Emailing functionality for billing output

Hello SDN's,
As per requirement, business needs to send invoice output to customer email directly and business needs to validate the invoice before sending to customer email .Can you please suggest how do we implement this process in as per business requirement.
I have checked current functionality, as per that business is validating the invoice before sending to customer(not email).
Please suggest.
Thanks in advance
Regards,
KV

Hello Guru's
Based on the discussion, I do have similar business requirement but with little twist, as it can never be same
I need to configure billing output via ale. which they want in email format to be sent to vistex for further processing.
Secondly this output has to be for some special customers, business will run a batch by the end of the day to push this docs for further processing to vistex.
So for this solution do I control it by output routine or maintain access sequence?
And also which transmission medium should I use?
Please suggest on this.
Thanks
Aman

Similar Messages

Email functionality for PO Release Strategy:

Email functionality for PO Release Strategy:
>When PO is blocked an email must be sent out to the first approver.
>If there is a second approver there should be sent out an e-mail after the first level is approved and soon.
>When a PO is released by last approver an e-mail must be sent to the creator of the PO
I need develop this demand without workflow.
I found an Exit 'EXIT_SAPMM06E_013' which is triggering when 'ME21N' is executed.
But i'm unable to update the table EKKO before my code is executed.
Here i need Rel. gr(FRGGR),
            Rel Str.(FRGSX),
            Rel Indicator(FRGKE),
            subject to release(FRGRL) AND
            Rel Status(FRGZU) from table EKKO to check whether the PO is Blocked or Released.
Based on the values got from the table EKKO, i need pick email ids from ZTable which stores Email Ids.
I'm able to get the PO no which is currently genereated and i need to pass this PO no. to table EKKO to get the above fields.
But Table EKKO is updating in the database after the execution of my code.
What do i need to do to get table EKKO updated in the database before my code is executed.

Email functionality for PO Release Strategy:
>When PO is blocked an email must be sent out to the first approver.
>If there is a second approver there should be sent out an e-mail after the first level is approved and soon.
>When a PO is released by last approver an e-mail must be sent to the creator of the PO
I need develop this demand without workflow.
I found an Exit 'EXIT_SAPMM06E_013' which is triggering when 'ME21N' is executed.
But i'm unable to update the table EKKO before my code is executed.
Here i need Rel. gr(FRGGR),
            Rel Str.(FRGSX),
            Rel Indicator(FRGKE),
            subject to release(FRGRL) AND
            Rel Status(FRGZU) from table EKKO to check whether the PO is Blocked or Released.
Based on the values got from the table EKKO, i need pick email ids from ZTable which stores Email Ids.
I'm able to get the PO no which is currently genereated and i need to pass this PO no. to table EKKO to get the above fields.
But Table EKKO is updating in the database after the execution of my code.
What do i need to do to get table EKKO updated in the database before my code is executed.

URGENT: Cutomize Email functionality for Action Items

Experts,
I need to your help for a customization I need to help setup immediately.
Here is the requirement : Client does not currently have an E-mail notification functionality turned on for Action Items. The requirement is to have E-mails sent out when ever an Action Item is Assigned to a User. The email should be sent to both the user who has been AssignedTo and the person who actually assigned.
I believe this need customization to Criteria Workflow email and/or cutomization to the out of the mail templates - reviewr_mail.htm and reject_mail.htm .
I am not sure which workflow is tied to Action Items.
Any expert advise on this would tremendously help .
Thanks in advance.
Rakesh

