Down Payment Settlement

Dear All,
I am facing some issue with Down payemnt settlement. My scenario is as follows:
Sale order Net value : 9,704.00 (inclusive tax)
I have created down payment request for Rs 3000 and a/c entry generated for noted item with spl g/l
and Now I posted payment through F-29 for Rs 3000 against sale order.
A/c Entry Bank Dr - Rs 3000
Customer Cr          - Rs 3000 (spl g/l )
Now I have created final invoice (F2) but in VF01 for downpayment settlement line item it is taking only Rs 2999.91 and after saving the invoice a/c entry is generating as follows.
Customer Dr                    - Rs 9704.00
Sales Cr                          - Rs. 8550.00
Customer Noted item Dr - Rs. 2999.91
Customer                    Cr - Rs. 2999.91
Tax                             Cr - Rs. 1154.25
Rounding off Diff        Dr - Rs        0.25
I F-39 there is .09 showing available amount. Can some one suggest me how I can copy Rs 3000 in VF01 for final invoice for downpayment settlement.
regards
sp shukla

HI,
Down Payment settlement is not reflecting in the Billing document.
Any suggestion?
Regards,
Student.

Similar Messages

Down Payment settlement Line is not appearing in the final Billing

Hello All,
Activated the Milestone billing plan. Created a Sales order > Down payment Billing document > and cleared the Down payment billing document.
While trying to bill the final invoice the down payment settlement line is not appearing.
Please suggest us what would be the probable reason for this to resolve the issue.
Checked in detail and found in the table BSID the field sales document ( VBEL2) is populated with blank and not with the sales order number.
Thanks & Regards,
Madhan.

Hi
When you create a final invoice the downpayment clearing line is retrieved using function
module SD_DOWNPAYMENT_READ. The function module will not be able to find the
downpayment if the VBEL2 and POSN2 fields are not filled.
If the downpayment is posted and cleared correctly in F-29 (this is the only way) these
fields will be filled and the document should be retrieved and the value transferred to the
AZWR condition.
Run VF01 with a breakpoint in SD_DOWNPAYMENT_READ
go to the end of the function module you will see the structure t_sdaccdpc
This is filled with all valid entries for clearing. I suspect in your case it is missing.
Try posting a new example in using F-29 make sure it shows cleared in the
document flow then check at this point above in the final invoice
Hope this helps you further
Kind regards
Brian

Internal Order Down Payment settle to Asset

Hi,
I have a requirement related to Down Payment shows in Order. User want that if there is any down payment against purchase order & purchase order contain real order, they want that FBL1N/FAGLL03 report show Order Number in reports. So that down payment can be traced against Internal Order.
Now I have tested the whole scenario. everything is ok till down payment. I can seen Order number in FBL1N report and also in FAGLL03 report.
Now the problem is here,
Real Internal Order is created which will be settle to AUC asset.
Purchase order is made with Assignment category 'F' . Real Internal Order is mention with GL.
Now Down Payment is made against Purchase Order with mention Purchase Order. I can see in FBL1N report.
Now when i am going to settle Internal Order to asset, there are errors which are rectified by configuring. But when i see AUC asset, down payment is also settle on asset.
If Purchase Order is raised with amount 1500000.
Down Payment is made with amount 50000
when i settle Internal Order 1500000 & 50000 also settle on Asset.
I dont want to settle 50000 on asset and when i see KOB1 report, i only see 1500000 amount.
Or is there any report in which i can extract Order with down payment data. I can develop Z report but i want to do it in standard.
Waiting for reply....
Regards
AJ

For Down payment data,
you need to use FBL1N transaction.
probably, down payment will not reflect in internal order. Expense GL with Internal order will reflect in the internal order actual values.
Thanks
Sudhir Krishna Kumar Singh

While settlment of internal order down payment settled

Dear All,
We have made a down payment to vendor by using f-48 given reference of Internal Order & P.O Number, but while settlement of internal order to AUC Down payment also settled.
How to exclude Down Payment?
Regards
Vishvas B

Hi Jigar
I will brief You the background
Scenerio 1
When we ar Trying to Book Advcance for Captial (Sp GL type "M")
We need to to book against PO no But it is not coming in "M scenario
PLs configure it as reqd.
Solution
so I changed the field status, PO order Optional entry
Now client put P.O No & Internal Order No. in down payment made
Point 2
Internal Order can not settled
error was Transaction type entered belongs to transaction type group 15 the asset you are posting belogs to asset class AUC
solution
Solution
OAYB
Transaction type group selet 15 down payment allowed all AUC
OKEP
Down payment Default cost element
Now I reversed the above setting,
what is the alternate for excluding down payment while settlement of Internal Order
Thanks
Regards
Vishvas
Vishvas

