Email portfolios

We updated from Acrobat X to XI (both standard). We use the email portfolio feature on a daily basis. In X standard I was able to scroll the top portion listing the emails, but after we upgraded it will no longer scroll. I have to use the side bar to scroll. The lower portion that shows the body of the email will still scroll. Is this feature gone in XI or is it a setting I need to adjust?

The portfolios are not linked to your Outlook. After you create the original PDF portfolio, subsequent changes to those emails are not captured in the existing portfolio.

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Editing an Outlook Email Portfolio

It was stated by Dave Merchant on Jan 20, 2011, the following;
PDF Portfolios created using the Outlook PDFMaker plugin in Acrobat X are not *currently* editable. This is a technical implication of the style of Portfolio navigator applied to the file, so while it does not have any security, the Edit button is disabled and there are no add/delete file buttons. It should be fixed in a later build though I can't make any promises.
I'm using Adobe XI Pro and the bug is still there along with not being unable to change the style. This seems to be an issue with Adobe X and XI when creating email portfolios in both Lotus Notes and Outlook as I have created several portfolios where these tools use to work in Adobe 9 Pro.
I'd like to go back to using Adobe 9 Pro but I had to upgrade to XI in order to use Outlook for printing multiple emails from Gmail.
Yeah, there's a lot here, just want to know if Adobe plans on sending out a hotfix any time soon?

Hi Dave and "pdminer51",
This is a known issue with opening Email archived PDF Portfolios in Acrobat X, that were created using Acrobat 9/X.
To delete mail(s)/mail folder(s) you'd need to select them using the mouse cursor/keyboard and then press the DELETE key.
As to "In AX 10.0 you cannot use the keyboard shortcuts with a PDF Portfolio created from Outlook", keystrokes do continue to work upon Email archives opened in Acrobat X. UP/DOWN keys can be used to scroll through the mail list(s) and/or to add/edit filters.
- Devyani.

Email Portfolio Missing Date Information

I am trying to create an Email portfolio using Acrobat 9.0 Professional. The Send Date and Receive Date on the email in Outlook are different, because the emails have been restored from an archive system.
The Send Date is the original email Date. The Receive Date is the "restored date". When making the portfolio, only the receive date comes into the portfolio. How can this be Adjusted so that both dates come into the portfolio?

It is a phishing attempt. Do not respond. Do not divulge any personal or financial information. You can use the address below to forward the suspect email message to Apple.
[email protected]
The link below has information to help identify fraudulent emails.
http://support.apple.com/kb/HT4933

Problems appending email pdfs to existing portfolios using Outlook plugin.

I'm trying to use the outlook pdfmaker plugin that comes with Acrobat X Pro to append Outlook 2010 emails to an existing portfolio. I'm getting this error: "PDFMaker cannot append to the selected Adobe PDF archive because it was not created in Outlook PDFMaker." Surely there must be some way to store emails with the rest of the files in an existing portfolio created without the plugin. Otherwise this is a showstopper. The whole point of a portfolio is to collect all of the files for a project in one place! I don't want to have one portfolio containing all the emails and another portfolio containing all of the rest of the files. That would be dumb.
I thought that I could achieve a paperless office by scanning snail mail and other files to pdf and collecting them in correspondence portfolios on my hardrive. My plan was to append emails to the previously-created correspondence portfolios as the emails are received. I can't believe I can't do this!

