Existing grn

HI
How to identify exsiting purchase order and goods receipt,using only valuation class and GL account,
regards
sam

Hi,
Here You can not get all the details with one transaction , you have to Check Valuation class with respect to Material types and then get the details ,by using ME2M- Purchasing documents with material.
SO to get this type of details its better to go for the development. No standard SAP reports are available for the requirement

Similar Messages

Wrong Price posting in GRN's

Hi..
We are posted above 100 of GRN's in wrong price. we have to update correct price in that PO. it is possible to correct existing GRN with PO price. pls. suggest how to resolve this issue....
Reversal it will take long time... anyone pls..... suggest to resolve this issue in shortest way...
by
Prabhu

Hi,
Do subsequent debt/credit for the Qty of Invoice Already posted.
Or you can go for revaluation for the GR's that already have been made(But,the case here is that your material account wont be affected if you do revaluation)
Regards,
Deepak.

EDI vendor invoices do not get posted before GRN is posted

Hello All,
The requirement is our vendor sends EDI invoices and they get parked in SAP as IDOCs. IDOC gets posted if GRN exist for a PO.
In purchase order it is GR based IV. If vendor parks invoice and there is no GRN for purchase order then IDOC fails and it goes in status 51 (Error).
Our requirement is, IDOC should get posted even if there is no GRN for a purchase order and client do not want to remove GR based IV tick from PO. After through verification of the parked invoice it gets posted in the system.
We have done the config change in MM>>LIV>>EDI>Enter program parameters, we have maintained value "1" for field "Processing". Inspite of this change system does not process inbound ICOCs and they go in error (51) status.
Please provide solution for this.
Thanks & regards.
Sanjay

Hello Jurgen,
The change in piece of code suggested in SAP note no. 501524 was already implemented in our syste, However still invoice IDOC fails and it goes in error "status 51" as there is no GRN for that purchase order. However if material GRN is made for 1 qty then the invoice gets parked with the full amount even if the GRN is for 1 no.
Please suggest a suitable solution.
Thanks.
Sanjay

SQL Query to retriew open GRNs for Purchasning in R12

Hi All,
Can anybody help me by providing an SQL Query to retrieve all open GRNs in purchasing. As a part of re-implementation we are loading open balance from the existing system. In order to validate the open GRNs standard report is not apt results.
Thanks & Regards,
Sadanand

Hi Sadanand,
select
pv.vendor_id,
pv.segment1 vendor_num,
pv.vendor_name,
pvs.vendor_site_id,
pvs.address_line1||', '||
pvs.address_line2||', '||
pvs.address_line3||', '||
pvs.address_line4||', '||
pvs.area_code||', '||
pvs.city||', '||
pvs.country ||' - '||
pvs.zip vendor_address,
(select organization_code from org_organization_definitions
where pll.ship_to_organization_id = organization_id) org,
msi.segment1||'.'||
msi.segment2||'.'||
msi.segment3||'.'||
msi.segment4 item_code ,
msi.description item_desc,
msi.primary_unit_of_measure uom,
pll.quantity qty_ordered,
(nvl(pll.quantity,0) - nvl(pll.quantity_received,0) - nvl(pll.quantity_cancelled,0)) qty_due,
-- pod.quantity_delivered,
poh.segment1 po_num,
pol.line_num,
pll.shipment_num,
pll.need_by_date,
pol.unit_price,
jip.tax_line_no,
jit.tax_name,
jip.tax_rate,
jip.tax_amount,
hrl.location_code shipping_loc
from
po_headers_all poh,
po_lines_all pol,
po_line_locations_all pll,
po_distributions_all pod,
mtl_system_items msi,
po_vendors pv,
po_vendor_sites_all pvs,
ja_in_po_line_location_taxes jip,
ja_in_tax_codes jit,
hr_locations_all_tl hrl
where
poh.org_id = :p_org_id
and poh.authorization_status = 'APPROVED'
and poh.closed_code = 'OPEN'
and pol.po_header_id = poh.po_header_id
and ( pol.closed_code = 'OPEN' or pol.closed_code = 'OPEN FOR RECEIVING' or pol.closed_code is null )
and pll.po_line_id = pol.po_line_id
and (nvl(pll.quantity,0) - nvl(pll.quantity_received,0) - nvl(pll.quantity_cancelled,0)) > 0
and ( pll.cancel_flag = 'N' or pll.cancel_flag is null )
and pod.line_location_id = pll.line_location_id
and msi.inventory_item_id = pol.item_id
and msi.organization_id = pll.ship_to_organization_id
and pv.vendor_id = poh.vendor_id
and pvs.vendor_site_id = poh.vendor_site_id
and jip.line_location_id = pll.line_location_id
and jip.po_line_id = pll.po_line_id
and jip.po_header_id = pll.po_header_id
and jit.tax_id = jip.tax_id
and hrl.location_id (+) = pll.ship_to_location_id
order by poh.segment1 ,
pol.line_num ,
pll.shipment_num ,
jip.tax_line_no
Regards
sanjay

