Easily Add Criteria (Edit) to Smart Mailbox

Is there any way to easily add more criteria to a smart mailbox? I have a smart mailbox set up for advertisements. When I receive a new one not already configured in the smart mailbox, I want a way to add it, easily. I can't drag and drop the message onto the smart mailbox, or even have the sender info appear in the smart mailbox edit. Is there anything out there, even third party, that has this feature?
Thanks!

I think I see what the problem was.
I was used to having a mailbox with rules to move any message to particular box. With that rule in place, the messages no longer show up in the Inbox. With Smart Mailbox, the messages can be found in the smart mailbox but also still exist in the Inbox. That is what was confusing me.
Thanks for your help,
Boris

Similar Messages

Why am I unable to edit some Smart Mailboxes

I have used Smart Mailboxes for some time but have found recently, when I wish to add a new criterion, that I am unable to edit some of them.
The 'flap' simply fails to appear.
Some newly created boxes can be edited and some can't.
I am unable to find a difference between those I can edit & those I can't edit.
I loaded the recent [Dec 22nd] update to Mail in the hope that that would solve the problem but it didn't.
I would be very glad of help or advice.

Mark,
I'm not sure that what you are experiencing is necessarily a glitch otherwise one would assume that others would have made the same complaint. Having said that when you updated to 10.5.6 did you do that via Software Update or did you explicitly download either the Combo or Update?
http://support.apple.com/downloads/MacOS_X_10_5_6_ComboUpdate (668Mb)
http://support.apple.com/downloads/MacOS_X_10_5_6Update (372Mb)
The reason I ask is that there have been some problems reported by users as a result of performing the update via Software Update and when they have subsequently downloaded the Combo and installed that, the problems have been overcome. I downloaded the Combo at the outset given that I had experienced minor software update problems on previous occasions so erred on the side of caution.
If you choose to download one of the above then before installing you should repair disk permissions and then do a backup.
You can provide feedback to apple via http://www.apple.com/feedback/
Cheers
Chris
Message was edited by: 2point5

Smart Mailbox Does Not Update Sent Items Automatically?

i use mail to send out proposals to clients that always have the word 'proposal' in the subject and always contain an attachment (pdf).
i set up a smart mailbox called 'sent proposals' so that i can easily view a list of proposals that i have sent out.
the criteria for the smart mailbox is:
-match all of the following conditions
-subject contains 'proposal'
-contains attachments
-from contains my@emailaddress (i have multiple accounts...)
-include messages from sent
the problem i am having is that the messages are not automaticlly displayed after i send them. for instance, i sent a proposal out yesterday and it still not displayed in the smart mailbox as of today even though i have opened and quit mail 10 times and have restarted my computer.
the only way i can get it to show up is by going into the sent folder and opening the original message. if i do that, the smart mailbox suddenly gets updated and then displays the message from that point forward. unfortunately, this defeats the purpose of the smart mailbox.....
any ideas?

an interesing development...
i created a new smart folder called 'sent proposals 2' and set the criteria to:
match all conditions
subject contains 'proposal'
include messages from sent
then i sent another test message with an attachment with the subject 'test proposal'.
the email shows up in the newly created 'sent proposals 2' smart mailbox but not in the original 'sent proposals'...
i then edited the 'sent proposals 2' smart mailbox to include the 'contains attachments' and the test proposal email disappeared from the list.
i then edited it so that the only criteria was 'contains attachments' and the test proposal email is still not showing up, although it seems like all my previous messages that contain attachments did show up.
i guess that means that the problem is in the indexing of the emails with attachments. for some reason or another, mail.app will not index the criteria of having an attachment of sent messages unless they are opened (or displayed in the preview pane) after they are sent.
can anyone duplicate this on their machine?
just set up a smart mailbox with the criteria:
contains attachments
include sent
send a message with an attachment to an external account (i used my gmail address) and see if it shows up in the smart mailbox. if it doesnt show up, go into the sent items and open the email, then look to see if it shows up in the smart mailbox.
thanks,
geoff

Lost Mail in Smart Mailbox

I tried to edit a Smart Mailbox and lost all my mail in the smart mailbox when I hit the "-" to remove a double entry. The original entry remained and I added another entry and also I reentered the one I had removed. However, nothing now appears in that Smart Mailbox although there are message in the Inbox that meet the criteria.
Is there any way to recover my lost mail in the Smart Mailbox and how do I get the messages into it that are in Inbox?
Thanks.

