Duplication Entry of PAN & Bank A/c No.

Hi Gurus,
Please Advice me How can we restrict duplication entry of PAN / Bank A/c No. of an Employee
I mean System should not accept same PAN / Bank A/c No. for more than one employee and system should throw error message as " Entered Number is already exist" or relevant message. Please advice how to configure.
Early reply is very helpful
thanks in Advance
Chaitra

Hi Srinivas,
System is accepting ie., I have given PAN No. ABKRS4288F to Emp. No 10002512 and if i Give same PAN No.to another Employee system is accepting and not showing any error message.,
Thanks
Chaitra

Similar Messages

"entry in field bank account number is longer than 10 characters"

Hello Sap Experts,
The user is getting an error on saving the bank infotype. (0009). The user is trying to create a IT0009 for an international assignee.The error is "entry in field bank account number is longer than 10 characters.
The default characters allowed maximum specified in the technical field is 18 characters. The abaper also checked and confirmed that it is specified as 18 characters.
This is only for a single employee.
Please provide your suggestions.
Thanks
Jyothsna

Jyothsna,
You need to extend Bank Account number length....even though 18 will be the max length..by default assignment of length will be different from country to country. So you need to extend the length of Bank a/c number in trasaction OY17.....select the country and change the bank a/c number length to 18 and Checking rule to 5 max value length.
Mohan

How to make a default entry to "partner bank type" in MIRO/FB60?

"Payment transactions" data containing the partner bank type is under the "General data" section of the vendor master. Meaning it is not company code specific.
For example, I have four banking information (and of course four partner bank types) entered in the vendor master. The first two are the ones I entered in the vendor master with company code 0001 and purchasing organization P001. The last two banking information were entered when I went into the vendor master with company code 0002 and purchasing organization P002 (I added two new banking accounts for this example). This information is not company code specific, meaning all company codes that have created/linked to this vendor can change this information.
So, when I post to MIRO or in FB60 for that same vendor, under the payment tab, I have all the four partner bank types in the matchcode for field 'partner bank type'.
I want to find a way for the correct bank partner type to default in the correct company code. There are many vendors that company codes 0001 and 0002 share. If the vendor has more than one bank account, for example a US account and a Mexico account, then the AP clerk has to remember to manually pick the correct bank partner type every time he enters an invoice. If he forgets, then the system picks the first banking account information and the payment gets sent to the wrong banking account. There should be a way for the system to default to the correct bank partner type per company code so the AP clerk doesn't have to manually select the correct bank partner type every time he vouches/enters an invoice.
Do you have a recommendation for this matter? Thanks in advance for all your advice.

Hi folks,
I have the same problem described by Peter. I cannot seem to find an answer to this problem. Currently, the only way round this issue seems to be to input the partner bank type during invoicing. However, the person doing invoice verification is usually a different person from the AP clerk who does payment and he / she might not be vigilant enough to ensure the correct partner bank is selected. I would like to avoid a situation whereby bank type is selected during invoicing. Is there a way whereby for each company code using shared vendors, we are able to default the partner bank type at the master data level? Is there any user exits available?
Many thanks for the advance advice. Tina

Restriction on duplicate entry in the bank details field

Hi,
Scenario: Due to human error same bank account number has been entered in Bank details infotype against the Bank account field. Is it possible to have a check on the infotype which will restrict the end user from entering bank account number if that bank account number has already been entered against a particular bank key.
Regards,
RB

Group,
We can use userexit ZXPADU02.
For entering our logic.
Regards,
RB

Not able to clear bank statement accounting entry with payment document.

Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the same

Hi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya

Lockbox Issue - No bank details/entry posted

Hello Gurus - maybe someone can shed light on this:
During one of the lockbox posting, the system only posted entries to the lockbock clearing a/c & the customer but DID NOT post entry to the bank g/l account.
___Ideal lockbox entry:___
Step 1:
Dr bank a/c
Cr lockboc clr a/c
Step 2:
Dr lockbox clear a/c
Cr Customer a/c
However, the system skipped Step 1 entry and posted only Step 2 entry.
The batch job shows that the job was successful but we are missing entries to the bank a/c and our cash is off my those entries...andy body encounter similar issue..please shed some of your insight on this matter, if possible.
Regards,
Steve

