Duplicate a sheet using Numbers '09

How do you duplicate a sheet using Numbers '09 on my MacOS X V 10.6.8? Command 'D' doesn't do it!

Hi pearsonra,
Numbers '09
Select the Sheet, not the table(s), in the Sheets Panel on the left
Menu > Edit > Duplicate (command d)
Regards,
Ian.

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I created a spreadsheet using Microsoft office 2010 Excel. When I open the sheet using Numbers, the formatting changes. How do I fix this?

I created a spreadsheet using Microsoft office 2010 Excel. When I open the sheet using Numbers, the formatting changes. How do I fix this?

If you plan to share or work with people who regulary use MS Excel you should not try to use this in Numbers. You will have constant problems with how each program translates the formatting.
If you want to use Numbers, use it exclusively. If it is for your job use the tool your company uses.

How can I paste a part of a sheet from Numbers in Pages as text, without the formulas.The reason I need this (and was used to in Office) so that I have the freedom to delete something in one cell (in pages document) without causing changes.

How can I paste a part of a sheet that I copied in Numers in a pages document without the formulas, simply as text. Used this a lot in Office. When I make some changes in the pages document. f.i. deleting a cell, I don't want to change other cells. Also when I copy a part of a sheet from Numbers and one of the cells that is part of the formula is not also copied, when I paste in Pages it shows as an error.
Hope that You can me help with this.

Leon,
There are two solutions to the first question, narrowing to one solution when you have a broken link causing an error.
Here's the "works always" solution.
Copy (Command-C) the table or range in Numbers
Click off the table on the blank canvas of the sheet.
Edit > Paste Values
Command-C
Switch to Pages
Command-V
Regards,
Jerry

Question about using numbers for an address spread sheet

I am using numbers for a mailing address spread sheet. When I try to type in a Massachusetts zip code, once I hit "enter" the cell deletes the zero, which is the first number in the zip code. How can I change this? Thank you

to open the cell inspector use the menu item "View > Show Inspector" then select the "cells":

I'm not sure I know how to use numbers 09 after iworks has left. I emailed a copy from my ipad to my pc, saved it but, it won't open on my pc desktop. Also, how do I move an excell spread sheet now from my pc to my ipad?

I'm not sure I know how to use numbers 09 now that iworks has departed. I emailed a copy from my ipad to my pc,saved it to my desktop but it won't open. Also, how do I now move an excel spreadsheet from my pc to my ipad?

iWork (no 's') for iOS & iWork for Mac have not gone away.
iWork.com (beta) (also no 's') is going away the end of July. iWork.com (beta) is/was an online method of sharing iWork files with other users & never moved out of beta in 3+ years. It is a completely different entity than the iWork apps & is not & never has been necessary for the iWork apps to function.
A Numbers document, as well as Pages or Keynote documents, cannot be opened on a PC. You must first export them to a file that a PC can use. For Numbers that is generally Excel. In Numbers on your iPad tap the wrench & then tap Share & Print & choose Excel as the file type.
As for transfering a file from a PC to an iPad, I'm not sure as I don't use a PC.

How do I duplicate a sheet while also linking the corresponding cell values?

How do I duplicate a sheet while also linking the corresponding cell values?
I have a page that I want to duplicate, then add to the duplicated spreadsheet, while having the original cells linked so they are updated as I update the original sheet. I've found tutorials on how to do this on excel, but I'm having trouble doing so on Numbers.

Hi Millie,
You wrote:
"My recipe sheets include two tables. The first calculates the cost per item, the second table takes the original recipe and calculates along with the sales estimates. The latter of these tables are all the same format, so in each one column A lists the ingredient name, column D is the amount needed per week (column E is the unit - oz, pound, etc). Could I then generate a search for "flour" etc. within column A of each of these tables? Currently they are all named the "estimated sales" but I could change that."
Shouldn't need to change the table name, unless the aim is to shorten the formula as written. That's assuming each sheet is named with the item being baked.
With the same name for all these tables, the cell or range references to cells on these tables will be Recipe (sheet) name::estimated sales::cell or range ref
With the recipe name used as the Table name (and that name being unique to the document) the sheet name may be omitted from the cell/range address: Recipe name::cell or range ref
Regards,
Barry

Is there a way to print or export only one sheet from Numbers on IOS?

