Edit ot Delete Attachments in Expense Report

Hi i have create a expense report and upload few reciepts in the same now i want to Edit ot Delete Attachments in Expense Report but not able to do so on the iview can anyone help me in this.

Sam,
Can you check this?
select * from fnd_attached_documents a, ap_expense_report_headers_all b
where (a.entity_name ='OIE_HEADER_ATTACHMENTS' OR a.entity_name ='AP_EXPENSE_REPORT_HEADERS')
and a.pk1_value=b.report_header_Id;
Thanks
Nagamohan

Similar Messages

Delete Expense Reports after Settlement and Transferred to FI

Hi Gurus
Please let me know how to delete the Expense Reports which are in status "Trip Approved" and "Transferred to FI" ?
We have created many Expense Reports in the copy of Production for testing various scenarios. When we execute the Payroll Run, we do not want all the unwanted Expense Reports (which are Settled and Transferred to FI) to be picked up in the Payroll Run. In a way, we want to clean up the unwanted Expense Reports, although they have been posted to FI.
Also, please let me know the following :
In Production, under what conditions, we can/should delete the EXpense Reports which have the status of "Trip Approved" and "Transferred to FI" ?
I know that we can use T.Code : PRRL (Reset the Accounting Status), but kindly explain what exactly this T.Code does.
Thanks in advance.
RRoy

Hi,
As described in previous post, following link may be helpful for you..
http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cd9f2449e911d189060000e8322f96/content.htm
Regards,
Muhammad Umer
Edited by: Muhammad Umer on Jul 27, 2011 10:54 AM

Users locked out of editing Expense Reports

Hi There,
Users of the system are reporting that they are frequently unable to edit their expense reports, as the system incorrectly believes that they are attempting to edit reports in multiple sessions.
A general error is occurring in which the user will be editing an expense report and will perform an action such as closing the browser, closing a browser window/tab or even simply exiting an expense report while using the application.
After returning to the report, an error message appears saying that they are editing the expense report even though they only have one session open.
This would suggest that upon performing such an action, the original session becomes stuck while editing the report, resulting in users having to wait long periods of time before this stuck session is automatically closed.
Is this a commonly known problem, and is there any way that this can be fixed?
Thanks,
Tom Wright

Tom,
It's one of the biggest pains of the system! Requests have been submitted to SAP numerous times to stop locking people out of editing their reports for silly reasons that you mention. I am not sure if they have any intention of improving it.
There is a trick to unlocking the report for editing though.
- log off the system
- attempt to log back on with the wrong password
- then log back on with the correct one
This action has worked 100% of the time in unlocking a report for edit.
Best of luck, Britt

How to delete the automatically created receipt in the expense report

Hi experts,
I am getting an error "no expense type for estimated costs has been defined. cannot save" while creating a travel request for an employee.
Base on the reply from Raynard which posted on Re: FM for trip exp
It's because "The estimated cost in plan and request are now included into fund management. So if you have active funds management, the entered estimated cost are used to make availability check and commitment. Therefore you must create an expense type in view V_T706B1. Under 'amounts are' you have to choose 'estimated cost, no reimbursement to employee'."
How ever, because the linkage with funds management, I faced the problem and also ckecked out the reason from SAP Help that "After the trip takes place, the user needs to manually delete the automatically created receipt in the expense report."
Anybody can provide the solution how to automatically delete this receipt before user create the expense report??
Thanks
Daniel

Hi Francis,
Check the BADI "TRIP_WEB_CHECK" method "USER_CHECK_GENERAL_DATA".
Here based on the schema you can modify the "estimated cost" field.
Hope it helps.
Regards,
Jyothi

Expense Report Approval Mail Notification with attachments

Hi All,
we have a requirement, wherein the Expense Report Approval notification which goes to the manager approval should actually include the Header Attachments in the Email Notification that is sent, as per the standard functionality the notification include the links to the attachments and not the actual attachments. Please help me on how this can be done.
Workflow Item type: APEXP
Workflow Message: (new) Request Expense Report Approval Message
instance Details
OS: IBM AIX version6
EBS: 11.5.10.2
DB: 10.2.0.4.0
Thanks,
Sarvesh