If your lockbox payments are automatic, the first entry- GL entry will post automatically when the feed comes in everyday. Your bank GL account should be debited. Please check FI12 and OBAX to see if gl accounts are configured properly.
If not let me know i will help you.
Hema

Accounting entries for bank to bank transfer (FRFT) Cross company

Hi,
We have a scenario to post a bank account to bank account transfer which is crosses legal entities.
I understand FRFT and F111 is the process to use, but i'm not clear what the accounting entries are.
In particular, whether the intercompany postings are automatically generated.
Can you someone run through the accouting entries for a bank to bank payment request process, which
crosses legal entities
Many Thanks
Wade

HI Waheed,
When you do Intercompany transfers using FRFT_B the following entries are generated depending on whether the payung & receiving country are the same.
1) when the paying and the receiving entity are in different countries
a) Sending co.code
i) DR          Payment request clearing
    CR           Bank Clearing account
ii) DR          Intercompany clearing account
    CR           Payment request clearing account
b) Receiving company code
DR          Bank Clearing a/c
CR           Intercompany clearing account
2) when the paying and the receiving entity are in the same country
a) Sending company code
   DR Inter company clearing a/c
   CR Bank Clearingaccount
b) Receiving Company code
DR Bank Clearing account
CR Intercompany clearing account
All the above entries are passed after successful execution of the payments By Tcode F111.
Please check if the SAP Note "1510224" is implimented in your system.. along with changes suggested there in.
Ofcourse... Intercompany ponting settings OBYA is also required.
Hope this helps.
Best Regards,
M. Naveen Kumar
Edited by: M Naveen Kumar on Jul 14, 2011 7:51 PM

House bank with multiple banks account ids - f-58 paymt+check -check lot NA

I have a House bank (Indian Bank ) with three bank acccounts under that House bank.
I have created house bank as " INDBK"
and I also created account ids :
Current account 7509 - Account id is " 1000"
(ii) Staff salary account - 8141 - Account id is "1100"
In OBZ5 , Iam able to save only one of account ids with House bank " INDBK"
i.e.,
Either INDBK with Account id 1000 - in which case Iam able to do f-58 payment transaction
OR
INDBK with account id 1100 - in such case Iam able to do f-58 payment transaction
Iam able to do EITHR of the above .When I tried to save both account ids with same house
both an error message is displayed - " duplication entry "
Pls adivse how can all accounts under a house bank can be configured for F-58 pymnt+check.
Looking forward for your help.

HI -
It appears in FBZA you can only assign 1 house bank linked to 1 account ID 1-2-1 relationship.
Therefore can anyone tell me why this error is triggering in F-58? Check lot not found.
I have setup the check lots via FCHi, when I try to create the Account ID in FBZA, I get the error below, Can anyone please tell how we can use Other Account IDs via F-58, at the moement we are using for our head-office IBHO would like to use for the above 3 branches - Which has the same house bank but different account ID.
Target key must be different from source key
Message no. SV015
Thanks
Jay

Bank Clearing Account - Open Item Clearing

Dear Friends,
We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
Your help would be highly appreciated in achiveing these objectives.
Regards

Thanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
Would appreciate your help.
Regards

Report for Cash flow (fund flow from Bank GL)

Hi Expert,
I would like to have your advice on how can I create this type of report? Is it better using Fund Management?
My client is asking on cash flow report in which the report should show all fund (cash at bank) movement. Basically, the report should have 2 main category, which are Cash Inflow / Cash Outflow,for example:
Cash Inflow
- Payment received from customer
- Interest received from FD at Bank
- Other receipts
- Government Subsidy Received
- Government Grant
Cash Outflow
- Payment to vendor
- Finance charge paid to bank (overdraft/loan, etc)
- Operating Expenses
- CAPEX
- Other Payments
For cash inflow, double entries involve to bank GL is as follows:
DR Bank
CR Item listed in cash inflow section, for example: payment received from customer (or CR csutomer), FD interest received (Revenue item of P/L), etc
For cash outflow, double entries involve to bank GL is as follows:
DR Item listed in cash outflow section, for example: payment to vendor (or DR vendor), Payment to non-trade vendor (for asset purchase, etc), Interest paid (expense item of P/L), etc
Questions:
Since my debit or credit leg of my bank account, currently does not have any indicator that can explicitly indicator the nature of my inflow and outflow, how can I produce my report of cash flow show above?
Note: It is extremely heavy for customized ABAP program to extract my bank entry and point back to the opposite leg to find the nature of my inflow/outflow as well.
Kindly advise.
Thanks in advance,
sbmel

