Depot return process

Hi,
I am doing depot return senario
i created sale order, delivery, J1IN, VF01 - here excise values are coming properly
depot return process
sales order (With Reference To billing), return delivery (PG recipt), J1IJ, VF01 (excise values are not coming properly)
my questions are
1. for depot return process, sales order should create W R T billing or W R T sale order or W R T scheduling agreement
2. for return process, excise invoice carture through J1IH or J1IJ
3. In billing, why the excise values are not coming, even though i maintined pricing procedure, values maintined in J1ID, plant.
4. process of depot return sale, step by step guide
thanks.

Hi Prasad,
thanks for your reply,
how can i capture in J1IH, W.R.T to?
why not capture in J1IJ?
what is the difference between J1IH and J1IJ?
what is the process (depot sales return), after delivery (post goods recipt) to billing?
thanks.

Similar Messages

Return Process for Depot Excise Billing.

Hi,
We are following Depot Excise Billing Process. Where we are using Stock Transport Purchase Order Process for transferring the goods from Mfg.Plant to Depot.
Now, we require return process for returning the Goods from Depot to Mfg. Plant. Please also confirm Excise Register needs to be updated? If yes, please tell us the transaction for the same.
For satisfactory answer ful points will be rewarded.
Thanks and Regards,
Dilip Shende

Hi Murali,
I have followed the procedure given. However, in J1IEX transaction system gives me error message "Excise Invoice 9001000027 28.05.2008 of plant 410027 does not exist"
Where Excise Invoice 9001000027/28.05.2008 is the number generated in T.Code J1IJ. And 410027 is Vendor code.
Please give your valuable suggession to solve the issue.
Thanks and Regards
Dilip Shende

How to map sales return process from customer to mfg plant without Depot??

Dear All
we have a Mfg plant (mfg1) & having seven Depot.
regular process of STO DEPOT process
ME21N-Purchase order STO
VL10B - Replenishment delivery
VL02N - PGI
VF01- Proforma invoice
J1IIN - Excise invoice
MIGO - Goods Receipt
J1IG - Excise Capture
VA01 - sale order
VL01N - Out bond Delivery
J1IJ - Excise invoice
VF01 - commercial invoice.
J1IDEPOTSTOCK - RG23D Report.
In Case of rejection the Sales Return is directly delivered from customer to
manufacturing Plant,In this process depot is not directly billed. The transaction is
done between customer to manufacturing plant.our question is how to MAP above scenario in sap
(currently all this activity is done in excel sheet ) please suggest any proper method....
Regards
Sachin

Hi Laksmipati,
Thanks for your reply, however one of my clients requirment is that the returns delivery will be made directly to the mfg plant and not to the depot plant. In this case the excise calculation is going HAYWAYAA......I understand that it will make sense if the returns is 1st made to the depot and then to the mgf plant. The system wont allow me to do a returns with refernece to the invoice since it has been made from the depot to the plant. Also this will create a problem while doing A PGR. I will be grateful if you could comment on the same.
Thanks
Sachin

Depot Returns to Plant ( Business Process - STO Depot to Plant)

Hi Lakshmipathi,
i have a problem in Plant to Depot Returns
i am following below procedure for Depot returns to plant
Create STO
Create Delivery In Background
Create Depot Excise Invoice (J1IJ)
Billing
GR for OutBound Delivery
J1IEX - Capture & post Exc Invocei
while capturing excise invoice (J1IEX) for STO or GR document i am getting following error
Excise Invoice XXXXX 13.10.2009 of plant PLANT NAME does not exist
Please suggest
Regards,
Girish

Hi,
1. Create STO which must be created in receiving plant (Manuf.plant) by ME21N
2. Create outbound delivey order) and PGI w.r.t. STO in Depot.(VL10B)
3. Post depot excise invoice using J1IJ.
4. Post the Goods Receipt in receiving plant.
5. Post excise invoice number using J1IEX.
6. Verify Invoice using MIRO.
Returns from Customer to Depot
1) Create a Depot return sales order in VA01 with reference to original billing document
2) Create Delivery
3) Create Transfer Posting using MB1B with Movement type 453 and dont forget to make a note of the material document number
4) Go to J1IG, click "Capture". There enter material document number and the respective series group. Then click "details". Now select the line and click "More documents". Maintain the excise invoice number created at supplying plant.
Returns from Depot to supplying plant
1) Go to J1IG and click on red icon from the toolbar. Enter material document number created during MIGO, year,series group of Depot and hit Enter button. Now click on "Item" so that you will be taken to next screen where you can see line item for RG23D cancellation. Save so that system prompts you asking whether you want to cancel the entry. Click YES.
2) Verify this by going to tables J_1IEXCHDR & J_1RG23D. Check GRPO entry in both the tables where the status must have changed to "D"
3) The original excise invoice can be canceled via J1IH and check whether DLFC entry has the status "R" and at this time entry CEIV is also created confirming excise invoice and CENVAT reversal.
Regards,
Pherasath.