Hi All,
Please need your valuable inputs as i'm stuck up.
Thanks,
Sarvesh

T&E-Unable to edit/print expense report - Page not found or is unavailable

Hello Gurus!!
We have some of the users reporting that they are unable to edit/print the expense report. When they try to do that they are getting the error message "page not found or is unavailable". We verified that the URL for the PCD page parameter is being maintained correctly in the Homepage Area framework.
Could anybody please suggest what else could be wrong?
Thanks
~~MK

Missing pemissions

Expense Report - Change or delete an address within the portal

Guru's,
When creating and expense report, we would like to be able to delete or change an existing address from the dropdown for the "Destination Address" field on the general trip screen.. When a user first comes into the expense report, the default value in the field is "New" and the "Add" and "Change" buttons to the right of the field are available. However, when the user selects a previous address from the dropdown, the change button becomes disabled and you can no longer change a prior address. In addition, is there a way to delete previous addresses from the dropdown?
Any help is appreciated,
DJG

Hello,
It is no longer possible to "delete" the address you have maintain once it is used. It will be available in the drop down menu
as a suggestion, the next time you create your travel expenses.
Cheers,
Raynard

How to copy line items from one expense report to the next

I travel to the same project/destination every week so in PR05, I was able to just copy the previous expense report for the new week and edit the expense values. Now, when I book travel, the air line booking starts a new expense report entry.
Is there a way to copy the employee-paid expenses to the GetThere-generated trip entry expense report, i.e. just copy the line items from one expense report to another that already exists. I guess that would be a merge function.

Hi Tom,
Here are two alternative solutions:
Alternative 1:
If you copy the expense report before you book the services (flight, hotel …)
in GetThere, then the airline or hotel bookings will not start a new expense
report but will be assigned to the copied expense report.
Alternative 2:
This alternative is a bit laborious.
Shift the start date and end date of the expense
report that was automatically created by
your flight booking for next week (e.g. Calendar Week (CW) 47) to the week after next week (e.g. CW 48).
Copy the expense report of the previous week (e.g.
46)
Afterwards open the expense report that you
moved to CW 48 and click on the tab strip itinerary
Now assign the bookings (flight, hotel …) to the
expense report of CW 47 by clicking on the button assign to existing trip
Later delete the expense report in CW 48
Get back to me if you have any questions concerning the alternatives outlined
above.
Note:
These solution alternatives are only available for customes using HTML5 UIs.

Programmatic expense report interface?

I am trying to enter expense reports into ERP 11.5.9 programatically. I went down the path of using the Invoice Gateway, but I ran into a snag when our accountants mentioned that the invoices I am entering are tied to an employee (i.e. an expense report wherein the employee's record is duplicated in the vendors table), not a project. Sure enough, when I carefully observed them entering one of these invoices, I saw that they were choosing type "EXPENSE REPORT".
I tried changing AP.AP_INVOICES_INTERFACE.INVOICE_TYPE_LOOKUP_CODE to "EXPENSE REPORT", but the Payables Open Interface Import rejected the invoices with the error "Invalid Inv Type Lookup: Invalid invoice type lookup code". Looking in AP.AP_INVOICES_ALL, I see many invoices with this invoice type. I'm guessing that either the Invoice Gateway doesn't do invoices of this type, or I am missing fields in AP.AP_INVOICES_INTERFACE that are dependent when "EXPENSE REPORT" is the invoice type.
Is there a way to use the Invoice Gateway to enter expense reports? If so, what is the magic recipe of required fields? If not, is there another way to programmatically enter expense reports?
Message was edited by:
ckonstanski
Reading through the Oracle Internet Expenses Implementation and Administration Guide, I see that there is already a concurrent process called American Express Transaction Loader. I am indeed writing a program to parse an AMEX spreadsheet of airling billing charges and turn the data into ERP invoices. I will look more deeply into this concurrent process in the hopes that it does what I need.

The American Express Transaction Loader is not a complete solution for me. The documentation indicates that it is still necessary for the emloyee to enter an expense report, and for manual matching of credit card transactions to expense reports to occur. Since the company purchases the airline ticket for the employee, it is not possible for the employee to enter an expense report, as he doesn't even know the amount or credit card number.
I can parse the AMEX credit card report myself. I'd like to use this data directly in the creation of expense reports that are complete. Our AMEX report contains all the information I need to match the invoice to an employee (or vendor, if you prefer).
So back to square one: how do I programatically enter an expense report? Is there an interface? Or is it fairly safe to insert data into the AP tables via SQL?

