Electronic or manual invoice

Hello,
We want to implement electronic invoice.
How does SAP determine if the invoice is manual or electronic?
Thanks,
Annabelle

HI
generally you can for all purchase orders post EDIs you do not have to tell the system if an EDI is expected or not.
To setup INVOIC EDI you have to maintain following:
WE20 Partner profile Vendor Inbound INVOIC
OBCA Customer number at vendor for CC
OBCD Tax code mapping
OBCE EDI Inbound parameters
and i am not sure but i think also FK02 account at vendor.
With WE19 you can create copy an idoc in your testsystem
Later after posting you can check with MIR5 if the Invoice was posted online or by EDI
Hope I could help
Cheers
Tim

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Want to maintain manual invoice number and amount in SAP

Hi Experts!
Currently I am facing one issue to keep tracking of the manual invoices that were actually submitted to customer.
Amount in Manual invoice may be the club of SAP Invoices.
To provide customer a error free Statement of Account, we need to maintain the manual invoice with following parameters:
1. Invoice Number (Manual)
2. Manual Invoice Date
3. Manual Invoice LPO Number
4. Manual Invoice Amount
Also I want to know with which transaction the statement will print alongwith manual invoice references for making error free final statement of account.
best regards,

Hi Adnan,
Not sure if I understand your requirement. Are you worried about the periodic (?) statement of account, or about posting of invoices in a way that they show up correctly?
As for account statements, there are two main standard options:
a) "Periodic account statements" - trans. F.27. You can schedule them regularly or ad-hoc. To make them work, you need to maintain a form behind a selected correspondence type (e.g. SAPP3) and then maintain an "account statement" indicator in vendor/customer master record (KNB1-XAUSZ, in Correspondence screen, has to be configured).
b) Balance confirmation letters - trans. F.17 for customers or F.18 for vendors. They provide more flexibility in the layout of the form (e.g., first request, reminder, blind request, etc.) but in general are focused on "open items as of key date" which may not be what you require.
Now, what do you need to print for each invoice? Invoice number can be either FI document nr (BELNR) or Reference (XBLNR) if you keep track of invoice numbering separately. Date and amount can also be printed on both types of statements (you need to make a choice between document and posting date). What is LPO number?
Check these options and let us know what further question you have.
Good luck,
Jan

FrameMaker output to Flex for creation of Interactive Electronic Technical Manuals (IETMs)

Hello,
Does anyone know if it's possible to output a Structured FrameMaker 8 book to Flex 3.
I would like to convert standard technical manuals that are produced using Structured FrameMaker to Interactive Electronic Technical Manuals (IETMs) based on 40051-1 (Army) and 38784 (Air Force) military standards.
Are there any plans to hook Flex 3 into the Technical Communication Suite (like Captivate and RoboHelp) or not? If not, then this may be something to add to the wish list.
Overall I think this would make a lot of sense as one could convert or re-spin legacy manuals and output to a Rich Internet Application (RIA) via Flex 3.
Your comments are very much appreciated.
Regards,
Jim

Hi Amy...
Well .. you should become familiar with the Structure Application Developers Guide (PDF installed in your FM/docs folder) .. this has all of the info you'll need.
You're on the right track .. it sounds like you're doing the right thing. After using Open DTD, you should end up with an EDD (or the start of one). If there are errors in this import process, you'll need to resolve the errors before you can continue. Many times you'll need to make tweaks to the EDD to get certain element types properly set up (tables are often a problem). You'll also need to make adjustments to the EDD so that certain elements are rendered in a useful way (empty elements may need to be a marker). For a complex DTD, there's often a lot of work to make the needed tweaks. This will also involve setting up a read/write rules file, as well as a template. At a minimum the structure application consists of an EDD, rules file, and template.
It's likely that someone else is also working on developing a structure app for this DTD, you might post a query asking specifically about that.
This process of making a structure app from a DTD can be bit of work, but keep in mind that once you're finished and are able to open the XML files in Frame, you're basically ready to print (assuming you've set up your template with meaningful styles). If you use other XML editors, you'll be able to open the files right away and start editing, but in order to print, you've got to do a lot of work. It's basically a tradeoff .. and from what I've seen the FM approach is typically less work in the long run.
BTW .. where does one find this DTD? I made a quick Google search and found the MIL-STD-40051 specification, but no DTD. I'd be interested in checking this out, can you point me at it?
Cheers,
...scott

Value field from Manual Invoice FI

Hi experts,
Is it possible to create a value field to record the quantity of the materials sold through manual invoice of FI?
Well, there are some materials which won't be sold via SO in our system, and hence when it is sold, it will be recorded through fb70 of FI. Well, I think there is no problem for the revenue and cogs.
Thank you very much for your inputs
Best Regards,
Erwin

