Email when approval are required - Project Server 2013

Hi everyone,
I've got a little question, is it possible to send an email when a new update appears in the "Approval Center" (PWA/Approvals.aspx) ? And if yes, how can I do this ?
I've tried with a workflow (in the "Project Server Workflow Tasks" list) but it does not seem to work.
Thanks,
Patmol

Hello Patmol6,
Ditto on what Hrishi suggests.
I would use a SQL query that search new approvals and when it finds one, then send an email. After the query is written, use SSIS (Sql Server Integration Services) and create a job to manage this. There are probably several goods SQL
administrators that could set this up for you.
Cheers 
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

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