Distribution/assesement/sweep

sender
60325     ntfs(group of 4 cost centers)
receiver
62500     50
i am trying to sweep not distribute   but whats its doing is putting all the money to 60325-50   whereas it should do it to 62500-50.
when i say sweep it means that i am transferring( reclassifying) amount to the account and not distributing it.
for ex.
60325 -ntfs(4cost centers)       amt- 5000$
expected output
62500-50                          amt 5000$
60325-----         nil
I know distribution does this because i had dont it for a prev.cycle where the scenario was the same except there was no cost element involved in the receiver end.
I am not sure if this is how it should be done but if you guys know something let me know how you would handle the problem.
thanks.

Hello nancy,
Its doing what distribution is supposed to do....Allocate from ntfs group to 50 (on same cost element)
You cannot use a diff cost element in distribution. ....
You need to use Assessments for that......
About sweeping I dont have any Idea. I think u r transferring the amount to the account and not distributing it right..?
I think 62500 is a secondary cost element..If its not then you cannot do this using distribution/ assessment. .. If it is a secondary cost element is used only for this sweep? If yes you can define it as an assessment cost element (categroy 42). Then use Assessment instead of distribution. ....In cycle definition give yourAssessment Cost Element as 62500. Rest all same as distribution. Then it will post to 62500. All this based on the assumption .
Hope it will help u Nancy.
Assign points if usefull.
Regards,
shashikanth

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Hi,
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If helpful, please assign points.
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Regards,
Suresh Patipati.

Hi,
Assessment is one of the method used in automatic planning of secondary costs in cost center accounting. This method is used to allocate cost from one cost center to another cost centre.The original costs , even if they are primary, from the cost centers are regrouped and reclassified as secondary while allocating the same to other cost center. For e.g.. fax expenses , postage are collecting primary costs into a cost center called xxxx, now group these assets for assessment using a secondary cost element to receiver cost centers YYYY& ZZZZZ.
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Regards,
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Dear Gurus,
This is Ram chartered Accountant. I am newly joined as Sap Consultant.
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Dear Vamsi,
Thanks for your information. But still i have some doubts regarding when we should we define statistical key figure and when we should define activities?
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sure

Hi,
Cost Center Distribution cycle crreation Tr. Code KSV1 and Tr. code execution KSV5
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Hi,
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What is the difference between define Assessment and define distribution

What is the difference between define Assessment(S_ALR_87005742) and define distribution(S_ALR_87005757)

Hi,
Assessment and distribution of relevant overhead costs is performed at period closing (actual data) or plan closing (plan data). This is usually done directly in CO. It is then reflected in the data in Profit Center Accounting.If you have a service profit center or allocation profit center in your profit center hierarchy, you may need to assess or Distribute costs again in Profit center Accounting.
In Profit Center Accounting, the allocation function allows you to allocate the following plan and actual data.
-- Costs (assessment and/or distribution)
-- Revenues and sales deductions (assessment and/or distribution)
-- Balance sheet items (distribution)
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Activities in assesment are
Create an plan assessment cycle by proceeding as follows:
1. Enter a name for the cycle
2. Enter a validity timeframe for the cycle
3. Maintain the header data for the cycle by entering the following:
a) In which currencies the costs should be charged
b) Whether consumption quantities should be charged
c) Whether negative tracing factors should be scaled
d) Whether the cycle should be processed iteratively
e) In which version the cycle is valid
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a) The sender cost element to be distributed
b) Criteria to distribute the costs among the receivers
c) Sender objects
d) Receiver objects
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2. Determine a validity period for the cycle.
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a) Which currencies are to be used in the allocations
b) Whether consumption is to be allocated or not
c) Whether negative tracing factors are scaled or not
d) Whether cycle processing is to be iterative
e) In which version the allocation is to take place
4. Define cycle segments in which you store the following information.
a) Sender cost element to be distributed
b) Criteria for cost distribution to the receiver
c) Sender objects
d) Receiver objects
regards,
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DIFFERENCE BETWEEN ASSESSMENT AND DISTRIBUTION

Dear Friends,
What is the main difference between Assesment and Distribution?
Thanks in advances.

