Document (Originals) Travel through SAP

Hi Experts,
I want to know about, how the document (Originals attached to the DIR) actually travel in SAP when saved or Opened in SAP GUI, EDMS, web portal.
Here is more explanation about the requirement.
1. When I save an Original Document in a DIR, it gets saved physically on the SAP SERVER.
2. When I try to open the Original Document in a DIR, then the document is moved temporarily to application server and opens up, or some reference pointer points to the document location on server and opens the document from the server location?
Can you please help, based on this I have further interesting requirement to store documents physically in location based server.
Waiting reply.
Regards,
Sagane

Hi Rahul,
As Chandu said that DMS document metadata stores in SAP but physical file will be saved in external server if its integrated with SAP.
Again to understand the storage functionality you need to find what content repository is used for saving document in DIR. Usually DMS_C1 is used for CV01/02/03.... transaction. You need to check the property of DMS_C1 through transaction OAC0. There could be two scenarios here.
1. DMS_C1 ------ If storage type is defined as R/3 database then that means the data is getting stored in SAP Data base and not externally.
2. DMS_C1------ If storage type is defined as HTTP Content Server then that means data is getting stored externally on a content server which is integrated with SAP. Actual document gets stored in the external server and in SAP only the "http://.............................................." link will get generated. So when you try to open the document then the corresponding http:// link gets called and ultimately it opens the document. This http link consist of external server ip address, port number, document id, content repository details. So when a particular document is opened through these transaction, in the background it creates a http link with the concatenating external server, port number, doc id and content repository and then finally the link is triggered automatically and the document opens.
To get more clarity check the content repository properties through OAC0 transaction. Hope above helps. Thanks.
Regards
Ankit

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*& recipicant. *
*& Execution *
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*DATA DECLARATION
DATA: gd_recsize TYPE i.
* Spool IDs
TYPES: BEGIN OF t_tbtcp.
 INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
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DATA: END OF it_pdf_output.
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START-OF-SELECTION.
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FORM obtain_spool_id.
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CHECK NOT ( gd_jobcount IS INITIAL ).
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FORM get_job_details.
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FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
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FORM process_email.
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CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
* perform send_email using p_email2.
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* FORM send_email *
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FORM send_email USING p_email.
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gd_attachment_desc = 'Attachname'.
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w_doc_data-sensitivty = 'F'.
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t_receivers-notif_ndel = 'X'.
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Girish

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=========================================================================
                                Integration with Travel Management
=========================================================================
Use
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Integration
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Prerequisites
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·        Hide the fields for the FM account assignments elements.
Therefore, you cannot maintain the field status as described above.
Deriving FM account assignment elements when integrating with Human Resources
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Features
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·        Requested trips are only updated statistically.
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Activities
When entering trip data, you enter the account assignments that are relevant to the budget. If you do not enter the FM account assignment manually, the system makes postings to the account assignments according to the settings and assignments you have made.
For travel expenses accounting the system defaults the FM account assignments to the Financial Accounting documents, which are generated by the accounting.
For more information on entering travel expenses and travel expenses accounting, see the FI Travel Management documentation.
===========================================================================
Please check also the notes (in www.service.sap.com/notes):
900509 - Posting date for Funds Management (consulting solution)
90320 - No bank posting of HR/FI-TV payrolls
I hope it helps you
Best Regards,
Vanessa Barth

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How to carry forward any open documents in a new SAP B1 Implementation

Hi,
I want to know what are the best practices to record any open documents during a fresh SAP B1 implementation.
The client has an existing running business and may be implementing SAP B1 at the start of the financial year or during the middle of the financial year.
How do I enter the open documents as on the go-live date; documents like open Purchase Orders, open Sales Orders, open GRPO, open Deliveries, etc.
What are the multiple approaches / alternatives to evaluate and what are the best practices?
Note: I am not talking merely about the GL or Inventory Opening Balances, but the entire set of open documents!
Thanks.