Hi,
I am so glad that both of you know each other, =)
About that user exit, do u mean that i have to write an ABAP code to populate the qty from fb70 into valued field xxxx?
Is there any way around this? as i am kind of new to user exits, but i am willing to learn
However, if there is any standard way, i would try that first
And Ajay, I have to thank you too, you have supported me since i was very new.
If you remember the first time i post here, that was the very first time i started.
Once again, thank you
Best Regards,
Erwin Hartono

Manual invoicing and RR wrt foreign currency

Hi SD Gurus
Anybody pls help me ,
" Manual invoicing and RR wrt foreign currency".-- Fixing Core Phase.
Pls send me Business process for this Pain Area.
Very Urgent.
Thanking you
with regards
pawan

Can you be more specific ?
I have entered
doc.date, posting date, CC, currency and then I go to line item
posting key 09, customer number xxx but system give me error message :
Diagnosis
Posting key "09" (account type "D") has been programmed for special G/L transactions. However, either no attributes have been defined for special G/L transaction "", or the classification is incomplete (down payment, bill of exchange, other).
System Response
Incorrect definition in FI customizing tables.
Procedure
Maintain the entry for account type "D" and special G/L transaction "" using the FI customizing functions.

How to force business to create Manual Invoice for a particular OM Trx Type

Hi Guru's,
How do i force business to create Manual Invoice for a particular OM Trx Type?For some order types,we dont want auto invoice to creae invoice automatically.business wanted to create manually.How do we achieve it.
Rgds,AP

Hello,
I think you should create new source ( type manual ) and transaction type ( I think you can use this you use in autoinvoice) in AR. After that you can create manual invoice.
Regards,
Luko

Manual invoice verification for cross company sales

Hi
I am doings sales from ordering company code with supllying compnay code plant.
and i am doing intercompany billing.
ex: code 7000(ordering cocd)
      sls org 7000(ordering sls org)
plant 7000
   cocd 2000
sls org 2000
plant 2000
the sales order is created for sls org 7000 with delivering plant 2000 for cross company sales.
customer invoice is done
intercompany invoice is done.
here how to do manual invoice verification for intercompany billing for cocd 7000.
what is ref filed in miro.
regards
Ramachandra

Hi
    Yes it is possible.For this you have to maintain company code clearing accounts in OBYA( i.e. say for example if you have two company codes, company code A & Company code B.you maintain clearing accounts for this two company codes.
go to obya
enter your company codes and select.
You enter a debit posting key and account debit for company code 1
similarly you enter a credit posting key and account credit for company code 1
repeat the same for the company code 2 and save it.
After that you procure for company code A and do GR for the same.
Now the system will allow you to post the Invoice.
Thanks & Regards
SRI.

ISU Manual Invoicing

Is there a possibility to raise a manual invoice in (EA16) after a "final billing for move-out process has been done(EC55E)?
Currently, we can only raise manual invoices for ISU contracts with a move-in. Once a move-out is done, we cannot raise any manual invoice. There are few instances that the business require to raise a manual invoice in ISU (Contract Account) after a move-out (e.g. reconciliation invoice, pass through costs, etc).
Are there any other transactions available where we can raise a manual invoice after a move-out apart from EA16/EA17?
Grateful if someone can advise on this?
Thanks.

Hi David,
I dont think it might be possible to do the manual invoicing as the contract would be already end dated on the moveout. But you can post the amount directly as a credit or debit through FICA posting.
Hope this helps.
Santosh

Manual Invoice Cancellation - How it reflects in FI ?

hi..friends..
Iam an ABAPer.
The situation is, an invoice was cancelled in SD MANUALLY.
How it gets reflected in FI.?
I have developed an report for Debtors Age Analysis, which shows all the Customer Open item analysis of overdue items.
Since that invoice was cancelled manually, iam not able to find out in FI - with that Accounting Doc No - FB03 , that it contains an Cancelled Invoice.
Can Pls help me out by guiding, How to find it in FI whether that particular Acc Doc no contains an cancelled Incoice or not?,
Is there any table which stores any details etc.
Note: I know in SD, we can check it table VBRK-FKSTO, whether it is cancelled or not. Guide me in FI point of view. if possible with table.
regards,
Padma

Hi,
Using VF03 display the cancelled SD invoice and click on the document flow. The document flow should display the accounting document if it really cancelled the invoice in FI. However due to various reasons the invoice may have been cancelled in SD but not in FI. The reasons include but are not limited to missing or invalid pricing conditions, missing or wrong tax codes, etc.
After you check the document flow and if you did not find an accounting document then go to VF02 and click on the "RELEASE TO ACCOUNTING" button. There will be an accounting document created or else, the system will give you an error message explaining what settings are missing and why the invoice was not released to accounting.
Regards
Sharabh

Creating Supplier Site and manual invoice.

In order to issue a manual check and keep track of which ISO cash out the check I have to create a new supplier site for 400 ISOs and create invoices manually. How should i create a new supplier site?
How should i create invoices manually?
How long does it take to do this?