DISPLAY/PRINT MY EXPENSE REPORTS UNDER TERA FAILS WITH THE ERROR MESSAGE

Hi Techies,
When i click on "Display/print" button under my expense report ( Employee --> Travel & expenses --> Manage Expenses (TERA) --> My trip reports), it opens up a new window with the error message "SOAP Framework error: SOAP Runtime Exception: CSoapExceptionTransport : HTTP send failed with exception communication_failure(100,101)."
This behaviour is noticed in the new upgraded system NW 701 SP7 (portal) and backend ECC 6.0 EHP4; However it works perfectly fine with our non-upgraded system NW 70 SP10 (portal) and backend ECC 6.0.
When i ran the trace on this functionality, i could notice that in the non-upgraded system, after pulling all the values, it calls the RFC function module "PTRM_WEB_FORM_HTML_GET"; however the upgraded system calls "PTRM_WEB_FORM_PDF_GET".
For the "PTRM_WEB_FORM_PDF_GET", I believe we need to configure the "ADS" rfc pointing to the ADS service on a j2ee server which am not planning for.
MY QUESTION IS:-
IS THERE ANY OPTION TO CHANGE THE FORM BEING CALLED FROM "PTRM_WEB_FORM_PDF_GET" TO "PTRM_WEB_FORM_HTML_GET" WHICH I BELIEVE WILL RESOLVE THE PROBLEM AM FACING?
Kindly assist with your thoughts!1
-GK

Read the steps on note 1032311 on how to achieve it,
In Web Dynpro, the Parameter for Formula is Defaulted to PDF file. If
you don't want to use the ADOBE Form in ESS, you have to follow 2 steps:
Solution
    o Check the Homepage framework configuration.
In IMG (transaction SIMGH) go in Travel Management->Employee Self
Service->Homepages Framework->Ressources
Delete the URL parameter "sap.xss.tra.UsePdf=true" of the ressource
"EMPLOYEE_TRAVEL_TRIPFORM_SRV05".
Check that the field URL for PCD file is filled with
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Normally if it is not filled in your client, the system should use the
one from client 000, that is the SAP delivered customizing.
    o Check the Portal PCD configuration
Logon on to your SAP portal as Administrator.
In the Content Administration - Portal content, select Content
provided by SAP->end User Content->Employee Self Service->iViews->Travel
and Expenses->Display Trip Form
Right Click on Display Trip Form and Select Object->Open
In the field Application Parameters, you will find a parameter
                                                                 Page 2
sap.xss.tra.UsePdf=true . Delete this line completely.
When this configuration is done, the PDF form is desactivated and the
HTML form is used.
This is the issue with ADOBE set up
Firstly, I would ask you to check the customizing steps from 944221
to ensure no issue with the ADS configuration for the pdf form.
to review OSS note 925741 as there can be a issue with the
platform validity and version.

Expense Report Export does not create Invoice in AP

Hello,
I have created several expense reports in AP (Running EBS R12, I am not using iExpenses), but when I use the Expense Report Export request, the invoices are not created. I have looked online and found some plausible solutions. None of them have worked: I've made sure the Employee payment method is set up; the Usage rules for payables are also set up for Employee Expenses in the payment processing transaction type. In the Payables Option screen, I have selected the Automatic Employee as a Supplier option.
Here's the Expense Report Export log:
Payables: Version : 12.0.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APXEXPER module: Expense Report Export
Current system time is 29-APR-2013 11:09:53
**Starts**29-APR-2013 11:09:54
**Ends**29-APR-2013 11:09:55
Start of log messages from FND_FILE
Begin Receipts Management - Holds
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
Begin Processing Individual expense reports
Fetching expense report...
Expense Report Number : **110**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **REEMBOLSO 25ABR2013**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_ASTRID_EXPENSE**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_EXPENSE_AGSV**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **101**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Credit Card Expenses Fetched = 0
Credit Card Invoices Created = 0
Call Payables Open Interface
Expenses Fetched = 5
Invoices Created = 0
End of log messages from FND_FILE
Executing request completion options...
------------- 1) PRINT   -------------
Printing output file.
Request ID : 4105067
Number of copies : 0
Printer : noprint
Finished executing request completion options.
Concurrent request completed successfully
Current system time is 29-APR-2013 11:09:55
What else do I need to do? Am I missing something?
Thanks in advance,
Astrid

