Email/Fax/Print

Hi Gurus,
My client want to send the PO by email, it it fails- send by fax, if it also fails- send to vendor by taking print of this PO.
I know how to get print .
Also get the info about sending fax or sending by email.
but how to fulfill above requirement.
Pls guide.
Regards
Ramu

Thanks for reply.
but how to control condition record..?
If I maintianed as 'Medium' 1 ->Printout : takesplace.
Pls share your opinion.
Regards
Ramu

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Hi,
For mail attachemnt:
REPORT Z_SCRIPT .
DATA: itcpo LIKE itcpo,
tab_lines LIKE sy-tabix.
Variables for EMAIL functionality
DATA: maildata LIKE sodocchgi1.
DATA: mailpack LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE.
DATA: mailhead LIKE solisti1 OCCURS 1 WITH HEADER LINE.
DATA: mailbin LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: mailtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE.
DATA: mailrec LIKE somlrec90 OCCURS 0 WITH HEADER LINE.
DATA: solisti1 LIKE solisti1 OCCURS 0 WITH HEADER LINE.
*PERFORM send_form_via_email.
FORM SEND_FORM_VIA_EMAIL *
FORM send_form_via_email.
CLEAR: maildata, mailtxt, mailbin, mailpack, mailhead, mailrec.
REFRESH: mailtxt, mailbin, mailpack, mailhead, mailrec.
Creation of the document to be sent File Name
maildata-obj_name = 'TEST'.
Mail Subject
maildata-obj_descr = 'Subject'.
Mail Contents
mailtxt-line = 'Here is your file'.
APPEND mailtxt.
Prepare Packing List
PERFORM prepare_packing_list.
Set recipient - email address here!!!
mailrec-receiver = 'email.COM'.
mailrec-rec_type = 'U'.
APPEND mailrec.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = maildata
put_in_outbox = ' '
TABLES
packing_list = mailpack
object_header = mailhead
contents_bin = mailbin
contents_txt = mailtxt
receivers = mailrec
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
OTHERS = 99.
ENDFORM.
Form PREPARE_PACKING_LIST
FORM prepare_packing_list.
CLEAR: mailpack, mailbin, mailhead.
REFRESH: mailpack, mailbin, mailhead.
DESCRIBE TABLE mailtxt LINES tab_lines.
READ TABLE mailtxt INDEX tab_lines.
maildata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( mailtxt ).
Creation of the entry for the compressed document
CLEAR mailpack-transf_bin.
mailpack-head_start = 1.
mailpack-head_num = 0.
mailpack-body_start = 1.
mailpack-body_num = tab_lines.
mailpack-doc_type = 'RAW'.
APPEND mailpack.
Creation of the document attachment
This form gets the OTF code from the SAPscript form.
If you already have your OTF code, I believe that you may
be able to skip this form. just do the following code, looping thru
your SOLISTI1 and updating MAILBIN.
PERFORM get_otf_code.
LOOP AT solisti1.
MOVE-CORRESPONDING solisti1 TO mailbin.
APPEND mailbin.
ENDLOOP.
DESCRIBE TABLE mailbin LINES tab_lines.
mailhead = 'TEST.OTF'.
APPEND mailhead.
Creation of the entry for the compressed attachment
mailpack-transf_bin = 'X'.
mailpack-head_start = 1.
mailpack-head_num = 1.
mailpack-body_start = 1.
mailpack-body_num = tab_lines.
mailpack-doc_type = 'OTF'.
mailpack-obj_name = 'TEST'.
mailpack-obj_descr = 'Subject'.
mailpack-doc_size = tab_lines * 255.
APPEND mailpack.
ENDFORM.
Form GET_OTF_CODE
FORM get_otf_code.
DATA: BEGIN OF otf OCCURS 0.
INCLUDE STRUCTURE itcoo .
DATA: END OF otf.
DATA: itcpo LIKE itcpo.
DATA: itcpp LIKE itcpp.
CLEAR itcpo.
itcpo-tdgetotf = 'X'.
Start writing OTF code
CALL FUNCTION 'OPEN_FORM'
EXPORTING
form = 'Z08V3_COLLI'
language = sy-langu
options = itcpo
dialog = ' '
EXCEPTIONS
OTHERS = 1.
CALL FUNCTION 'START_FORM'
EXCEPTIONS
error_message = 01
OTHERS = 02.
CALL FUNCTION 'WRITE_FORM'
EXPORTING
window = 'MAIN'
EXCEPTIONS
error_message = 01
OTHERS = 02.
Close up Form and get OTF code
CALL FUNCTION 'END_FORM'
EXCEPTIONS
error_message = 01