In order to issue a manual check and keep track of which ISO cash out the check I have to create a new supplier site for 400 ISOs and create invoices manually. How should i create a new supplier site?
How should i create invoices manually?
How long does it take to do this?

Manual Invoice number duplication message

Hi All,
We were wondering if someone could clarify the following situation:
Whilst working on 2 TEST company databases we have encountered a small problem. We have 2 BP accounts "Example1" and
" Example2" , both had invoices with the reference 1234567 , entering in to "Example1"was fine, but when we tried to enter this ref No. for "Example2" the system told us we had already entered it and would allow no further processing.
We think we will come across different suppliers that have the same series of reference nou2019s from time to time, how is this dealt with within SAP B1?
Thank you,
MB

Hi Matthew,
The manual number you are entering is normally your internal reference for Purchase Invoices in SAP. Therefore you cannot enter a duplicate number. All of our customers have this set as an automatic numbering series.
Most clients would put the suppliers invoice number in to the Customer / Supplier Ref No. field (numatcard).
The numatcard will still check for duplicate invoice numbers, but only for one supplier. So, you cannot enter 1234567 on the same BP account twice without warning, but you can enter 1234567 across 2 supplier accounts.
Regards,
Adrian

Electronic authorisation of invoices

I run a small business which is looking to streamline its accounts payable coding & authorisation function - possibly using acrobat. Currently we:
a) receive invoices at head office;
b) manually stamp the invoice with the coding stamp (fields - date received, entity, gl code, authoriser, date authorised);
c) scan the invoice into a pdf document (via a multifunction center);
d) e-mail (using Outlook) the pdf document to the applicable manager;
e) manager completes coding (via text tool into boxes of manual stamp applied in b above) and authorises (via Acrobat stamp);
f) manager e-mails (using Outlook) coded + authorised pdf to head office for payment.
Can this be done better via "form fields" (instead of manual stamp) or via an Acrobat add-on? If so, who should I get in touch with (we are an Australian company).
Thanks!

Mrudula
I understand that you want to send IDocs to XI and from XI you want to send to vendors site. So in this case you need an IDoc and a HTTP Adapter. Eventhough you use XI2.0 you have this adapters with you. The configuration for these adapters is given here:
http://help.sap.com/saphelp_xi20sr1/helpdata/en/ab/bdb13b00ae793be10000000a11402f/content.htm
http://help.sap.com/saphelp_xi20sr1/helpdata/en/b9/c5b13bbeb0cb37e10000000a11402f/content.htm
http://help.sap.com/saphelp_xi20sr1/helpdata/en/44/79973cc73af456e10000000a114084/content.htm
http://help.sap.com/saphelp_xi20sr1/helpdata/en/82/f4993c03e0cd37e10000000a11405a/content.htm
http://help.sap.com/saphelp_xi20sr1/helpdata/en/bf/27fd3b651f6a1ce10000000a11402f/content.htm
If you need a sample scenario it is given in:
/people/ravikumar.allampallam/blog/2005/03/03/creating-purchase-order-idoc-through-xi
Also you require some configure steps for posting idocs:
/people/ravikumar.allampallam/blog/2005/02/23/configuration-steps-required-for-posting-idocsxi
If you have any issues post back here in SDN.
---Satish

Manual invoice maintenance - SubsInvProcess check box

Hi,
when creating the order, there is a checkbox "SubsInvProcess" in the billing header. Could anybody give me a clue for what it is used and what impact it has when checked?
Thanks a lot,
Martina

Hi
Payment block was enhanced in the release of 2007A FP01 PL09.
If set payment block in BP master or in Invoice, when add manual payment ,system will give out warning message and asked user the selected BP or transaction are blocked for payment, whether to continue or not.
Regards,
Yan

Manual invoice generation-lowest task

Dear Dina,
During manual project event generation how to define the event for lowest task.by default system shows top tasks..which setup would allow to choose lowest task too for event generation then this goes for draft invoice..
Plsssssssss advice.thanks a lot n advance....

Hi
System does not support invoicing on lowest task level.
The system does not support entering other than top task values on the event creation form.
Dina
Edited by: Dina Rotem on Sep 24, 2010 7:49 PM

FB70 Customer manual invoice not generating

Dear Sap Gurus
Iam facing problem with Customer Invoice i.e, FB70 T.code, while executing this transaction with all monditory inputs it showing one error "A1Taxcode is not in TAXINN procedure"
I have checked FTXP t.code there taxcode assigned with output tax only and TAXINN procedure also condition type maintained and VK11 condition record also maintained for A1 tax code.
This is iam using for service tax, kindly let me know possibilitys ofthis error ASAP or suggestions.
Regarding
Sri

Dear,
Have a look in discussion, please:
Significance of Taxcode in TAXINN proceudre
Regards

Electronic or manual invoice

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