Email notification functionality to info IT/ Faciliites

Question

hi All
I have to undertake configuration hire an employee into Company.  This hiring action should then trigger an automatic e-mail to the specified contacts within Facilities and IT.
Also have to  make an employee a leaver of Company and this again should trigger an automatic e-mail to the specified contact within Facilities and IT.
Does any body has any idea how should I proceed.
rgds
AJ

Answer 1

follow the steps i have detailed below:
<b>STEP1)IMG – Personnel Management – Personnel Administration – Customizing Procedures -  Setting Up Mail Connection for Infotype Changes – define conditions for sending mail</b>
Here, you will be asked for the infotype number you wish to create the mail notification on; enter the number and green tick
<u><b>Dynamic Action Mail for Infotype Changes</b></u>
This section explains how to configure a dynamic action feature to send SAP mail for infotype changes in Personnel Administration.
In the <b>Sty column,</b> enter the subtype you wish to trigger the mail, or leave it blank to work for all subtypes. 
In the <b>Field n column</b>, enter the technical name of the field you wish to trigger the mail, or leave it blank to work for all fields.
The <b>F. column is the function code</b>.  Enter 06 to trigger the mail when the record is created or changed.  Enter 08 to trigger the mail only when a record is deleted.  For further options, click into the field and select Help (F1).
The <b>N… column</b> is a sequential line number.
The <b>S column is the command column</b>.  In the above example, line 0 is a comment line as it starts with an *.  Line 1 uses P which is a decision/if condition.  The example shows a decision on the transaction class ‘A’;  if it is not a the condition is not met and the action is not performed.  PSPAR-TCLAS is A if it is triggered from Personnel Administration (PA30,PA40 etc), it’s B is the action is triggered from recruitment PB30, PB40 etc). 
Line 2 shows the letter M, which means call a feature to send the mail, the feature name here is M0001, change this to the name of your own feature.
<u><b>STEP2)The Mail Connection Feature M0001</b></u>
Use transaction PE03 to edit the feature.  Copy the template feature M0001 to your own version.  To learn the options available in the feature, use PE03 to look at feature M0001, and be sure to read the feature documentation which explains all the settings. 
To enter the text-id of the SAP script you will use to generate the text of the mail, change the line &M0001=IDTXT MAIL_FOR_I0001_A
change MAIL_FOR_I0001_A to the name of your text.
<b>The user who receives the mail is set by the 3 lines:</b>
RECV1 has an X to send to the Personnel Administrator
RECV2 has an X to send to the Time Administrator
RECV3 has an X to send to the Payroll Administrator
When you have finished amending your feature, don't forget to generate it.
<u><b>Administrators Mail/User ID</b></u>
The administrators are recorded on an employees infotype 0001.  To allocate them a SAP user-id to receive the mail use this IMG path:
<b>IMG– Personnel Management – Personnel Administration – Organizational Data – Organizational Assignment – Define Administrator.</b>In this table shows the list of administrators.  The Column SAP name is where you enter the SAP user-id of the administrator
<u>
<b>Changing the text of the mail</b></u>
<b>Use transaction SO10 or IMG– Personnel Management – Personnel Administration – Customizing Procedures -  Setting Up Mail Connection for Infotype Changes – Create standard texts for mail connection</b>to edit SAP script texts for mail;  the text ID is PAMA.  Look at MAIL_FOR_I0001_A as an example, copy it and amend as required.
When you have finished these steps, test the mail connection by placing your user-id against one of the administrators and making the change in the infotype you have set-up for a test employee.
This shld get u started.