Enterprise Project Management with Empty (from tasks) Projects

Project Management is not only about Gantt and schedule. It's about collaboration, status reporting, resource requirements risk management and budget management.
Project Server supports us with all of that with features like resource plan, status reports, team sites and risk list. You can also manage budget and progress with unscheduled tasks
Have any of you gone this way of managing the non-schedule project information on either empty projects (without tasks) or "grocery-list" projects (with tasks as budget/effort entries, but no schedule)?
Thanks,

Yes, I know clients that do this. Project Server has many uses :)
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

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Hello,
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X-Account-Key: account6
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Last edited by bitpal (2009-09-27 16:34:38)

bitpal wrote:
Great, that works!
Another thing: If I have several accounts in my msmtprc file how can I select the one I want when I call the mail function?
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msmpt -a accountName
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default : accountName
will set accountName to be used when no -a is passed.

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Dear Sirs,
I need your support over the following MS EPM 2013 issue:
Publication of the big-sized Enterprise projects from Project Professional 2013 to Project Server 2013 takes about 30+ minutes. We
need to reduce this total publication time down to acceptable working values 10+- minutes.
Environment information:
Single App Server (Virtual): 16 Gb RAM, x64 4xCPU, HDD > 50 GB free disk space, OS Windows Server 2012 Standard Edition x64 Service
Pack 1, MS SharePoint Server 2013 and MS Project Server 2013 with CU December 2013 (KB 2850024) applied.
Single RDBMS MS SQL Server (Virtual): 8 Gb RAM, x64 4xCPU, HDD > 200 GB free space, OS Windows Server 2012 Standard Edition x64 Service
Pack 1, MS SQL Server 2012 x64 SP 1 Enterprise Edition.
We have 1Gbit LAN between APP, DB server and 1Gbit LAN between APP and Proj Prof Client.
Yes, we are on the way of migrating to the Prod environment
with 3-tiered architecture (with SP1 slipstream and CU December 2014 applied), but this issue also
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Project’s file information:
Tasks in the file: [~4900], resources in the file [~396] enterprise task’s custom fields used in the file [~23].
Project save procedure for this new project would last about 7 minutes. Project publication would last about 47 minutes. We noticed that
tasks synchronization process took about 1 second for each ~2,5 tasks, to add them to the sharepoint tasks list. So for all 5148 tasks it took about 5148/3/60 = 34 minutes. Other 13 min was used for reporting database publication and other tasks relevant
for new sharepoint site creation.
Case 1: Issue description:
During the Enterprise project’s file save and publication we have the following sharepoint 2013 log messages:
07.31.2014 12:43:17.22 Microsoft.Office.Project.Server (0x0358) 0x3D5C SharePoint Foundation Monitoring b4ly High Leaving Monitored Scope
(Persisting list changes). performing time =376.068676326181 22dca99c-4696-70f1-e9e2-06851d0bcffd
07.31.2014 12:43:17.69 Microsoft.Office.Project.Server (0x0358) 0x3D5C SharePoint Foundation Monitoring b4ly High Leaving Monitored Scope
(Persisting list changes). performing time =361.652807828928 22dca99c-4696-70f1-e9e2-06851d0bcffd
It shows that sharepoint spend at least ~350 milliseconds (or 0,35 sec*4900 tasks = 1715 sec, or 28,5 min) for each task update during
project publication. And we also have another log file that shows that about 0,7 sec (or 0,7 sec*4900 tasks = 3430 sec, or 57 min) sharepoint spend for save each task in project file to project server. So total save and publication time more then 60+ minutes
for that project file. The same result we have even if user didn’t do any changes at the project file.
We use only enterprise projects (dbo.MSP_EpmProject_UserView.projectvisibilitymode = «False»), and do not use sharepoint tasks lists,
but the synchronization between MSP Plan and SharePoint tasks list works at any case.
Case 2: Issue description:
- For the second test we created a new project with new sharepoint project’s site on basis of our «issue» project, with total amount
of tasks in it of 5148 (yes, we increased the tasks list default limit at the sharepoint site up to 6000 items in it – standard limits for sharepoint view list – 5000 items).
- Project save procedure for this new project would last about 7 minutes. Project publication would last about 47 minutes. We noticed
that tasks synchronization process took about 1 second for each ~2,5 tasks, to add them to the sharepoint tasks list. So for all 5148 tasks it took about 5148/3/60 = 34 minutes. Other 13 min was used for reporting database publication and other tasks
relevant for new sharepoint site creation.
-Then we deleted the
tasks list for that new test project from the sharepoint site and republish the project plan one more time. This time project save procedure took about 7 minutes, project publication about 2 minutes and 3 minutes for other relevant queue jobs. So total time
is 12 minutes.
As a conclusion: yes, we have determined
the exact problem - during synchronization process (from Project Server to SharePoint) it perform copying all tasks and related data from Project to SharePoint in spite of fact that you changed only ONE task or ALL of them. At any case, synchronization will
copy ALL of them from Project Server to SharePOint task’s list.
Our workaround is to disable the task’s synchronization for such big-sized project plans:
– to delete the SharePoint «tasks» list at the SharePoint site tied with project plan.
- or deattach the SharePoint site from the project plan.
Thank you for reading this topic, please if you also forced with such issue provide us any known workaround or maybe any official response
\ feedback from MS about it.
Thank you in advance,
Best Regards, Andrey