Partial Down payment settlement in APP

Dear Gurus,
Can anybody suggest whether is it possible to settle partial down payment made to a vendor against a invoice in F110.
EG: TO vendor XYZ a down payment of Rs.50000 is made. later a Invoice for Rs.70000 is raised. But we wnat to setlle only Rs.30000 of down payment against the invoice. Is it possible in F110.
Regards
Jaya

Hi
Assumptions:
1. Down payment made through F110 is 50000
2. Invoice raised for Vendor is 70000
3. You want to settle only 30000 against this invoice 70000
Solution
1. Clear Down payment through F-54 by specifying the invoice and enter only 30000 in the Transfer posting
2. Clear the vendor invoice through F-44(by using residual payment - slect both 70000 and 30000)
3. Simulate and post
Regards
Sahil

Down Payment Final invoice accounting document split

Dear All,
We are using Milestone Billing and after posting the down payment request, while creating the final billing the Sales order line item and the down payment settlement line items are appearing. After successful creation of the final invoice the accounting document generated with 7 accounting lines. First 3 accounting line item related to final invoice and the last 4 lines are the downpayment reversal posting.
Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
Kind Regards,
Madhan.

Have a look at the following note
Note 1908168 - FBCJ: error FF848 for down payment
and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
G. Lakshmipathi

Down payment request from billing

Hello
Can somebody answer what are
Down payment request from billing
Down payment settlements from AR
Billing value from AR (down payments excluded)
Where I can find these values for a particular Sales order (transactions , tables, etc)
Thanks

Hi,
Coming to your first question:Down payment request from billing
In general,we are going to create this down payment request for prepaid sales orders only.
Goto T.Code:VA02,Enter the order number.
Goto item details-->Billing plan.
Here you can maintain the necessity values for your down payment like the billing documnet type and down payment % value etc,...
While creating the down payment,there should be a block for final invoice.
This is down payment request from order.
2.Down payment settlements from AR .
For this down payment invoices the special G/L indicator will be defaulted as F.We have to pay that amount through F-28 T.Code.
While maintaining the values for this downpayment in F-28,don't forget to maintain the special G/L indicator as F and remove the tick mark for Normal O/Is
You can pay the necessity amount and the remaining amount has to be maintained in difference postings such that the not assigned value should be 0.00.After paying this amount the indicator will be turned to "A".You can check it in FB03 T.Code and change the layout in this transaction and include the field special G/L indicator.
3.Billing value from AR (down payments excluded)
This means that if the downpayment % is 0 then it is nothing but the final invoice amount.In this case it comes into picture.
It is equivalent to order and final invoice.And down payment is dummy here.
T.Code:VA02
Enter teh order number.Click on document flow.
You can find the downpayment and final invoice numbers.Make a note of them.
VBFA is tha table where you can find the subsequent documents.
FBL5N is the T.Code where you can find the cleared and open items for your customers.
All your cleared downpayments will be appeared here along with the clearing document number.
BSAD and BSID are the tables.
FB02/FB03 are the T.Codes for checking accounting document entries.
Regards,
Krishna.

Down Payment rocessing

Hi,
I need help on detailed processing of down payments in following scenarios.,
Down payment in case of normal billing & where it gets adjusted in equal % in subsequent billing.Like customer pays a down payment of Rs 100 & it gets adjusted in the subsequent 10 bills by Rs 10 each.
Down Payment in case of Milestone Billing.here it is not adjusted in subsequent billing.I's apart of total bill bill amount.
Please revert to me immediately with step by step processing. .
Regards
suman