Hello,
Please follow the forum rules
1. No capital letters
2. Search before posting
DISTRIBUTION =========== Distribution was created for transfer primary costs from a sender cost center to receiving controlling objects. During distribution, only cost centers or business process can be used as sender. A distribution receiver can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary Postings (such as, energy costs) are collected on a cost center, and allocated at the end of the period by means of the user-defined key. You can only distribute primary costs. During this process, the original cost element remains the same. Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded exactly. You can reverse distributions as often as required. You use the Cycle-Segment method to define sender-receiver relationships. PERIODIC REPOSTING ================= Differences between periodic reposting and distribution are due to information content and performance. For periodic reposting, no separate credit record is written on the sender for the cost element in the summary report. Instead, the totals record for the cost element is reduced on the debit side, which means that the original debit amount can no longer be checked there (u201Cunclean creditu201D). However, during distribution, the system writes a totals record for the credit (u201Cclean creditu201D). The information on the receiver is the same for periodic reposting and distribution (u201Cclean debitu201D). Compared with periodic reposting, during distribution, the system also updates the partner in the totals record for the sender. This means that the partner can be displayed in the information system on the totals record level. As fewer totals records are written during periodic reposting, performance is better than during distribution. ASSESSMENT =========== Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost center or business processes can be used as senders. The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary and secondary posting are allocated at the end of the period by the user-defined key. During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element category = 42). As the system writes fewer total records, the assessment has a better performance than periodic reposting and distribution. The system does not display the original cost elements in the receivers. Therefore, assessment is useful if the cost drilldown for the receiver is not important. Similar to distribution, the partner is updated in the totals record during distribution You can reverse assessments as often as required. You use the Cycle-Segment method to define sender-receiver relationships. Regards, Ravi

Assessment & Distribution

Hi,
What is the meaning and difference between Assessment & Distribution.
Its Urgent.
Thanks in Advance
Yours
S.VINAYA KUMAR

hi vinay,
3 Differences between Assessment & Distribution:-
a. Performance of System - Assessment takes lesser time.
b. Visibility of Sender - In assessment, visibility is lost.
c. Primary Cost Elements - Distribution is used only for Primary Cost Elements, whereas Assessment is used for Primary & Secondary Cost elements.
Activity Types & Statistical Key Figures can be related to as base in Assessment/Distribution between senders and receivers.
Assesment & Distribution
Bouth of them are used to transfer the cost form one cost center/object to another.
Assesment
Using of this you can transfer the cost form one cost center/object to another by Secondary Cost Element.
Steps
1. Goto KSU1
2. In the first step create cycle and date
3. in the second step give text
4. in third step give segment and way of assessment and assessment cost element under that give from which cost center and from which primary cost element you want to transfer the cost under give to which cost centers you want to transfer the cost.
5. mention your versa
6. in fourth step give amount are %
7. save all
8. now go to KSU5 and exquet it
Distribution
Using of this you can transfer the cost from one cost center/object to another by Primary Cost Element.
Steps
9. Goto KSV1
10. In the first step create cycle and date
11. in the second step give text
12. in third step give segment and way of assessment under that give from which cost center and from which primary cost element you want to transfer the cost under give to which cost centers you want to transfer the cost.
13. in fourth step give amount are %
14. save all
15. now go to KSV5 and exquit it
The Basic difference between an Assessment and Distribution is:
1.Assessment is done for Secondary Cost elements and Distribution is done for Primary Cost elements.
2.When you do a Assessment it creates a seperate Line Item, where as Distribution does not create a seperate Line Item. For Exp: when a Cost say salaries is transferred from X to y,when doing an Assessment, it creates a seperate Line Item in the salaries a/c of Y clearly showing the amount transferred from X, but in case of distribution, it just merges the expenses.
3.KSV5 is used for Cost Center Distribution and KSU5 for Assessment Cycle. 4KE2 is for Distribution Cycle for Profit Center and 3KE1 is for Assessment Cycle.
Hope this will give you a clear picture.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/4c/dca9ed1c6611d2a5ad0000e839d005/frameset.htm
Re: What is Actual Overhead Assessment?
assign the points if helpful...
Ranjit

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