Old Old (6 years) data that only partly covers this, and on a current server may need some tweaking but this may help.
The following are required and assumed for custom workflow email functionality:
Stellent Content Server 7.x or higher
A working knowledge of CS
A working knowledge of CS workflow step event architecture
A working knowledge of Idoc Script.
Business Problem
You wish to customize the email message, subject, template, or all of the above, sent out by CS Criteria workflow.
Idoc Script Explanation
There are several new or newly exposed Idoc Script variables and functions, as well as old stand-bys, that make customizing 7.x Criteria Workflow emails quick and easy. All the functions and variables described herein may be found in the Idoc Script reference guide.
Emails will be triggered by criteria workflow:
Upon Step Entry
Upon Reject
Upon execution of the <wfNotify()> Idoc Script function
Customizing Email Templates
There are two primary workflow email templates that are used to generate the email messages sent out to recipients. These are: reviewer_mail.htm and reject_mail.htm both of which are located in the default templates directory at:
< Stellent Home Dir >/shared/config/templates
These templates may be modified like any other template according to established component architecture best practices. The templates are Idoc Script enabled and, as such, may evaluate dynamic code and draw dynamic results when the server is creating the mail message. Of course, after the message instance is created from the template and sent off to the mail server, no additional scripting may be done. Email message template modification provides the greatest flexibility and opportunity for truly customized and dynamic workflow emails.
It should be noted that not only may the email templates be modified for universal email changes, but also you may create custom workflow email templates based on the standard templates. Custom templates may be called as desired by adding them as the optional third parameter to <wfNotify()>.
Example:
<wfNotify(userName,"user",templateName)>
or
<wfNotify(aliasName,"alias",templateName)>
If no template is specified, SCS will use the system default template.
Although email template modification is relatively straightforward, such modification requires careful component development. Consequently, some clients prefer to modify the most important portions of the criteria workflow email: the subject and the message.
Customizing the Email Subject Line
Criteria workflow email subject lines may be modified in several ways. The core string resource may be modified according to standard component architecture. Additionally, the wfMailSubject IdocScript variable may be declared in criteria workflow step event scripting to give greater control and flexibility for narrowly targeted customization.
The default criteria workflow email subject lines are defined in the ww_strings.htm file located at:
< Stellent Home Dir >/shared/config/resourced/lang
The string definitions are:
<@wwWfIsNotifyOnly=Workflow notification for content item '{1}' is in step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
<@wwWfReadyForStep=Content item '{1}' is ready for workflow step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
<@wwWfRejected=Content item '{1}' has been rejected.@> {1} = name of content item.
These may be aliased (superceded) in a component resource file. They are typically called with the localization Idoc Script function <$lc()$>. See the <@dynamichtml wf_approve_mail_subject@> include definition in std_page.htm for an example of how email subject line string includes may be implemented.
For simple criteria workflow subject line changes Idoc Script, rather than full-blown components, may be used. The Idoc Script variable <$wfMailSubject="my subject"$> can be placed in step event script. The value of <$wfMailSubject$> can also accept Idoc Script. For example:
<$wfMailSubject="My Custom Subject Line for the content with title <$dDocTitle$>"$>
Note that no eval() function is required for the Idoc Script variable to evaluate when included in the wfMailSubject variable.
If wfMailSubject is place in the entry event of a workflow step, then any email messages triggered by content entering the step will receive the customized subject line. Additionally, wfMailSubject may be declared just prior to a wfNotify() function and the email(s) generated by that function call will receive the custom subject line.
Customizing the Email Message Line
The email message line is not the same thing as the email body. Rather each SCS criteria workflow generated email contains several lines of standard data:
Message: message line
Workflow Name: workflow name line
Workflow Step: workflow step name line
Content Item: content id line
The message line will default to one of two messages depending on whether or not the workflow step is a "notification only" (i.e. 0 required reviewers) step or not. The relevant localized strings are:
Notification only: <@wwWfIsNotifyOnly=Workflow notification for content item '{1}' is in step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
Review Required: <@wwWfReadyForStep=Content item '{1}' is ready for workflow step '{2}'.@> {1} = content item title. {2} = name of step in workflow.
See the <@dynamichtml wf_approve_mail_message@> include definition in std_page.htm for an example of how email message line string includes may be implemented.
For simple criteria workflow message line changes Idoc Script may be leveraged in step event scripts. The Idoc Script variable <$wfMessage="my message"$> may be placed in step events to give the workflow emails custom message lines. Like wfMailSubject, the value of wfMessage can accept tagged Idoc Script variables without requiring an eval() wrapper. If wfMessage is declared in the entry event of a workflow step, workflow generated email messages for that step will use the value assigned to wfMessage. Additionally, wfMessage may be declared prior to a wfNotify() function and the email(s) generated by that function call will receive the custom message line.
These are not the only ways to customize criteria workflow email attributes. However, the SCS 7.x Idoc Script API provides these methods, functions, and variables to make customizing workflow emails simple.
Requirements, Pre-Requisites, and Assumptions
The following are required and assumed for custom workflow email functionality:
Stellent Content Server 7.x or higher
A working knowledge of CS
A working knowledge of CS workflow step event architecture
A working knowledge of Idoc Script.

