Excel JV Upload without Interface

Question

Hello All,
I have a requirement at my client to develop a JV upload program which takes in excel as an input file, post the FI documents (vendor invoice or credit memo), and also generate a summary of errors which can be referred back to excel, correct it, and repost it. Excel file will contain both vendor invoices and credit memo for multiple company codes, and requirement is to create one FI document per invoice. Invoice can contain multiple expense line items. And, we cannot build a direct interface with the legacy system. Please guide me on how to proceed on this requirement. If you have any questions or unclear on the requirement, please let me know. Thanks in advance!

Answer 1

Hi,
Here you have to design a excel macro sheet with parameters "Header Data" "Credit line Data" & "Debit Line Data"
Header Data columns : Invoice date, Invoice number, posting date, document currency.
Credit Line data Columns : Vendor Id, CoCd, amount of total invoice, posting key
Debit line data Columns : GL account, Cost center, Profit Center, WBS, Base line item amount, tax amount.
Based on useing the posting keys, SAP post the document as Invoice or Credit Note. Also, The total Credit amount ($ 300) have to match with Debit amount  (Line item 1: 50$, Line Item 2: $ 100 & Line Item 3 : $ 150) so you can split the debit balance to various GL accounts/ Cost Centers as per requirement.
Regards,
Srinivas