Down Payment Final invoice accounting document split

Dear All,
We are using Milestone Billing and after posting the down payment request, while creating the final billing the Sales order line item and the down payment settlement line items are appearing. After successful creation of the final invoice the accounting document generated with 7 accounting lines. First 3 accounting line item related to final invoice and the last 4 lines are the downpayment reversal posting.
Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
Kind Regards,
Madhan.

Have a look at the following note
Note 1908168 - FBCJ: error FF848 for down payment
and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
G. Lakshmipathi

Similar Messages

Down Payment - Final Invoice Based on Real Delivered Quantity

Hello all!
My need is the following:
The final invoice for a Down-Payment must in consequence of the real delivered quantity:
Exemple:
Sales Order: 100 Units for a total amount of 100u20AC
Down Payment Request: 30% --> 30u20AC - So it miss 70u20AC to clear it.
Now: complicated:
Delivery: Only 50 units available and shipped.
Final Invoice: Amount equal to (100-30)*50/100
Any idea?!
Seb

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

A/r down payment request/invoice

Hi
Can anybody give a link for Documentation Resource Centre, on a/r down payment request/invoice in sap 2007 B
Thanks

hi Madhan
Scenario.
Unit Price = 2,25000
B.E.D = 18000
Cess = 540
Vat 2% = 4871
Advance Payment = 70,000.
Balance = 178411.
Before Creating Sales Order Advance is taken from customer. Then Sales Order is created .
Before delivery performa invoice is raised indicating Advance & Balance Amount against that Sale Order
Example price = 225000 Taxes = 23410 Advance = 75000 Balance = 178410. Then finally invoice is raised for the full amount.
How this can be done.
Is there any document on How to link Customer Advance with A/R Invoice for Sap Business One 2007.
Thanks

Down Payment Receivable control account?

Hi All,
I was hoping someone could help clarify account determination for me.
Currently I have assigned a 'Down payments received clearing account' as a liability account. Is this correct?
Then If I click the accounts recevable "..." I am presented with the control account selection for "Open Debts" and "Down Payment receivables". I have selected this as "Trade Creditors Domestic".
When taking DP invoice payments I can see that the DP payments received liability account is posted to correctly. When the DP Invoice payment gets applied to the AR invoice, the account is cleared as expected. I think this is correct.
I am however confused as to the control account determination. I dont see any postings made during this process. What should I see?
Many thanks.
John
Edited by: Jantzman on Jul 26, 2010 4:06 AM
Sorry... I clicked post before I as ready .. oops.

Hello John...
I am not sure what the Accounting Standards are where you are located, but generally a payment is not defined in the Liability Drawer, but in the Asset Drawer (because you are bringing in an asset of Cash - the so-called above posting). Of course, the company has to really define that...it is only a temporary holding account from "Down Payments Received" to permanent "Cash" account ...
I would suggest that you speak directly with the Finance folks of the company you are working with. Folks in the forum will give you the correct answer as they understand it, but in financial postings the "correct answer" can vary so widely. The only people who know how their individual books and related transactions work are the accounting/financial folks. And some times they even have some differing opinions. During the Blue Print Phase of Implementation I always sit in on the discussions to explain how SAP B1 works and we use the old school T accounts to walk through each scenario. But the accountants/financial personnel are the ones who have the final say, because they are the ones who will be living with it for years to come.
Regards,
Zal

Canceled invoice accounting documents list

Hi experts
Can anybody tell me in which transaction can we get list of all canceled invoice accounting documents.
regards
rb

Hi,
Use T.Code: MIR5
Enter Company Code and then come to "Origin & Status" and in Entry Type select Check box of "cancellation" and then exeucte.
You will have report of all Invoice's are cancelled in T.Code MR8M.
Sure helpful to you then reward and close the thread.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Dec 31, 2007 5:34 AM

Number range for Invoice & Accounting document to be same

Forum Members
The client requirement is to have same document number for both invoice & Accounting document.
Earlier for fiscial year 2006 it was same where as for fiscial year 2007 it is coming as different.
Can somebody help in providing the details & configuration details?
Regards,
Vengat

Hi Vengat,
Go through this link and it may be helpful for you.
http://www.ficoexpertonline.com/archive/Volume_03_(2004)/Issue_05_(May)/V3I5A1.cfm?session=
Regards,
RitiG