I found the answer and I am posting it here in case someone else needs it:
You need to run the Expense Report Export with the Debug Switch on (you can find this under the request's parameters). When the output is ready, just select "View Log..." and search for the "REJECT CODE"; it will let you know what went wrong with your expense report. In my case, the suppliers I was using had invalid liability accounts. As soon as I updated them, the invoices were generated.
Regards,
Astrid

Internet Expenses R12 expense report notification due date change

Hi Gurus,
R12-IExpenses
Please let me know can we change the due date displayed along the right side of the notification of an Expense report submitted by an Employee in I Expenses?
Is there a setup for that?
Also could you say if there is any out of the box feature to send reminder notification to the approver after certain days of inactivity?
Thanks,
Sayan

The due date for the notification is controlled by the timeout property on WF definition, you have to open the WF, find the notification and edit it.
Being R12 this likely uses AME, which has the default behavior or escalating to the next person on the hierarchy once a notification times out. You would need to edit the WF to implement the reminder via a loop with an exit condition. I think the PO (Req and/or PO approval) ones have that, you might use those as a reference.

APEXP ( Expenses ) AP Standard Expense Report Process

Hi everybody,
I am having one query regarding Expenses workflow.
Currently expense report is getting approved through worklist. As per requirment we want to approve it through email.
To achive this functionality I have Added #WFM_OPEN_MAIL attribute to the message. ((new) AME Expense Report Approval Message) which is attached to the approval notification).Idealy it should work but still we are not getting Approve/Reject buttons in the email.
Kindly suggest where I am maknig the mistake.........
Regards,
Rajesh Goyal

From: Oracle
Sent: Friday, January 29, 2010 7:36 PM
To: Subrata Kumar Singh
Subject: Action Required: Expense EXL-NOIDA-10528 for Dhyani, Lalit (1030.00 INR)
From
Dhyani, Lalit
To
Singh, Subrata
Sent
29-Jan-2010 19:35:40
Due
01-Feb-2010 19:35:40
ID
725995
     Expense Report for
Dhyani, Lalit
Individual's Cost Center
36
Expense Report Total
1030.00 INR
Attachments
RE urgent.msg
Instructions
          Please approve or reject this expense report. Please provide a Note if you reject.
Cash and Other Expenses: Business Expenses
Line     Date     Expense Type     Reimbursable Amount (INR)     Justification     Attachments
1     21-Jan-2010     Cab (Non Billable)     1030.00     Taxi charges for iExpense Training at Center-7 Gurgaon
     Total
     1030.00
Previously Submitted Expenses
Date     Expense Type     Merchant Name     Reimbursable Amount     Payment Method     Justification
No results found.
Approvals History
Seq.     Date     Status     Performer     Approval Group     Comments
1     29-Jan-2010 19:35:39     Notified     Singh, Subrata     EXL Supervisor-1
Related Applications
          Expense Report Details
Copyright (c) 2006, Oracle. All rights reserved.
Please click here to Respond
=====================================================================
Hi Alejandro,
Thanks a lot to take intrest in this issue.
Above is the notification which we are getting currently in our outlook.
To respond this notification from outlook we needs to click Please click here to Respond link.
Now we want response buttons insted of this link.
To achive this we added #WFM_OPEN_MAIL attribute to the approval message.
but the changes are not reflecting in the notifications.
I am guessing you are able to see the buttons when in the worklist.
Yes we are able to see the buttons when in the worklist.
Regards,
Rajesh

Expense Report Stuck Pending Manager Approval

1. This expense is not listed so it can be withdrawn.
2. The manager did not respond to approve the expense report and it timed out.
3. Expense is still active. (AP Standard Expense Report Process)
4. Expense report #-1 (AME Request Approval Process) has completed.
5. Three days after submission someone completed a Receipts Aborted Process.
Does anyone have any ideas how to get this report listed where it can be withdrawn and deleted?

Isn't it available from that specific user iExpenses User HomePage? What is the current status of expense report? Query the expense report from the Audit Resp and check the status.

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Edit ot Delete Attachments in Expense Report

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