Document in SAP

Hi All,
Before vendor search is done for procurement a document is created in SAP. Can any one throw some light on it?
Thanks
Shravan

Hello,
In Accounts Payable,after the P.O is created and raised for procurement of goods, a vendor selection is done by the procurement team for choosing vendor with whom purchases should be made. ok? So, before vendor search is done a document is created in SAP. I am looking for that document
Thanks
Shravan

Similar Messages

Getting a Page Cannot be Displayed error while uploading a Contract Document in SAP E-sourcing for size 500mb

Hi Guys,
I am getting a Page can not be displayed error while uploading a COntract Document in SAP-E-soucing 7.0.
Maximum Size set in Our SYSTEM is :9765MB.
Approx size of the Document tried is more then 300MB.
Appreciate your help on this.
Regards
Tarun

Hi Tarun,
Please check the below system properties using system user login
attachments.maxSizeKB.buyers - "Maximum size in KB of a employer-attached attachment file"
attachments.upload.enable.buyers- " Enable/Disable uploading of attachments by internal users"
Also Please check with other attachment, contracts related properties in the System.
Let me know if this helps.
Thanks,
Raj.

Unable to display customs document in SAP GTS

Hello,
I am using SAP GTS 7.2 Compliance services. SPL and Embargo services are working well (I am not using License determination).
Indeed, when I save a sales order in ERP, it is effectively checked for compliance, as I receive a message when it is blocked by GTS..
In GTS, I can check that concerning business partners are effectively blocked, using:
"Display Blocked Business Partners" and "Display Business Partners with Embargo Situation".
But I cannot display any customs document in SAP GTS, using transaction /SAPSLL/CUHD_DISPLAY (Display all documents) or SAPSLL/CON_BLOCKED_DOCS_EXP (Display blocked documents).
I get the following error message "No data was found for the selection criteria specified".
As I understood, SAP GTS performs the compliance checks not on ERP documents but on corresponding GTS customs document. Thus I guess they are effectively created somewhere! If it was not the case, I guess the process should not work.
When I look in the audit trail of SPL for documents, I can see all the SPL checks that have been performed. Looking in the corresponding table "/SAPSLL/SPLAUD", I can even find the numbers of the different customs documents...
But there is nothing in table "/SAPSLL/CUHD", where they should be copied... The only entries I found concern biling documents that were transferred for customs purposes...
Could you please help me on this matter?
Many thanks,

Hi Sameer,
Thank you for your fast answer. I checked in the debug mode creating a breakpoint at statement RFC and it effectively stops at RFC /SAPSLL/API_6800_SYNCH.
But when I check the log in transaction SLG1, nothing appears concerning /SAPSLL/API_6800_SYNCH.
I think the customs document is effectively created in GTS as I can see it has a number assigned in the audit trail for SPL screening. And compliance services work.
Though when going through the transaction of displaying all documents in GTS there is nothing. Table "/SAPSLL/CUHD" is empty (except some billing documents that were transferred for customs purposes).
This is really weird... Anyway, thank you for your help.
Kind Regards,

Upload/Read Documents from SAP-CRM to/from SharePoint

Hello ,
We have a requirement to upload documents from SAP CRM to share point(select the document from the desktop and pass the data to sharepoint server) , the user should also be able to view the documents located in Sharepoint.
There are web methods in SharePoint already developed which will allow the uploading of the documents and passing the location of the stored documents as URL back to CRM.
Could any one please help me in the follwoing
1. Configurations to do on SAP side for Calling the methods developed in Sharepoint.
2. Configuration to pass the document from SAP CRM(Uploaded from desktop) to sharepoint.
Thanks in advance

Hi Ravi,
We also have a similar requirement in which we need to read the document stored in an external server from SAP CRM. Can you please let me know know how you achieved this. I will know the exact path (URL) of the document. Using this is it possible to retrieve the content of the document.
Regards,
Sudha.