Hi Suman,
pl go through the following downpayment.
Settlement Downpayment with Installment payment Term
Scenario :- Problem with Down payment settlement using installment payment term.
1. When we create Sales order, (sales item value = 100) use payment term :
     0009 (Installment Payment term, 30%, 40%, 30%). In the Billing Plan, I specify 2 records, 1st record is
     Downpayment request 30% of Order value, billing type is FAZ . the 2nd record is Final invoice 100%, billing
     type is F2.
2. Create Billing type Down payment request , it will document as Noted item in the accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the asccounting document is created as following
      Dr. Cash/Bank 30
         Cr. Advance from customer 30
4. When I create Billing document for the sales item, the down payment value will be proposed for settlement at Billing
    Creation, I then accept the default value of down payment clearing. The accounting document is as below
     Dr. AR 30 (*split AR by installment payment term)
           AR 40
           AR 30
         Cr. Sales 100
      Dr. Advance from customer 30
         Cr. AR 9 (DP. 30% * 30)
         Cr AR 12 (DP. 30% * 40)
         Cr AR 9 (DP. 30% * 30)
It seems SAP settlement Down payment by Installment Payment term. I was wondering that is there are alternative or an option to setup the Down payment settlement independent of Installment term. I meant, I don't want to have the last 3 Credit item as above, I want only 1 line item of credit, the accounting should be
     Dr. AR 30 (*split AR by installment payment term)
           AR 40
           AR 30
         Cr. Sales 100
     Dr. Advance from customer 30
         Cr. AR 30 (Not separate by Installment payment term)
Solutions : Suggesstions on how I could proceed?
Your problem with Down payment settlement is common. Many users object to the down payment or security lodgement mechanism. In our case we often park and apply the advance manually to final invoice.
However, following the above case we sometimes use this with our PS orders:
1. Create Sales order, (sales item value = 100) with billing plan with three steps 30% down payment,30% std billiing on
    order completion and 70% on delivery. A little different to your original Billing Plan, but 1st record is Downpayment
    request 30% of Order value, billing type is FAZ . the 2nd & 3rd records are std F2 invoices 30% ,70%.
2. Create Billing type Down payment request , it will document as Noted item in the accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the accounting document is created as following :-
    Dr. Cash/Bank 30
       Cr. Security deposit payment 30 ( In many countries this may be subject to TAX laws)
4. Create the First Billing documents , the down payment value will be proposed for settlement at Billing Creation, then
    accept the default value of down payment clearing as these equal each other. The accounting document is as below
    Dr. AR 30
        Cr. Sales 30
    Dr. Advance from customer 30
        Cr. AR 30
5. Create the Second Billing document ( down payment value has expired and will not be proposed) The accounting
    document is as below is then standard for the last installement.
     Dr. AR 60
        Cr. Sales 60
This alternative provides a cleaner option with the Downpayment.
Reagrds
natraj

Settlement of WBS element down payments to an asset under constructions

The down payment (of the transactions tcode F-47 and tcode F-110), are
always settlement wbs element (tcode CJ88), we do not want to post down
payments to the receiving asset under construction (transaction type
180 or 181).
In the down payments are always taken into account in the settlement to
an asset. The settlement of the down payment is the actual reason for
the previous update of down payments in FI (Transaction type group
15). Furthermore, the settlement of down payments to assets should
not be capitalize.

When you search on this forum try to put Date range "ALL" to get more results. Please read below threads and you will get the solution.
MIRO:Transaction in area 15 contradicts the net book value rule
Transaction in area 01 contradicts the NBV
Looks like you have a negative balance in your WBS which you are trying to settle to FA.

Error in profit center determination for settled vendor down payments

Hello All,
When we try to settle vendor down payments an error is detected for the profit center determination .
The settled down payment is found on the dummy profit center instead of the profit center of the original invoice. This means that the reporting of oustanding payables per profit center is wrong
When you only see the invoice and not the settled down payment which should reduce you outstanding debt (down payment already paid).
Can any one help in this matter
Regards
Arun

Hi,
Check the document splitting configuration. Advances to vendors recon.. account should be assigned as category 'Vendor 'special gl transaction''.
Check the document type 'KA' transaction as '0300'... or unspecified posting.
Thanks,
padmaja N

Settlement of the Final Balance Payment against the Down Payment Request

Hi,
How can I settle the Final Balance of a Vendor in SAP against the Down Payment Made under a PO Based Invoice. For Eg. - I have raised a PO of $10000.00 and made a Down Payment Request and Posted it through the APP for $ 300.00 the final balance under the FBL1N displays as $ 9700-, but the ZP Doc Types for Vendor Payment of Down Payment also appear in the Open Items and Status shown is in RED Colour and not in GREEN Colour and does not appears under the Cleared Items. Under the Cleared Items I am able to view the Original Down Payment Requests which I posted through Transaction F-47.
I am unable to settle this Final Balance of $9700 against the Down Payment under the Vendor Account on the basis of a PO Based Invoice.
Can some one please help me urgently on this.
Thanks in Advance.
Regards,
Pankaj.

Dear,
The same requirements possible after implement EHP4 Package upgrade.
Regards,
Kishore

Should project down payment value settle to AUC

Dear all
i have two questions when settle the project to AUC
for example, the material cost for project A-01 in Dec is 2000 CNY
and down payment for project A-01 in Dec is 1000CNY
when i do the project settlement for Dec, the AUC value is 3000CNY
that is the total of material cost and down payment.
but i want to exclude the down payment value from AUC value when doing the settlement, how can i do?
the second question is, when i test run the settlement and check the sender,
i find the sender is 3000CNY with materil cost element for example 600900
but actually, it is not correct.
i created the cost element for down payment, but i can not see the line item.
how should i do? thanks a lot.
judy

the down payment ideally should be a financial transction and should not be a debit on the project
so ideally your material cost of 200 CNY should be transferred to AuC on settlement
if you are using the WBS to debit then I wiuld suggest that you use PREliminary settlement - add a settlement rule PRE to G/L account - the account for down payment - you will need to set up the source structure and add that in the settlement rue
This way 1000 CNY goes to G/L and the rest to AuC

Settlements from revenues/debit-side down payments to receiver fixed asset

Hi
while settling the WBS to AUC i am getting the below error
settlements from revenues/debit-side down payments to receiver fixed asset is not allowed
please advise how to resolve the issue
Thanks
Rao...

