Emailing AR Invoice + receipt

Hi Experts,
When printing an A/R Invoice, a print options box appears allowing you to select:
() Invoice Only
() Invoice and Payment in Succession
() A/R invoice +Payment
when you select any of last two options it prints Invoice and Receipt.
However in case you need to send these as an email; when you choose any of the last two options system do not attach anything with the email message box.
If you choose Invoice only option; it attaches the Invoice in the message box.
Is it by Design or it is a bug?
Regards
Dave

Hi Dave,
I believe it is by design. The Invoice + Payment option is best used in POS environment that cash need to be collected. In your case, if you need email AR invoice, most users create stone alone invoice.
Thanks,
Gordon

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MIRO Invoice Receipting Workflow Solution for unreceipted Goods / Services

Hi
We wish to improve the flow of Invoice Receipting (MIRO).
Problem:
Invoices are receipted centrally at head office
Goods/Service Receipts are performed on location at site
Some Invoices are received from the Vendor before site has goods/service receipted the item.
Current configuration prevents invoice being entered when no goods receipt.
Ideally, the sites would receipt on time, but as a solution we are considering two options. I would appreciate any thoughts on whether is possible as well as guidance on implementing a solution.
OPTION A. - With Parking
1. When Head Office cannot post invoice (due to unreceipted goods/service), user parks the invoice.
2. This sends a workflow email to the site that invoice has been parked.
3. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
4. Site enters Goods/Service Receipt.
5. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a parked invoice
6. Head Office posted parked invoice.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
Many thanks
Adrian

Hi Adrian,
Option B is very much feasible by developing the workflow for users.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
IF GR based IV is removed, Invoice can be done before GR. Having a GR based IV tick in PO (Mandatory) would ensure IV is raised only after the quantity is delivered.
I doubt if Scanning of invoice copy is possible in the MM system, but it would be feasible via Document Management in SAP.
Alternatively, you can have Idoc based creation for Invoice based on GR quantity.

Which table field I can confirm if the PO has done invoice receipt

Hi,
From which table field, I can confirm the PO has done invoice receipt. and in case of that with reference a PO, I have done the IR, but it was reversed, which means PO has not done invoice receipt.
For this case, I don't want to read table EKBE to retrieve the invoice number, the read table RBKP to judge if there is a reverse IR for it.
If there any status table field which indicate if the PO has done invoice receipt.
Many thanks,
Aries

Hi Raj,
For invoice receipt and credit memo, EKBE-BEWTP is all set with 'Q', so if there is reversed invoice. Also you can retrieve data from EKBE. But actually the PO also needs a invoice receipt. So it can not meets the requirement.
Regards,
Aries

Configuration change from MM invoice receipt to MM goods receipt

Dear sapient
At present i have configured
Spro-
Public Sector Management-Funds Management Government-Actual and Commitment Update/Integration-General Settings-Make Other Settings
MM invoice receipt
Now as per our client requirement i have to change the configuration from MM invoice receipt to MM goods receipt.
will it create any problem if i will configure and move it to production client.
Presently budget control available during the time of PR,PO & MIRO now as per client budget control should be on PR,PO & MIGO not in MIRO.
ECC EHP6 version
Using BCS & Payment budget.
Thanks & regards
Soraj

Hi,
My question was whether you follow your budget up to payment itself, i.e. is it important for you to know budgetary-wise if the invoice was paid. In FM these values will be registered with '57' value type. If the answer is positive, then you cannot base your FM update only on GR: it has to be IR or IR/GR. Otherwise, you can base your FM update on GR.
Your second point is not clear: what do you mean by making 'payment to commitment budget'?
Regards,
Eli

2LIS_02_SCL / Getting both Posting dates of goods receipt & invoice receipt at the same time