OTHERS = 02.
MOVE-CORRESPONDING itcpo TO itcpp.
CALL FUNCTION 'CLOSE_FORM'
IMPORTING
result = itcpp
TABLES
otfdata = otf
EXCEPTIONS
OTHERS = 1.
Move OTF code to structure SOLI form email
CLEAR solisti1. REFRESH solisti1.
LOOP AT otf.
solisti1-line = otf.
APPEND solisti1.
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REPORT RSKSENDF MESSAGE-ID SK.
Test report to send a test fax
sends a fax to the number <TO_CNTRY>-<TO_NMBER>
containing an automatically generated message text.
TABLES: USR03.
PARAMETERS: TO_CNTRY LIKE T005-LAND1 OBLIGATORY,
TO_NMBER LIKE TSP01-RQTELENUM OBLIGATORY,
FROM_USR(30) TYPE C DEFAULT SY-UNAME,
TO_RECIP(30) TYPE C DEFAULT SY-UNAME.
SAPscript content ITAB
DATA: BEGIN OF TEST_DOC OCCURS 10.
INCLUDE STRUCTURE TLINE.
DATA: END OF TEST_DOC.
SAPscript header struct
DATA BEGIN OF HEADER.
INCLUDE STRUCTURE THEAD.
DATA END OF HEADER.
INITIALIZATION.
get county from user addres in usr03
system->user profile->user address
check if not empty
SELECT SINGLE * FROM USR03 WHERE BNAME = SY-UNAME.
IF SY-SUBRC = 0 AND USR03-LAND1 <> SPACE.
TO_CNTRY = USR03-LAND1.
ENDIF.
START-OF-SELECTION.
PERFORM FILL_UP_TEST_DOC.
PERFORM SHOW_TEST_DOC.
AT PF08.
PERFORM SEND_FAX TABLES TEST_DOC USING TO_CNTRY
TO_NMBER.
AT SELECTION-SCREEN ON TO_NMBER.
PERFORM CHECK_NUMBER USING TO_CNTRY TO_NMBER.
*& Form CHECK_NUMBER
FORM CHECK_NUMBER USING
COUNTRY
NUMBER.
DATA: SERVICE LIKE TSKPA-SERVICE VALUE 'TELEFAX',
LEN LIKE SY-FDPOS.
FIELD-SYMBOLS .
windows GUI push the ? from mandatory input instead
of overwriting it
LEN = STRLEN( TO_NMBER ).
IF LEN > 1.
SUBTRACT 1 FROM LEN.
ASSIGN TO_NMBER+LEN(1) TO .
IF = '?'.
 = SPACE.
ENDIF.
ENDIF.
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CALL FUNCTION 'TELECOMMUNICATION_NUMBER_CHECK'
EXPORTING
COUNTRY = COUNTRY
NUMBER = NUMBER
SERVICE = SERVICE.
on old 21?/22? release you may have to handle the
exception
because the Function uses RAISE instead of
MESSAGE... RAISING....
ENDFORM. " CHECK_NUMBER
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real life example needs to get real life data *
FORM FILL_UP_TEST_DOC.
DATA: DATUM(12) TYPE C,
UZEIT(10) TYPE C.
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of course, you may want to set a few parameter
(FORM,LAYOUT,....)
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EXPORTING
ID = 'ST '
LANGUAGE = SY-LANGU
NAME = 'FOO-BAR'
OBJECT = 'TEXT'
IMPORTING
HEADER = HEADER
TABLES
LINES = TEST_DOC
EXCEPTIONS
OTHERS = 1.
IF SY-SUBRC <> 0.
MESSAGE A400 WITH 'INIT_TEXT'.
ENDIF.
PERFORM ADD_EMPTY_LINE.
WRITE: SY-DATUM TO DATUM.
WRITE: SY-UZEIT TO UZEIT.
PERFORM ADD_LINES USING 'This is test Telefax'(001)
DATUM UZEIT.
PERFORM ADD_EMPTY_LINE.
PERFORM ADD_LINES USING 'From: &'(002) FROM_USR SPACE.
PERFORM ADD_LINES USING 'To: &'(003) TO_RECIP SPACE.
PERFORM ADD_LINES USING 'Fax number: & &'(004)
TO_CNTRY TO_NMBER.
PERFORM ADD_EMPTY_LINE.
PERFORM ADD_LINES USING
'This is a test fax send by Report RSKSENDF'(005)
SPACE SPACE.
PERFORM ADD_LINES USING 'on SAP system & '(006)
SY-SYSID SPACE.
PERFORM ADD_EMPTY_LINE.
PERFORM ADD_LINES USING
'the quick brown fox jumps over the lazy dog.'(101)
SPACE SAPCE.
PERFORM ADD_LINES USING
'THE QUICK BROWN FOX JUMPS OVER THE LAZY DOG.'(102)
SPACE SAPCE.
PERFORM ADD_EMPTY_LINE.
PERFORM ADD_LINES USING 'End of test'(007) SPACE
SPACE.
ENDFORM. " FILL_UP_TEST_DOC
*& Form ADD_LINES
printf a line an appends it in test_doc *
--> cformat format.
--> p1 param1
--> p2 param2
FORM ADD_LINES USING CFORMAT P1 P2.
TEST_DOC-TDFORMAT = '/'.
TEST_DOC-TDLINE = CFORMAT.
IF TEST_DOC-TDLINE CA '&'.
REPLACE '&' WITH P1 INTO TEST_DOC-TDLINE.
IF TEST_DOC-TDLINE CA '&'.
REPLACE '&' WITH P2 INTO TEST_DOC-TDLINE.
ENDIF.
ENDIF.
APPEND TEST_DOC.
ENDFORM. " ADD_LINES
*& Form ADD_EMPTY_LINE