Hello there -
I am attempting to use Numbers to generate proposals and invoices in the field. My route is a simple (hopefully good-looking) front page, various forms by which to enter data and several additional sheets boasting a great many tables containing static data (parts costs by vendor, lists of customers et cetera) and many formulae which do the actual work.
I just want to print/export the proposal or invoice (the front page as massaged by the "engine" on the back pages) rather than the whole flippin' workbook.
Ideas?
Thanks,
Russ
Power without wisdom is akin to an adze with a ruined edge, and is suited more to the vandal than the builder.

Hey there -
Nope - at least not when printing to PDF. IOS is a tidge, er, limiting.
I re-posted in the IOS area; we'll see what happens there.
Thanks again,
Russ

How to create a list from checkboxes using Numbers on iPad?

I am creating a guest list using Numbers foriPad. First sheet is a list of invited people with checkboxes (Yes/No/still to reply) in next column. In the next sheet i want create a list of everyone that has replied yes.
I have tried using the if statement, but I dont want any blank cells.
-IF(A2;TRUE;A1) gives name in A1 if box is checked, but gives 0 or something else if i specify. But i want to automatically start on next row to avoid blank or 0-
Example:
David   V
Lisa.     V
Derek
Brad.   V
Paul.
John
The separate list in another sheet should then be:
David
Lisa
Brad
Any help will be appreciated.

Can you use the the reorganize panel to sort the list?
Idon't have Numbers on the iOS so I am not sure. You are posting in the forum for Numbers on Mac OS X.
you can also add a new column (let's say C)
where
C1=if(A1, A1, "")
this will include the name from column A when the checkbox in B is checked. You can then copy column C and paste values using the menu item (Edit > Paste Values, or equivalent in iOS... not sure what it is)

Using numbers 2.3 how do i split windows to view more than 1 spreadsheet at a time?

using numbers 2.3 how do i split windows to view more than 1 spreadsheet at a time?

Hi seth,
Numbers vocabulary:
Spreadsheets (aka: Document)
contain one or more Sheets
on each of which may be placed one or more Tables
each of which contains one or more cells
each of which may contain either data or a formula.
Spreadsheets open in separate windows. Depending on the contents of each spreadsheet, and the scale at which you want to see it (and the size of your display), you can view more than one spreadsheet in the same manner as you can view more than one of any kind of document—open two documents in separate windows. Resize the windows to allow both to be viewed at the same time. Place and scale the individual documents to permit viewing the desired part of each
Sheets within the same document cannot be displayed simultaneously. You can make and open a copy of the document, then open and view both copies as described above, but this introduces new opportunities to edit the wrong copy. You could Copy a Table from one part of the document, open Preview and go File > New from Clipboard to create a PDF copy of that table (readable, but not editable), and view the spreadsheet and pdf documents as described above.
Tables can be rearranged, or have rows or columns (or both) hidden to permit simultaneous viewing of selected parts of both.
A Table can have Table > Freeze Header Rows and Table > Freeze Header Columns set to keep these rows/columns visible as the rest of the table is scrolled. Or can have a range of rows (or columns) hidden to allow viewing of rows (columns) adjacent to that range visible on the same screen.
Numbers does not support freezing of rows or columns other than Header rows and Header Columns.
Regards,
Barry

I am starting a new spread sheet in numbers to log my photos. I want to set up a sort button on each column but do not know how to accomplish this. Any ideas?

I have a Macbook Pro with the latest Yosemite operating system on it. I am using Numbers 3.5.2 and I am making a spread sheet for my photos. I am having columns with different information in them and I want the ability to sort them using buttons. Can anyone help me with this?

Bunnie,
The only way to prevent such loss is with a robust backup system. Apple provide TimeMachine as part of OS X. Connect an external hard drive to your computer and off you go. hourly, daily backups. I have recovered more than one computer this way,
As far as photos goes I use this approach:
1) Time Machine
2) a offsite copy of the picture folder from my user (I literally copy the picture folder to a separate, non-Time machine drive and relocate that drive in my desk drawer at work). I bring the offsite drive home every coupe months it refresh.
Numbers will not do a good job for this task (in my opinion) and will not facilitate metadata stored in the pictures. On bad thing happens in the number file and all your pictures are gone. In addition if you were to select the menu item "File > Advanced > Reduce File Size..." and, "BAM!!" all your pictures would be compressed and not their original size.
iPhoto keeps every change you make to a picture so you can get the original back. What ever happened with iPhoto will be much worse with Numbers (again, in my opinion).
Really set up a Time Machine backup. the drive should cost about $100, use it.