The problem stems from the order in which you are performing the tasks. The Portfolios that are created by Outlook and Lotus notes collect specific metadata that corresponds to the particular email format. These fields do not exist in Portfolios created by simply combining files into a Portfolio in Acrobat, and can't be created after the fact. So that's the cause. You can think of it them as "email Portfolios" and "regular Portfolios."
As far as a solution, since you don't appear to be relying on those metadata fields, anyway, the most expedient workaround would be to go ahead and convert your Outlook 2010 email to a temporary Portfolio, then drag the individual files outside of the Portfolio to a temporary location. Then, open your existing Portfolio, which doesn't contain the metadata fields, and drag your Outlook email from the temporary location into the Portfolio. Problem solved. The appearance of the PDF-converted email remains unchanged, and the files are now in the single location you were ultimately after.
For more sophisticated manipulation of PDF-converted email Portfolios, including attachments, you could look into a third party plug-in from Evermap called AutoPortfolio. It possesses some very powerful, flexible functionality in that regard.
Disclosure: I have no affiliation of any kind with Evermap, but did address the use of several of their products in my book, "The PDF Litigation Guide."
Hope that helps!
Jason Covey
PDF Litigation Solutions, LLC
www.pdflitigationguide.com

Merging/Combining email PDF Portfolios

I am creating a few PDF portfolios with Acrobat Pro 9 and Outlook 2003 to archive my email. I have a few files because it seems like there's a limit on the number of email it will convert at one time(other thread). I have two separate PDF portfolios that nicely present my email with From/Subject/Date/etc columns. I would like to merge my email portfolio files together with the goal of creating one large PDF with all my email. I tried the Modify/Add Files option while one PDF portfolio file is open but rather than integrating the folder structure it just added the second PDF portfolio as a single line item which opens independently.
I know there is an option during the creation of the PDF portfolio in Outlook to "Append to existing PDF" which does what I want but can I do it after the fact now that I have several PDF's already created?
Thank You

Given the way pdf files are structured it's no wonder you are having problems.
At the end of a pdf file there's a reference to the start of the so called xref table given as the byte offset from the start of the file. In the xref table theres byte references to the individual blocks of the pdf file. If you concanate pdf files these byte offsets no longer points to what they are supposed to point to.
To complicate matters there's also linearized pdf files with a slightly different format, where a so-called "hint table" is placed near the start of the pdf file, giving access to the first page of the document before the full document is retrived.
It's a bit puzzling that you see the last file added to the large pdf. One would assume that you would get an error message or garbled data. Maybe your pdf viewer has smart error handling. What viewer are you using?
The pdf format is built to allow you to add pages to a pdf file by adding data to the pdf file. This is what you should look into doing.
Basically you will have to add a reference table at the end of the pdf with references to the various xref tables. Contact me if you want further help with this.

Von einem Portfolio in ein anderes kopieren

Hallo!
Ich habe versentlich eine eMail in ein falsches Portfolio kopiert. Da die Mail zwischenzeitlich gelöscht wurde, kann ich ich sie nicht noch einmal an das korrekte Portfolio anhängen.

Hallo Bernd!
Irgendwie habe ich das Gefühl, dass du mich nicht richtig verstehst. Natürlich kann ich ein bestehendes eMail-Portfolio ändern, in dem ich zum Beispiel eine Komponente (sprich: eine Mail) lösche, weil sie dort nicht hineingehört. Eine Änderung ist also sehr wohl möglich.
Hierzu folgendes Beispiel:
Alle in OUTLOOK eingegangenen Mails von „Otto“ werden an das bereits bestehende eMail-Portfolio OTTO.PDF angehängt.
Jetzt kommt eine eMail von der Bank „XY“. Diese sollte im eMail-Portfolio XY-PDF landen, wurde aber versehentlich an OTTO.PDF angehängt. Da gehört sie nicht hin, also könnte ich sie jetzt in OTTO.PDF zunächst extrahieren (daraus entsteht eine ganz normale PDF-Datei und ich habe sie dann wenigstens noch), um sie anschließend aus dem OTTO-Portfolio zu löschen, denn dort würde ich sie nie suchen.
Eigentlich hatte ich mir vorgestellt, das OTTO-eMail Portfolio zu öffnen, die Mail von der Bank XY mit STRG+X auszuschneiden, um sie anschließend mit STR+V ins eMail Portfolio XY.PDF einzufügen.
Ich hoffe, das war jetzt verständlich.

How to Print one PDF document (with several documents inside) at once?

