Electronic invoice verification

Dear SAP community!
We are planning to start using of electronic invoice verification procedure. According to our rules invoices without variances or with small differences should be parked as complete. Invoice with price differences should be saved with unclarified errors, but invoices with quantity differences should be reduced due to vendor error. I investigated this problem and found that for this purposes IDOC INVOIC01 would be useful, but can I assign status "park as complete" to no errors invoices, and split vendor's errors into "unclarified error:park invoice" and "vendor error:reduce invoice"?
Thank You,
Natalija

Hi Karen,
According to Note 103051 - EDI: Multiple reference to same purchase order item.
Module IDOC_INPUT_INVOIC_MRM (only as of Release 4.0) for the logistics invoice verification can distinguish different goods receipts by means of the delivery note number. For this purpose, GR-related invoice verification must be active. Please check the note.
Thank you,
Shyam

Similar Messages

EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

Hi,
We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification. When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)? because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received.
The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation. The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
We havd SAP version ECC 6.0
I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this? and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

Electronic invoices

Hi All,
In our implementation the client wants the following electronic invoicing capabilities
1) Scanning : Is there SAP standard capabilities to scan invoices in order to transfer them into electronic format
2) OCR (Optical character Recognition) : Based on scanned invoice system should prefill major part of invoice value fields automatically
3) EDI invoice receiving : SAP capabilities of receiving EDI invoices
4) Electronic Workflow : If/when invoice needs manual verification for an reason or other this needs to be done in electronic flow, ie AP clerk sends the invoice in pdf or similar format to receipient who then checks the invoice/corrects receiving/PO whatever and thereafter this persons foreman (information of the name in the workflow already) approves invoice/other changes.
Please provide me some information on these topics. I know that it is possible to receive invoices electronically via EDi interface in SAP, but I want to understand the whole set up....
Regards,
V S

Hi
You will need external systems to help you here. SAP recommends OpenText VIM as Account Payable invoices. This is an add on tool that is installed on your ECC System can help you in the rquirements you ve specified.
Regards
Virender Singh

Excise Duty (IS-OIL) - Invoice verification and accounting ED

Hello experts,
I have a case in my importation process with excise duty (IS-OIL). I have the following scenario: Purchasing Ed free material and receive it in ED paid Storage Location. So I use Handling type 00 and Valuation type TAX in the PO excise duty item data. I woul like to kwon Which is the standard process for the invoice verification of the excise duty cost when the handling type is 00 and the valuation type TAX?. And How can I do the invoice verification (MIRO) if there is not a specific line in the purchase order history for the excise duty cost?
I have another case in the accounting of movement type 301 (transfer posting between 2 plants). The accounting posting is the following:
Examle:
Account                       Transaction
1. STOCK FUEL          S                    BSX (Stock account)
2. STOCK FUEL            H             BSX (Stock account)
3. STOCK EXCISE DUTY     S             SVO (ED Account)
4. EXCISE DUTY FUEL           H             ZZP (ED Account)
The problem is that the 4th account must be STOCK EXCISE DUTY ACCOUNT from SVO transaction.
I would be grateful if someone could help me with these cases.
Thank in advance.
Pablo

Dear Prashant,
Thanks for reply, but i checked my excise cond types, in all conditions, cond cat is blank & cond class 'A' is maintained i.e. Discount & Surcharge.
My problem is that, my excise value is not got posted in net receivable value in accounts. This problem arise, when we make sales order, Net Value field doesn't pick excise there & while invoicing, it post only the base value & rounding off adjustments at header level. I don't know, from where this Net Value field in sales order is picking the value but my problem will solve if my grand total value(base valueexciseedu cess+higher edu cess) will pass to Net Value field while making sales order. Kindly help.

PO valueless that goods receipt value once Invoice verification is done

HI Gurus,
I
have created a PO for Value 2500 with Account assignment F (Order), done Invoice verification for value 2500. Then I have changed this line item value to 1500 in POand then tried doing Goods receipt against the PO. This way I was expecting system to throw an error at the tiem of GR but it posted GR successfully that too for an value of 2500 without giving an error or any message system should not post 2500 value as PO value at the time of GR was 1500 or it should have posted a GR for value 1500.
Pls assist me in understanding the system behavior.
Thank you in advance.
Regards
Nilesh

I guess you need to ristrict changing value for PO line item if Invoice verification is done that will solve lot many problems

Purchase Orders Pending for Invoice Verification

Good Afternoon,
I'm looking a report with purchase orders waiting or pending for Invoice Verification.
Those PO's already has the Goods Receipt, and just pending for Invoice Verification.
Thanks for the help.
Hector.