Dynamic Text in Pages using Numbers file as input

I was wondering if it is possible to have cells or text boxes in Pages that are dynamic and are filled
in automatically using a source cell from a linked Numbers file as the input.
I have proposals to write that always use a specific Numbers file to crunch the math, but I want
to present certain parts of the Numbers file in a formal written proposal and don't want to redo
everything by hand when I make small changes to the projects financials.
Thanks!!! So glad I switched!

There is no feature allowing us to link two different documents.
You may try to achieve your goal creating the Text document in a Numbers sheet using text boxes.
Yvan KOENIG (from FRANCE vendredi 19 décembre 2008 12:41:29)

I am using numbers to create a grade book for my classroom

I am using numbers to create a grade book for my classroom but would like to know how to link information in one table to a cell in another.

To reference to a cell in the same file, but in a other sheet user the following format:
sheet::table::cell
sheet: the name of the sheet
table: the name of teh table in the sheet
cell: the cell reference in the table (e.g. B5)
See also page 90 in the manual.
Or simple start to write the formula and click simple an the cell in the other sheet.
To reference a cell in a other file, there is in the moment no way, to do it (that I know).
https://discussions.apple.com/thread/1185100?start=0&tstart=0

How do I delete pages on a sheet in Numbers?

How do I delete pages on a sheet in Numbers? I have 6 pages, and only need 2.

"Totally unintuitive" is often a way of saying "not the way I've become accustomed to."
In the Numbers Help menu, you will see "Numbers '09 User Guide." Choosing this item downloads a searchable PDF file containing the guide—a much better and easier to use resource than the indexed, but not fully searchable Help files.
Numbers uses a model sufficiently different from "what you've been accustomed to" that I'd recommend reading at least the first two (or three) chapters straight through. The rest of the guide can be left to read on an 'as needed' basis.
You'll also find a link to the iWork formulas and functions User Guide in the Help menu. If you're going to write formulas in your spreadsheets, you'll want to download that as well, and keet it available as a reference guide.
Regards,
Barry
PS: I found this particular aspect of Numbers (what you see on the screen is what you get, but you can scale it to fit on fewer—or more—pages if you want) a fairly 'intuitive' (read: 'familiar') concept, since I'd been using the similar 'resize' feature with copy machines to make copied originals fit the page size to which I was copying them for as long as it has been available.
B.

How to find multiple keys in single cell using Numbers?

I'm trying to add functionality to one of my Numbers tables where want to check a single cell for multiple keywords from a list. The hole thing works perfectly fine in Excel but it behaves differently in Numbers.
The formula I am using is:
=IF(ISERROR(LOOKUP(2^15;FIND($E$2:$E$11;A2)));"not found";"found")
The following screenshots show that it correctly finds the keys in the cell when using Excel but not in Numbers. Although, it seems to work if the key is in the same row as the input cell.
Excel table using the formula I posted in the C column:
Numbers table using the formula I posted in the C column:
Would be really happy if somebody knows how I could accomplish that!
Cheers,
Maik