Hi
In ECC 6.0 EhP4 - A new feature has been added inorder to provide such a kind of cash flow report... You need to activate Business Function PSM_FA_CASH..
Refer this link http://help.sap.com/erp2005_ehp_04/helpdata/EN/42/e34f2c31023ee1e10000000a1553f6/frameset.htm...
... Under Business Functions in SAP ERP > Enterprise Busn Func > Accounting > Public Sector management > PSM, Cash basis accounting & Cash flow reporting
Once you activate it, you will find additional nodes of IMG under SPRO > Public Sector management.....
This works the same way as Doc Splitting... technically speaking, this new feature is extended arm of Doc Spliting... In Doc Splitting, you assign item Categories to each GL Account.... Similarly, you will assign a "Revenue / Expense Account" to each GL Account.... This R/E Account can be any alpha numeric text.... This R/E account then gets added as a Doc Splittin Char and is populated in every FI Doc that you post
I have tried this in a test client a year ago and was more or less satisified with it barring some exceptions....
br, Ajay M

TCode - FF67 - Manual Bank Reco - No open items were found

Hi all,
We are getting the above error message on executing TCode - FF67 with the following steps made for the customisation of " Manual Bank Reco " :
1.     Create Account Symbol
2.     Assign Accounts to Account Symbol
3.     Create Keys to Posting Rule
4.     Define Posting Rules
There is no Bank Statement available with me since I am doing the testing in " Development Server ". Hence I have posted one entry on 30.03.2008
Elect. Acct...........Dr......Rs.2000/-
To Vendor Acct.... Cr...................Rs. 2000/-
Assuming that Cheque Payment for the above amount has been cleared in UBI (Bank),I have now started executing TCode - FF67
Bank Key - UBI
Bank Account - 17782
Currency - INR
Statement Number - 1
Statement Date : 01.04.2008
Opening Balance : Rs. -22869/- (negative as per system since Bank GL created under liability)
Closing Balance   : Rs. - 24869/- (After deducting further Rs. 2000/-)
Posting Date : 31.03.2008
Bank Postings Only - > Selected
Press Enter -> Next Page of TCode FF67
Tran    - Value Date - Amount   - Allocation (assgn) - Bank Ref
CHOU - 31.03.2008 - Rs. -2000 -     Blank                 -    111
-> Save the data
When I go in TCode - FEBA
I have selected - Posting Area as " G/L Accounting "
and click on Overview, system has shown me Red Cancellation Sign with error message " To be posted " for Transaction " Y101 "
Further in same screen I have selected - Line Items -> Post. I got a window "Post with Clearing : Header Data", I went on entering for further steps till I received a message " No appropriate line item is contained in this document "
Giving details of Posting Rules Y101 for reference :
Posting Rule - Y101
Posting Area - 1 (Bank Acctg)
Debit :
Posting Key - <Blank>
Acct Symbol - CHECKOUT
Credit :
Posting Key - 50
Acct Symbol - MAINBANK
Document Type - KZ
Posting Type - 4 (Clear debit G/L acct)
Also giving Business Transaction setting for CHOU which is as follows
Tran        +-        Post Rule           Acct Mod               Int Algthm               Text
CHOU              Y101                    Blank                    11                            Check issued out
Giving specification details used in Tcode - FF67
Import Advices             -> Selected
Start Variant                  -> ZGSML created separated
Cust. Matchcode ID      -> D
Vendor Matchcode ID -> K
Processing Type           -> 4
Transfer Value Date      -> Selected
If anybody has a solution on this that will be highly appreciated.
Points will be assigned to proper answer.
Regards,
Shridhar Sawant
FICO
Edited by: Shridhar Sawant on Apr 25, 2008 4:16 PM

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

Bank statement posting log

we download from FF_6 for statement 0032, then using FF-5 to upload as statement file in another test client, but it says:
Termination in statement no. 00000 of acct ; closing record 62F
missing
Message no. FV151
we already choose "post immediatekly", how to correct error?
also how can I find the FF_5 posting log?
also in FEBA, every line button is red, if we choose post items, it says can't find open item, we have around 200 buttons, how to correct the error?
thanks

