Duplicate AP Invoices Error Setting

Hi,
How do I set duplicate AP invoices error in SAP?
Thanks,
Teo

Hi
If you have to do this, you need to check the field "Chk Double Inv" in the vendor master.
What happens?(please read the help for this field in SAP)
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.

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  • Duplicate invoice error

    Hi,
    What are the possibilities for duplicate invoice error.
    When the user is entering the reference no, PO no, in the MR01, he is getting duplicate invoice or credit memo exist with reference number - Posting can't be made.
    Regards,
    Aditya

    Hi,
    When checking duplicate invoices, the system compares the following attributes in the standard system:
    Vendor
    Currency Company code
    Gross invoice amount
    Reference document number
    Invoice date
    and throws an error  messgae it this is activated for a company code in transaction SM30 view V_169P_DC
    Regards
    Dheeraj

  • Validation Check - Duplicate vendor Invoices

    Hi,
    We have a situation where the Duplicate Vendor Invoices have been entered by the users, bearing the same date and reference nos. as the original ones. When we checked we observed that, the system gives the warning message, but the same is ignored by the users. To prevent the same from happening again, we want to convert the warning message into the error message.
    Could any one guide as to how can we set up the validation checks, such that the system would throw an error message. In the vendor masters, we have set up the check for Duplicate Invoices.
    Thanks in advance.
    Best Regards,

    Hi,
    If you already know the message number, then go to T.code:OBA5 or
    T.code:SE91 (if its an custom message class) and change the message from waring to Error.
    If you are not aware of Message, and try to post a duplicate invoice & when the warning message comes, double click on the same, it will give you the message number.
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    Please let me know the result of the same
    Thanks
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  • Validation for duplicate AP invoice

    We would like to prevent duplicate AP invoices from being posted through FB60.   We created an FI validation in OB28 in which the prerequisite = Tcode FB60, and the check is a user exit to check the values in vendor / company code / reference fields and if those 3 fields have the same values as in an existing document, to generate an error message preventing the duplicate document from being posted.
    The above works well for creating new invoices.   However, when we have to make changes to an existing invoice (created through FB60), the system also calls on that validation and generates the error message, even though the only fields we can change on the invoice is payment terms, payment method, payment method supplement and text. 
    Other than modifying the user exit, does anybody know of a better way to do this validation or to prevent duplicate manual invoice from being created?  
    thank you.

    This has already been answered before so extracted part of the reply
    there are two duplicate checks in SAP:
    1. the one for FI documents, this is relevant for all F... postings (but nor for MIRO!)
    this can be turned off or on (in vendor master record) and 6 fields are checked:
    Check Flag for Double Invoices or Credit Memos
    Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
    Use
    Checking Logistics documents
    Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
    Checking FI documents
    The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
    Checking Logistics documents
    In checking for duplicate invoices, the system compares the following characteristics by default:
    Vendor
    Currency
    Company code
    Gross amount of the invoice
    Reference document number
    Invoice document date
    If all of these characteristics are the same, the system issues a message that you can customize.
    When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
    Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
    No message is issued if you enter a document that has previously been reversed.
    Dependencies
    The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
    In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
    Reference document number
    Invoice document date
    Company code
    This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
    Example
    The following document has already been entered and posted:
    Reference document number: 333
    Invoice date: 04/28/00
    Gross invoice amount: 100.00
    Currency: EUR
    Vendor: Spencer
    Company code: Munich
    You have made the following settings in Customizing:
    The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.
    Now you enter the following document:
    Reference document number: 334
    Invoice date: 04/28/00
    Gross invoice amount: 100.00
    Currency: EUR
    Vendor: Spencer
    Company code: Berlin
    Result
    Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
    The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.
    All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.
    If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.
    Checking FI documents
    Depending on the entry in the field "Reference", one of the following checks is carried out:
    1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
    Company code
    Vendor
    Currency
    Document date
    Reference number
    2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
    Company code
    Vendor
    Currency
    Document date
    Amount in document currency
    2. the one for LIV.
    this can be customized (as stated above) and is relevant for MIRO (and not for F... postings!).
    Company, Reference and Invoice date
    Set Check for Duplicate Invoices
    In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.
    This check should prevent incoming invoices being accidentally entered and paid more than once.
    You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).
    When checking duplicate invoices, the system compares the following
    attributes in the standard system:
    Vendor
    Currency Company code
    Gross invoice amount Reference document number
    1. Invoice date If the system finds an invoice that matches all attributes, the system
    displays a customizable message.
    If you are entering credit memos, subsequent debits, or subsequent
    credits, the system does not check for duplicate invoices.
    The exception is the Argentina country version, where the system checks
    for duplicate invoices and credit memos.
    If a previously processed document is later cancelled and then entered
    again, no message is displayed.
    Requirements
    The system only checks for duplicate invoices in Materials Management
    if you specify a reference document number when entering the invoice.
    In Customizing (IMG) for Invoice Verification, you can specify that the
    system check the following attributes

  • How to avoid 'duplicate data record' error message when loading master data

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    Hi Experts -
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    Thanks!

    Hi
    Pls chek the settigs by following the path
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    I suggest you search the Forums before posting a query. There are lots of postings on this issue.
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