Dont show balances with 0 amount in Reports?

Hi,
Can we restrict reports, developed through Report Painter, not to display the items of which the posting/balance is 0.
I have a requirement of not to show GL accounts that are with 0 balances in customized balance sheet?
Thanks

Hi Nayab,
Try this. In transaction code GRR2, call up the report in which you want to make the changes and proceed as follows:
1. Click on Formatting then Report Layout
2. In the pop-up screen, click on Representation
3. Under Zero Value, select the third radio button (' ')
4. Click on the check mark to continue and save your report.
5. Regenerate the report and you're good to go.
Hope the above helps.
Regards,
Elias

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KMJ

Hi,
Client is insuring certain amount before purchasing the item (Sum assured Value)
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Hi, If I have a table like this:
DEPNO_MONTH__COST__ID
10_____ Jan______100___ 2
10_____ Jan______200___ 4
10_____ Jan_______50____3
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DEPNO_MONTH_COST_ID
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like this ?
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Hi, We are developing quite a few excel worksheet reports. The reports dont show the cells if contain formulas ( when opened in iPad or ipod ), is there any good solutions .

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PO Amount Not showing up in the S_ALR_87013558 Report

Hi,
I have done PR->PO->MIGO->MIRO. but when i try to run the report (S_ALR_87013558).
The PO amount doesn't shows up in the "Actual" Colum in the report. But when i run the Cost/revenues/expenditure/receipts report (S_ALR_87013531), the PO Amonut is displayed properly as required.
I am using account assigment category as "W". Is there any steps i am missing?
Note:-
I have searched the forum for the same query, but didnt find any sutialbe solution to my query.

no, i have not created secondary cost elements.
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Do not show the # values should be replaced with blank at report

Dear All,
There is a requirement do not show the null (#) values at report level for characterstics fro example for onedocument there is no notification type in report for that document it is coming with null value but i do not want that null value in report it should be blank
any suggestions please,mostly provide the information at report level,but at cube level any options at the time loading( through start routine)
Thanks & Regards
sathish

Hi Satish,
There is one tcode where u can keep ur symbol defined say blank to show in report when null values occur... i didnt rememeber tcode i will tell you as soon i get it....
but it will effect not only this query but all the queries so it is upto u....
and at cube level u can write a routine to check ...
if this field value is initial .
change it with blank
else
leave it.
hope it helps...
regards
vamsi
Edited by: vamsi talluri on Mar 15, 2009 10:33 PM

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Discrepancy between Balance sheet and Aging report

HI Experts,
I have a client who run the AR Aging and Balance sheet monthly for as their month end procedures.
They have found the following:
When the Balance Sheet and Aging report is run on the same day this shows the same on the Accounts Receivable and the Aging report.
When the Aging is run a few days after the month end, and the Aging Date is selected as 05/01/2010, the Posting Date untill is also 05/01/2010, the Balance Sheet To date is 05/01/2010 I get discrepancies between the 2 amounts.
I looked for documents with later Posting/Document dates but could not find any in the aging report.
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Marli

Hi Marli,
You may check these threads:
Re: Mismatch in Accounts Receivable Balance and A/R Aging Balance due
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Thanks,
Gordon

Show balances only at the first row in Discoverer.