Excel VBA - Automatically checkout and checkin documents from SAP R/3

Hello,
I'm trying to implement some sort of automatic solution for checking out and in documents in SAP.
We have EasyDMS as Document Management System and need to reword about 10000 files which have a bug in their macro. For this purpose I created an Addin for Word and Excel that changes the macros automatically when opening a file. Due to security problems we cannot distribute this Addin to all Users (because you must deactivate macro security for enabling this Addin). So we thought about a possibility to automate the process and do the changes over weekend.
My idea was to write a makro in Excel that takes the information about the files (documentnumber, version...) form an Excel table and uses RFC to call a function that can checkout the files. On this machine the Addin would be enabled, of course.
I found the function "BAPI_DOCUMENT_CHECKOUTMODIFY2" and tried to implement the call via RFC, but I get an error.
The error says: Application-defined or object-defined error
I think the Problem is the data structure of the parameters.
Can someone figure out how I have to set up the parameters to get the function to work? I have no idea how this should be done, although I read some tutorials.
Thanks for your help!
regards,
Thomander
Here is my Code so far (I stopped because I get the error at line "objDocumentfile.Value = "Test 2.doc"):
Dim sapConn As Object 'Declare variant
Set sapConn = CreateObject("SAP.Functions") 'Create ActiveX object
If sapConn.Connection.Logon(0, False) <> True Then 'Try Logon
MsgBox "Cannot Log on to SAP"
End If
Dim objFunction As Object
Set objFunction = sapConn.Add("BAPI_DOCUMENT_CHECKOUTMODIFY2")
Dim objDocumenttype As Object
Dim objDocumentnumber As Object
Dim objDocumentpart As Object
Dim objDocumentversion As Object
Dim objDocumentfile As Object
Set objDocumenttype = objFunction.Exports("DOCUMENTTYPE")
objDocumenttype.Value = "PM2"
Set objDocumentnumber = objFunction.Exports("DOCUMENTNUMBER")
objDocumentnumber.Value = "A5N00030059989"
Set objDocumentpart = objFunction.Exports("DOCUMENTPART")
objDocumentpart.Value = "000"
Set objDocumentversion = objFunction.Exports("DOCUMENTVERSION")
objDocumentversion.Value = "D"
Set objDocumentfile = objFunction.Exports("DOCUMENTFILE") = "Test 2.doc"
objDocumentfile.Value = "Test 2.doc"
Dim objCheckedoutfile As Object
Set objCheckedoutfile = objFunction.Exports("CHECKEDOUTFILE")

Hello,
I'm trying to implement some sort of automatic solution for checking out and in documents in SAP.
We have EasyDMS as Document Management System and need to reword about 10000 files which have a bug in their macro. For this purpose I created an Addin for Word and Excel that changes the macros automatically when opening a file. Due to security problems we cannot distribute this Addin to all Users (because you must deactivate macro security for enabling this Addin). So we thought about a possibility to automate the process and do the changes over weekend.
My idea was to write a makro in Excel that takes the information about the files (documentnumber, version...) form an Excel table and uses RFC to call a function that can checkout the files. On this machine the Addin would be enabled, of course.
I found the function "BAPI_DOCUMENT_CHECKOUTMODIFY2" and tried to implement the call via RFC, but I get an error.
The error says: Application-defined or object-defined error
I think the Problem is the data structure of the parameters.
Can someone figure out how I have to set up the parameters to get the function to work? I have no idea how this should be done, although I read some tutorials.
Thanks for your help!
regards,
Thomander
Here is my Code so far (I stopped because I get the error at line "objDocumentfile.Value = "Test 2.doc"):
Dim sapConn As Object 'Declare variant
Set sapConn = CreateObject("SAP.Functions") 'Create ActiveX object
If sapConn.Connection.Logon(0, False) <> True Then 'Try Logon
MsgBox "Cannot Log on to SAP"
End If
Dim objFunction As Object
Set objFunction = sapConn.Add("BAPI_DOCUMENT_CHECKOUTMODIFY2")
Dim objDocumenttype As Object
Dim objDocumentnumber As Object
Dim objDocumentpart As Object
Dim objDocumentversion As Object
Dim objDocumentfile As Object
Set objDocumenttype = objFunction.Exports("DOCUMENTTYPE")
objDocumenttype.Value = "PM2"
Set objDocumentnumber = objFunction.Exports("DOCUMENTNUMBER")
objDocumentnumber.Value = "A5N00030059989"
Set objDocumentpart = objFunction.Exports("DOCUMENTPART")
objDocumentpart.Value = "000"
Set objDocumentversion = objFunction.Exports("DOCUMENTVERSION")
objDocumentversion.Value = "D"
Set objDocumentfile = objFunction.Exports("DOCUMENTFILE") = "Test 2.doc"
objDocumentfile.Value = "Test 2.doc"
Dim objCheckedoutfile As Object
Set objCheckedoutfile = objFunction.Exports("CHECKEDOUTFILE")

How to extract meta data of documents from SAP R/3

dear all,
i`am working in aproject where we connect the documents for SAP R/3 applications.we maintain our own repository for that purpose.it may be in bound or out bound according to customer needs.the meata data related to the documents is stored in SAP.our requirement now is to have that metadata available in our repository .can any one guide me how to write ABAP code for extracting meata data from SAP and enable even nonSAP users to have the access for the documents.
thanks in advance
ravi