You didn't lose the mail by doing this, you understand. A Smart Mailbox is like Smart Folder in Finder. It just shows you all mail that matches a set of requirements.
At this point you just need to think it through and re-enter the Smart Mailbox requirements (being careful about the "that match ALL" and "that match ANY").
Fred

Smart Mailboxes empty / dumb

I'm syncing Mail over four computers using my mobileme.com. All running same version of OS 10.6.8. Periodically after I MERGE my "Mail Rules, Signatures and Smart Mailboxes" they still appear, but no longer function. When I go to edit the smart mailbox, the criteria have all disappeared and I get four blank windows. I have had to recreate smart mailboxes twice and reset sync data from one computer to mobileme to reverse sync to the other computers. The mail server is Exchange 2007. Could that have something to do with it?

I guess if you wait long enough, you can answer your own questions. I realized that at least one of my computers had an older version of Mail.app (4.4) and none of the computers were running the program in 32-bit mode. I didn't even know that was an option. However, I have since updated all versions of Mail (on 3 computers) to 4.5 and am running them all in 32-bit mode. This has fixed the mysterious empty smart mailboxes problem. In short, my smart mailboxes are, once again, my friend!

Smart Mailboxes work with Junk folder

I'm trying to get a smart mailbox to populate with certain messages from my Junk folder. This use to work, but now it doesn't. Even though my Junk folder has hundreds of emails, none show up in my Smart Mailbox.
any advice?
Thanks!

Sorry to have misled you. I just tested creating a Smart Mailbox with criteria that I knew should pick up a message I had purposefully left in the Junk, and found that it would not. I then noticed that in the creation window you have to explicitly enable it to include Trash and Sent, so the clear implication is that Junk is not even an option.
The selection in Mail Preferences/General is apparently applicable only to actual searches, and not the search criteria of a Smart Mailbox.
Ernie

Can you edit a Smart Collection's criteria?

i have a Smart Collection which captures images within a specified date range. I need to extend the date range but can't see a way of editing the Smart Collection criteria. Can this be done?
Thxs
Colin

Duh!!!! I was right clicking on the ordinary collection (similar name) below the one I really wanted to modify.
Thxs
Colin

Smart Mailboxes Criteria- Need More Location Options

In the domain I use (let's call it blank.com), I figured out that spammers send a lot of spam to specific addresses - specifically [email protected], [email protected], [email protected], [email protected], etc.
I set up a smart mailbox that listed about 10 of these zombie addresses that are all spam and the joining conjunction in the smart mailbox coding is ANY. The issue is this: Is it possible to restrict my search criteria to specific locations? After I locate 100 spams in this smart mailbox and Mark as spam, they get sent to the junk folder. The problem is, unless I go into the junk folder and delete the new additions, the smart mailbox search criteria will continue to find new spam and it finds the old spam that is now in the junk folder.
Ideally, I would be able to have a rule that looks for ANY of these:
recipient includes [email protected] in the folder Inbox
recipient includes [email protected] in the folder Inbox
recipient includes [email protected] in the folder Inbox
But I don't think I can do this, or can it?

Well, syncing does not just work.
I reset my sync data. I got another set of smart mailboxes, all with empty fields. And a new smart mailbox that I had created just for the test on that mac disappeared. I expected this, as it was set to sync. But the sync produced only smart boxes with empty criteria again.
I also unregistered a mac that did not work. And then reregistered it. And synced it. And again, I only got empty fields in the criteria, and 2 sets of smart boxes.
So I went to "~/Library/Mail/SmartMailboxes.plist" and moved that plist to the unsyncable mac. And now I have working smart mailboxes again.
I don't know why the sync does not work. Or when it happened. I will keep watch.

Cannot Edit Smart Mailbox?

Although I've been using macs since Performa 600 days, I have never used a smart mailbox. Now, I have a need. I created a smart mailbox but when I follow the instructions for editing it to task it to retrieve mail from a particular sender, I click on the mailbox and then go to the Mailbox menu, but the Edit Smart Mailbox is grayed out. It also did not offer me any opportunity to create any setting when I created the Smart Mailbox.
Why would that be?

It also did not offer me any opportunity to create any setting when I created the Smart Mailbox.
How did you create it?

Editing the rules for a smart mailbox

I have established a rule to route incoming email to a smart mailbox. I need to change that rule, and cannot (again) find out where the edit command is. It is grayed out when I highlight the smart mailbox...

Please explain what you did, a Smart Mailbox is not a Mailbox, it is a Search.

Compound criteria for smart mailboxes?

I would like to create a smart mailbox with compound rules such as:
(To contains "x" AND Subject contains "y") OR (From contains "z")
Is this possible? If so, how is it done? Is there a manual or web page that explains how to do this?
Sorry for the elementary question, but I'm new to Mac Mail.
P.S. Another way I could handle the same need (for me) would be to have mail rules that apply to outgoing e-mails, not just received e-mails. My understanding from other posts I've seen is that this did not exist in the past. Has that been changed?