PO and GRN number in the Invoice

Hi All,
Is there a way to automatically fill the PO and the GRN numbers in the description field of an invoice after matching them to the invoice.
Pls let me know.
Thanks,
MPH.
Edited by: user11337190 on Jan 4, 2010 9:23 PM

Hi Hema,
I Have checked and got the Solution ....
Go to the print preference and set the serial no.. in the GENERAL TAB and Go to the TAB Per Document
go to the last option When Batch/Serial No. Exist, Print and Set the option Batch/SERIAL No ONLY.
Your will get the our output as required. if you have any query revert back
Regards
Chidambaram

Error in Message Determination of GRN

Hello Seniors,
I have done configuation of message determination for GRN by this
1. Maintain the Printer Name in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
2. Ensured in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the foll:
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Pr Det by Pl/StoLoc, maintain the Output device for all your Plants
7. In MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.(Condition records)
8. While doing MIGO, ensured that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
Now go to MB90 enter the output type as WE01, Tr m as 1, Sort or. 01, Pro.mode as 01, and executed. System outputted all the material documents that has to be taken print out.
BUt after this i did a grn and tried to take prinout in MB90, it is not showing. It is just telling " No messages exist for intial processing". I tried with 2 in processing mode, but still it is showing tha same. Kindly solve please.
Regards,
JanaMM

Not this one the earlier one...
Also did you check whether the GR is properly saved or not...and settigns are done properly or not..which you have given above...
This is not smart form error...assign the smart form again...
ADDED:
Also in the above step ie:
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents
Here you shd provide print indicator for GR doc....
Here add for Particular mvt type 101,201,121,311 etcu2026 Maintain the Print item as 1--Material document printout

Error in Message determination for GRN

Hi Friends,
I have tried to configure message determination for GRN. As per the steps in the thread i did. The steps i did are :
GR print out settings
1. Maintain the Printer Name in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
Enter the local printer where you want to print your Goods posting document
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for Goods Receipt/GI/Transfer Posting Documents
Here for Particular mvt type 101,201,121,311 etcu2026 Maintain the Print item as 1--Material document printout
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the following--
Select the particular Output type then goto Details
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Printer Determination by Plant/Str Loc, Maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately.
After doing this configuration, if i go and execute MB90 with output type WE03, it is telling " no messages for initial processing exist ".
I want to see the GRN document before printing. what shall i do, kindly help me please.
Regards,
Prasath

HI Manish,
As u said, i have unchecked the tick mark in migo and i have posted it. Then i went to MB90 and tried with WE01. still it is showing the same message. Kindly resolve plz. Is there any change i have to do in above mentioned steps.
Thanks&Regards,
Prasath

Change UOM in PR but PO exist for PR

Hi Experts,
We created a PR with a customized account assignment cat. and material text (no material code) with UOM L , we created PO in UOM L but purchasers cant do GRN because they received material in UOM LG ( which they mentioned in PO/PR Texts area). Now, the issue is with changing the UOM from L to LG in PR/PO. I could though of only option to delete PO and PR line item and create a new but that we can't do because the same PO number is been shared between concerned parties/departments/contractors.
Please tell me what are the other ways to change UOM. (as I am not using material code so additional data field doesnt come in picture)
Thanks.
Saurabh

Thanks Jurgen.
Even if I delete PO line item and create a new one then UOM should come from PR itself but after PO deletion also PR UOM is in display mode. Is there any program required to run to make it editable?
I found one info. in PO about 'Order price unit' which says:
Order Price Unit (Purchasing)
Indicates the unit of measurement to which the purchase order price relates.
Example
A material or commodity (for example, oil) can be ordered by the liter, but the vendor's invoice shows a price of 2 dollars per kilogram.
You enter 10 l as the order quantity and order unit, but specify 2 dollars per kg as purchase order price and purchase order price unit.
In addition, you enter the conversion factor "order unit -> purchase order price unit" (for example 2 l per 1 kg) in the "details" data of the purchase order item.
In GRN it says:
Definition: purchase order price unit
Purchasing (MM-PUR)
An alternative unit of measure that can be used for ordering purposes.
The purchase order price unit enables you to express the purchase order price in a unit that differs from the order unit.
Example
Ordered: 100 m2; Price: $24.20 for 10 kg.
The order unit is m2. The purchase order price unit is kg.
Return ->
Definition: purchase order price unit
I was just wondering if I could use this method to change/show a change in UOM. But if no relation exists then... it wont work I think.
Kindly suggest.
Thanks

