Asset Downpayment

Hi,
We are planinng to use Downpayment for direct acquisitions (not AUC)
But, the problem is depreciation is getting calculated fot tty 180 and reversing for 181 where as we don't want any depreciation to be calculated for downpayments (if we deactivate "capitalise asset for 180", depreciation is getting reversed /calculated for 181).
I have gone through the threads, but did't get the solution.Can somebody help me with providing the solution.
Thanks in advance
uma

Dear Srinivasa,
Thanks for the valuable information given below.
1) First change the field status for your down payment GL account. (Alt recon account set in spl GL config for indicator A with account type K) for the below fields as suppress.
Asset No and Asset Sub number
2) change the error message no F5378 as warning message in OBA5.
Then now try to post your down payment with F-48 by giving asset PO no reference. It will be like normal down payment only.
However, I need one clarification here:
For eg. the asset is of INR 50000, I made a down payment (after making above changes) of INR 10000. When I do a goods receipt, How much amount will the system reflect INR 40000 or INR 50000 and secondly will that down payment get reflected in AW01N later? Kindly advise....

Similar Messages

Downpayment to Assets

Hi,
I would like to make downpayment to assets without any postings made to the assets.
I found the following thread: Re: Asset Downpayment
And it works as mentioned when I made the payment using F-48. No postings to the asset is made.
However, if I use F110 to make the payment, system prompts for the downpayment to asset GL accounts to be set up. If I set them up, postings would automatically be made to the assets when payment is done.
Is this a standard feature? Can F110 works similarly to F-48?
Thanks.

Thanks for the advice.
The message I received in F110 is "You cannot use this transaction type to post to this asset".
Message No:
AA834
Diagnosis:
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transaction types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are postings belongs to class 61000 (chart of depreciation XXX). You cannot post to this class using the transaction type you have entered.
Then I went ahead to add asset class 61000 to transaction type group 15 (downpayment) and try again.
F110 then gives me "No account has been entered for posting down payments in area 01 under the account assignment key.."
So I went ahead and maintain the GL accounts for downpayment to assets.
But that's not what I want.

Downpayment on assets

Hi gurus,
Your opnion is required regarding GL entry that is created whenever downpayment is made against an asset for which proper PR and PO was raised from MM side.
Downpayments are done with M indicator and we use F-48 to pay vendor advances. PO is a required field while making downpayment. Entry upon downpayment is
Vendor 50 Dr
Bank 50 CR
Advances again CIP 50 Dr
Contra Asset Downpayment 50 Cr
Entry passed above is objected by auditors. They are of the view that 2nd entry in this compound entry is not required. Will some1 please shed light on it light on it

When downpayment is posted, the entries made are:
29 Vendor (posted to Downpayment recon account) with special GL indicator
50 Bank
Upon clearing of the downpayment which is usually done before payment. Sometimes, there are business users who do not clear anymore. The entry is:
21 Vendor (posted to normal recon account)
39 Vendor (posted to Downpayment recon account) with special GL indicator

Vendor Reconciliation & Asset Reconciliation Account

Dears
I am a little confused regarding the reconciliation accounts.
We are making for Asset Config settings for down payment posting. I selected downpayment account for Asset Downpayment in AO90; but the system says the GL is not a reconciliation account.
When I saw the GL account, it is created as a Vendor Reconciliation account.
But in AO90 I think, we should give an Asset Reconciliation Account, right ?
If that is the case, why we should have separate reconciliation account for Vendor and Asset in Downpayment posting for Assets ?
When we post the Vendor Downpayment in F-48 using Spl. GL indicator 'A' , we are assigning the PO number also where asset is linked.
Spl-GL 'A' is linked to a reconciliation account for vendor.
Asset downpayment is also linked to a reconciliation account for asset.
If that is the case, which downpayment account, the advance amount for asset is posted ?