Hi,
One way to do this is probably set a connection between SAP Database and an external database and store the meta data into external database from where a non-sap user will have an eccess to the data.
Steps required are :
1. we have to involve basis team also in that.
2. they will make one entry
in DBCON table
(that entry will point to secondary database/external database)
(suppose the name of this secondary connection is HRCON)
3. Also they will make connection string
in application server.
4. After that,
we should have
the table definition in SAP dd dictionary
and also
the same defintion
in the external database.
5. now in abap code,
we have to use like this.
DATA: mydbcon(30) TYPE c.
mydbcon = 'HRCON'.
INSERT ydev_msg_cur CONNECTION (mydbcon)
FROM msg_cur .
Hope this helps.
Please mark helpful answer.
Regards,
Amit Mishra

Loading attached documents from SAP R/3 system to BW/BI system

Dear Experts,
In SAP R/3 system, I created generic datasource to extract sales activities which are entered with transaction code VC01N. In SAP R/3 system, it is possible to attach documents (like word, Excel, pdf) to the sales activity. I need to upload these documents to SAP BW system as document to sales activity master data. I couldn't find where these attached documents are stored in SAP R/3 system. How can I find these documents?
If I find these documents, I will be able upload these to BW using "How to Mass Upload Documents to BW" document.
Thanks,
Ozgur Yavuzkara

Hi Girish,
I don't understand your question completely. Is your question related to the Internet Transaction Server? If it is a Web Dynpro question, I can move this thread to the Web Dynpro forum. What do you think?
- Henning

How can we find the Idoc number which posts the material document in SAP

Hi All,
How can we find the Idoc number which posts the material document in SAP. We could not able to find the IDOC number from the material document which was posted by Idoc.
Thanks
Chandru

Hi,
In MIGO you can go to service of object(Just above show overview) and check 5th option workflow you will find the idoc number.
regards
suresh

How can I create a Commercial Invoice or similar document in SAP ByD?

How can I create a Commercial Invoice or similar document in SAP ByD?
Our company has recently implemented ByD, but we can't figure out how to create a commercial invoice for shipping/customs purposes. I know that the German version of ByD allows for "Export Declarations" which is pretty much the same as a commercial invoice, but the U.S. version doesn't have this document/function.
Any suggestions? I would appreciate any help.
By the way, a commercial invoice contains:
1. The shipperu2019s complete information: Contact name, company name, complete address and tax identification number.
   2. The recipientu2019s complete information: Contact name, company name, complete address and phone number.
   3. The buyeru2019s information (the person to whom the goods are sold by the seller) if different from the recipient: Contact name, company name, complete address and phone number.
   4. The shipment tracking number, air waybill number or bar-code label number.
   5. An accurate description of the contents in your shipment that includes the following details:
What the product is
What material the product is made of
What the productu2019s Schedule B or HTS code is
What the productu2019s intended use is
What the productu2019s country of manufacture is
What the productu2019s parts or serial numbers are (if applicable)
What the productu2019s quantity and unit of measure are
What the productu2019s value is, per unit and in total
Thanks,
Chris

May I suggest that you ask this question in the customer forums in the Business Center at [http://sme.sap.com|http://sme.sap.com]
Best regards, Christian

Installation document for SAP NetWeaver 7.01 ABAP Trial Version on XP

Hi Experts
Please give me link of installation document for SAP NetWeaver 7.01 ABAP Trial Version on XP or Tell me Steps for installation.
thanks
Best Regards
Jitender

If instructions contained in download doesn't help you you just have to search on SDN and web for miniSAP installation blogs:
/people/sap.user72/blog/2004/12/08/mini-me-of-was-620-the-saga-continues
http://sapport.blogspot.com/search/label/miniSAP
/people/sugree.phatanapherom/blog/2005/08/17/a-visual-installation-guide-on-sneak-preview-sap-netweaver-04-abap-edition
/people/manfred.lutz/blog/2008/02/21/web-dynpro-abap-exercises-from-teched-2007

Create documents in SAP R/3 through XI

Hi!
I'm new to XI, and I have the following scenario:
An external application needs to post documents in SAP R/3 by internet, sending the information needed to post the documents in XML format. It also needs to receive information if the documents were successfully posted or not.
What do I need in XI to make this possible? Do I need anything more than XI? I keep hearing
Thanks a lot!
Nuno Umb.

Independently of the type of application and format of the data, the Source System may communicate with XI directly by internet, right?
Source Systems communicate with XI through some type of adapters/proxies. So whether do you want to adapter-less communcation or adapter communication, and if it is adapter communication, what type of adpaters are used for communication depends on your source system and type of message/protocol.
To answer your question, you can defintely send your XML docs to R/3 through XI over internet.
What adapter do u need to use to send xml docs to XI depends on, once again your sender system / message type/ protocol you want to use.