1. When it comes to documents that post to the G/L you want those posted the day you go live as this is part of your opening balance. This would be for you A/R and A/P Invoices. Just make sure the Due Dates are correct and the G/L account is your Opening Balance account. Why? So you can run a trial balance for that day. So in your case I would either do 1-SEP-2014 or 31-Aug-2014. Again I prefer to enter them in as the day before go live so that I can easily run a Trial Balance on my opening transactions. I have yet to have the opening balance balance out on these imports.
2. I would go with the open items on the PO. Why? Less work and still accomplishes the need for open items. In all cases add the original document # from the legacy system in the remarks so you can always find the original.
3. Once again, I would go with only the open balance. Why? It is less work and you can always record any audit remarks in the remarks section of the document. Remember the goal is to import your opening balance. You do not want to step into historical data, it is not easy and takes a long time. So unless the customer is paying for it, this can become a money loser. If analysis is need on historical data, then they have their legacy system to look at.
4. The whole reason for the Service Type invoices is purely for the opening balance of the Accounts Receivable and Accounts Payable opening balances. The document total should be the total for the amount that is owed as this is your opening balance for the A/R and A/P accounts along with the customers and vendors sub ledger.
5. Yes. It can be done through the DTW. I haven't tried the new features on the Inventory Counting, but I believe they have added an import feature. Either way should work as long as you get the inventory in the correct places and the inventory accounts to the correct value.
Remember, opening balances are meant to be the values of the legacy system as a snapshot in time. This means that inventory is correct and in the correct place and most importantly the accounts are correct. The reason for the Opening Balance account is as an offset account to the journal entries you create for importing these opening documents. In the end, the Opening Balance account should be 0 if the legacy system is balance.

EMAIL to external server like Yahoo through SAP

Hi all,
I want to send a mail to the vendor when a PO is created through SAP. Please tell me what is the procedure to follow to do it and what all are the setings need to be done in SAP to send Email through SAP to external server like yahoo, rediff etc.
Thanks

