closed
Hope the above is clear
Reward points if useful
Regards,
SVP

Old sales order with history needs to be canceled

We have an old Sales Order which had a down payment but then a subsequent reversal of the down payment because the customer has canceled the order. A balance remains for the part. We've attempted to use VF11 to delete the item but that did not work. Does ayone know how to get rid of the item once there has been some subsequent posts and clearings of those posts?
Would F-32 be an option to clearing the original sales amount?
Edited by: Daniel Goodhart1 on Jul 22, 2008 4:23 PM

TTT
Does anyone have any suggestions?

Deletion or archiving of old prod. orders

Similar Messages

Maybe you are looking for