Regarding my topic, I also said that every time when sync works it updates All items from project’s plan at Project Server to corresponded task’s list at SharePOint server. Inspire of the fact that you changed only One task or group /
all of them at your project’s plan.
And it seems to me and my colleagues that it’s probably (maybe) a “bug” at the product. Here is what we have if looked a little bit closer to the code:
Share Point determines what task to sync from Project’s plan to sharepoint list. To do that sharepoint needs to know was that task changed or not, based on the following fileds (check SQL stored procedure “[MSP_READ_TASKS_FOR_SYNCRONIZATION]”):
TASK_UID    TASK_NAME    TASK_START_DATE    TASK_FINISH_DATE    TASK_PCT_COMP    TASK_PARENT_UID    TASK_OUTLINE_NUM
WSS_LISTITEM_UID   TASK_ID    TASK_IS_ACTIVE
We noticed that at any case synchronization performs for all tasks, EXCEPT the ROOT one. Then we looked at the comparison of TASK_PARENT_UID field. So sharepoint compares TASK_PARENT_UID with ParentID (this is internal name for lookup
field “Tasks” at the Sharepoint, and it stores their values at the format "ID;#Title").
And comparison performs like following:
SharePoint looks for Task at the Tasks’s list corresponded to Project’s plan with ID represented at the TASK_PARENT_UID field. Then it takes SharePoint ListItem ID (“int” type) and store it to the “num” parameter;
num = this.GetCachedListItemByUniqueId(listItem.ParentList, nullable.Value).ID;
2.Then it compares “num” with task’s “ParentID” at SharePOint as follow with operator “!=”:
((SPItem) listItem)["ParentID"] != (System.ValueType) num
3. If comparison was success (true) – then it tell us that values (at the Project’s plan for tasks) was changed, then it need to be synchronized. Corresponded Method setup “true” flag, and then returns it.
The “bug” is that this expression at the Step 2 will always return “true”, because in fact it compares “string” (see above – that this is lookup field at SharePoint side)
with “number”. For example if the parant task ID is “55”, then we get:
"55;#Task 1" != 55
And by the rules of .Net the “string” will never equal “number”
Furthermore this is approved by the SharePoint logs:
In that case we always get the note “Setting ParentID to” at the logs (we see it if turns on Verbose for “Project Server” -> “Sharepoint Integration” category).
So at any case of publishing project’s plan we always get that note at the logs for tasks that have Parent task, and we have Parent for all of them EXCEPT the ROOT one, exact logs represented further:
10/15/2014 02:37:32.26    Microsoft.Office.Project.Server (0x07D8)    0x06E8    Project Server    Sharepoint Integration    ado0d
Verbose    Setting ParentID to 1    bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.62    Microsoft.Office.Project.Server (0x07D8)    0x06E8
Project Server    Sharepoint Integration    ado0d    Verbose
Setting ParentID to 1    bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.63    Microsoft.Office.Project.Server (0x07D8)    0x06E8    Project Server
Sharepoint Integration    ado0d    Verbose
Setting ParentID to 1    bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.67    Microsoft.Office.Project.Server (0x07D8)    0x06E8    Project Server
Sharepoint Integration    ado0d    Verbose
Setting ParentID to 1    bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.69    Microsoft.Office.Project.Server (0x07D8)    0x06E8    Project Server
Sharepoint Integration    ado0d    Verbose
Setting ParentID to 5    bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d
The following is the complete Method’s code from the corresponded reflector:
private bool UpdateParentID(DataSet taskDS, DataRow row, SPListItem listItem, Dictionary<Guid, SPListItem> redoEntries)
bool flag = false;
int index = taskDS.Tables[0].DefaultView.Find((object) DataRowExtensions.Field<Guid>(row, "TASK_PARENT_UID"));
if (index >= 0)
Guid? nullable = DataRowExtensions.Field<Guid?>(taskDS.Tables[0].DefaultView[index].Row, "WSS_LISTITEM_UID");
int num = -1;
if (listItem.Fields.ContainsField("ParentID"))
if (nullable.HasValue)
try
// STEP 1
num = this.GetCachedListItemByUniqueId(listItem.ParentList, nullable.Value).ID;
catch (ArgumentException ex)
if (redoEntries != null)
if (!redoEntries.ContainsKey(DataRowExtensions.Field<Guid>(row, "TASK_UID")))
redoEntries.Add(DataRowExtensions.Field<Guid>(row, "TASK_UID"), listItem);
//STEP 2
if (num != -1 && ((SPItem) listItem)["ParentID"] != (System.ValueType) num)
((SPItem) listItem)["ParentID"] = (object) num;
ULS.SendTraceTag(845443U, (ULSCatBase) ULSCat.msoulscat_PS_ProjectSharepointIntegration, ULSTraceLevel.Verbose, "Setting ParentID to {0}", new object[1]
((SPItem) listItem)["ParentID"]
//STEP 3
flag = true;
else if (((SPItem) listItem)["ParentID"] != null)
((SPItem) listItem)["ParentID"] = (object) null;
ULS.SendTraceTag(2495056U, (ULSCatBase) ULSCat.msoulscat_PS_ProjectSharepointIntegration, ULSTraceLevel.Verbose, "Resetting ParentID to null");
flag = true;
return flag;
Any thoughts about it would be much appreciated!

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Please click Mark As Answer; if a post solves your problem or Vote As Helpful if a post has been useful to you. This can be beneficial to other community members reading the thread.

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Alex

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Enterprise Project Management with Empty (from tasks) Projects

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