*& Form F_SEND_MAIL
 Send the mail to corresponding user
FORM F_SEND_MAIL.
DATA : LV_TABLE_LINES LIKE SY-TABIX. " table index
CLEAR: V_MSG1, IT_RECLIST.
REFRESH IT_RECLIST.
*-popualate email ids
IT_RECLIST-RECEIVER = V_UNAME.
IT_RECLIST-REC_TYPE = 'B'.
IT_RECLIST-SAP_BODY = C_X.
IT_RECLIST-EXPRESS = C_X.
*-append receiver table
APPEND IT_RECLIST.
CLEAR IT_RECLIST.
*-populate document attributes
CLEAR: X_DOC_CHNG.
X_DOC_CHNG-OBJ_NAME = 'Error'(M01).
X_DOC_CHNG-OBJ_DESCR = 'ERROR REPORT'(M02).
*-populate body text
IT_OBJTXT = 'Error file is attached'(M03).
APPEND IT_OBJTXT.
*-document size
CLEAR : LV_TABLE_LINES.
DESCRIBE TABLE IT_OBJTXT LINES LV_TABLE_LINES.
READ TABLE IT_OBJTXT INDEX LV_TABLE_LINES.
X_DOC_CHNG-DOC_SIZE =
 ( LV_TABLE_LINES - 1 ) * 255 + STRLEN( IT_OBJTXT ).
*-populate packing list for body text
CLEAR IT_OBJPACK-TRANSF_BIN.
IT_OBJPACK-HEAD_START = 1.
IT_OBJPACK-HEAD_NUM = 0.
IT_OBJPACK-BODY_START = 1.
IT_OBJPACK-BODY_NUM = LV_TABLE_LINES.
IT_OBJPACK-DOC_TYPE = C_DOCTYP.
APPEND IT_OBJPACK.
CLEAR IT_OBJPACK.
*-populate object header
IT_OBJHEAD = 'INET TO SAP Error Report'(M04).
APPEND IT_OBJHEAD.
CLEAR IT_OBJHEAD.
*--for attachment ---start
*-populate object bin table for attachment
*-column header
LOOP AT IT_MAIL.
 IT_OBJBIN = IT_MAIL.
 APPEND IT_OBJBIN.
 CLEAR IT_OBJBIN.
ENDLOOP.
*-get total no.of lines of Object table(attachment)
CLEAR : LV_TABLE_LINES.
DESCRIBE TABLE IT_OBJBIN LINES LV_TABLE_LINES.
*-populate object header
IT_OBJHEAD = 'Report'(M05).
APPEND IT_OBJHEAD.
CLEAR IT_OBJHEAD.
*-packing list for attachment
IT_OBJPACK-TRANSF_BIN = C_X.
IT_OBJPACK-HEAD_START = 1.
IT_OBJPACK-HEAD_NUM = 1.
IT_OBJPACK-BODY_START = 1.
IT_OBJPACK-BODY_NUM = LV_TABLE_LINES .
IT_OBJPACK-DOC_TYPE = C_DOCTYP .
IT_OBJPACK-OBJ_NAME = 'ABCD'.
IT_OBJPACK-OBJ_DESCR = 'ERROR REPORT'(M02).
IT_OBJPACK-DOC_SIZE = LV_TABLE_LINES * 255.
APPEND IT_OBJPACK.
CLEAR IT_OBJPACK.
*--code for attachment -- end
*-Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
 EXPORTING
 DOCUMENT_DATA = X_DOC_CHNG
 PUT_IN_OUTBOX = C_X
 IMPORTING
 SENT_TO_ALL =
 NEW_OBJECT_ID =
 TABLES
 PACKING_LIST = IT_OBJPACK
 OBJECT_HEADER = IT_OBJHEAD
 CONTENTS_BIN = IT_OBJBIN
 CONTENTS_TXT = IT_OBJTXT
 CONTENTS_HEX =
 OBJECT_PARA =
 OBJECT_PARB =
 RECEIVERS = IT_RECLIST
 EXCEPTIONS
 TOO_MANY_RECEIVERS = 1
 DOCUMENT_NOT_SENT = 2
 DOCUMENT_TYPE_NOT_EXIST = 3
 OPERATION_NO_AUTHORIZATION = 4
 PARAMETER_ERROR = 5
 X_ERROR = 6
 ENQUEUE_ERROR = 7
 OTHERS = 8
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4 INTO V_MSG1.
 MESSAGE I000 WITH V_MSG1.
ENDIF.
Hope this code will be useful

How to see documents checked-in to SAP Content Server ?

Hi ,
I'm not sure if this is the right forum for this question but I did not find anything more pertinent.
We have a scenario in ECC 5.0 which we are attaching PDF/etc document to SAP DMS Document records in Tcode CV01N/CV02N . Subsequently we check-in those originals to the SAP Content Server. All this is working just fine as the underlying settings for the content repository in Tcode CSADMIN is appropriately set.
Is there a way to monitor how many and which documents have been checked in to the SAP COntent server. In the 46C/47 days, we used to go to Tcode OAAD and get a count & list of all documents that have been shipped to a content repository. In the scenario for SAP Content server, I'm unable to use this tcode to get the information.
Is there another tcode that will give me the information on the documents linked to the Content Server ?
Your help is greatly appreciated.
Thanks,
Vipin

Hi to add more...
On service Market Place....
Go with the below path
Installations and Upgrades --> " SAP Application Components" --> SAP EASY DOCUMENT MANAGEMENT" ---> SAP EASY DOCUMENT MGMT 6.00.
Thanks,
Tanuj