I have a discoverer report based on Oracle GL module. I'm reporting the balances @ segment1,2&3 which gives Journal date, Begining balance , Journal amount and Ending balances. I'm able to pull in all the data. But the user wants enters the parameter as From period, To period and the segment1,2&3. Here is the data which is showing in my report currently.
segment info 1-2-3 journal name Journal Date Begin Balance journal Amount Ending Balance
931-11-11 abcd 09-SEP-2009 21,492,527.51 ; -506,290.00 23,875,304.30
931-11-11 abcd 09-SEP-2009 21,492,527.51 ; 1,996,600.00 23,875,304.30
931-11-11 abcd 30-NOV-2009 22,982,837.51 ; 333.58 25,365,614.30
931-11-11 abcd 30-NOV-2009 22,982,837.51 ; -2,600,200.00 25,365,614.30
931-11-11 abcd 30-NOV-2009 22,982,837.51 ; -166.79 25,365,614.30
931-11-11 abcd 31-DEC-2009 23,373,134.30 ; -495,865.00 25,755,911.09
931-11-11 abcd 31-DEC-2009 23,373,134.30 ; 998,035.00 25,755,911.09
Users desired output is like this:
segment info 1-2-3 journal name Journal Date Begin Balance journal Amount Ending Balance
931-11-11 abcd 09-SEP-2009 *21,492,527.51* -506,290.00
931-11-11 abcd 09-SEP-2009 1,996,600.00
931-11-11 abcd 30-NOV-2009 333.58
931-11-11 abcd 30-NOV-2009 -2,600,200.00
931-11-11 abcd 30-NOV-2009 -166.79
931-11-11 abcd 31-DEC-2009 -495,865.00
931-11-11 abcd 31-DEC-2009 998,035.00 25,755,911.09
user wants see the beginning balance only @ the first period. He is not interested in showing up at each and every line.
Then ending balance is sum of the begining balance which is at the first line and sum of all the journal amount which should show up at the last line.
I don't know how to show begining only at the first period and ending balance at the last row. Please help!!!
Edited by: PA1B on Feb 18, 2010 11:54 AM
Edited by: PA1B on Feb 18, 2010 11:57 AM

Maybe you would come up with a custom folder that unions the GL Balance table to the GL JE Lines table? You would have to union a begiining balance entry to the JE detail. Not sure you would need an ending balance record. The beginning balance entry would have the first day of the month as its journal date value as part of the union coding, and journal name NULL. So that hopefully it will sort out as the first entry for the period. Though even that still provides an issue with crossing over multliple periods. You would have to add conditions that say that select the NULL journal name entry only if the journal date = the begin period begin date. Or as part of the union process you could create a new column with a flag for balance (Y for the beginning balance table records and N for the detail JE lines records) and use that new column for editing along with the begin date of the selected date range. Just trying to toss out some ideas here. I myself have never had to do sometihng like this, so I don't have a proven method to accomplish this. But think back to what happens when you join tables with SQL. You are getting a record today with begin balance, je detail line amount, and end balance, because you are joining gl balances to je detail. What you really want, I think is an SQL result that gives you the first result row being the beginning balance of the account of the user selected From Period, and then the following SQL row results are the detail JE rows. That way you only get the beginning balance to print one time, at the beginning, in the SAME column as the je detail amount, and you can then do a sum at the end of the account to sum up the Discoverer report detail rows that would give you an ending balance, again showing just one time for each account in the report. So you have to ask yourself this question - if I was writing this SQL myself (forget about Discoverer for the moment), how would I write it myself, manually, to get the desired result? Once you know how to code it manually, then that should give you a clue on how to set it up in Discovererer. Hope this helps a bit. Another thought - rather than use Discoverer, maybe look at the Oracle Finanacial Statement generator to handle this? Or maybe come up with some kind of materialized view (that might help performance, since GL detail lines table can get pretty darn large)? Keep in mind with a materialized view you get a non-current view of the data, so that won't work if you absolutely need to query over what is currently in the Oracle base tables. But if this is a once a month thing, you could refresh the materialized view after the period is closed and then the users can run the Discoverer report.
Good luck.
John Dickey

Balance forward in Crystal Report

Hi All Expert,
I have one requirement which will need to bring down the balance forward value in grouping level.
Example:
I have a report design which will group be Date and have three summary total fields (Balance Forward, Current Total, Total Amount)
Date                               Balance Forward                  Current Total                Total Amount
1 Jan                              100                                        100                               200
2 Jan                              200                                        300                               500
3 Jan                              500                                        100                               600
I wish to bring down the total amount from one date to another date on the date grouping level. I tried to use the previous function in Crystal Report formula but it was unable to sum it out.
Appreciated your kind advice how can do this in Crystal Report.
TQ.
Regards,
CK