Hi Niki
I personally dont like updating the Down Payments for assets in Asset Accounting.. It is inviting troubles w/o much of value-add.. If you post DP to asset, then Invoice and you dont clear the DP, the depreciation is calculated on Invoice amount + DP Amount
Ofcourse, it gets adjusted in future depreciation runs once you clear DP. But if you clear in subsequent FY, then thats a problem
In order to avoid updating DP in AA, follow the below steps
1. Create a new FSG as a copy of G067 in which you will suppress the Asset Number
2. Assign this FSG in Vendor recon accounts
3. Do F-47 and enter the PO Number..
4. System will give an error msg F5 378..
5. Suppress it in OBA5, and you are done..
I remember this till date because this was one of my initial findings / learnings in my SAP Career ;-)
Best Regards
Ajay M

Down payment for Normal Assets

Dear Experts,
I have an issue on Down payment for Fixed Asset.
User created an Fixed Asset (Normal Asset) which is not a AUC Asset.Created a P.O and Assigned that Asset into the P.O. Now he want to post the downpayment request for the same through F-47. Now they are getting the below error.
You cannot use this transaction type to post to this asset
Message no. AA 834
Diagnosis
The transaction type entered belomgs to transaction type group 15. It has been specified for this transaction type group, that it is only allowed to post to asset classes for which it has been explicitly allowed (for example, the asset class for assets under construction). The asset to which you are posting belongs to class 46 (chart of depreciation XXX). You cannot post to this asset class using the transaction type entered.
Procedure
Check the asset number you entered. You may want to allow posting to this asset class using this transaction type group.
here i have the below doubts.
1. Can we assign the other than AUC Asset Class in OAYB for down payment (Group 15). but the system is showing the AUC Asset Classes only.
2. Can we assign GL Accounts for Down payment and down payment clearing accounts in AO85 other than AUC Asset Classes also? becasue if i check F1 help for those fields its saying only for AUC Asset Classes.
Kindly help me for how to do the down payment for Normal Assets.
regards,
Gopi.P

Hi,
I have a simple solution for you, which treats your down payments made to asset POs also same manner as down payments to normal POs.
Please check the below thread.
[Asset Downpayment;
Regards,
Srinu

Message Class(MIRO)

Hello Experts,
DownPayment has been made to vendor, usually while processing in MIRO we will get an message which says Fixed assets downpayment exist,but for this particular vendor the message is not displaying.
Thanks in Advance

Hi Raju,
T.code FBL1n
Enter vendor code and company code, select All items radio button.
Tick check boxes Normal items, Special G/L transactions and noted items and click execute.
After report execution change the layout add purchasing document, you can see the purchase document number.
If you cannot see PO number, that means you have not paid down payment with reference to PO.
Regards,
Raj

Supress/ avoid posting downpayment to asset on settlement of WBS

HI All,
WBS/ internal order is an investment measure. downpayments are posted to the WBS which are getting settled to the asset. Accounting entry posted is
CWIP Acquisition: down payments Dr
CWIP Down-payments clearing account Cr
However the business does not want downpayments to be be posted to asset at all. How can the postings to downpayment and downpayment clearing account be stopped
Thanks & Regards
Pooja Saxena

SAP note 434622 resolved this issue.

Downpayment in Fixed Assets

Hi all,
I have a doubt about downpayment procedure in FA. We have created a note item as a downpayment in a vendor.
This vendor has a PO assigned to a WBS element which is assigned to a asset under construction. When we run the WBS Settlement this donpayment was posted to the Asset under construction with transaction type 180 (Downpayment). This was in May.
In june the user realize that this note item (Downpayment) was wrongly posted to this place, it will never be paid. They are waiting the invoice to be posted and pay.
The user cancelled the downpayment with FB08. But when we are nunnig the settlement of the WBS in june no reversal is poted in FA with transaction type 181.
What is missed or wrong to post the cancellation of the downpayment into the Asset under construction? What is wrong in the scenario?
Thanks for your kind help.
Regards,
Adela.