Email functionality for delivery release via VKM3

Dear All,
My question is -
When a delivery is being released by the credit department by transaction VKM4 a message should be automatically send to the responsible person in the sales office with the confirmation that the delivery has been released.
The message will be send to the @ mail (Lotus Notes) address.
The correct person will be identified via the partner function VW Customer Service which is defined at header level and should be available in the sales order.
I found the user exit Include RVKREFZ2 to be used for this.
Can anyone guide how to use this email functionality and from where the relevant data can be picked up from?
If any further clarifications are needed pls let me know.
Would greatly appreciate your useful feedback.
Thanks.
Regards,
Saurabh.

hello Saurabh,
You can use the following code to send an email.
DATA : l_message(100) TYPE c.
DATA : l_subject(50) TYPE c.
DATA : g_email(50) type c value '[email protected]'.
DATA : objheader LIKE solisti1 OCCURS 0 WITH HEADER LINE.
DATA object_id LIKE soodk.
DATA : docdata LIKE sodocchgi1 OCCURS 0 WITH HEADER LINE.
DATA : objcontents LIKE solisti1 OCCURS 0 WITH HEADER LINE.
DATA : receivers LIKE somlreci1 OCCURS 0 WITH HEADER LINE.
receivers-receiver = g_email.
MOVE : 'X'      TO receivers-express,
          'U'      TO receivers-rec_type.
APPEND receivers.
CONCATENATE 'Please note that your cheque numbered' p_cheque ' has been dishonoured' INTO l_message SEPARATED BY space.
CONCATENATE 'Cheque numbered' p_cheque 'dishonoured' INTO l_subject SEPARATED BY space.
objheader-line = 'Cheque Dishonoured!'.
APPEND objheader.
mail contents
objcontents-line = l_message.
APPEND objcontents.
objcontents-line = 'You are requested to contact the nearest Regional Office immediately'.
APPEND objcontents.
mail subject
docdata-obj_descr = l_subject.
APPEND docdata.
CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
    EXPORTING
      document_data                    = docdata
DOCUMENT_TYPE                    = 'RAW'
     put_in_outbox                     = 'X'
   commit_work                      = 'X'
   IMPORTING
SENT_TO_ALL                      =
     new_object_id                    = object_id
    TABLES
     object_header                    = objheader
     object_content                   = objcontents
CONTENTS_HEX                     =
OBJECT_PARA                      =
OBJECT_PARB                      =
      receivers                        = receivers
   EXCEPTIONS
     too_many_receivers               = 1
     document_not_sent                = 2
     document_type_not_exist          = 3
     operation_no_authorization       = 4
     parameter_error                  = 5
     x_error                          = 6
     enqueue_error                    = 7
     OTHERS                           = 8
Moreover the email address can be found from the ADR6 table by giving the address number from KNA1 - the customer master.
Happy Programming
Zankruti

Configuring and testing email functionality for GP

Hi,
May I know what are the steps that i need to do in order to send email out to users in Guided Procedures? What are the configurations that need to be done?
And after configuring it, is there any way to test if the email configurations is set properly and is working fine?
Thanks in advance.
Regards,
Cindy

Hi Cindy,
Check this <a href="http://help.sap.com/saphelp_nw04s/helpdata/en/e0/e3934249c30c31e10000000a1550b0/frameset.htm">link</a>
Focus on: smtp.server and smtp.service_user_mail parameters,
For testing create a "send notification" CO and test it.
Hope this Help
Regards
Luca

Table required for billing and RG1 output

Dear all,
pls give me the list of tables required for billing output and RG1 output

Hello Digs,
Just check out these sites and see if this is useful to you
http://www.erpgenie.com/abap/tables_sd.htm
http://www.erpgenie.com/saptech/transactions.ht
**Reward if this helps**
Regards
AK

Validity of emails for billing info updates

How do I know constant email requests for billing update info are valid??