Excise Documents in case of Return Process

Hello All,
I am following the below process for Return to Depot from customer, please correct me if I am wrong;
1) Create Return Order (RE)
2) Create Return Delivery and PGI
3) Transfer Posting from Return stock to Own (MB1B)
4) Excise Invoice at Depot (J1IG - for the material document generated)
5) Create Billing Document
Now for Plant to Depot Returns (Return STO), I am following this process;
A) Create STO with Return Indicator (ME21N)
B) Create outbound Delivery document (VL10B)
C) Create Goods Receipt (MIGO - Mvt Type 161)
D) PGI Outbound Delivery
The following questions arise;
1) Is the above process that I am following correct?
2) When and how should I create excise documents for the Plant to Depot Return
3) In the first case, I have only updated RG23D with J1IG, Should I also do a J1IJ? if so is it for which delivery documnet, created during case 2) or for the one in case B)?
Many Thanks
Raj

Ideal way of Excise Entries incase of return may not be cancelling Excise Invoice through J1IIN, as it may be possible that through Excise Invoice, say 10 Quantity was despatched & Return is only 2 quantity.
The Option widely used is as under:
Incase of Return Sales Order:
T.Code for copy control: VTAF
Source Document: F2
Target Document: RE
Item category REN
Considering the above settings are done:
Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. For Eg: here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.
Incase of Return Delivery:
T.Code for copy control: VTLA
Source Document: RE
Target Document: LR
Item category REN
Considering the above settings are done:
Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.
To address the issue of how to take Credit for Excise, use T.Code: J1IH --> other Adjustment & based on the credit to be taken, make the necessary entry.
Incase of Credit Memo:
T.Code for copy control: VTFA
Source Document: RE
Target Document: Credit Memo
Item category G2N (Check in System)
First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.
Hope this helps you.
Regards,
Rajesh Banka
Reward suitable points.

Depo sales returns process

*STO process*
ME21n : UB sto with Delivery
Me29n : release the PO
Vl10b NL---Item NLN
Vl02n
Vf01 u2013JEX-Proforma
J1iin
Goods reeipt :MIGO _outbound delivery Excise number and Excise date
J1idepotstock1
Depo sales
Va01: Zdep
Vl01n
J1ij: caputure the Excise duties
Vf01: Capture the Excise duties (Routine: 356)
upto this OK
Now my cleint wants Depo return process
Step 1: Va01 reference to Billling here basic excise duty JEXP is coming right and JECS and JHCS is not flowing it is taking JEXP duty only.
Step 2:Vl01n
Step 3 :Vf01 :Order-related credit mem- here Excise duties are coming but it is taking the 8 % 2 % and 1% it should take from depo sales return order step 1
Step 4: J1ih -Depo plant and Depo excise group JV adjustment by using additional excise button.
Please let me know where i have done the mistake , i have check in copy control it is maintain Pricing type: " D"
G. Lakshmipathi posted
1 Create a return order in Depot
2 Key in the invoice number and execute
3 Assign Order Reason and save
4 Create a return delivery and do PGR. Maintain storage location 0005
5 Create Transfer posting in MB1B with movement type 453, storage location 0005 and save
6 Note down the material document reference
7 Go to J1IG to reverse excise issue posting
8 Click "Capture"
9 Key in the material document number and series group
10 Click "Details". Now select the line item and again click "More documents"
11 Key in the original excise invoice reference created at supplying plant
12 Skip all warning message and go back
this i am checking if i take this solution
For Depo returns Va01 reference to Billling here basic excise duty JEXP is coming right and JECS and JHCS is not flowing it is taking JEXP duty only._* where is the missing setting i have not done.
and For Billing output :Vf01 :Order-related credit mem- here Excise duties are coming but it is taking the 8 % 2 % and 1% it should take from depo sales return order step 1
Edited by: balashowry raju on Apr 23, 2010 9:03 AM

solved but in depo returns credit memo here still excise values are not copying from depo returns sales order.
where the problem lays i have checked VTFA copy control and sap notes .
still exploreing going on

Return process in Third Party system

Dear Friends,
Please suggest me the complete process of return under Third Party Order system, with T codes and paths,
Regards,
Atul

Hi ATul
Officially the return process is not supported by standard SAP ERP system for the third-party process.This functionality was never designed and is not supported.
The note 751609 is the official statement of SAP to this problem.
But any return goods to vendor from customer can be settled through credit notes.
The process is to first pass a credit memo to Vendor and after the process the with reference to Sales order a third party credit memo can be issued to customer
Hope this will help you.
Regards
Ramesh