Hi,
Down payment request against WBS (F-47) cant be moved to AUC. Only advance payments (F-48 ro F110) Can be moved to AUC provided required config maintained. if you reverse the advance payment document after the settlement, the same will get credit in WBS and the it will be transfered to AUC as Credit in the next settlement run. Transaction type 181 will be used in the reversal.
Please check the Payments report for the WBS element and Asset values in AW10N for AUC asset, this will provide the complete history of the WBS and AUC.
Regards
Murali

Downpayment on a Asset PO not top update actual asset

Hi,
I have created a PO with account assignment category as "A".
Now while making a downpayment using F-48, I am entering PO in the PO field.
This is making a posting in the asset as well.
How can I avoid making a posting in the asset in such a case?
Thanks,
Nitish

Hi Nitish,
You are absolutely correct that when the P.O. is as Asset P.O., the Asset should get updated.. BUT, the issue is that.. when you post a down payment to an Asset, Asset Master get populated with the Values even at the time of Advance Payment and if you run Depreciation for the month, the depreciation will get posted on the Asset, even though the Asset is not commissioned..So, in order to avoid this scenario, we do not post it to the Asset.
As per Indian regulations, the Depreciation on as Assset is started only when it is installed and put to use..
Regards,
SAPFICO

Downpayment Request for asset

Hi
I am new to Asset accounting. I have a problem which says likes this at the time of a Down payment request creation:
Message no. F5378
The asset number assigned in the purchase document
is different from the asset number entered manually
cannot be transferred, because the 'Asset number' field was hidden for the account in question
System Response
In the first instance a warning appears, drawing your attention to the different account assignments. In the second instance an error message appears, because the asset number must be transferred from the purchase order but the necessary field is hidden.
Procedure
If you receive the warning, check which asset number is the correct number for this down payment.
If you receive an error message, you must either choose another special G/L indicator for down payments so that it is possible to assign an asset number to the relevant general ledger account, or you must change or delete the the specified purchase document number. Only those purchase documents are allowed which are not assigned to assets
How can I solve this issue ?
Regards,