appends an empty line to test_doc *
FORM ADD_EMPTY_LINE.
TEST_DOC-TDFORMAT = '/'.
CLEAR TEST_DOC-TDLINE.
APPEND TEST_DOC.
ENDFORM. " ADD_EMPTY_LINE
*& Form SHOW_TEST_DOC
lists the test doc for aproval *
*>>>> this is for fun only because PRINT_TEXT also
offers a preview *
FORM SHOW_TEST_DOC.
FORMAT COLOR COL_BACKGROUND INTENSIFIED OFF.
WRITE: / 'Test fax would look like this:'(020).
ULINE.
SKIP.
LOOP AT TEST_DOC.
IF TEST_DOC-TDLINE <> SPACE.
WRITE:/ TEST_DOC-TDLINE.
ELSE.
SKIP.
ENDIF.
ENDLOOP.
SKIP.
ULINE.
FORMAT COLOR COL_POSITIVE INTENSIFIED OFF.
WRITE: 'Press PF8 to send it'(021).
ENDFORM. " SHOW_TEST_DOC
*& Form SEND_FAX
send fax by calling SAPscript *
Note: Instead of using PRINT_TEXT you may also *
call OPEN_FORM / WRITE_FORM_LINES / CLOSE_FORM, *
this allows you to use a similar program structure *
as with NEW-PAGE PRINT ON / WRITE / NEW-PAGE PRINT
OFF *
FORM SEND_FAX
TABLES DOC2FAX STRUCTURE TEST_DOC
USING COUNTRY
NUMBER.
DATA: SID(5) TYPE N.
DATA BEGIN OF POPT.
INCLUDE STRUCTURE ITCPO.
DATA END OF POPT.
DATA BEGIN OF PRES.
INCLUDE STRUCTURE ITCPP.
DATA END OF PRES.
CLEAR POPT.
POPT-TDCOPIES = 1. " one copy
POPT-TDDEST = " done internaly by script,
POPT-TDPRINTER = " do not fill !!!
POPT-TDNEWID = 'X'. " do not reuse old spool request
POPT-TDDATASET = 'TEST'(022). " fill as you want
POPT-TDSUFFIX1 = 'FAX'(023). " fill as you want
POPT-TDSUFFIX2 = SY-UNAME. " fill as you want
POPT-TDIMMED = 'X'. " send now
POPT-TDLIFETIME = 8. " keep 8 days in spool
POPT-TDTELENUM = NUMBER. " number without country code
POPT-TDTELELAND = COUNTRY. " country of recipient
POPT-TDCOVER = 'test fax'(024).
POPT-TDCOVTITLE = 'test fax'(024).
POPT-TDIEXIT = 'X'.
CALL FUNCTION 'PRINT_TEXT'
EXPORTING
APPLICATION = 'TX'
ARCHIVE_INDEX = ' '
ARCHIVE_PARAMS = ' '
DEVICE = 'TELEFAX' "<<< here we say: fax it !
DIALOG = 'X'
HEADER = HEADER
OPTIONS = POPT
IMPORTING
RESULT = PRES
TABLES
LINES = DOC2FAX
EXCEPTIONS
OTHERS = 01.
do not bother with exception in sample code
CANCELED = 01
DEVICE = 02
FORM = 03
OPTIONS = 04
UNCLOSED = 05
UNKNOWN = 06
FORMAT = 07
TEXTFORMAT = 08
EXTERNAL = 09.
IF SY-SUBRC = 0.
arriving here means we could send:
SID = PRES-TDSPOOLID.
IF SID > '00000'.
MESSAGE S433 WITH SID.
ENDIF.
LEAVE .
ELSE.
do not bother with exception in sample code
MESSAGE A400 WITH 'PRIN_TEXT'.
ENDIF.
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TESTING:
You can check with the transactions SOST or SOSB to monitor the outputs sent out from SAP.
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Hi All,
Requirement :I have to create a print program for the smartform where the output type may be print out,email or fax ,so i need to put the condition for selecting the output type (like printout,email,fax).
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It is not the output type that has to be changed
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Hi Team,
There is a requirement to have Purchase Orderu2018s emailed to the vendor ,if there is no email then it should be printed or Faxed to the vendor.
The Purchase Order email need to be generated automatically using output determination.Where if no email address is held in SAP, the Purchase Order should be printed or faxed and sent to the vendor (Order should be email, fax or print)
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Thanks

hi..
Message type for PO
Go to
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thanks...

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Click the “Kudos Thumbs Up" at the bottom of this post to say “Thanks” for helping!
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W a t e r b o y 71
I work on behalf of HP

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