Downpayments in Assets

I want to make downpayment to a vendor for an asset. This downpayment needs to be seperately identified as seperate disclosure is required in balance sheet as a Capital Advance.
The one way around is to create seperate GL Indicator for the same & post it through TCode F-48
But according to me there would be some standard way to record the downpayment for assets as there is space for entering GL account number in TCode AO90.
LEt me know how to use it.

Hi
In AO90 Acquisition: down payments is issued for down payments capitalized on assets under construction.
check settings in OAYB (Allow Down Payment Transaction Types in Asset Classes)
Check if the down payment is allowed for the asset class. If it is allowed, then the down payment is posted to the Asset and depreciation starts from the down payment date. It is only in rare cases you need
this to happen. You may want to change the settings in OAYB.
Before you do that, reverse the down payment. Then make the changes in OAYB. After that post the
down payment again. You can also try if AB08 would allow reversal of only the Asset side transaction. If
so, you would not need to reverse the down payment in FI. Check it out.
Regards
Tanmoy

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Downpayments on Assets - not to capitalise

Hi
Our client requirement is.
We raised a PO with Account assignment Category A (Asset) and we select Internal Order (linked to IM Position)
We then raise DPR and make down payment on the PO.
Our requirement is . This Down payment should not post to Asset or capitalized.
Pls advice which way or which technical settings that need to setup to achieve this please.
Thanks you
Chandu

Hi Gopi
I dont prefer to update down payments to asset master.. For that
1. Create a New Field Status group as a copy of G067 and assign Z067 to your Vendor related recon accounts... (Special GL A)
Supress the Asset No in this Field Status Group
2. Now when you create a down payment request in F-47, you will get an error F5 378...
3. Supress this error message in OBA5 - Enter Work area as F5 in OBA5 and supress the message no 378 to W
With this Down payments wont post to Asset.. This is one of my favorite solutions... May be I should file a patent
Br, Ajay M

You cannot use this transaction type to post to this asset Message no. AA83

< MODERATOR: Message locked. Please post this message in the [Asset Accounting forum|SAP ERP Financials - Asset Accounting;. >
Hi,
I am settling credit values [-ve values] from WBS to Asset Under Constructions Assets during CJ88 period settlement run.
These assets belongs to Investment Measure. For few assets I am getting below error and
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class XXXXX (chart of depreciation XXXX). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
I know normally we do this way
During charging
Dr Exp A/c WBS name
Cr B.S A/c
During settlement
Cr Exp A/c WBS name
Dr AuC GL A/c
But we have situation that during settlement, we are doing reverse
ie., Cr AuC GL A/c
Dr Exp A/c WBS Name
These expenses are through POs and no downpayments. The below error taking me to down payment accounts config but we dont have down payment scenario, can any one advise, thanks
Regards,
Sridhar

Hi,
Please check the SAP note 1091728 for this.
Regards

You cannot use this transaction type to post to this asset Message no.AA834

Hi,
I am settling credit values -ve values from WBS to Asset Under Constructions Assets during CJ88 period settlement run.
These assets belongs to Investment Measure. For few assets I am getting below error and
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class XXXXX (chart of depreciation XXXX). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
I know normally we do this way
During charging
Dr Exp A/c WBS name
Cr B.S A/c
During settlement
Cr Exp A/c WBS name
Dr AuC GL A/c
But we have situation that during settlement, we are doing reverse
ie., Cr AuC GL A/c
Dr Exp A/c WBS Name
These expenses are through POs and no downpayments. The below error taking me to down payment accounts config but we dont have down payment scenario, can any one advise, thanks
Regards,
Sridhar

When you have an investment order/WBS create from there the AUC. You collect the cost on the AUC. Final you fill in the settlement rule the final asset in (from a normal asset class) and then you transfer the costs to the final asset.
In the IO or WBS should be assigened a investment profile and the asset class AUC should be set-up correct
Search on this forum for more information or read the SAP help

CJ88 Cannot proceed with FUL settlement to Final asset

We have a PO with WBS as account assignment. Users posted a down payment to this PO in 12/2010 and when they ran the settlement Type 1 (Automatic) it posted a DP posting to the AUC transaction type 180.
In Standard SAP transaction, this will get reversed if the users post the invoice and executes CJ88 again.
Now, our problem is that, the invoice was not posted until now, and the DP is still open in the AUC. THey want to do settlement to the final asset but is getting an error CJ88 type 3 (FULL)
*ORIGINAL Error:* You cannot post comp. retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 01, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
FY 2010 is now closed in asset. I tried posting an ofsetting entry for the DP on FY2011. I used ttype 181. I tried to re-setlle type 3 (FULL) but now, the error message refers to Area 32
*AFTER POSTING TTYPE 181:*You cannot post comp.retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 32, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
Our Dep area 32 is configured to take values from 01 but reflect it in USD and it is set to AREA NOT POST.
Does anyone have any thoughts why the system is checking area 32 if its deriving values from 01?
Additionally, how can i clear the DP in 2010, with a posting in 2011 and be able to execute the settlement to final asset.
Thanks