hi,
Pls follow some point:
Complete the Fixed Asset acquisition process from a Payment.
Define the process from Payment to Fixed Asset Acquisition document to Fixed Asset Registry.
Manage and process the Fixed Asset Shell.
Summary of Steps:
Payment Processed via PRC
Payment Disbursed in nightly batch
Fixed Asset Shell Created in a weekly Bach (currently after AD/EFT date reached)
Department Monitors Fixed Asset Shells from Fixed Asset Payment Request (FAPR) Table.
Departments update FA Shell with appropriate information to Fixed Asset Document
Fixed Asset Shell Defined:
The Fixed Asset Shell is a Fixed Asset Acquisition document that has been automatically generated by MMARS after an eligible payment and disbursement have been completed. It is used to record, better or increase the value of a Fixed Asset. Departments will manage the Fixed Asset Shells via the FAPR table. After processing the Fixed Asset Acquisition document information is updated in the Fixed Asset Registry.
To create a Fixed Asset Shell the Commodity and Unit Price must match or exceed the Fixed Asset Shell threshold settings defined for each fixed asset eligible Commodity Code. These threshold settings are stored in the Commodity FA Threshold (COMMFA) table in MMARS and sorted by Commodity Code.
Fixed Asset Document Structure:
Notes:
Step 1 - From the Home Page
u Click Search
v Click Page Search
v
u
Step 2 - From the Page Search
Open the Fixed Asset Payment Request Table (FAPR)
uType [FAPR] in the Page Code field.
vClick Browse Link
v
u
Step 3 - From the Page Search
uClick Fixed Asset Payment Request Link
u
Step 4 - From the FAPR Table
uClick Search Link
u
Step 5 - From the FAPR Search Box
Filter the contents of the FAPR table to view just your Departmentu2019s Payment Request (PRC) documents.
uType [3 Letter Department Code] in Doc Dept Field
Add any other known search criteria to filter the search
vClick OK Link
v
u
Step 6 - From the FAPR u2013 PRC Grid
u Select the PRC Document ID from the grid
Checkmark on the row notes this is the active row, this data is shown on the scalar.
vClick Generated Shell Details Link
u
v
Step 7 - From the PRC Generated Shell Details
To access the Fixed Asset document associated with this PRC.
uClick the FA Document Number Link
u
Step 8 - From the FA document
uClick the Edit button at the bottom of the page.
u
Step 9 - From the FA Header
Update the FA document.
uCheck the Auto Generate FA Number field
Define the Prefix of the Fixed Asset Number. This will be the Prefix added to the Fixed Asset Number. The prefix is the Fixed Asset Type of the base component.
The choices are:
B - Building
C - Construction in Progress
E - Equipment Other than H, K or V
H - Landmarks/Monuments/Artwork
I - Infrastructure
K - Computers/Software/Cabling
L - Land
V - Vehicles u2013 Air/Land/Water
S u2013 Computer Software over $1million
vType [Prefix] in the Prefix field
wType [Fixed Asset Description]-Departments should be as descriptive as possible to distinguish the asset in the Fixed Asset Description field
x Keep Event Type FA01 (Acquire a FA) if Applicable, otherwise update
yClick Responsibility Center Link
y
x
w
v
u
Step 10 - From the Header Section u2013 Responsibility Center Sub Section
uType [3 Letter Department Code] in Department Field (or click pick list to select)
vType [4 Digit Unit Code] in Unit Field (or click pick list to select)
wClick Component Link
w
v
u
The FA document has the following structure:
This is the component line of the FA document. Accounting lines are associated with the component and there could be multiple accounting lines associated with this component.
Step 11 - From the Component Section
uClick Component General Information
u
Step 12 - From the Component Section
From the Component General Information sub-section
uType [component number] in the component number field. For original acquisitions the suggestion would be u201C0001u201D
Note: The Comm Code and units is inferred from the PRC
Step 13 - From the Component Section u2013 Acquisition Details Sub Section
uType [Acquisition Method Code] in the Acquisition Method field (or click the Pick List Arrow to select)
the acquisition detail
vClick Component Location Details Link
v
u
Step 14 - From the Component Section u2013 Component Location Details Sub Section
uType [Location Code] in the Location field (or click the Pick List Arrow to select)
vClick Component Classification Link
v
u
Step 15 - From the Component Section u2013 Component Classification Sub Section
Step 15 - From the Component Section u2013 Component Location Details Sub Section
uKeep the default [Normal] value in the Fixed Asset Classification field. This notes a Shell generated fixed asset documents.
vType [Fixed Asset Catalog Code] in the Fixed Asset Catalog field (or click the Pick List Arrow to select)
Note: the Fixed Asset catalog is sorted by Fixed Asset type. Departments should filter their search by asset type criteria
wClick in Depreciation Structure field and choose from the drop down arrow u201CResponsibility center exception Land/CIP Asset Type N/Au201D
xClick Accounting Link
Note: The following are inferred from the F/A catalog: type, group and useful life; depreciation method
w
x
v
u
Step 15 - From the Accounting Section
uClick Expand All Arrow
Note that all of the Accounting information has been populated based on the FAPR table. No additional information needs to be entered here.
vClick Validate Action Button at the bottom of the Page u2013 check for errors
wClick Submit Action Button at the bottom of the Page
xClick Close Action Button at the bottom of the Page
After Validate and Submit the information is updated in the Fixed Asset Registry Tables, where the current fixed asset information is stored.
x
w
v
u
Rohit Agrawal

Downpayment Asset

Hi experts,
The client is looking for a solution to record the down payment for asset. They are basically looking to the following.
1. create PO with account assignment 'A' to the asset for the full amount
2. process the down payment in AP, using spl GL account
3. When the asset is received do the GR/IR for the full amount so the asset will have the right amount and capitalization date. As well pay the last invoice (total amount - outstanding balance).
So basically they don't want to capitalize the asset until it has been received and they want to use AP down payment to pay the vendor until the last invoice and process that in MM against purchase order. Is this possible? Thanks

Hi,
When you use F-48 to make down payment, you can enter purchase doc no(Order). So that it will help you track the payment against the order.
Hope it will help you.
Murali.

Downpayment for assets

Dear all,
Iin cases, where the advance is given for an asset, the advance amount gets parked in the asset GL. After MIGO also, the advance amount is highlighted in the asset GL until the advance is not settled by F-54 after MIRO. In our case, there is a time gap of around 10-15 days between MIGO & MIRO. Till the time of advance settlement, the amount appears double time in asset account & thus our MIS for cost of assets gets mis-leaded. The asset reports reflect advance amount as well as MIGO amount since the advance is not settled. For example, we give advance of Rs. 100 against purchase of an asset. The advance of Rs. 100 is debited to asset GL. When we receive goods of Rs. 100, the asset account will be debited further by Rs. 100 after MIGO & the total amount in asset GL will be Rs. 200. But the actual physical value of goods in the factory is Rs. 100. The advance amount will go out of asset GL only after the advance is settled by F-44 after MIRO.
Hence, we need to concentrate on how the advance amount can flow out from assets as soon as MIGO is done & parked into another new GL (say named as Advance pending for Clearance). The amount in the new GL can be squared off when MIRO is done.
Kindly suggest how it can be done.
Thanks & Regards,
A. Anandarajan