AUC Down payment : Open invoice at year end

Hi All
For LATAM countries I need to complete the Down payment to AUC
At present the configuration is working fine for the following
Create Order type Z60 (KO01).Create distribution rule for the order.
Create AUC (AS01) and assign order number (AS01) .Create receiving asset.
Create purchase order for the asset and assign asset number created above to the PO (ME21N)
Create Down payment request (F-47) with the PO assignment
Create Down payment F-48 with reference to the Down payment request sent earlier
Create Goods Receipt (MIGO)
Create Invoice Receipt (MIRO)
Clear down payment against invoice.(F-54)
ACC entry generated
1
Say 100 was paid as DP against the PO
50 Bank Cr 100
29M Vendor dpecial GL Dr 100
70 AUC DP A/C Asset Dr 100
50 AUC Clearing A/c Cr 100
2
Asset acquisiton invoice posting (ME21N)
70 AUC Asset Dr 2000
31 Vendor Cr 2000
3.
Clearing Vendor down payment (F-54) against invoice
39A Vendor Special GL Cr 100
26 Vendor Dr 100
75 AUC down payment Cr 100
40 AUC clearing GL Dr 100
Now I need to test the scenario wherein the invoice is not recd at period end SAP proposes the creation of a reserves for expected invoice and reversal when the invoice is recd .I have already enabled the transaction types necessary for dp at period end but require assistance on what should be the next steps to test this
Anyone having done a year end close with outstanding invoice....can you please send me the necessary steps for transfer ...is it manual..posting details would be great
Regards

Hi
has anyone encountered a similar situation ?

Down Payment in electronic account statement

Hello experts,
I have to involve down payment in electronic account statement.
We use the electronic account statement to book and balance automaticaly incoming payment from debitors.
But down payment requests from debitors (booked as noted items, special G/L indicator 'F' with transaction F-37 or VF01) aren't identified and automaticaly booked out.
However the noted items (special G/L indicator 'F') should be balanced and booked as down payment received (special G/L indicator 'A').
That isn't working.
In customizing is in line from posting rule already an F for special G/L indicator.
But it don't work for testing.
In addition I implemented the user-exit FEB00001 (EXIT_RFEBBU10_001).
So that I can define in this user-exit which posting rule should sap use, if it's a special G/L or not.
But it's very difficult to program because break-points don't really work in this user-exit.
Thanks a lot!

Hello
For each transaction code (MT940-BTC) you specify the corresponding interpretation algorithm.
For Orbian business processes this is almost always algorithm 015, as this enables the subsequent clearing on the interim accounts (per assignment number and SAPF124). The following business processes are exceptions to this:
Discounting an OC (No. 3 in the table)
Receipt (incoming payment) of an OC (No. 6 in the table)
For these you can use algorithm 001, for example.
Reg

How to display the button 'Down payment clearing ' in Billing document

Dear Gurus:
If I used transation code F-39 ,I can do down payment clearing for billing document .But I want to do this in transation code VF01 .
Can any one guide me how to do down payment clearing in billing document.

Could you please share your exactly requirement.
Regards,
Manoranjan.

Change the Invoice accounting document type RV to some other

Dear Friends,
I need to change the Invoice accounting document type RV to some other, how can I accomplish this
Kind Regards
Ravi

You want to change the doucment type after you have posted the document, you can do so, by following config
IMG . Financial aaccounting > Financial aaccounting basic setting > Document > Rules for changing document > Document change rules document header.
If you are posting through FB60, you can go to EDITING OPTION once you are in FB60 screen. And under Document type option, select Entry with short name
Thanks
ROn

Down payment clearing while accounting invoice itself

I came to know that, down payment clearing for the vendor is possible while accounting the invoice itself. Probably this function is available for SAP recent release of EHP.
Can anybody have an idea, please reply.
This function needs in MIRO
Edited by: BSR on Nov 8, 2009 11:27 PM

Hi,
At the time of entering the invoice from MIRO/FB60, system gives a pop-up for downpayment clearing. If you go in the help, the following thing is mentioned in the part Procedure.
Procedure
Check whether a transfer posting or a clearing of special G/L transactions (for example down payments) is necessary after you have posted the present document.
Here SAP has clearly mentioned that we can do the clearing after posting of this document.
Regards,
Amit
Edited by: amit kulkarni on Nov 13, 2009 2:53 PM

Down payment vendor invoice

hi
the company has made a down payment to a vendor. co. receives an invoice from the vendor. the vendor is paid considering the down payment. but if you see the invoice entry it does not have any reference to the down payment made initially.
the example is :
vendor is paid 25K against an order of 100K. Vendor issues and invoice. When Vendor is paid i.e. final payment , the payment amount is 75K.
but if i check the invoice the invoice shows 100 and no reference of downpayment.
my requirement is the invoice should give some ref. of downpayment so that it would be easy to identify against which the downpayment is made
could you help me in understand how can i achieve this?
regards
Vedavatee