Use report ME2N with selection parameter as RECHNUNG.
or else you can create your own seleciton parameter where you can pull the report only for the invoice which has GR done.
to do that go to SPRO-MM-purchasing-reporting-maintain purchaisng list-selection parameter-define seleciton parameter
hit new entry or copy RECHNUNG
create new one with
IR planned +
Delivered >= 0 ord
and Invoiced < ord
save and use this parameter in ME2N
you will only get the POs list where GR done but no IR

Difference in Invoice verification ( GR/IR)- for Line item wise

Hi,
I have done invoice verification against PO but in my PO having 4 line items 10 to 40 so while doing invoice verification i have made a mistake in line item 10 i made quantity +1008 made extra and in line item 20 i have made less 1008 and i get to know information while doing MR11 line itme show higher quantity and lower quanty so GR/IR Clearing in not possible bacause of difference quantity and so i already paid entry tax on this PO and i can not do MR8M, is their solution workaround to nullyfy the line item
could u suggest if any kind of solution i will appriciate for ur valid suggestion.
Regards
Vinu.

Hi
If MR8M is not possible, then you can post a credit note using the same T.code MIRO for the difference for the excess quantity and later later post an invoice for the short posted quantity.
Regards

GR/IR Freight Clearing Account - GR & Invoice Verification

Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV).   (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.

Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no.    Itm    MvT Pstg.dt.            Qty.in BUoM       Value in local curr
GR   5200002605 0001 101 June 16, 2000      5 PC         50,00 DEM
GR   5200002606 0001 101 June 16, 2000      5 PC         50,00 DEM
Sum of goods receipts                      10 PC        100,00 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           5.00 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           5.00 DEM
Total delivery cost GR                                                 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount    Quantity BUoM Itm Decription              Vendor
6,67         10      PC 10    Freight value        VEND01
10,00        10      PC 10    Freight/quantity     VEND01
(and not, as sometimes expected: - 3,33 DEM    5 PC
                                    - 5,00 DEM    5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note.

Argentina electronic Invoices

I am currently working on Argentina's Electronic Invoices implementation and applied the OSS notes described below in my develpment system.
I have some doubts about the SAP solution, as follows:
- Is there any other OSS note that should have been applied besides the ones I have already done?
- Does the solution cover Export Sales operation ? If not, is it any estimate from SAP to cover also export sales ?
- Is it possible to implement the solution only for part of the operation , I mean, if I want to implement only for export sales for example ? I am asking that, because based on the solution proposed by SAP the only way to do that would be by creating new document types, that would cause a huge impact in our environment. I think there should be a more reasonable solution for that.
- Do you know if there is any SAP customer using the solution in a production environment ?
- The SAP solution does not cover the communication with AFIP via Webmethods. Is there any plan to provide it ? I am not talking about the webmethods part, but the SAP part, like RFC, data base tables, SAP monitor, etc.
After implementing the OSS notes we got some abap dumps, and for oine of them SAP said the would deliver the solution only in the next support pack, that is why I am not sure if the solution really works.
I would appreciate if someone could give me a contact in SAP (phone number) who I could talk about the solution.
Oss notes applied:
OSS Note     Description
858287     AR: Short dump during new official number group generation
1131831     Note Assistant: Activating objects after termination
1256910     Electronic Invoice for Argentina
1273338     Argentina Electronic Invoice - Part 2
1290612     Invoice picking SD documents belonging to different Company
1291286     Rejection Description not displayed in Annexure 4
1294647     SD Taxes and amount not translated to local currency in AEI
1296640     In AEI SD documents,Sold to party is picked instead of Payer
1298610     Branch determined incorrectly before creating Annexure 3
1302949     Exchange rate determination Error while displaying AEI
1305340     Downpayment not getting reduced from Final Invoice in ANNX3
1312240     Enqueue lock error in J_1A_CAE & selection screen not shown
1316834     In Arg Elec Inv, ODN not generated on Billing date in Annx3
1321506     AEI - Incorrect Exchange Rate considered for SD documents
1323731     Report J_1A_CAE for Annexure 3 enabled to run in background
1324250     In AEI Annx 3 output file not sorted based on document date
1327699     Performance Issue in Annexure 3 for Argentina EI
1375796     Electronic Invoice for a foreign customer not considered
1380007     Branch changed at the time of Elec Invoice Annx3 creation
1391401     Amount not displayed correctly for Net Amount in Annexure 3
1403671     Taxable base is displayed as negative value in Billing-Annx3
1413253     Electronic Duplicate Invoice Functionality for Argentina
1421109     AEI: Sales organization not accepted when running annexure3
Thanks in advance for any response on that.
Ulisses.
5511 5088-5152

Hi Ulisses Martine,Shankar,Carlos Daniel,Renan correa,Rudolf and Victor,
I need you guys help.The below is my clients requirement for number ranges for Invoices in SAP ECC 6:
They have different Points of sales (POS) and they want different invoice number ranges from different point of sales.
As you know SAP is having the Issuing branch concept and I have done below basic configuration for this but not able to get the number range for different issuing branch.
Define Issuing branches
Define document class
Assign document class to document type (RV) >>later I have assigned this RV to billing type F2 (here my question is i have different document class for Invoice,credit memo ,debit memo etc. and for Invoice and debit memo the document type is same RV,how iI'll assign one or more document class to document type RV though SAP has provided it as one-one relationship)
Maintain Number groups
Assigned Sales area to issuing branch(here my question is if the i have more that one issuing branch for one sales area then how i'll go further)
After the above configuration also I am not getting the different number range for invoice from different issuing branch.
Please let me know if any one is having any suggestion for this or user exit or SAP note i need to follow.
If you have any document please sent to [email protected], it would really help me.
Thanks in advance.
Regards
Amar