dear anandarajan
kindly note that
       entries for down payment to vendor would be
                  dr. advance to vendor a/c
                   cr. bank a/c
      on making gr
                 dr. asset
                 cr. gr/ir a/c
      on making a inoice
                   dr. gr/ir a/c
                   cr. vendor a/c
     on clearing of invoice against down payment
                  dr vendor a/c
                  cr. advance to vendor a/c
In the above entries the asset account will get a dr. only once.
regards
eashwar

Asset Down Payment - Error code: . AA 834

Hi ,
I am getting below error while doing F-48 Asset down payment entry.
You cannot use this transaction type to post to this asset
Message no. AA 834
Diagnosis
The transaction type entered belomgs to transaction type group 15. It has been specified for this transaction type group, that it is only allowed to post to asset classes for which it has been explicitly allowed (for example, the asset class for assets under construction). The asset to which you are posting belongs to class 16 (chart of depreciation IN). You cannot post to this asset class using the transaction type entered.
Procedure
Check the asset number you entered. You may want to allow posting to this asset class using this transaction type group.
What would be the problem..?
Regards
Ashok

Hi,
Check setting in tcode OAYB. Here you have to allowed downpayment in asset class for which you want to make down payment.
Warm Regards

Error message in down payment on asset purchase order

Hello,,
While i am trying to make down payment request with reference to PO have asset number it is return an error message
*Store a cost element for credit down payments
    Message no. KI165
Diagnosis
    You posted a payment to a CO-relevant object (cost center, order, and so
    on). The payment is therefore recorded in CO.
    If a payment has no order reference, no consumption account can be
    derived. Therefore, CO posts the payment under a default cost element
    created and stored during Customizing.
    You have not yet maintained this default in the system.
Procedure
    Maintain the default cost and revenue elements in the Implementation
    Guide under "Project System" for controlling area CA00.*
I don`t know what is the reason for using this cost element and which type of cost elements that i can use in this issue....
We are not use Down payment clearing account, because Our customer don`t need this account..
Please help me ASAP
Thanks for your cooperation
Hussein

Hello Hussein,
For error message KI165,please maintanin default cost element in OKEP.Down payments have to be posted in CO with cost   elements. In case of purchase orders (or open items in CO), the cost element for consumption can be derived from the purchase order. Thus the down payment in CO is posted with the consumption cost element.
If the down payment does not have any reference to a purchase order, then the cost element for which the consumption will be posted is not known. In this case, the cost element maintained with OKEP is used.
The error message KI165 will occur if no cost element is maintained with OKEP - not regarding whether the actual down payment has a reference to a purchase order and thus will update in CO under the consumption cost element derived from the purchase order. This is always a source of misunderstanding - but I hope it is clear now.
OKEP configuration is absolutely necessary if you do not have a cost element assigned at the time of downpayment request creation.
If after maintaining the default cost element you get some other error then please note that you would need to check the following :
1.Compare the configuration settings for the GL accounts that are used for posting the cash call in EHP4 system with the system without the EHP4 support pack.
2.Check the controlling area settings in both the systems.
Regards Bernhard

Issue in settlement of WBS to Asset under construction

I had created new WBS elements to projects and tried to settle the values in the WBS element to Auc at the end of period 12.
Instead of settling to Auc acquisition account specified in account determination in asset accounting, the values are trying to settle to downpayment clearing account specified in the asset accounting.
Can you tell me how I should correct that.

When you search on this forum try to put Date range "ALL" to get more results. Please read below threads and you will get the solution.
MIRO:Transaction in area 15 contradicts the net book value rule
Transaction in area 01 contradicts the NBV
Looks like you have a negative balance in your WBS which you are trying to settle to FA.

Asset Downpayment

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