Hi,
Please review the note 35309.
As the long text of the error suggests, the cause for this error is most likely down to downpayments which are not yet settled.
In general the settled down-payments and their clearings should be balanced to ZERO in the settlements.
In investment measures with summary settlement you will always get the error AA341, if the down-payment balance is not zero.
Regards Bernhard

Supress/ avoid posting downpayment to asset on settlement of WBS

HI All,
WBS/ internal order is an investment measure. downpayments are posted to the WBS which are getting settled to the asset. Accounting entry posted is
CWIP Acquisition: down payments Dr
CWIP Down-payments clearing account Cr
However the business does not want downpayments to be be posted to asset at all. How can the postings to downpayment and downpayment clearing account be stopped
Thanks & Regards
Pooja Saxena

SAP note 434622 resolved this issue.

AuC to Fixed Asset Settlement... (through Investment Management)

Hi,
Is there any way wherein I can settle the AuC to Fixed Asset without clearing down payments related to that AuC?
Kindly assist....

Hi,
Is there any way wherein I can settle the AuC to Fixed Asset without clearing down payments related to the same?
The reason for this is my client made a down payment (with special GL indicator A) in December 2010 and he wants to settle the asset in December itself....
However, the down payment clearing is happening in this month.... But, he does not want to wait till the down payment clearing and wants to settle the same in December.
When he is trying to settle Without down payment clearing he is getting the following error...
Down payment to recipient 212000 0 area 01 amount 74,034.00 not cleared
Message no. AW605
Diagnosis
All downpayments were not cleared for the asset under construction for the receiver 130434 0 in area 01. An amount of 74,034.00 was not cleared, or too much was cleared.
You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
Procedure
Clear the downpayments that you want to settle to receiver 130434 0.
Kindly assist on this issue.... whether it is possble or not?
Thanks in Advance

No additional posting to asset

We have this message when try to make a payment for the transaction F110 or F-53
No additional posting to asset
Message no. AA444
Diagnosis
A downpayment was already posted to the asset 1001000004 0 in the currently displayed document. Additional posting to the same asset in this document is not possible for technical reasons.
Procedure
Combine the two downpayments into one.
In the transaction F-47 we capture a down payment request that is reference to purchase document, and this document is reference to asset. This down payment have more than one lines or position.
We look for a solution in Market Place and find the NOTE 562264, here show us the same error, but is only for the 4.6c version and we have the 5.0. This note recommended a change in the program LAMDPU10, we check this program with the ABAP people but they say that this change isnu2019t appear in the 5.0 SAP version.
The solution given for this people was make 2 down payments but this mean more work for the acounts payable (AP) people, or combine the two downpayments into one but we lost the relation downpayment with the purchse document position.
Do you please help us with this situation?

Refer OSS note 6061. Here is the text from the notes-->
Symptom: Several down payment requests exist for a vendor that are assigned to the same asset and are to be cleared with a payment run. => The vendor payment is rejected with error message AA444.
Additional key words: Down payment
Cause and prerequisites: The system rejects a multiple account assignment to assets in one down payment document because of the offsetting of down payments in foreign currency areas has been revised and restricted.
Solution: Post down payments that are assigned to the same asset manually and also create the
payment medium manually.

Asset Downpayment

Hi,
We are planinng to use Downpayment for direct acquisitions (not AUC)
But, the problem is depreciation is getting calculated fot tty 180 and reversing for 181 where as we don't want any depreciation to be calculated for downpayments (if we deactivate "capitalise asset for 180", depreciation is getting reversed /calculated for 181).
I have gone through the threads, but did't get the solution.Can somebody help me with providing the solution.
Thanks in advance
uma

Dear Srinivasa,
Thanks for the valuable information given below.
1) First change the field status for your down payment GL account. (Alt recon account set in spl GL config for indicator A with account type K) for the below fields as suppress.
Asset No and Asset Sub number
2) change the error message no F5378 as warning message in OBA5.
Then now try to post your down payment with F-48 by giving asset PO no reference. It will be like normal down payment only.
However, I need one clarification here:
For eg. the asset is of INR 50000, I made a down payment (after making above changes) of INR 10000. When I do a goods receipt, How much amount will the system reflect INR 40000 or INR 50000 and secondly will that down payment get reflected in AW01N later? Kindly advise....