When I select several emails and convert them into one single PDF file, I would like to know how can I print (hardcopy print) all emails at once, instead of having to select each one at a time to prit it.
I have ADOBE Acrobat X Pro V10.
Can anyone help me with this? It would save a lot of time.
Thank you

I am using XI and it has a better print dialog for portfolios, but I think this Adobe blog link explains what you need for X:
http://blogs.adobe.com/acrolaw/2011/11/batch-printing-an-email-portfolio/
Not sure why the link I posted above looks like is has spaces, but there are no spaces in the link.
Message was edited by: Anna Nmty

How do I create a pdf portfolio from multiple .msg email files including all attachments in a single step process?

I have tried creating the portfolio from Outlook directly, but only the first email is viewable in the portfolio including a hyperlink to the attachment (but the attachment is missing otherwise). This seems to be a setting issue, but I have had no luck with finding any setting options to change this.
I have also tried to create a portfolio from my desktop but when opening the portfolio, nothing shows up as if it didn't take the .msg files.
The obvious option of creating a pdf from each individual email and combining it with the pdf attachment would take forever and is unrealistic as the emails are in thousands.
Thanks for your time and help on this issue!

Hey Bob%20Sacks,
Could you please specify what version of Acrobat are you using.
You can go to Preferences under Adobe PDF option in the menu bar and choose 'Include all attachments' option under Attachments label.
Then, select the desired messages in Outlook and create a PDF portfolio by right-clicking and choosing Convert to Adobe PDF option from the context menu.
Now, open the portfolio and it will appear as shown in the screenshot below:
You can view all your files by clicking on the navigation arrows on the left-hand side.
Regards,
Anubha

Can I add a password to a PDF portfolio created from multiple emails?

Hi,
Does anyone know how I can add a password to a PDF portfolio that I created by converting several emails into a PDF?
Thanks in advance for your invaluable help!
-Matt

When viewing a Portfolio the classic Tools Pane is not visible, so you cannot apply security in the usual way.
Instead, open the properties dialog (menu > File > Portfolio Properties) and select the Security tab. Change the dropdown field to "password security" and the dialog box will appear to enter the permissions information.

Workaround to archive email in Outlook 2010 as PDF portfolio?

Hello All,
We use Acrobat Pro 9.4.6.
Our office will not update to Acrobat X until CS6 becomes available for purchase.
We run Office 2010 Pro 32-bit on Windows 7 64-bit.
We need to archive email in a way that can be sorted in a PDF Portfolio by date or attachments to email.
I wrote VBA code to save email from an entire folder or several selected folders as .HTML files with the same folder structure on disk as was in Outlook. This works for sorting by date of email, but it does not allow for the attachments to stay attached to the email.
I thought about downgrading Acrobat to 9.0, but I am unsure if this is possible.
Has anyone found a way to archive email in Outlook 2010 as PDF portfolio which would allow sorting by which email have attachments?
Thanks,
edsager
P.S. A few extra steps would definitely add more benefit than cost.

To resolve error 0x8004010F , identify the current location of your default Outlook data file, and then create a new Outlook profile.
Step 1- Locate the default Outlook data file
Click Start, and then click Control Panel.
In Control Panel, click Mail.
In the Mail Setup - Outlook dialog box, click Show Profiles.
Select your current Outlook profile, and then click Properties.
In the Mail Setup - Outlook dialog box, click Data Files.
Select the Data Files tab in the Account Settings dialog box, and then note the name and location of the default data file for your profile (a check mark will denote the default data file).
Click Close.
Step 2 - Create a new Outlook profile
Step 3 - Configure your new Outlook profile as the default profile
More detailed steps you can refer to this KB article:
http://support.microsoft.com/kb/2659085

How do I create a single PDF Portfolio from an Outlook 2011 email with multiple non-pdf attachments?

How do I create a single PDF Portfolio from an Outlook 2011 email with multiple non-pdf attachments?
Email has 3 attachments--some are not pdf. I'd like all three converted into pdf files along with the email itself, and all appear in the email's pdf portfolio.