Because Apple will never ask for tose details via an email or loink in email, they may ask you to go to itunes or icloud to verify things but that is then your connection not theirs.
Beware of any emails that requesty personal information, as no reputable company would ask in that manner.

Billing, output, invoice consolidation

Hello friends, I am looking for a document on Billing and output .invoice consolidation.....I cant understand from Standard SAP materiel....so if u have made some document for your reference please share it with me...
Please E-mail me the matereriel on [email protected]
Thanks in advance !!
Best regards,
Lata

Sent the required info to the email given..
Please do check and see if it helps..................
edit : : for some reason my email has bounced back..
here's the stuff..do please refer :
Info on billingsap help documents---- http://help.sap.com/saphelp_nw04/helpdata/en/e9/ce268db69b11d2956c00a0c93029cf/frameset.htm
For billing output refer these: Set up output condition for billing document.
Output type determination in Billing document
A good information PDF file on the Billing document consolidation: http://www.saptechsolutions.com/pdf/SDBillingDocumentConsolidationAndSplit.pdf
regards
Poorna
Edited by: Poorna Yalamanchili on Feb 20, 2008 2:57 AM

Reg : Billing Output Determination( Invoice and Invoice List)

Hi SAP Gurus
I have typical requirment for billing output determination.V3.
Is it possible to create a access sequence = Order type/Plant/Sales Org/Dest ctry for invoice printing.
can any one help on this requirment.
second one:
Is it possible to create a access sequence Billing type/Plant/Sales Org/Dest ctry for invoice list.
currently i am using Billing type / Sale Org.
Is possible to maintain access sequence =Billing type/Plant/Sales Org/Dest ctry for invoice list printing.

HI,
you can create access sequence with that combination Sales and Distribution --> Basic Functions --> Output Determination --> Output Determination Using the Condition Technique --> Maintain Output Determination for Billing Documents --> Maintain Condition Tables --> Field catalog: Messages for billing documents Go to new entries add the fields you want yo create access sequence and create condition table with your combination
VBELN        Sales Document
WERKS          Plant
VKORG       Sales Org
LAND1         Destination contry
FKART         Billing type
Thanks
seshu

Out put determination for billing

pls send me output determination procedure and also send screen shots ,pls send its urjunt

hi
GOTO--->IMG--->-SALES &DISTRIBUTION-->BASIC FUNCTIONS>OUTPUT CONTROL--
>Define Output determnation for Billing
OUTPUT DETERMINATION FOR BILLING:
1)first you need to maintain the condition tables
2) maintain access sequence in that you maintain the conditiopn tables
3)Maintain the out put types and uin that you need to assigm the forms for taking the print out after that the above access sequence has to maintain in the condition types with certain settings
4) Assign out put condition types to Partner functions
5)Define the output procedure in that you maintain the Condition types
6) Assign the Output procedure to Billing types

Change flag deactivaion for PO output message type during change mode

Hello All,
WE are using automatic message output determination functionality for PO output type. This output type has been configured for creation and change mode under Fine tuning.
Two output type are configured, for example ZAAA is output type for ALE and output type ZBBB for archiving.
Here archiving functionality is used to transfer attachment from ERP system to SUS supplier portal as a pdf file. This is done via enhancement and the attachment transfer is working fine.
During creation mode both the output types are determined and successfully processed and as a result attachment is transferred to supplier portal which is absolutely correct. In the attachment all PO line item can be seen which works well.
Now I change the PO and add a new PO line item, system automatically default both the output type for change mode and upon saving both the output type are successfully processed.
Now here is the problem in change mode only the added PO line item is sent as an attachment to the supplier portal. Here the requirement is see all the PO line items including the once which were newly added.
Solution is if we uncheck the change flag for output type ZBBB during change mode then all the PO line item can be seen under the new attachment with new version.
Please let us know how this functionality can be acheived ... is there an user exit available.
We have a work around where we are running a background job every 3 mins and based on the last successfully processed message for output type ZAAA we are attaching first output type ZBBBfor archiving the changes and then ZAAA for sending the changes along with attachment to Supplier portal.However this solution is a temporary one , we need a concrete solution for this.
Please advise.
Thanks,
Yatin