Return process in Third Party Sales

Hi ppl need some help,
In Third party Sales what happens if certain goods supplied by the Vendor to the customer are 'Defective' & are to be returned by the customer.
Does the customer return it to the Company to which he placed the order or he returns it to the Vendor.
How can we configure this process in SAP to settle the billing & issue the credit memo to the customer?
Shilpi

Hi Shilpi,
third party Return process you can configure like this,
Take return goods from ur customer, Your customer will return goods to you and not to vendor, remember one thing ur cutomer doesnt know who is vendor.
Create CR with refeerence to RE. Because RE will contain that Product and quantity which you ar getting back from the Customer and that you have invoiced the customer.
E.G. If you Sent 2 Quantiy of Materail XYZ at 50 Rs each to the customer, but you Got invoice from ur vendor at 40 Rs Each.
and if customer retuirn 1 quantity u have to return him 50 Rs and not 40 Rs.
So Create CR with respect to RE.
Hope this will help.
Revert back if u need any further help.
Thanks,
Raja

Return process in Scheduling agreement and correction delivery creation

Hi Experts,
I have couple of Questions:
1) I want to know the return process in case of scheduling agreement, how exactly we should go about it.
2) Regarding creation correction deliveries in the scheduling agreements.
I enter in a valid scheduling agreement number into transaction VA32, click the "JIT DlSch" button, click "Corr. Delivery" button and then enter in a date and quantity.
After I hit "Save" button, I am taken back to the initial VA32 screen and see the following message...
Sched. Agr. w/ Rel. ####### has been saved (no delivery created)
Message no. V1261
Does anybody have any insight to why this is happening? Thanks in advance.
Sourabh

Whether it is a scheduling agreement or sale order, in case of returns, you need to generate the following:-
a) Return Sale order or scheduling agreement referencing the parent billing document
b) Return delivery if goods are taken back in parent plant via VL01N
c) Credit note to customer via VF01
d) Excise credit via J1IH
Last but not least, please spell the name correctly.
thanks
G. Lakshmipathi

Returns Process - Billing Document with reference to delivery

Dear All,
In standard returns process we are creating billing document with reference to sales order.
How can we make the billing dcoument to be created with refernce to delivery as the business wants the invoice document to be created only when the delivery is posted.
Kinldy advise what are the configuration settings required.
With Regards
Mohammed Raees
Edited by: Raeesuddin Mohammed on Aug 30, 2011 7:25 PM

Hi Raees,
Isnt your process flow like this: Sales Order>Delivery>Billing>Return Order>Return Delivery-->Billing?
In general, to ensure that you're creating the invoice always w/ref to a delivery document pls do the following:
1) In VOV8, where you cnofigure your sales doc type remove the order related billing i.e. keep it blank.
2) In VOV8, put the billing doc in delivery relevant doc.
3) In VOV8, in shipping section put the delivery doc type.
4) Create copy controls between the delivery doc type and billing in VTFL at header and item levels.
5) In the item category for this order type+ item cat grp ensure the billing relevance is either B, C or F.
6) Maintain no copy controls between sales order and the billing in VTFA.
I hope this helps.
Regards,
Raghu.

Returns Processing

I already have done OTC cycle. Now i want to Run Returns Scenario. Please Give me suggestions what are the pre requisites to process RE. where I need to Tweak the system so that i can run RE.
ALL IMG Activity including Answers will be Appriciated
Regards
Roxy

Hi Roxysahay,
Return process
Return Order Document is RE in VOV8
Item Category-REN in VOV7
Schedule Line-DN in VOV6
Delivery Document-LR
Billing Document-RE
Assign The Delivery & Billing Document to Your Return document (RE)
IMG Path
IMGSales&DistributionSalesSales DocumentsSales Document header
--Assign Sales Area to Sales document type (RE)
IMGSales&DistributionSalesSales DocumentsSales Document Item
--Assign (REN) Item Category to your Sales Document (RE)
IMGSales&DistributionSalesSales DocumentsSchedule Lines
--Assign (DN) Schedule line category
Maintain the copy controls
Here the Target Document is first & Preceding Document is next
Copy Controls for Billing To Order--- (VTAF)
Order (RE) To Invoice (F2)
Copy Controls for Delivery To Order (VTLA)
Delivery (LR) To Order (RE)
Copy Controls for Delivery To Billing (VTFL)
Billing (RE) To Delivery (LR)
Return Process
VA01Mention Return Order Document (RE) & Sales area click on create with reference & mention the commercial invoice no and click on copy button & save it, Credit memo request will be generated
VL01N-Create Return delivery (LR)
VF01-Create Return Billing (RE)
Note--If you want create Returns Billing remove the credit memo in Billing Block in VA02 for Return Order & Save it.
Hope this solution has clarified your issue
Regards
Pradeep