IDoc to Create Shipment Document in SAP

Hi,
I want to create the shipment document in SAP via EDI message from freight forwarder and subsequently update the shipment document(VT02N) statuses via EDI like planned/loaded/shipment end etc....
I am reasearching on the Idoc type for that...I found SHPMNT03 etc could be used to create/change document but I don't know where the Transportation planning point field exists in the Idoc type. Please help me to how could I create the shipment document...
I am able to create the shipment document using TPSSHT01...but not sure whether it would be good as it's used with TPS and we don't have any external TPS. We just want to create shipment document in SAP based on freight forwarder edi messages 856 I believe
I am new to EDI
Thanks
Chil

We used a program to create the IDoc but I don't see a transportation planning point anywhere in it. I think it should be picked up automatically from the deliveries and I wouldn't fixate on that. Here is the code fragment, but you don't need to fill in all those fields:
e1edt20-shtyp = '0003'.
      e1edt20-signi = i_table-route.
      e1edt20-exti1 = i_table-route.
      e1edt20-exti2 = i_table-driver_num.
      e1edt20-tpbez = i_table-driver_name.
      i_edidd-sdata = e1edt20.
      i_edidd-docnum = w_docnum.
      i_edidd-segnam = 'E2EDT20001'.
      APPEND i_edidd.
      e1adrm4-partner_q = 'OTP'.
      e1adrm4-partner_id = '0001'.
      i_edidd-sdata = e1adrm4.
      i_edidd-docnum = w_docnum.
      i_edidd-segnam = 'E2ADRM4001'.
      APPEND i_edidd.
      e1adre4-extend_q = '305'.
      e1adre4-extend_d = '0001'.
      i_edidd-sdata = e1adre4.
      i_edidd-docnum = w_docnum.
      i_edidd-segnam = 'E2ADRE4001'.
      APPEND i_edidd.
    e1edl20-vbeln = i_table-vbeln.
    i_edidd-sdata = e1edl20.
    i_edidd-docnum = w_docnum.
    i_edidd-segnam = 'E2EDL20'.
    APPEND i_edidd.
From what I remember, this IDoc worked rather strangely and I had to fill in some fields for no obvious reason (e.g. both e1edt20-signi and e1edt20-exti1 when SIGNI is really the one we needed). At some point, I just tried filling in all the possible fields to get past errors. Like I said, it just takes some trial and error.
Unfortunately, I don't have access to that system anymore and have no further information. Also we didn't do any shipment changes. You might want to search in ABAP forum. Good luck.

Remove or Hiding Marketing Documents from SAP Business One.

Hi Everyone,
Is there any way by which a marketing document in SAP Business One can be deleted or be hidden. For example in a Sales A/R module the the client does not want to use or also view the AR downpayment request or AR down payment invoice as it is not required for his business. What is the way to hide or remove it from the user point also during authorization.
I am also seeing that when in the user autorization I am giving full authorization for e.g in Purchase A/P Module - Purchase Order and Good Reciept PO only and when logging in by that assigned user I am only seeing the Purchase Order and Good Reciept PO that's absolutely fine but when I am going in Form Settings and and selecting visible for all the modules then all the marketing documents are coming back which should not come. Is there any way to block the form settings in this moment and when using the tab apply authorization in forms settings the defined authorized documents are comming but if one again clicks on form settings and make all the marketing document visible then again all the marketing documents are comming back which I don't want.
Please let me know your valuable comments in this regard.
Thanks and Regards

Kawish,
 To Hide the module from the User Main Menu

Login as that user and click Form settings and Uncheck Visible for the
Using Authorization > General > Document Settings (change this to No Authorization)
This would prevent the user access to Form Settings.
 To Disable access to a Module

Use Administration > System Initialization > Authorizations > Additional authorization creator. chose a name and in the Form ID area add the Form number. ( you can get the form number when you open the module and from the View menu enable system information, you can see the Forum number on the Task Bar)
Suda

How to save the output of sap script to pdf document in sap

hi abapers
how to save the output of sap script in sap so that can retrieve the saved document later.
i have to save the rcia output from sap script in pdf document in sap so that it can be retrieved later
how to use dms

Hi deepika,
This thread will solve ur problem OTF -> PDF
Regards,
Pravin

Upload Document in SAP DMS

Hi SDNites,
My requirement is to upload document in SAP DMS and this document we are receiving from an external system. Can you please let me know,
1. Is there any way I can provide a link in ECC SAP DMS for the documents which are stored in external system (SAP CRM) .
2. Also is there any standard FM / BAPI available which uploads a document into SAP DMS (I do not want to pick documents from a local directory).
Regards,
Abhi

Hi,
1) R U able to upload any other file type to the DIR AA00-0123 (word/ppt/pdf etc) ?
2) Can u Create a new DIR and try uploading the same excel file? does that get created?
once u do the above just let me know.
Regards
Abhishek
Edited by: AAYNI_AK on Nov 11, 2011 11:33 AM

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Document in SAP

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