Hi Rao,
As a matter of system design revenues must not be settled to assets under construction and/or regular assets.
Please see the note #741828 which explains the problem more detailed.
In some cases it is sufficient to maintain a "dummy" settlement rule (e.g. internal order as a receiver for the revenues) if the BALANCE of the revenue cost element in the settlement period is "0". The note #741828 advises in detail on how to proceed.
As a last resort the note also offers a coding change in case you do not want to follow the workaround (so that message KD561 is suppressed during settlement). You may thus remove the coding change again after you have successfully settled.
Regards Bernhard

Vendor down payment process at the time final payment

Hi all
MY scenario I posted in F-48 down payment of Rs 50000 and assigned invoice for Rs 89000 in F-54. While clearing I entered Rs 50000 against the Down Payment and posted. Now I am posting payment for the balance amount i.e. Rs 39000 in F-58. I see that while selecting the Process Open Items, I am unable to find Rs 39000 in the list. Instead I am finding Rs 50000 and Rs 89000 in the list. If I am not remembering the document number for Rs 50000 I am unable to select the correct item and clear against Rs 89000. I wonder how do I identify in case there are more than 2 items with same amount Rs 50000 if I don't have the correct document number handy. This will lead to manual errors in companies where there are huge volume of transactions. I want to avoid manual errors of selecting wrong item and clearing them against correct Invoice.
Kindly suggest how to avoid these errors in the second scenario.
Regards
Jay

Hi
Sorry for late reply.. when settling the final payment against this invoice you are right you will see both D-PMT and the original invoices amount .. but you can for sure know the invoice and the right assigned D-PMT by adding columns Invoice reference in FBL1N
in FBL1N you will add it by change layout .
Regards
mahmoud El Nady

How to find Down Payment document with vendor details from AW01N

Hi,
I am trying to do partial settlement in KO88, for AUC to Fixed Asset. While running the T Code I am getting the following error message.
Down payment to recipient 100620 0 area 01 amount   13,181,454.04 not cleared
Message no. AW605
I went through many threads for this issue and I am trying to clear the downpayment in F-54. But I am not able to find the Vendor details to whom the Down Payment was done, neither the dosument number against which the downpayment has to be cleared.
I tried finding these details in AW01N. I could find the amount reflecting in the Planned and Posted tab in the first section.
But was not succesful to find the documents and vendor details from there.
In the second section in Planned Tab, I am finding some transactions. There I am finding Down Payment mentioned. When I double click on Down Payment in AW01N, I am taken to the document which is a clearing of Down Payment. You can see the below entry.
81008100
Fixed Assets Interim
1,049,371.84-
30300100
000000900000 0000
2,538,367.44
30520000
Clg Cap D-Pmts-T-Ast
2,538,367.44-
30300100
000000900000 0000
1,049,371.84
30300100
000000900000 0000
101,948.00-
30520000
Clg Cap D-Pmts-T-Ast
101,948.00
Now, how do I know which documents to be cleared to which Invoice and the vendor details.
Kindly help me with this issue.

Hi,
Thanks. Kindly suggest now, how to find the documents and vendor details from there.
When I double click on any Down Payment in AW01N, I am taken to the document which is a clearing of Down Payment. You can see the below entry.
81008100
Fixed Assets Interim
1,049,371.84-
30300100
000000900000 0000
2,538,367.44
30520000
Clg Cap D-Pmts-T-Ast
2,538,367.44-
30300100
000000900000 0000
1,049,371.84
30300100
000000900000 0000
101,948.00-
30520000
Clg Cap D-Pmts-T-Ast
101,948.00
Now, I want to clear the down payments in F-54, but how do I know which documents needs to be cleared to which Invoice and the vendor details. Since I am getting error while executing KO88 AUC transfer to Assets.
Down payment to recipient 100620 0 area 01 amount   12,832,161.41 not cleared
Message no. AW605
Diagnosis
All downpayments were not cleared for the asset under construction for the receiver 100620 0 in area 01. An amount of   12,832,161.41 was not cleared, or too much was cleared.
You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
Procedure
Clear the downpayments that you want to settle to receiver 100620 0.
Check screen shot.

Down Payment Settlement

Similar Messages

Maybe you are looking for