I would also like an answer to this question.
I am trying to convert an Outlook email to a PDF, then all attachment are appended to the PDF as pages instead of attachments.

Convert Multiple Outlook Emails to Multiple PDF Files (Not Portfolio or Single PDF) for Archiving?

Hi all, I am learning how to convert emails to PDF files and there is some great functionality there!! I have not discovered how to convert multiple outlook emails into multiple PDF files (one PDF file for each email) - all at the same time (not one at a time)!! Is there a way to do this using Acrobat X?? The purpose of this is for long-term business archiving. When I search for an email in the archive, I do not want to pull up a portfolio containing 1000 emails or a 1000 page PDF file with multiple emails run together!!! I want to pull up individual emails containing my search terms. I have been searching for a way to archive emails and MS OUTLOOK .PST files are NOT the answer. I get a lot of business emails with large attachments and I do not file my emails in separate sub-folders (by client or job). I want to convert multiple emails (by date range) from my UNIVERSAL INBOX into multiple PDF files for long term storage (with each email being converted into its own, separate PDF file and named with the same name as the "Re: line" of the email). This has been a HUGE problem for me....and Acrobat is sooooo close to the solution for me. Can anyone help?? If so, will attachments be converted? If not, is there a separate software program or add-in that I can buy that will do this?? I use MS Office 2010, Adobe Acrobat X Pro, Windows 7 64 BIT. Thanks for your help!!

I am a retired person and did'nt realize I already have a Adobe account, so you can scrap the entire information. Thanks for the trial anyway and have a great week.
Frederick

PDF Portfolio, email style

Hello,
My boss has an easier time working with PDF portfolios when they are laid out in the way that portfolios appear after you have saved emails from Outlook (eg: list of files at the top with a full preview underneath), as opposed to the default layout when you create a portfolio (eg: with the thumbnails at the bottom and a small preview above). Is there a way to arrive at the email style format without having saved the files from Outlook? Thank you.

try searching here http://www.bb-mobile.com/documents-to-go-v2-0005-105
hope that helps

How to: Flatten Adobe PDF Portfolio containing email and attachments

How do you flatten an Adobe PDF Portfolio in Adobe XI Pro. The Portfolio contains emails with various attachments. I need to produce a single PDF with all emails and attachments as "images/pages" (as they would appear when printed). Attachments need to follow their corresponding email in order. All links, metadata, etc. will be stripped out and various text redactions applied to the final PDF.

I did try to open the resulting PDF to see if the fields/annotations were flattened. How would I know if they were flattened?
The images I added get a thin blue border around them and become shaded when I click on them after flattening.
Before flattening, they get a thin blue border with squares on each corner to drag, change size, etc.
Does this mean they were successfully flattened?
I do not understand this: “I just tried with Preflight (Acrobat 9) and it made all of the check boxes selected when it flattened them.” What check boxes are you referring to?
Please see the below window. Is that where I am supposed to be? If so, am I supposed to click “Analyze and Fix” or do something else?
Philip Jones in post 15 suggested “Selecting All then use the Flattening.” However, that makes no difference for me.

Archiving email into PDF portfolio

I'm trying to set-up for archiving emails from my Outlook 2007 (Win) to one or more PDF Portfolios. I have Acrobat Pto XI v. 11.0.3 I made a test portfolio from a small number of emails and it works great-- fully sortable and easy to do-- the Adobe TV how to was very helpful. However, I'm bringing in a folder of received email and a folder of sent email, and the directory listing of emails at the top includes the "From" field, but not the "To" field, so for all of my sent emails there is no useful info (they're all from me). How can I make the portfolio display the "To" field, as well? I know that the info is in there because I can filter on the "To" field. One other question, since I plan to use this solution, my plan is to bring a large number of emails in, many with large attachments--do I need to be concerned about limitations on number of emails or total file size for each portfolio?
Thank you.

If you go to the top of the table listing in the Outlook Portfolio and right-click, you can turn on the To: column.

Email portfolios

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