Invoice verification with reference to purchase order

Hi experts,
May I know is there any setting or configuration that control the data/field copy from purchase order to invoice in MIRO during invoice verification?
How do we control which field should be copied? If I add another new field in purchase order, how can I make sure it is copy over to invoice in MIRO during invoice verification?
Thanks & regards,
JT

Hi Andra
Thanks for your reply.
Actually what I would like to do is that I added a payment method field in PO. And I would like the payment method to be copied into invoice automatically when we perform the Invoice verification in MIRO instead of manually enter.
Is there anyway to do that?
Thanks and regards,
JT

Purchase Order Reprot with Invoice verification details

Hi Friends,
I need a SAP standard report, in which I can get the PO details for a perticular period of release date along with Invoice verification details, i.e. how much value has been passed and how much is pending.
Can you please suggest any SAP standard report for the Subject.
Kraheja.

Hi
Check ME2n report with selection parameter as GUTSCHRIFT or ME80fn with purchase order history.
Thanks

Invoice verification is not posted with T.Code MIRO

Hi Friends,
1)
I created a purchase order with T.Code: ME21N, and Enter Goods Receipts with T.Code: MIGO after that Invoice verification with T.Code:MIRO, but it is not posted:
Error Message is: Error in account determination: Table T030K Co.Code: RK01 VST.
2)
Balance not zero 5000, debits 5000, credits 10000
for the second purchase order step 1 repeated.
Please help inthis regard,
thanks
ramesh.

Hi,
I think there might be some configuration missing with regard to the tax.
You ahve assign a GL account ot the TAX code for the Transaction Key VST.
Menu Path: SPRO - > Financial Accounting - > Financial Accounting Global Settings - > Tax on Sales/Purchases- > Posting - > Define Tax accounts .
Thakns
kiran

MIRO - Invoice Verification with reference to Delivery note.

Dear All,
In our organisation we are doing MIRO with reference to Delivery note. As same number of delivery note is being submiited by multiple vendors, after entry of that delivery note in MIRO system shows large list (Closed & Open for MIRO). This becomes difficult to select the required delivery note.
Is it possible to make display of only those delivery notes against which MIRO (Invoice verification has not done).
Also MIRO with reference to GRN number is possible or not ?
Please suggest.
Regards,
Shekhar Kisan Gaikwad

In our organisation we are doing MIRO with reference to Delivery note. As same number of delivery note is being submiited by multiple vendors, after entry of that delivery note in MIRO system shows large list (Closed & Open for MIRO). This becomes difficult to select the required delivery note.
Is it possible to make display of only those delivery notes against which MIRO (Invoice verification has not done).
Also MIRO with reference to GRN number is possible or not ?
HI,
To avoid difficulties post miro with Reference document (PO Reference Tab) - Delivery note click on Radio button a possible entries for delivery note screen will appear. Here you can search specific delivery note by a lot of criteria which will save ur time and effort also you can see MIGO Document. Click and put tick to adopt and post Delivery note / migo and enter required field.

Excise is not calculate in invoice verification

Dear All,
I have one issue.
We have create purchase order for project with account assignment category Q.
We put excise (10.30) & Vat 15% in purchase order.
In purchase order all value calculate properly. Good Receipt created against purchase order.
Now we create invoice verification againat purchase order.
but at time of invoice verfication creatoin excise value in not calculate properly in invoice verification, only 15% vat calculate in invoice verification.
All excise detail(J1id) has been maintain for material & vendor master and i have also check tax code in FTXP. All are well maintain.
We have capture excise invoice at the time of good receipt creation.
But Excise value is not calculate
Regards,
Mahesh Wagh

Hi,
If the excise invoice is not posted (Part-II), then it will not flow in MIRO. Pls check same.
You may even check whether the capter id assigned to the material is extended to new excise calculation period.
Regards,

Print out put of Invoice Verification

How to get print output of Invoice verification? How to get print output of subsequent credit/debit of Invoice?

Hi
You need to create a new Message type copying any relevant message type.(tCode M806). Maintain the processing routines with medium as print out put.
Create the form required for Print out put & assign it to the routine.
Maintain the message schemas , Assign the new Message type to the existing schema.
Now create the conditoin record using transaction MRM1 with th required key combination. Invoicing party & Company code.
Now when ever you create the invcoie with combination the Message will be created.
Execute transaction MR90 for the print out put. If you want the print after saving the invoice , maintain the despatch time as Send immediately when saving the application.
Reward points if useful
Thanks & Regards
Kishore

Electronic invoice verification

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