Delay in automatic OBD creation after GRN in collective purchase order

Gurus,
1. For certain articles only, there is a delay in automatic outbound delivery creation once GRN is done for a collective purchase order. The stores raise individual POs to the DC and the DC raises a collective PO to the factory/ manufacturing unit in this case. The delay is in the creation of the OBDs to these individual stores. Please let me know what settings determine this and also maybe the name of the program that creates these deliveries.
2. Also for certain articles, when we run the t-code WF10 to create the collective purchase order, we get the "No documents found" message. Please assist.
Thanks!
Suhas

Hi,
When you say GRN is posted, I assume you've confirmed it's actually posted?
How big a delay? Is it just outputting the delivery, or is it calculating the distribution and creating it?
We found we had poor performance on Idoc processing (R/3 4.7) and this was due to merchandise distribution specific code, where by the memory wasn't being cleared during processing of large volumes of data. An OSS note exists for this issue and was relatively easy to apply. I'll try to find the number tomorrow.
On the issue you have on no documents found. Check the STO delivery creation date on shipping data, if the procurement period you have selected in WF10 doesn't include this date, it will be excluded.
We had this issues a lot with poor data setup. We now operate this in batch variant as FROM Today's date - 1 month TO today's date + 2 months.
Without more info it's difficult to advise, WF10 can be a tricky beast to use reliably.
Check out any other OSS notes, as we did apply a few to get working correctly.
Are you configured to use parallel processing in WF10? If so is server group configured correctly? Again another lesson learnt we had.
Hope some of that was of help.
Dave

Wan run third party with PR-- PO-- GRN-IV- PAY and Consumptio

Dear All,
I have an business requirement where I need to create a third party sale scenario where as the material which I am selling is procure from vendor .
Scenario is
Step 1 Sales order with third party scenario where PR is auto generate with sale order
Step2    PR released and can create PO
Step 3   GRN has to do as need to book in Prepaid account so I can make IV and Payment
Step 4   Want to book consumption at the time when actually goods are receipt which can knock off with GRN .
Problem when I I am selecting "Q" as a Acct Assgt Catagory in Schedule Line Categories , it is not allowing me to do so the error is
"You wish to create an item that is to be subject to value-based inventory management as individual stock (project or sales order stock). A stock account must exist for this purpose. However the account determination process was unable to come up with the appropriate stock account. In this case, the account cannot be entered manually" .
Please suggest the config steps as I am SD consultant and required this on urgent basis and not have any MM support for the same
Regards Pooja Singh

Hi Avinash,
In this case the system books the consumption at the time of MIGO (GRN)
I need it should hit one Prepaid account (Balance sheet account ) as I have created and maintained in OBYC.
I want consumption should not be booked immediately at MIGO , it should after running the tranzaction [mb1a].
Regards
Pooja singh

Wan run third party with PR-- PO-- GRN-IV- PAY and Consumptio later

Dear All,
I have an business requirement where I need to create a third party sale scenario where as the material which I am selling is procure from vendor .
Scenario is
Step 1 Sales order with third party scenario where PR is auto generate with sale order
Step2    PR released and can create PO
Step 3   GRN has to do as need to book in Prepaid account so I can make IV and Payment
Step 4   Want to book consumption at the time when actually goods are receipt which can knock off with GRN .
Problem when I I am selecting "Q" as a Acct Assgt Catagory in Schedule Line Categories , it is not allowing me to do so the error is
"You wish to create an item that is to be subject to value-based inventory management as individual stock (project or sales order stock). A stock account must exist for this purpose. However the account determination process was unable to come up with the appropriate stock account. In this case, the account cannot be entered manually" .
Please suggest the config steps as I am SD consultant and required this on urgent basis and not have any MM support for the same
Regards Pooja Singh

Hi Avinash,
In this case the system books the consumption at the time of MIGO (GRN)
I need it should hit one Prepaid account (Balance sheet account ) as I have created and maintained in OBYC.
I want consumption should not be booked immediately at MIGO , it should after running the tranzaction [mb1a].
Regards
Pooja singh

MIRO Down Payment for PUrchase order ********* Exist

Dear all,
I have made PO with three line items in that third line item i have done the down payment.
i have made GRN and done Invoice for all the three line items.
My question user is again doing the miro for the same particular po. Now system throwing a error message saying that
Down Payment for PUrchase order ********* Exist M8138.
But my user id i was trying to do the same its not showing anything.
What could be the reason and SPRO Invoice verification--sytem attribute message i was checking there. It was not maintained this error message How system will bring this message in MIRO.
Could you pls clarify my doubt.