Free of goods should not come in return process

Dear sd gurus Have a good day
i have one requirement regarding free of goods suppose if we already given free of goods with main item like 10 pens 1 pen is free( 10 +1)
generally when we do return process for particular document ( return order,return delivery,pgr,return billing) free goods also will come automatically returns but my requirement is only main item only should come in return process not free of goods.bz after taking main item in return process due to damaged goods ,here only main item only should come not free of goods
how i can achieve this ?
thank you

Venu,
I did some searching in copy control (IMG), in view of your business requirement.
In connection to my earlier post, "re-determination of Free goods" in RE order type;
when RE order is created with reference to OR
In VTAF, see item level TANN, copy control 302: Do not copy
Here the free goods are not copied. Only goods with item category other than TANN are copied from billing document to RE order.
Then if free goods determination is done afresh in RE order. If there is no free goods procedure assigned to RE sales document type, then no free goods are populated in RE order.
I haven't tested this, you could test this and see if it meets your business requirement.
From SAP, F1 help for copy requirement 302:
In this requirement, any items that have this requirement assigned will not be copied into the target document.
Example
When using product selection, it is advisable that only the main item be allowed to be copied from document to document, and the sub-item should be re-determined in the target document based on the current availability situation. In order to implement this, the item category of the sub-item can have this copy routine assigned to it in order to prevent the copying of these items.

Message no. V1475 while doing free goods return process

Hi Experts,
I am facing problem while creating Free Goods Return Order.
In return process, I want to create a return order with free goods quantity,it is not coming in the line item.
For Eg:
I created 1 Sales Order. Exclusive Order Qty. 10 + 1(free goods Qty.) -> PGI -> Billing done. Now while creating Return Order (RE) in VA01, system is giving error "Item category for item 000020 cannot be determined" and system not showing free goods quantity in the line Item.
I have done below configuration:
1 - Number Range of free Goods
2 - Maintain Condition Table For Free Goods
3 - Maintain Access Sequence For Free Goods
4 - Condition Type For Free Goods
5 - Pricing Procedures for free Goods
6 - Active Free Good Determination
7 - Determination of Item Category for free good Item and for return purpose i have done
Sales Doc.Type - RE + Item Usage- Blank + Item category -REN + Higher level of Item category- RENN
Pls guide me
Thanks & Regards,
Jyoti Shukla

Hi,
I resolved this free goods return order Issues
I have done below configuration:
1- Do Item category assignment for free goods return process in tcode VA01
Sales Doc type –RE+ Item Category Grp- NORM + Item Usage- FREE + Higher level Item category –REN+ Item category –RENN
2- Do Copy Control for return free goods purpose in tcode VTAF
Header : RE(Tgt)+F2(Source)
Item : REN+RENN(Copy requirements-303+Data T-153+Data T-104+Data T-004)
Schedule : Blank
3 - Now create return order with reference of billing doc., take order type RE so now will show free goods quantity in the line item.
Thanks & Regards,
Jyoti Shukla

Return process with credit note.

Hi Experts,
I have done a sales order with quantity 9 pcs, delivered and PGI with quantity 9 pcs and also invoiced the customer for 9 Pcs. Now customer has returned 4 pcs, in this case he has to only pay for 5 pcs.
I have done return process
1. Create returns order with T.Code VA01 and order type RE and quantity of 4 Pcs
2. Delivery with VL01N and Post Goods Reciepts of 4 Pcs
3. Transfer 4 pcs from return to unrestricted use.
now how to raise credit memo ......please guide me step by step.
Regards
Rahul

I suggested you G2 Invoice type by mistake. Apologies.
You need to use Credit for Returns Invoice Type - RE.
Go to T-Code VF01 & select Invoice Type as RE. Now create this Credit for Returns Invoice with Reference to your Returns order Type.
If the above is not happening then check T-Code VTFA & maintain copy controls for RE (Order) to RE (Invoice)
Hope this helps,
Thanks,
Jignesh Mehta

Return process of componets of finished goods

Hi
Can u pls guide for return process of componets of finished goods
Sales order & invoice contains only finished good material code(e.g Panel).
We want to take return of componets assembled in that panel.
Can it be done by regular return order process.

Hi,
I think you may have to use CS-Module, where there is a process called "Returns and Repair order processing."
Please ref. the link below.
http://help.sap.com/saphelp_46c/helpdata/en/e6/4a903f9e0311d189b70000e829fbbd/frameset.htm
It can be done in the following way
Please maintain BOM for the Camponents, under the main material.
You can do it either using "CS01" or under the menu path:
Logistice > Customer Service > Maintain Technical Objects > BOM > Equipment BOM or Material BOM.
Hope this will be of good help to you,
Regards
DSR
Edited by: D.Srinivasa Rao on Nov 24, 2011 6:42 AM

Depot return process

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