Hi Carl,
Thanks for your reply. Actually the thread you refering was almost similiar to my problem. In fact, mine problem was not able to bring down the Balance Forward amount in the grouping level.
Let me give you some example. I have 5 fields in my report which are:
Date - Field from database
User - Filed From database
Balance Forward (BF) - Calculation in formula (Previous date CF display as next date BF)
Current Amount (CA)- Field from database
Carry Forward (CF) - Calculation in formula (BF+CA=CF)
When drag out those fields from database into the CR without perform any group, it will shows something as below in the details section.
Date User BF CA CF
1/1   A      0 50 50
1/1   B      0 100 100
2/1   A      50 50 100
2/1   B      100 50 150
When i perform a group on date, it should shows in the design layout as below:
Date BF CA CF
1/1   0 150 150
2/1   150 100 250
On date 1/1, my BF will be 0 for the first day and CF will be 150 with the formula calculation as SUM(BF+CF). For date 2/1, i will required to carry down this 150 (previous date 1/1 CF) down to the date 2/1 BF and following by the next date 3/1.
I try to use the previous(group.fields) in the formula, but it will shows me "No any previous or next value to be retrieve". In fact, i could use the previous(table.fields) function and place on the details section.
Appreciated you could advise how to retrieve my SUM(CF) value and display on the next grouping date section in Crystal Report.
Thanks.
CK

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Hi gurus,
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Warm regards,
Dhananjay R.

Hi martin
still problem was not solved. actually i am working on ECC 6.0 & not required to implement the sap note on development. i had done the configuration in vendor master & customer master for clearing.
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Difference in GL Balances between two Standard Report fbl3n and fagll03

Hi ,
Mismatch of balances between two standard report ie.fbl3n and fagll03 . We are giving the complete example of what we are facing right now ... please go through the examples .
ENTRY NO. 1
We have posted one MIRO , Accounting Posting is as below : -
PK         Description    Amount
86         GR/IR             1000.00
31         Vendor           -800.00
50          TDS               -200.00
ENTRY NO. 2
We have Reversed the MIRO through MR8M , Accounting Posting was as below : -
PK         Description     Amount
21         Vendor             800.00
40          TDS                 200.00
96          GR/IR            -1000.00
But in Standard report FAGLL03 , .The line items of above twoi entries under GL " TDS " are showing in this way : -
Doc No.      PK      Ammount
Entry 1       50          -200.00
Entry 2       40          -200.00 -
> ?????
*OPEN ITEMS          - 400.00----
> ?????
Although in other Standard report FBL3N , the same are showing correctly as shown below
Doc No.      PK      Ammount
Entry 1       50          -200.00
Entry 2       40          +200.00
*OPEN ITEMS                0.00
PLEASE HELP
Regards
Soumitra Bhattacharya

Hi
FAGLL03 - Display/Change Items (New) - this report is related to ledger reporting purpose. this reports is available after ECC 5.0.
FBL3N - is line item display - this is only GL reports (not in ledger reporting)
if you find any difference is values please check the report variant you are using and ledger you are activated.
hope this will help you.
Regards
Ram

Crystal Reports with VS2005 - Load Report failed Error....

Post Author: rajeshvijayan
CA Forum: Older Products
Hi,
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Post Author: mikeeby
CA Forum: Deployment
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AR - Customer Statement - differences when compared with the Aging report

I am running the customer statement (the Print Statement program) 'as of date' say 11-Jun-09, and found that the 'Total Amount Due' for a customer is not agreeing back to the balance displayed on the Aging Screen (Navigation: Collections -> Customer Accounts [Aging butto]) for the customer.
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It appears that the statement is selecting more receivables transactions (invoices, credit note, payments etc...) than the aging report is looking at. Also the aging buckets on the statement does not tie back to that on the aging screen /report for example the '4 Bucket Aging Report'.
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1, Is it possible for the 'Total Amout Due' on the statement to differ from the balance on the aging report/screen?
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And perhaps another sql that would show the same customer open receivable transactions.
Thanks.

Hello.
This query will show you the customer open receivable transactions:
select c.customer_name,
decode(ps.class, 'PMT', 'Payment', 'INV', 'Invoice', 'DM', 'Debit Memo', 'CM', 'Credit Memo') Type,
ps.trx_number,
ps.trx_date "Inv Date",
ps.due_date "Due Date",
ps.acctd_amount_due_remaining "Amount Remaining"
from ar_payment_schedules_all ps,
ra_customers c
where c.customer_id = ps.customer_id
and ps.status = 'OP'
and ps.org_id = &orgID
and c.customer_number = &CustNumber
Octavio

Dont show balances with 0 amount in Reports?

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