I would like to create a smart mailbox with compound rules such as:
(To contains "x" AND Subject contains "y") OR (From contains "z")
Is this possible? If so, how is it done? Is there a manual or web page that explains how to do this?
Sorry for the elementary question, but I'm new to Mac Mail.
P.S. Another way I could handle the same need (for me) would be to have mail rules that apply to outgoing e-mails, not just received e-mails. My understanding from other posts I've seen is that this did not exist in the past. Has that been changed?

How do you add new mailboxes in mail? Tried what manual showed, didn't see edit option in mailboxes

How do you set up new mailboxes in mail? Followed manual's directions, didn't see edit option in mailboxes.

What type of email account is it ? As far as I know it only works with IMAP accounts (it doesn't work with my POP account), and you should get an Edit button at the top of the list of folders that are currently on that account.

Is there any way to have a smart mailbox search sub-folders

My wife uses Mail.app for her business in which gets hundreds of emails a day and managing them all is quite a challenge. One important goal of e-mail management is archiving certain emails in folders (and sub-folders) without creating duplicates. What I've done is to create rules to move e-mails into their respective the folders and flag them based varying criteria. This works great!
The problem is when I make a smart mailbox to include only flagged messages in a specific mailbox, only messages in the root mailbox are found. All messages in the sub-folder are ignored or never considered. I used the "not in mailbox" option on my own mail.app but this isn't practical for her because she manages numerous e-mail accounts for clients and she adds new accounts frequently.
Is there a solution to my issue that doesn't involve puting all the messages into the root mailbox?

Mine are showing emails in subfolders, but I don't have near that many emails.
Maybe you need to reindex the spotlight database.
The normal method is to add the Hard drive to the Privacy tab in Spotlight prefs. If that doesn't cause it to index, here is a Terminal way: http://www.maclife.com/article/howtos/how_reindex_spotlight

Duplicate messages in search results (when using Smart Mailboxes, etc)

I've recently started using Search Folders more and more in Mail.app
I've encountered this very annoying bug/feature, where duplicate messages show up in a search (inside Mail). The duplicate messages are showing up multiple times (once, for each Smart Mailbox they reside in) as well as their physical Mailbox, as well as "All Mail".
The lowdown:
Mac OS X Leopard (10.5.4 Build 9E17)
Dual 1.25 GHz PowerPC G4 -----(shut up! it still rocks w/my multiple 23'' apple displays)
2GB RAM
Mail.app Version 3.3 (926.1/926)
This feature/bug makes it VERY difficult to find things when I'm forced to sift through at least 3 copies of any message that appears in Smart Mailboxes.
Should I stop using Smart Mailboxes because this is a deliberate feature?
Any suggestions or thoughts would be GREATLY appreciated.
In a search, I think that a better way to display the multiple locations (through Smart Mailboxes, etc) that a mailbox "appears" would be to add something to the header section of a message, below everything else, or off to the right, which would indicate the Original (physical) folder a message exists in, as well as it's locations via Search Folders. This would at least eliminate the problem where they're showing up as two, three, or more COPIES within a search.
Thanks,
Jackson

Hi Christiaan !
I understand your problem. Could you set your IMAP account to avoid multiple simultaneous sessions?? maybe if there is only one session allowed per user or per time, then parallel XI threads will not be able to start downloading the messages.
If you cannot use a longer poll interval, then you could develop an adapter module for the Mail sender adapter that could be used to verify if the current mail is just being downloaded by other thread. This adapter module could check the unique mail data (date/time + subject + etc.) against a local table.
Regards,
Matias.
PD: please award points if helpful.
Message was edited by:
Matias Denker

Smart mailbox not working correctly

I just created a new Smart Mailbox (I have others that work fine) and the criteria I put in was not what I needed and so I edited it. After closing out my mail and then reopening it, my Smart Mailbox had reverted to the old criteria and showed no messages again. After doing this several times, I deleted the mailbox entirely and then recreated a new one with a different name. All was working fine UNTIL I closed my mail and the next time I opened it, it had reverted to the old Name and criteria and was not giving me any mail again b/c the criteria was wrong. Can anyone help?? I am OS X - Yosemite.

David needs to get extra points for slipping in the Princess Bride reference.
As he points out, this smart mailbox rule should exclude all messages not from THIS calendar year--2007. If you want all messages older than one year, do date received is not in the last 12 months, and it should give you what you want.
G4 933 mhz Quicksilver Mac OS X (10.4.9) Wacom Intuos 2 tablet; Epson 2400 Photo; HP Deskjet 6840; LaCie 80gb D2 FWDV

Easily Add Criteria (Edit) to Smart Mailbox

Similar Messages

Maybe you are looking for