Hi,
I have created a DSO based on the schedule lines standard extractor 2LIS_02_SCL.
The keys of this DSO are PO Number, PO Item and Schedule Line number.
I have succeed to get some key figures like PO Quantity, GR Quantity and Invoice Receipt Quantity according to the Process Key value.
Furthermore, I'd like to get too the goods receipt date (Process Key = 02,12,22).
In order to do that I wrote a small routine in the transformation rule for my target field which fill it only if the process key is 02, 12 or 22.
The problem is that it doesn't work well because of the invoice records in my source package...
Indeed when there is an invoice in my PSA for a schedule line, my target field (GR date char) is empty (for these schedule lines, last record is Invoice Receipt type). So it means my transformation rule works but is overwritten by an blank value when there is a process key 03,13 or 23 (invoice Receipt type).
Do you have a idea to solve my issue ?
Thank you very much

Hi.
You have to write start or end routines for this scenario, not the field level routine since it gets overwrite with last record values....
overall logic is:
Collect GR date per PO Num, PO Item and PO SCH. Lin num..like you have internal table with PO number, PO Item and PO Sch line number and GR date. First you have to go through source_package or result_package and fill up that temporary internal table
And than again go through source_package or result_package and READ that temporary table and fill GR date for all records of same PO sch. lines ..hope this resolves the issue.
I would prefer end routine if you have posting date in DSO or target structure
this is little bit complex, so you need ABAP skills....

Problem with the Posting Date of Goods Receipt or Invoice Receipt for PO

Hi All,
I am working on 2LIS_02_SCL - Purchasing Data (Schedule Line Level),
For our report, we should get the scheduled PO quantity,actual PO qty, Scheduled date and actual date in the report.
we are getting all these fields from the above extractor...
For a PO which is opened (Delivery Completion indicator not set) - we where getting all field as in ECC(ME23N)
But for a PO which is finished(Delivery completion indicator is set) - we where are getting actual GR qty,planned qty,planned or scheduled date at schedule line level.But we are not getting the Posting Date of Goods Receipt or Invoice Receipt for PO from history EKBE for all the schedule line.
ex:
for open PO
PO num         item num   schedule line    Planned date   actual date difference actual qty planned qty difference
450002432   10                        1              01/10/2011    02/10/2011       1 day          100             100             0
                                                 2              02/10/2011    04/10/2011       2 days        200             400            200
                                                 3              03/10/2011    07/10/2011       4 days         300            300              0
For the same PO when it is Finished or completed(Delivery completion indicator is set)
PO num         item num   schedule line    Planned date   actual date difference actual qty planned qty difference
450002432   10                        1              01/10/2011    07/10/2011       6 day          100             100             0
                                                 2              02/10/2011    07/10/2011       5 days        200             400            200
                                                                03/10/2011    07/10/2011       4 days         300            300              0
for all the schedule line its displaying the last posting date(i think its taking from EKKO table)
Is there any possibility to get that posting date history ....

You can have multiple receipts against a PO schedule line, but this extractor is not meant to go to that level of granularity. Please try to use 2lis_02_sgr instead which provides goods receipts per PO schedule line.

Invoice Receipt Warning Message Appear After Upgrade from 4.6C to ECC6

Hi Gurus,
We do upgrade from 4.6C to ECC6. And we do Invoice Verification base on Delivery (Vendor delivery number), in our business process there more than one Purchase Order has same Vendor Delivery Number while GR executed. But only one Purchase order related to Invoice verification, others PO are Free PO (no need Invoice Verification).
The problem is:
In SAP 4.6C, while execute Invoice base on Delivery (Vendor delivery), system automatic select only PO with Delivery (vendor) which related/allow invoice receipt.
In SAP ECC6, while execute Invoice base on Delivery (vendor delivery), all PO selected. So than there are warning messages appear (warning pop screen) for those PO not allow invoice Receipt (message M8035: PO item XXXXX does not allow invoice receipt), and at the end PO which allow Invoice receipt then appear for further Invoice Receipt process.
At overall, the final result SAP 4.6C and SAP ECC6 is same (only PO which allowed Invoice Receipt will processed further).
The Question are:
1. Why in ECC6 appear warning message, while in 4.6C no warning message ? Is there config to ignoring the warning message. I've try to maintain system message for M8035 (t-code: OMRM) to ignoring the pop screen, but can not created.
2. How do we make warning message dissapear (no need warning message), because if the PO's has hundred items so user need to click enter hundred times.
Thanks in advance.
Regards,
Tri Wicaksono