Thanks Kunal.
If duplicate entry exist also why its showing for only one User. Becos my user id its not showing that error message.
Then above message i have told that i havnt maintained any message M8. But where its picking this error message

PO line items delete after GRN

Hi Experts,
In any PO if I have done GRN its line items should not be deleted. Means afrer grn po should not be delete only lock and delivery complete indicatior active . If any message is ther please suggest me
Pooja

Hi Pooja,
Standard SAP doesn't allow you to delete the PO line item once you post the GR. Only after posting the IR for the full quantity of GR, then only system allows you to delete the line item. If IR is posted for a partial quantity of GR, then system expects a GR/IR clearing document.
I had a similar requirement like you, once there is a subsequent posting like GR and IR users should not be allowed to delete the line item unless the documents are fully reversed.
I used the Badi ME_PROCESS_PO_CUST -> method PROCESS_ITEM for this purpose and developed a custom enhancement. If user deleted any line item, system checks for subsequent document and if any document exists it will throw error message.
You can also build enhancement similarly.
This enhancement will not impact the Archiving process. Archiving program directly updates the deletion indicator at table level.
Rgds, Mallik
Edited by: mallik on Dec 28, 2009 1:37 PM

Split Valuation Error during GRN Creation

Hi,
I am getting an error 'Material 2000750015 F419 not subject to split valuation' while posting GRN.
Actually, the Valuation Category was bymistakely updated in this material earlier. The same was later removed from the material & then a new line item was added in some existing PO for this material 2000750015 & plant F419.
But, still system had automatically saved a valuation type 'REG' in EKPO against the PO line item, although the valuation category was set to blank in the material prior to adding the line item in PO.
Due to this, I am getting above mentioned error while creating GRN.
Kindly help to resolve this issue at the earliest since the material has already arrived at the warehouse.
Thanks & Regards,
Komal

Hi,
Thanks for all your replies...
Only one PO was created earlier & GRN was also done against it for the entire qty. Later, the corresponding stock was consumed.
Then, valuation category of this material was set to blank. At that time, it was ensured that there wasnt any stock or any open PO's against it.
Still I am getting this error. Please help me in resolving this issue.
Thanks,
Komal

Stock posting in block stock after grn for source inspection

Hi All,
I have following scenario
I am doing source inspection at vendor site i have maintained control key 0005 in material master & necessary certificate with certificate check required at GRN & UD stage
i am creating a source inspection lot for a release po through t.code qi07 & then processing that lot before GRN
Now when i am doing GRN for same PO it is giving me the following message stage
<b>A category ZC01(user sp. category) inspected certificate is required</b>
Message no. QA312
Diagnosis
An inspected certificate must exist at the first goods receipt for a purchase order item.
Procedure
Check whether a suitable certificate exists for the purchase order and delivery, and create a certificate record with the status "Certificate checked and stored".
If there is no certificate or no suitable certificate, this does not comply with the requirements in the material master record. If there is no inspection lot for this goods movement, the system posts the quantity to blocked stock or does not post the goods receipt.
If you have created an inspection lot, the system marks the certificate check with the status "In lot". You must confirm the availability of an inspected certificate by the time you make the usage decision.
after doing the GRN stock is being posted to block stock
if i do not process the source inspection lot then the stock is posted to quality stock but this does fulfill the requirement of source inspection
plz suggest soultion
It's urgent
Regards
Ashutosh Shende
9860681314

Hello Ashutosh,
In the material master you have defined certificate type with the customizing setting indicator for 'Enhanced Certificate Processing' active.
If you set this indicator, extended certificate processing is active for
this certificate type. You can then manage the inbox for quality
certificates independent of the goods receipt.
The electronic inbox of certificates for the purchase order is only
possible if this indicator is set.
This means you have to create a certificate in QM (Transaction QC51),
before you can update your PO with cert. enclosed.
If you do not want the enhanced certificate processing you have change
the indicator into inactive.
Another problem known here is if you have activated the 05 Inspection type in the material master, that it is not activated in all plants relevant although QM in Procurement is set in all plants.
I hope that this resolves the described issue.
Regards,
Isabelle

Existing grn

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