Downpayment on assets

Hi gurus,
Your opnion is required regarding GL entry that is created whenever downpayment is made against an asset for which proper PR and PO was raised from MM side.
Downpayments are done with M indicator and we use F-48 to pay vendor advances. PO is a required field while making downpayment. Entry upon downpayment is
Vendor 50 Dr
Bank 50 CR
Advances again CIP 50 Dr
Contra Asset Downpayment 50 Cr
Entry passed above is objected by auditors. They are of the view that 2nd entry in this compound entry is not required. Will some1 please shed light on it light on it

When downpayment is posted, the entries made are:
29 Vendor (posted to Downpayment recon account) with special GL indicator
50 Bank
Upon clearing of the downpayment which is usually done before payment. Sometimes, there are business users who do not clear anymore. The entry is:
21 Vendor (posted to normal recon account)
39 Vendor (posted to Downpayment recon account) with special GL indicator

Error while posting a write up for asset belonging to affiliated company

Hi,
I am facing an error while posting a write up for an asset which belong to an affiliated company. Error is
Transaction type 790 not possible (posting to affiliated company)
Message no. AA390
I am using Transaction type 711 which is linked to 790 in custo. Kinldy let me know how to resolve this issue.
Thanks
Pragya

Hi
According to this note for document type used, we should not select the 'inter company posting' or 'enter trading partner indicator'
but as i m doing writeup for asset belonging to affiliated company, so i need to set this indicator. the document type used is standard AA
Is there any other way, to resolve the issue
Thanks
Pragya

I am using Adobe Creative cloud enterprise version. I tried to download assets from newly launched Adobe Market place. It is saying that this feature is only available for premium paid customer. So Adobe CC enterprise is paid version. Why is it again aski

Guys, Any idea why I am unable to download assets from Adobe Market Place. I am using Adobe CC enterprise.

Cloud Market http://terrywhite.com/adobe-creative-cloud-market/ may help
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Import Fixed Asset by excel

Hi Every one,
     I am importing FA in SAP B1 PL 09 but failed, with system message log " Its active depreciation areas must be the same as those defined in the corresponding asset class. I checked depreciation areas and asset class, They corresponded to each other.
     Please help me to find way to solve this error.
Thanks & Best Regards
     Loan Tran

check below..
Fixed Asset SAP Business One 9.0 Configuration

Asset Accounting - Mid month Convention

Hi,
I have a problem in Asset Accouting for configuring a mid-month convention (and mid-quarter), settings. I activated the use of half-month in my company code (value 15), and defined Calender assignment for my Fiscal year variant, for Period control 03. The depreciation start date is correctly calculated for the tax depreciation area (period control 03). But, for my book and group depreciation area (period control 01 - 1st of acquisition month), the system also calculating 15/mm.
For Book Depreciation area I need to calculate depreciation for the entire period in which Asset is acquired (period Control 01) Currently If I acuire the asset before 15th of month its calculating depreciation for entire month and If I acquire the asset after 15th of month its calculating only for half month.
Is there a way to have mid-month calculation only applying to specific depreciation area ? Did i miss something in the customizing or do I have to change the period control 01 to force the start date at the first of the current month ?
If you require any futher info to provide input on this issue, Please let me know.
Thanks in advance to everyone who could help me.

As long as the depreciation keys are different between the depreciation areas you should be able to have one calculating at mid-month and the other at full month, respectively.
Just a thought: Go into transaction "OAVH" and make sure that the periods are assigned correctly for your Period Control "1". It should have one line item with a "0" in the month and day field and the period field should be 'blank'.
If the Period Control is correct, you should try creating a custom Period Control that defines each period as the last day of the month.
Hope this helps,
Chad

Vendor payments and debts about an asset

Dear sap colleages
I need to know these information about an ASSET:
Purchased orders,
Items from purchase orders,
which of these items i've received, i've paid (also date), i've not paid ( amount of debt related to asset)
payments in advanced (date),
wich of these payments have been cleared (clearing date) and wich not,
who is the vendor,
other expenses (such as delivery)
the amount of taxes,
invoices related and NOT RELATED TO purchase order
payments without invoice
Which transactions do i need to follow?
or
Which document flow?
or
Which tables? Wich keys?
or
Is there a standard report that can give me such information?
Any documentation and/or code will be appreciated.
I need to program a report to integrate all these information.
Thanks and Kind Regards

Hi,
Refer to T.code AW01N - Asset Explorer .
Additionally you cna also refer to SAP Standard reports in Asset Accounting
Accounting - Financial Accounting - Fixed Assets - Information System - Reports on Asset Accounting
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Downpayments in Assets

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