Hello, Jolin!
Concerning: "Termination in statement no. 00000 of acct ; closing record 62F missing".
I had the same error displayed when uploading bank statement. The error was caused by incorrect entries in the bank statement. My entries were as follows:
":62F:C140410UAH180760,00"
":64:C140410UAH180760,00"
As you can see, there were unnecessary symbols " in the statement. When I deleted them, the error disapeared. So, you have to make sure that there no unnecessary symbols and everything is in order with the rules of MT940. These two lines should be the last lines in the statement and should look like this:
:62F:C140410UAH180760,00
:64:C140410UAH180760,00, where
- :62F: and :64: field tags that show current account balance and available balance on the account respectively;
- C or D indicates the credit or debit balance;
- 140410 - indicates date of the statement in format YYMMDD;
- UAH - indicates the currency of the statement;
- 180760,00 - the closing balance of the statement.
Hope, it will help you!
Best regards,
The Wirtschaftsmann

GL A/c related to HR payroll - some entries are missing

Dear All,
I have an issue with 1 GL A/c which is for Advance- Salary.
1) On 26.11.2009, Advance against salary of Rs. 5000 is paid to one employee by cheque. (The same is recovered in the payroll of Nov, 2009. (30.11.2009))
2) In Dec, 2009, advance against salary of Rs. 500 is given to employee by cash. (The same is recovered in the payroll of Jan, 2010 (31.01.2010))
Accounting entries for Advance given to employees against salary are appearing correctly as :
Advance-salary A/c Dr.
To Bank / Cash A/c
As I mentioned above, both the advances are recovered in the next payroll. All the entries in these payroll (including salary advance recovery of other employees) are posted correctly. However, only these 2 entries are not posted & untraceable. (No credit of these amounts in Advance-Salary A/c). Now, the Advance-Salary A/c is showing Debit Balance of Rs. 5,500/- which is summation of above 2 entries.
I checked :
PC00_M99_DKON - Correct GL A/c is assigned for Salary Advance Wage Type
PC00_M99_CWTR - Wage type reporter - which is showing the salary deduction against Salary Advance
PC00_M40_CEDT - Remuneration statement - correctly showing deductions from salary against advance
I do not think this can be HR-FI integration issue as all other salary advance recoveries are getting posted correctly.
Can somebody help me in finding out how I can trace where those to entries have got posted?
If the entries are untraceable, is there any other way where I can create some dummy GL (? not sure) & clear Advance-Salary GL A/c?
Thanks & Regards,
Reshma

Hi,
Thanks for the response.
But while giving advance, entry hit to Bank Clearing A/c & then in BRS, Open Item in Bank Clearing A/c got cleared with Main Bank.
So I do not think there is any issue with BRS.
Any other possibility or solution on this?
Thanks & Regards,
Reshma

How to restrict Manual entry in G/L with automatic Postings

Dear Gurus
We have a house bank account and have its three subsidiary account incoming, PDC and outgoing account. now whenever a user enter an incoming entry he has to do incoming debit and customer credit but some times as there is no blockage they mistakenly enter Main account instead of Incoming. We take the authorization of main account from them but it stops them from making reconciliation through ff67 or feban. Now please suggest what we do to stop them making manual entry in house bank account.
Please suggest
Salar

Hi,
Make autoposting for main bank account through master data maintenance.
Regards
Hari.

USING LSMW TO UPDATE VENDOR BANK DETAILS

Hi SAP gurus
I have used LSMW for mass updates of vendor bank details by recording the Tcode FK02
But the problem is .. after I load the data, its replacing the old bank details with the new one which Im updating with.
I want to keep the old bank details and add the new bank details as another entry.
How do I do that..
How Do I retain the old one and also the add a new entry to the bank details section of the vendor master record.
Is there any other way for mass updating the vendor master records
I have tried using MASS or XK99...but i cant add a whole entry with that transaction. All I can do is updating one of fields (Like Reference Details) in the bank details.
Thank you in advance for all your replies. Points will be awarded as a token of appreciation

Hi
when you record the transaction for bank details in LSMW in , try to create record in last line. Automatically it will go to top line.
I hope it will solve your problem.
regards
Srinivas

Duplication Entry of PAN & Bank A/c No.

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