Hi,
could you please check whether the flag "GR-based IV" is set in the purchase orders?
If GR based-IV is ticked, then this pop-up cannot be suppressed.
If you would like to post the invoice first then GR-based IV should not be checked, otherwise this pop-up will always appear. I am afraid that this behaviour is standard.
Please, be aware that this feature is only available if you set in the Purchase Order item the 'GR-based IV' indicator:
   If the GR-IV flag is not set in the PO, then the system does not
   differentiate individual goods receipts. Please see the <f1> help
   for the field "GR-IV" in the PO item detail. Since the individual
   receipts are not differentiated, an invoice is not tied per se to
   an individual receipt and a goods receipt can be reversed despite
   an invoice receipt.
With the GR-IV flag set on in a PO, you can specify which goods
   receipt is being invoiced in an IR and which goods receipt is being
   reversed in a return. It is this correlation between goods receipts
   and invoices that enables you to specify for GR-IV PO's whether an
   item can be returned despite an invoice.
Please refer to the note :457511 Question 10.
Best regards
Erika

Un-invoiced Receipts Report

How can I print an Un-invoiced Receipts Report which shows Purchase Orders for which goods are received , but not yet invoiced ? We require this report with sub-totals and tied to Un-invoiced Receipts G/L Account?
Santosh

Report RM07MSAL analyses GR/IR balances according to goods received but not invoiced and invoices received where good have not been fully delivered.

Invoice Receipt Indicator in PO allowing multiple Invoices for the same PO

Hello Experts,
For one Purchase Document type, we have ensured the check mark for " invoice receipt " indicator in Invoice TAB at item description level as per client requirement .
The issue is that when ever we do invoicing for the same PO , it is accepting and posting invoices for any number of times.
It is not desirable and please point out how to control it for stoping invoicing from the second time onwards for the same PO.
Please suggest
Regards,
Tulasi

Hi.........
Please Tick GR based invoice verification tick for the document type or it may be as per vendor as well in vendor master purchasing field.
Then system can do only invoice of material with reference of GR Qty.
Neha

2lis_02_scl or 2lis_02_itm - goods receipt/invoice receipt number

Hi Gurus,
there is a field:
BUDAT - Posting date of goods receipt/invoice receipt for purchase order; Table: EKKO/EKBE
in 2lis_02_scl and 2lis_02_itm Data Sources.
As I can see, for every Purchase Order Item I get three records:
- one record for the last Invoice Receipt (with Posting date of invoice receipt in BUDAT field)
- one record for the last Goods Receipt (with Posting date of goods receipt in BUDAT field)
- one record for something else.
Do I understand it well? What is the third record?
I would to get Material Document Number, that is, Invoice Receipt Number for the first record and Goods Receipt number for the second one. How can I make it?
Regards,
Dorota

you should be able to use Movement Type field to differentiate between Invoice or Good Reciept.
Regards,
Gaurav

Changing account assignment at invoice receipt (MIRO/MIR7)

Hello gurus,
I have got two questions concerning changing the account assignment of a PO item at invoice receipt.
Example: We have a PO item with account assignment category K and non-valuated goods receipt. Now, after GR, we receive the invoice and want to post it using MIRO.
During this process we notice that the correct account assignment category would have been A. In MIRO we can change all accounting information (apart from the account assignment category). So we delete the assigned G/L account and cost center and enter the correct asset master number in the asset column. Then we post the invoice.
Result is that the invoice is posted to the asset, the vendor and the tax account. So, everything seems to be ok, except that the account assignment category in the invoice document is still K.
Now, my questions:
1. Is it allowed to change the accounting information as described, even if that means that the account assignment category is u201Cwrongu201D afterwards? I.e. is this a standard process?
2. This works fine using MIRO, but when we try it to use MIR7, when posting the invoice there is a cryptic workflow error message (Message no. 00398) stating something like u201CPlaceholder for batch input error text, this message is not output. Please notify system administration u2013 Problem with S.u201C [sic!]
Any ideas on this?
Thanks in advance
Alicia