Unable to log on through SAP GUi

Hello Gurus,
Issue: Unable to logon through SAP GUI after giving the username and
Password. When the user name and password is entered the system gets to the process mode but hangs in the same stage.
When i check the R3trans -d the following is the result:
This is r3trans version 6.13 (release 640 - 12.12.05 - 14:24:42).
unicode enabled version
2EETW169 no connect possible: "DBMS = ORACLE --- dbs_o
ra_tnsname = 'B3Q'"
r3trans finished (0012).
It means the r3trans is not able to connect the DB. Please suggest a
OSS note for this issue or solution for this issue asap. This
is very urgent.
We are using Nw04,BW3.5, BI3.53, EP6.0 & Oracle 9i. The following are
the support pack details:
Operating system Windows NT
Machine type 4x Intel 8
Database system ORACLE
Release 9.2.0.4.0
Kernel release 640
Compilation NT 5.0 2
Patch Level 109
ABAP Load 1521
CUA load 16
Mode opt
DB client lib. OCI_920_SHARE
DB releases ORACLE 9.2.0..,
DBSL version 640.00
DBSL Patch Level 109
SAP_ABA 640 0016 SAPKA64016 Cross-
Application Component
SAP_BASIS 640 0016 SAPKB64016 SAP Basis
Component
PI_BASIS 2005_1_640 0007 SAPKIPYJ67 Basis Plug-In
(PI_BASIS) 2005_1_640
SAP_BW 350 0016 SAPKW35016 Business
Information Warehouse
BI_CONT 353 0009 SAPKIBIFP9 Business
Intelligence Content
AOFTOOLS 400_640 0000 - Add-On
Assembly Kit (AOFTOOLS 400_640)
Enterprise Portal 6.0:
J2EE Engine 6.40 PatchLevel 104329.313
Portal 6.0.17.0.0
Knowledge
Management
Collaboration 6.0.17.0.0 (NW04 SPS17)