Hello All,
Thanks for the reply,
But we cannot modify the existing print program as this print program is being used in different countries also.
We already know a solution that during change mode if we remove the change flag from output type ZBBB then all the PO line items along with the recent changes can be seen under the attachment under supplier portal.
The question comes now, how do we automate this processu2026 Is there any standard progam or user exit available.
Manually, if you add a message type ZBBB in ME22N tranasction for creation mode then all PO line item with recent changes get transferred but we need to automate this process for create and change PO transaction.
Thanks,
Yatendra

System Email Address for Remittance Advice

Hello,
We currently send the Remittance Advice by email to Supplier.
The sender address on the email to Supplier is [email protected] and we would like to change this sender address to [email protected]
We can see that the default email address for all output forms can be changed in Fine Tuning Activity 'E-mail and Fax Settings' and it is currently [email protected] However we want to use a specific address for the Purchase Order email and another for the Remittance Advice email.
Can anyone tell us where we set the Remittance (or Purchase Order) specific email address ?
Thanks,
Kevin.

Hi Kevin,
As a standard behavior, the system sends an e-mail from buyer responsible address and not from default sender address. Default sender address will be used if there is no document-specific sender address. It means that if the buyer responsible does not maintain e-mail address, then system will send the Purchase Order from default sender e-mail address; else it will be consider the buyer responsible contact data.
Regards,
Fabio.

Billing output with Header & Item data fields

Hello Friends,
I liked to create new access for Billing output with Sales Orgn/Bill to party(Billing Header data) & Material number (Item data).
I tried but system not recognizing the field Material number from billing item level.
Please guide me how to add Material number for item level with other fields form Header for creating new Output access.
kindly do the needful.
regards,
Nitin M.Pawar

Dear Nithin,
In the output determination for billing documents, click on maintain condition tables,
select 'Field catalog: Messages for billing documents'
new entries and enter MATNR.
However after this you will have to get the help of ABAP i suppose (for making this new field accessible for creating condition table).
Thanks & Regards,
Hegal K Charles

Billing Output condition record deleted by user

Hi,
User had removed the existing condition record and created new condition record for billing output condition. I had checked in B011 and B904 table and couldn't identified the user who had deleted the exisitng record. I could see the new condition record details in this table.
Do we have any table which will hold the deleted condition record details or is there any way i can find the details of this conditon record.
Thanks

Hi,
You can test the CHANGE LOGS in the Transaction code SCU3
Goto the Transaction code and enter the Table B011 and choose the option as TABLE and execute, it will give the entries of change logs done during a certain period of time
You can aslo find the Details using the Program RSVTPROT
Here if you didnt find the CHANGE LOGS then need to activate the Table in order to display the change logs.
Hope it will work.
regards,
santosh

Configuring email functionality in CHARM

Hello Gurus,
We are at SAP SOLUTION MANAGER 7.1 ,ST 710 07 and have charm configured and operational.
we need to configure email functionality for change in charm status .
So need your help and guidance tu understand the scope such as
1.whom we can send mail
2.content of mail alerts
3.pre-requisites if any
and standard documents that could help me configure the same.
Thanks
Prasanjeet

Hi Prasanjeet,
The email functionality is almost same for ServiceDesk & CHARM.
You can check the below link for more details -
Pep Up Your ChaRM - Part 1: HowTo Create a Smart e-Mail Action
Best Regards,
Tanmeya

Emailing functionality for billing output

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