If you are working in Numbers you can do this efficiently with a small AppleScript without going back to Excel or clone. One click and you get the following result:
This script works with Numbers 2.3, which your screenshot suggests you are using. If you are using Numbers 3 it needs a very small adjustment.
This is the script:
--https://discussions.apple.com/thread/6315365?tstart=30
property inputCol : 1 --> col A, as in example
property resultCol : 3 --> col C, as in example
property keysCol : 5 --> col E, as in example
property targDoc : 1 --> 1 is front document; can change to "MyDocName"
property targSheet : 1 --> 1 is first sheet; can change to "MySheetName"
property targTable : 1 --> 1 is first table; can change to "MyTableName"
tell application "Numbers"
          set t to document targDoc's sheet targSheet's table targTable
          set keysList to t's column keysCol's cells's value
          repeat with i from 2 to t's row count -- assumes 1 Header Row
                    set inputVal to t's row i's cell inputCol's value
                    if inputVal is not 0 then --skip blank cells; Numbers 2 reads blanks as 0
                              --check if Input matches a key:
                              if inputVal is in keysList then
                                        set t's row i's cell resultCol's value to "found"
                              else
                                        set t's row i's cell resultCol's value to "not found"
                              end if
                              --check if Input contains a key:
                              repeat with aKey in keysList
                                        if inputVal contains aKey then set t's row i's cell resultCol's value to "found"
                              end repeat
                    end if
          end repeat
end tell
--end of script
To run, copy into AppleScript Editor, change the properties if needed, and click the green triangle 'Run' botton.
SG

I am trying to add a note in numbers when I can link an action required to my calendar... Is this possible? For example I am using numbers like a CRM and I would like to be able to have my next action required for a customer link to my calendar

I am using numbers as a CRM and one of my columns is called 'Next Action Required' i.e
Next Action Required
Email Douglas on the 02-12-14 about information needed for tour
Call Thomas 0446 393 about booking trip
Thank you in anticipation
Doug

Utterly bizarre. I can't see your two follow-up posts when I'm logged in. However...
Things would be simple if Apple implemented Data Detectors for dates in Numbers, as they have in applications like TextEdit and Script Editor. Then you’d have a system-level means of quickly moving from a selected date in your CRM spreadsheet to Calendar.
Until that happy day arrives, though, we can approximate it with AppleScript and Automator.
First, make sure your Numbers table is called CRM and your column has the header Next action required. (You can change these if you want but you’ll also have to modify the script.) This is the basic setup:
Then, launch Automator and create a new workflow. From the Choose a type… dialog, specify Service.
At the top of the workflow, “Services receives selected…” should be set to text in Numbers.app. (You'll need to choose Other... from the pop-up and then navigate to Numbers.)
In the Library menu at the left, click on Utilities, then drag a Run AppleScript action into the main Automator pane. Delete all the boilerplate text from the script.
It should look like this:
Now copy and paste the script below into the Run AppleScript action.
on run {date_string}
tell application "Numbers"
tell document 1
tell active sheet
try
set crm_table to (item 1 of (every table whose name is "CRM"))
on error
display dialog "No CRM table in this sheet"
return
end try
tell crm_table
try
set the_selection to selection range
set the_row to row 1 of the_selection
on error
display dialog "Select some text in a cell"
return
end try
set the_col to item 1 of (column of the_selection)
set header_cell to cell 1 of the_col
if value of header_cell is "Next action required" then my run_calendar(date_string)
end tell
end tell
end tell
end tell
end run
on run_calendar(date_string)
try
set date_string to date_string as string
set real_date to date (date_string)
on error
set real_date to (current date)
end try
tell application "Calendar"
activate
switch view to day view
try
view calendar at real_date
on error the_err
display dialog the_err
end try
end tell
end run_calendar
Click the little hammer at the top to make sure that the script compiles (indents and colours in). If it doesn’t, you may need to sort out some line breaks in the copied and pasted script.
Now save the workflow as Go to date in Calendar. Quit Automator.
So what does the script do? Basically, it looks at the selected text in a Numbers cell and checks to see that the table name is “CRM” and the column header is “Next Action Required”. It then tries to convert the selected text into a valid date. If it can, it takes you to that date in Calendar. If it can’t, it takes you to today’s date. In both cases it switches Calendar to day view. You have to bear in mind that if you select all of “10/10/14 Call John re contract” it won’t understand that part of this is a date, and won’t go to October 10. You'd have to select just "10/10/14"
To run the Service, right-click or control-click on the selected text and go down to Services, then choose Go to date in Calendar:
Alternatively, run it from Services in the main Numbers menu.
You can set up a keyboard shortcut for any Service in System Preferences - Keyboard - Shortcuts. Post back if you need more info about this.
Tested with Numbers 3.5 (2109). This will not work with Numbers '09.
Hope this works for you, let us know how you get on.
H

Duplicate a sheet using Numbers '09

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