Hello Veer .
Please try to do the following ...
ORA-01017: Invalid username/password; logon denied
Message ORA-01017 can occur both in step 1a) and in step 1b) or 2). Depending on this, the problem can be corrected as follows:
1a) log entries: Logon as OPS$ user to get <sapowner>'s password
 Connecting as /@<sid> on connection 0 ...
ERROR => OCI-call 'olog' failed: rc = 1017
ERROR => CONNECTfailed with sql error '1017'
If you intend to use the standard password for <sapowner> anyway, you can ignore the error message at this point, as the OPS$ mechanism is not needed at all and the connect is carried out using <sapowner>/sap successfully afterwards. Note, however, that BR*TOOLS require a working OPS$ mechanism when executing via DB13!
 Otherwise, make sure that an appropriate OPS$ user is set up. To do this, proceed as follows:
Check whether the parameter
os_authent_prefix = ops$
is set correctly in init<sid>.ora. If you have to make a change, restart the database afterwards.
On Windows, make sure that the following parameter is set in sqlnet.ora:
SQLNET.AUTHENTICATION_SERVICES = (NTS)
Determine which operating system user <os_user> wants to create the connection. If this involves a connect initiated out of the R/3 System (for example, work process connect, DB13 actions), user <sid>adm is used under UNIX and user sapservice<sid> under NT. If you manually called the program that executes the connect, the user you are using is decisive here.
Use SVRMGRL to check whether the user OPS$<os_user> (or OPS$<domain>\ <os_user> for NT with Oracle >= 8.1.5) has been created at database level:
SELECT * FROM DBA_USERS WHERE USERNAME = 'OPS$<os_user>';
(for <os_user>, always use upper case)
If the system does not return an entry, create the user:
CREATE USER "OPS$<os_user>" DEFAULT TABLESPACE <user_tsp>
TEMPORARY TABLESPACE PSAPTEMP IDENTIFIED EXTERNALLY;
Note that the name of the OPS$ user must be specified completely in uppercase letters (also the host and domain names in case of NT and W2K), since a logon as OPS$ user will not work if it is not:
wrong: CREATE USER "OPS$c11adm" DEFAULT TABLESPACE ...
 CREATE USER "OPS$sapdom\C11ADM" DEFAULT TABLESPACE ...
correct: CREATE USER "OPS$C11ADM" DEFAULT TABLESPACE ...
 CREATE USER "OPS$SAPDOM\C11ADM" DEFAULT TABLESPACE ...
Tablespace <user_tsp> is used when newly creating objects, when no explicit tablespace name is specified. In connection with R/3, this is almost never the case. Therefore, you can specify any tablespace. Proposal:
 R/3 <= 4.6D: <user_tsp> = PSAPUSER1D
 R/3 >= 6.10: <user_tsp> = PSAP<sid>USR
Check whether the OPS$ user has sufficient authorizations. The following statement must at least return CONNECT and RESOURCE:
SELECT GRANTED_ROLE FROM DBA_ROLE_PRIVS
WHERE GRANTEE = 'OPS$<os_user>';
If CONNECT and/or RESOURCE is missing, you can grant theseauthorizations as follows:
GRANT CONNECT, RESOURCE TO "OPS$<os_user>";
If all the settings described above have been made correctly on NT/ Windows 2000, but the error ORA-01017 is still displayed during the OPS$ Connect, the cause may be a start user set incorrectly for the SAP Service. Change to the services overview of the operating system and check the user who starts the service SAP<sid>_<instance_number>. If the user is not sapservice<sid>, enter sapservice<sid>. Other users (such as the local administrator) do not have an OPS$ user in the database, which leads to error ORA-01017. Check also whether the start user sapservice<sid> is a local user or a domain user. Domain users can be identified by the preceding domain name. Depending on this, the following OPS$ user should exist on database level:
Domain user: <domain>\sapservice<sid>
OPS$ user: OPS$<domain>\sapservice<sid>
Local user: sapservice<sid>
OPS$ user: OPS$<local_host>\sapservice<sid>
1b) log entries: Logon as OPS$ user to get <sapowner>'s password
 Connecting as /@<sid> on connection 0 ...
 Now I'm connected to ORACLE
 Got <sapowner>'s password from table SAPUSER
 Disconnecting from connection 0 ...
 Now I'm disconnected from ORACLE
 Try to connect with the password I got from OPS$-user
 Connecting as <sapowner>/<pwd>@<sid> on connection 0
ERROR => OCI-call 'olog' failed: rc = 1017
ERROR => CONNECTfailed with sql error '1017'
 An ORA-01017 message at this point indicates an incorrect <sapowner> password in the SAPUSER table. In this situation, proceed as follows.
Set the password consistently in SAPUSER and in the Oracle DDIC using the following BRCONNECT call (BRCONNECT >= 6.10):
brconnect -u system/<password> -f chpass -o <sapowner> -p <password>
Otherwise, change the password in the SAPUSER table:
DELETE FROM "OPS$<sid>ADM".SAPUSER;
INSERT INTO "OPS$<sid>ADM".SAPUSER VALUES ('<sapowner>', '<password>');
Important: The SAPUSER table should only exist once in every system: for OPS$<sid>ADM. For this reason, only execute the above-mentioned statements for OPS$<sid>ADM - irrespective of the operating system user actually being used. All other OPS$ users can access the SAPUSER table using a synonym.
If the connect still terminates in the same way, check once more the section "General checks".
2) log entries: Try to connect with default password
 Connecting as <sapowner>/<pwd>@<sid> on connection 0
ERROR => OCI-call 'olog' failed: rc = 1017
ERROR => CONNECT failed with sql error '1017'
If you want to use the standard password sap and do not need the OPS$ mechanism, reset the <sapowner> password to sap:
ALTER USER <sapowner> IDENTIFIED BY sap;
If you do not want to use the standard password, the error cannot be avoided at this point. Set up the OPS$ mechanism as described above instead.
Regards
Rahul
Please Award points if help is useful *****

Document (Originals) Travel through SAP

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