Hi Praveen,
no, there is no error in MIR7. But the invoice is not posted and the workflow shows the error message given in my original posting.
And the point is that I cannot change the K to A in MIRO or MIR7, but I can change G/L account, cost center, asset etc. So after I change it, I still have account assignment category K, but no G/L account and cost center given. Instead, there is only the asset number.
This looks a bit funny to me and I wondered, if this could lead to any problems, because something like that would not be allowed in the PO.
Cheers
Alicia

Invoice receipt date in FB60 & MIRO

In FB60 & MIRO, invoice date and posting date are showing up in the basic tab. In addition to invoice date, would like to see invoice receipt date. What needs to be done so that this shows up in FB60 and MIRO for data entry?

Hi
You need to capture it in Header text or Reference field
there is no separate field for it
Regards
Ajay M

HTML flaw when emailing batch invoices from QuickBooks

This may come off sounding like a QuickBooks question, but I believe the problem is more likely to do with Thunderbird.
I recently started using QuickBooks Pro 2015 (Desktop version) to prepare invoices for my small business. I plan to email batch invoices via Thunderbird in the near future, but I've been running into an annoying problem while testing the batch email feature.
Here's how it goes:
Thunderbird is running one email account from zoho.com using pop/smtp. QuickBooks is properly configured to use Thunderbird as a MAPI client (I believe I'm stating that correctly...?) From Quickbooks I'll use the Send Forms window to email two test messages to two other email addresses I own. (Both messages have attached .pdf invoices.) When I click SEND NOW, there's a confirmation dialog, and I click CONTINUE to send the messages. Thunderbird then pops up a warning message saying another program is attempting to send mail. (No problem.) I click OK, and a few seconds later both messages appear in my Sent folder. When I open them, all I see is my cover letter in plain text mixed with a mess of HTML code. And that exactly what comes through on recipient end as well. The .pdf file that's attached is fully intact though.
If I email each message by itself in QuickBooks, WITHOUT using the batch feature, then it goes through with no problem. The HTML formatting is correctly displayed for the recipient and myself. Was wondering if this is an issue that anyone else has run into when using Thunderbird for MAPI?
Any help you can give me would be very much appreciated! I've been working on this all day and no luck so far.
---Joe

''Matt [[#answer-718499|said]]''
<blockquote>
The link http://support.quickbooks.intuit.com/support/Articles/SLN90945
</blockquote>
Hmmmm. So finally Intuit admits that batch emailing doesn't work in Thunderbird! The first paragraph even says outright that "Thunderbird is currently not supported for use with QuickBooks." Yet Thunderbird is listed as a compatible email client in the settings menu in QuickBooks 2015.
Based on my personal experience, I don't see any other compatibility issues with QuickBooks and Thunderbird except batch emailing.
Thanks for taking the time to check into this issue, Matt. Let us know if you find out anything more!

Substitution Rule not working for invoice receipt

Hi All,
I have written a Substitution rule using OBBH T.code for Call point "2" - Line item, The rule details are as below
For Account "GR/IR Account" And "Business Area=XXXX" Substitute "Profit Center = YYYY"
When I do Goods Receipt the my substitution is working, it is replacing the existing cost center to "YYYY", but when i do Invoice Receipt the profit center is being derived from the account assignment of the WBS element.
I tried writing a derivation rule 3KEI and it didn't work either,
How can i make my above substitution to work on both (GR and IR) accounting documents.
Any help is greatly appreciated.
Thanks
Shasha

Hello,
Perhaps your prerequisite need to contain other BKPF values like, company code, t-code, etc (if any).
Also please run program RGUGBR00 in SE38 to activate programs.
hope this helps
Regards
Ajith

Emailing AR Invoice + receipt

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