The sequence of down payment and its clearing is as follows
Advance payment posting ( F-48 )
Enter SP GL Indicator as A
Purchase invoice posting ( F-43 )
Transfer of Advance from SPL GL to Normal by clearing SPL GL (F-54)
Enter Vendor account number, Invoice number etc., and select process down payments button and double click on amount and save.
Clearing of Normal Items ( F-44 )
Enter Vendor Account number and select process open item button and double click on both items (Dr and Cr) and SAVE.
Then you make payment of remaining balance
Srinivas

Down payment - Final Billing (F2) has value zero

Dear SD Gurus,
For down payment, I have set up the necessary steps with ref to SAP help file.
1. Condition type AZWR in the pricing procedure with requirement as 2 (item with pricing) and the calculation formula 48
2. Copy control set up for Order type TA with billing type FAZ for the item category TAO with Copying requirement 20
3. Copy control set up for Order type TA with billing type F2 for the item category TAO with Copying
Below is the detail:
AZWR - $10,000
Date Percentage Bill Value Bill Type
04.03.2008 10% 1000 FAZ
20.03.2008 40% 4000 F2
30.03.2008 60% 6000 F2
Questions:
1) After F-29 and F-39, the Account Doc still showing "not cleared". Any idea why?
2) I created the final 2 invoices for F2 (from VF04) but both didn't have any value. Any idea why?
3) Do I need to maintain selling price PR00(standard selling price)??
Any clue is very much appreciated.
Thanks,
SooKK

Hi Srinath,
Thanks for your reply.
For PR00, if I maintain it, it will add up to the total net value in my order.
PR00   $10,000
AZWR $1,000 (it is a surcharge & fixed amount condition type. So, it will automatically add up to the net value).
Hence, the total net value will become $11,000 but the net value is the sales order is supposed to be $10,000.
And, at the billing plan:
Date             Per%     Bill Value
06.03.2008     10        1,100     --> 10% from 11,000.
20.03.2008     40        4,400     --> 40% from 11,000.
30.03.2008     60        6,600     --> 60% from 11,000.
I'm following exactly the processes recommended my SAP Help file but not sure if it is correctly set up.
If AZWR supposedly to be part of 10,000? Or it should be added up on top of net value??
If the above set up is wrong, this makes me wondering if AZWR is placed at the rite sequence in the pricing procedure. At the moment, I'm testing with standard pricing procedure RVA001 and AZWR is placed before MWST. FYI, I'm using ERL as the account key for AZWR.
Please advice.
Best Regards,
SooKK

Down Payment AR Invoice freight Missing Functionality

Freight does not transfer to down payment invoice. Here is the scenario:
Create a sales order (item or service type). Add freight charges.
Create a down payment invoice - copy from sales order. All items transfer except no freight charges.
This is a large problem as it causes descrepancies between customer account.

Hi Keith,
my suggestion would be following (combination of yours and my words):
1. Customer places an order for a new oven for a restaurant kitchen. Order is for product and installation.
2. Sales order is entered for $100,000 + freight $2000.
3. Down payment invoice is created 1/3 based on the Sales order. The price in the grid of the DP invoice is increase so the total of DP Invoice is $35,000
4. Customer pays the down payment invoice and payment is applied for $35,000.
5. More work is done on building the oven and client wants to invoice another $33,000 but still has not shipped anything. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $33,000.
6. Payment is received from customer and applied to the second down payment invoice.
7. Oven is completely built and will be shipped so they want to invoice another $25,000. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $25,000.
8. After oven arrives at customer site, installation is performed so they want to invoice the final amount. They can create the Final Invoice based on the Sales Order: $100,000 + freight $2000 and system automatically propose the Down Payments in the aggregated value: $35,000$33,000$25,000=$93,000
So the total of the Final Invoice which should be paid is $120,000-$93,000=$27,000.
The limitation of this proposal is that the total DP amount paid should be less than net amount of the Final Invoice ($100,000 in this case), because of the "net approach" for the DP allocation....
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Down payment with multiple account assignment PO

Dear Experts,
While posting down payment request through transaction F -47 with
reference to purchase order we are getting below given error.
In that purchase order we have given
multiple account assignment i.e. multiple cost centers (e.g. Cost center A 50% cost center B 10% Cost Center C 40% i.e. distribution by %)
but
system is flagging message
Item 00010 of purch. document 4500024875 contains no suitable account
assignment
Message no. ME717
What will be the possible cause?
regards,
Abhijit

Hi,
In the request f-27 tr.code give the purchase order which item you want to give ie., for above said example 10 is a line item of 4500024875 - purchase order and beside you have to mention
10(lineitem) 4500024875 (purchase order) 2009 (year)
and system will take that request against the above purchase order.
Regards,
satish

Down Payment Final invoice accounting document split

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